PSE01 Radio Management and Amesbury Connectivity AMENDED 7-18-25.docx
DOCX document 195 KB Posted
- Attached to
- FY26 NSRC Radio Connectivity Amesbury
- Solicitation number
- BD-26-1044-EPS90-1044E-117707
- Issued by
- Essex County, Massachusetts
About this file
This document is a Request for Quotes (RFQ) issued by the Massachusetts State 911 Department for public safety radio and communications equipment across multiple jurisdictions, including the North Shore Regional 911 Center serving Essex, Manchester, Middleton, Topsfield, Rowley, Wenham, and Amesbury. The RFQ consists of three primary sections: (1) Radio Management Software installation at the North Shore Regional 911 Center, (2) Procurement and installation of an Optical to Analog Converter, and (3) Replacement of Amesbury's radio infrastructure with a new simulcast system utilizing three sites. The solicitation is limited to vendors on the Massachusetts Statewide Contract PSE01 for Public Safety Equipment and Two-Way Radio services. Responses are due by 5:00 PM EST on August 22, 2025, with potential contract terms running through December 31, 2026, and an option to extend through December 31, 2028.
Pricing for the RFQ will be based on Manufacturer's Suggested Retail Price (MSRP) with required discounts matching or exceeding the vendor's original PSE01 contract response. Vendors must provide current price lists and apply their contracted discount. Labor rates are capped at those in the original PSE01 contract, with the understanding that the Department will only pay for actual hours worked. The project requires compliance with Commonwealth of Massachusetts Interoperable Radio System (CoMIRS) requirements, including specific technical specifications for radio operation, encryption, and system integration. Prevailing wage may be applicable, and vendors must be prepared to support employee background checks and site access protocols. The RFQ emphasizes system expansion capabilities, future-proofing, and comprehensive integration with existing infrastructure.
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Other files
| File | Type | Posted |
|---|---|---|
| PSE01 Radio Management and Amesbury Connectivity AMENDED 6-27-25.docx | DOCX document | |
| PSE01 Radio Management and Amesbury Connectivity FINAL 6-6-25.docx | DOCX document | |
| WageSchedule_20250604164058.pdf |
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Text version
The Commonwealth of Massachusetts
EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY
STATE 911 DEPARTMENT
151 Campanelli Drive, Suite A ~ Middleborough, MA 02346 Tel: 508-828-2911 ~ TTY: 508-947-1455 ~ Fax: 508-828-2585 www.mass.gov/e911
MAURA T. HEALEY TERRENCE M. REIDY
Governor Secretary
KIMBERLEY DRISCOLL FRANK POZNIAK
Lieutenant Governor Executive Director
REQUEST FOR QUOTES
| To: | PSE01 - Public Safety Equipment and Two-Way Radio Vendors, Category 5 - Two-way Radio Equipment, Supplies and Services | |
| From: | Kevin Kroner, State 911 Department | |
| Date: | July 18, 2025 – Amended | |
| RE: | Radio Management Software, Optical to Analog Converter, and Radio System Connectivity | |
| Bid: | BD-26-1044-EPS90-1044E-117707 |
RFQ Amended on June 27, 2025, to change dates of site visits and question deadlines. All changes are highlighted in yellow.
RFQ Amended on July 18, 2025, to reflect change in submission deadline and quantities on cost response form. All changes are highlighted in blue.
The State 911 Department (Department) issues this Request for Quotes (RFQ) to procure Radio Management Software in the Town of Middleton, an optical to analog converter, and Radio System equipment and services in the City of Amesbury. The Department operates a public safety answering point (PSAP) located in Middleton, Massachusetts, which provides services to the towns Essex, Manchester, Middleton, Topsfield, Rowley and Wenham, and the City of Amesbury. This North Shore Regional 9-1-1 Center (NSRC) operates 24 hours per day, 365(6) days per year.
This RFQ is limited to vendors on the Massachusetts Statewide Contract PSE01 - Public Safety Equipment and Two-Way Radio, Category 5 - Two-way Radio Equipment, Supplies and Services. All Terms and Conditions of PSE01 are incorporated herein and made a part hereof.
All awards made under this RFQ are intended to be for the Term of PSE01, including any and all renewal options. The current Term runs through December 31, 2026, with an option to renew, that if exercised will extend this Term through December 31, 2028.
Further, vendors are advised, the Department reserves the right to request additional equipment and services not specifically identified herein from the selected vendor(s) awarded under this RFQ throughout the Term of this contract for Department operated 9-1-1 call centers located throughout the Commonwealth.
This statement of work (SOW) consists of three sections:
1) The purchase and installation of Software – (Radio Comparator Display and Control + Network Fault Management) at the North Shore Regional 911 Center in Middleton installed on existing radio consoles and through the existing Astro 25 M Core connection.
2) The purchase and installation of an Optical to Analog Converter capable of transmitting 32 Unbalanced Uni-Directional Audio Channels over 1 fiber cable.
3) Replacement of the existing Amesbury Police and Fire radio infrastructure with a new simulcast system that is part of the Department's Conventional Subsystem (CSUB) operating on the Commonwealth's existing Astro 25 M Core.
Vendors may submit quotes for any or all sections of this RFQ. Vendors are not required to respond to all sections. However, a vendor is required to respond to all items in the section for which the vendor is submitting a quote.
Section 3 requires solutions that fully integrate with CoMIRS and therefore equivalent equipment shall not be accepted. Quotes submitted shall include all parts and related equipment necessary to complete the installation and make the connections described within the section for which the vendor is submitting a response. The selected vendor shall also perform any testing necessary to verify proper functioning of the installation and connections.
Vendors shall include, where applicable, specification sheets for equipment being proposed in its response. Vendors shall attach manufacturer’s price lists for all quoted items.
All work shall be in accordance with “Motorola R56” standards unless existing conditions are otherwise prohibitive. If so, the vendor shall advise the Department of said conditions and the reasons the standard cannot be met.
The selected vendor shall be certified to work on the equipment it is proposing in its response. Further, as applicable, vendors shall have working knowledge of the CoMIRS radio system to include - but not limited to – the current and soon to be upgraded Motorola Astro 25 M core, consoles, radio systems, subscriber units and other associated equipment, where applicable.
Any and all equipment must comply with the Commonwealth of Massachusetts Interoperable Radio System (CoMIRS) requirements. Please see Appendix B for requirements.
SCOPE OF SERVICES
1) Software – (Radio Comparator Display and Control + Network Fault Management)
The Department seeks to install Radio Site Management Software at the NSRC. The Department seeks a radio management software system that:
1. Integrates within the existing Motorola MCC7500 consoles and through its existing Astro 25 M Core connection.
a. Said site management software shall have the ability to be accessed/viewed on all NSRC's Radio Network Infrastructure (RNI) and Outside the Radio Network Infrastructure (ORNI) positions (currently 23) and from other core connected sites without the need for extra monitors at each position.
b. Said site management software should have the ability to be accessed/viewed outside the existing radio network infrastructure. Bidders’ response shall clearly identify if this capability exists with its proposed site management software.
2. Monitors the following sites/systems noted below:
· Essex Police & Fire Radio System
· Tree Hill – PD & FD Main Repeaters (2 - Motorola GTR8000 Repeaters)
· Manchester-by-the-Sea Police & Fire Radio System
· Water Tank – PD & FD Main Repeaters (2 - Kairos KA500)
· Compost Site – PD & FD Backup Repeaters / Receiver (2 - Kairos KA500)
· Fire Tower – PD & FD Receiver Site (2 - Kairos KA500)
· Fire HQ – PD & FD Receiver Site (2 - Kairos KA500)
· Magnolia Fire Station – PD & FD Receiver Site (2 - Kairos KA500)
· Wenham Police & Fire Radio System
· Gordon Conwell College – PD & FD Main Repeater (2 - MTR3000)
· Gordon College – PD & FD Receiver (2 - AstroTac Receivers)
· Burnham Rd Water Tank – PD & FD Receiver (2 - AstroTac Receivers)
· Wenham RD – PD & FD Receiver / comparator (2 - MTR3000 / 2 - MLC 8000 Comparators)
· Dover Hill (Topsfield) - PD & FD Receiver (2 - AstroTac Receivers)
· Rowley Police & Fire Radio System
· Prospect Hill – PD & FD TX/RX (Simulcast Site) (2 - GTR8000)
· Water Department – PD & FD TX/RX (Simulcast Site) (2 - GTR8000)
· Long Hill (Georgetown) - PD & FD Receivers (2 - GPW8000)
· Police HQ – PD & FD Receivers (2 - GPW8000) & Comparators (2 - GRV8000)
· Amesbury Police & Fire Radio System (as proposed in the section 3 below)
· Future Expansion – System must be capable of monitoring at least 50 additional sites (not including the above). If licenses are required for said future expansion, the Department may request a quote in the future.
The proposed solution shall provide real-time monitoring and control for comparators and voters and other site equipment such as Uninterruptable Power Supply (UPS), generators, and alarms. The software shall allow end-users to monitor and control comparators and site equipment status for multiple sites from the same screen on the NSRC’s existing MCC7500. Further, it should allow end-users to Force-Vote and Disable transmitters and/or receivers from the existing MCC7500 console.
The proposed system shall allow automatic notification of alarms using pre-configured logic via Simple Network Management Protocol (SNMP) notifications—for example, a power loss notification and subsequent generator activation at a remote site.
Vendor shall provide with its response documentation detailing its maintenance/upgrade schedule/policy after initial warranty/maintenance period.
2) Optical to Analog Converter
The State 911 Department seeks to procure and install a Thor F-32 A-TxRx kit (or equivalent) Optical to Analog Converter in its Radio Shelter in Middleton, MA. Existing racks shall be utilized for this installation. The quoted device shall be capable of handling 32 Unbalanced Uni-Directional Audio Channels over 1 fiber. The device(s) shall transmit and receive analog audio over fiber from a radio shelter into a server room in a neighboring building.
The selected vendor shall also be responsible for the following:
· Procure and install fiber patch cables to and from existing fiber distribution panels located in the NSRC Radio Shelter and Server Rooms to each converter box.
· Connect radio control stations (i.e., existing Motorola APX8500 radios) to a converter box in the Radio Shelter.
· Connect the converter box in the Server Room to a 66 punch-down block. NOTE: Selected vendor may be required to test both ends of punch-down block.
· Work with NSRC and its Radio Logging Recorder vendor to ensure audio channels are properly punched-down and recorded at normal audio levels.
· Selected vendor may be required to coordinate on-site work with Radio Logging Recorder vendor who may be either on-site or remote.
· Selected vendor is required to label all cabling in a standard/format to be identified by NSR911.
3) Radio System Connectivity – Amesbury
The State 911 Department seeks to replace its current radio system located in Amesbury to a simulcast system utilizing three sites (Pow Wow Hill, South Hunt Road, and Heritage Tower) to support its operations. The proposed solution should allow for future expansion. The vendor shall identify any and all equipment needed for its proposed solution, including but not limited to radios, antennas, and cables. Further system level connectivity with the NSRC is required using a combination of existing municipal fiber, point-to-point microwave, and dedicated 5MB/5MB ethernet private line that connects each facility. The EPL terminates in a Ciena Ethernet demarcation device.
The NSRC currently operates as a CSUB site on the Commonwealth's existing Astro 25 M Core. The Department seeks to replace the radio systems in Amesbury with a new simulcast system to be incorporated into the Department's CSUB.
Three sites will be utilized to support its operations with Amesbury Fire Department (Pow Wow Hill, South Hunt Road, and Heritage Tower). These same sites will be utilized to support its operations with the Amesbury Police Department. The proposed system shall use redundant GRV8000 comparators. Two comparators shall be installed at the NSRC, and the other two at a location(s) in Amesbury to be determined by the vendor as best suited for the proposed solution, but with approval by the Department.
Vendors shall provide visual depictions of the system and site architecture proposed in its quote. The architecture diagrams shall depict all key system components and interconnections. The proposal shall include all ancillary equipment to make the proposed solution work, such as routers, switches, and patch cables. Upon completion, the selected vendor shall provide the Department with a full inventory of installed equipment accompanied by As Built schematics.
FCC Filings
The selected vendor shall propose a simulcast system that complies with the terms and specifications listed below. Once that proposed system is approved by the Department, the vendor shall perform all FCC filings on behalf of the NSRC, to ensure proper licenses are obtained to operate on the simulcast system. This includes, but is not limited to, filing Form 601, generating letter(s) of concurrence, and any other aspect related to submitting and approving any FCC license modifications.
Once the required FCC licensing is approved, the selected vendor shall order the required equipment and perform all necessary installations required according to the proposed plan and the specifications herein.
Should the FCC fail to approve the proper licensing, the selected vendor shall work with the Department on an alternate solution.
Radio System
· Analog radio system shall be IP analog simulcast using GTR/GPW/GRV equipment.
· Digital System shall be IP digital simulcast using GTR/GPW/GRV equipment.
· Base station transmitters shall be 100W (watts), self-contained, and take up no more than four rack units of space (4U) each, at each site.
· The existing NSRC CSUB shall be expanded to include the above-noted radio systems, and all routers, switches, and other components necessary shall be quoted, provided and installed by the selected vendor.
a. This expansion shall be engineered to connect to the legacy and new CoMIRS systems.
· Each base station and comparator location shall be provided with a current model SecureSync clock with composite time outputs sufficient for each G series device to have a dedicated port.
· Each SecureSync clock shall connect with a Safran 8230AJ GPS/GNSS antenna.
· The proposed system shall provide the ability to connect with the NSRC CSUB and to operate independently in simulcast if disconnected from the NSRC or the CoMIRS Core.
· All base stations shall have an external circulator panel.
· Must be capable of operating in P25 and analog on both the police and fire systems. NOTE: the system will only operate in one mode at any given time; there will be no mixed mode operation.
· Both systems must include AES-256 encryption. Furthermore:
a. The proposed system must provide end-to-end encryption from the existing MCC7500 operator consoles directly to the proposed radio system. NOTE: We have nine (9) consoles within the Radio Network Infrastructure (RNI) and an additional thirteen (13) Outside the Radio Network Infrastructure (ORNI);
b. Encryption shall be able to be turned on/off by the telecommunicator from the nine (9) existing MCC7500 consoles located at the NSRC and the 13 ORNI consoles; and,
c. Any ancillary equipment related to the proposed system's encryption capability should be included, with at a minimum: programming software (1 license), APX programming cables for mobiles and portables (qty. 2 of each type), cable for the MCC7500 (qty. 2) and a keyloader capable of loading APX radios and MCC7500 consoles (qty. 2).
· The proposed system must interface with the Department’s existing Equature Recorder, located at the NSRC. The selected vendor shall be responsible for connecting audio from the analog CCGW port(s) to designated channel(s) on existing punch blocks and work with the Department and its DLR vendor to test/align audio levels on the recorder. Off air recording is an acceptable solution.
· The proposed system must include network fault management monitoring capabilities using Remote Terminal Units (RTUs) for each Amesbury site.
a. At a minimum, the monitoring equipment shall integrate with NSRC's Network Management Terminal (currently an HPZ2 Network Management Client installed on the Zone 2 core) and provide alarms for cabinet contact closures, UPS power failures, and UPS failure indications. The system should also be capable of reporting smoke detectors and high-temperature alarms.
· The awarded Vendor for this section shall engineer and program all sites in this section to integrate with the software described in Section 1. Software shall be run on 22 clients at the NSRC.
· The proposed system shall also include the following spare equipment: GTR8000 transmitter (qty. 1- VHF & 1- UHF), GRV8000 Comparator (qty. 1), 2- power supplies, and 2- replacement fans.
a. If the proposed solution utilizes GPW8000 receivers, then 1- VHF and 1-UHF spare shall also be included.
Radio Backhaul Connections
· Cisco 9300 Switches, with advanced routing option, will be required at each site. The switch will be programmed and managed by NSRC.
Essex – quantity 1 Manchester – quantity 5 Wenham – quantity 5 Amesbury – quantity 4 NSRC – quantity 3 Spare – quantity 2
Radio Consoles (existing at NSRC)
· All nine (9) existing RNI and thirteen (13) existing ORNI NSRC operator positions shall be upgraded to Advanced Encryption Standard (AES), Over-The-Ethernet-Keying (OTEK), and Multikey Encryption Capability.
Antennas:
· All Existing antennas and associated infrastructure (i.e., antennas, polyphasers, jumpers, and grounding) at Pow Wow Hill, Heritage Tower, and South Hunt Road sites must be replaced with a similar size and type. See table below for existing antenna infrastructure.
a. The Department seeks the following replacement antennas:
i. VHF – Commander 620-3AN Omnidirectional.
ii. UHF – Commander 458-3N Omnidirectional.
NOTE: At the Pow Wow site, if the vendor proposes a different solution, a structural study shall be required.
· Outdoor cabling shall be 7/8" hardline with DIN connectors. No Superflex cabling shall be permitted outside the shelter or building.
· Interior cabling shall be 1/2" Superflex cable.
· The selected vendor may be responsible for removing the existing police and fire antennas and cables at Pow Wow Hill and Heritage sites.
EXISTING ANTENNA INFRASTRUCTURE
| Location |
| Antenna Height |
| Pow Wow Hill Tower |
| Two (2) Existing antennas are located on the top of the tower, approximately 29M above ground. VHF Antenna is a Commander 620-3AN Omnidirectional; the UHF antenna make/model is unknown. One additional VHF antenna owned by the fire department will remain in place. This antenna is not part of this project. |
| Heritage Tower |
| Two (2) Existing antennas are roof-mounted on the top of the building. VHF Antenna used by the fire department is a Commander 620-3AN Omnidirectional and shall remain in place; the UHF antenna used by the police department is an unknown make/model and needs to be removed. |
| South Hunt Road Tower (current) |
| One (1) existing antenna is located on the top of the tower at approximately 42M above ground. VHF Antenna is a Commander 620-3AN Omnidirectional. |
NEW ANTENNA SITE
| Location |
| Antenna Height |
| 14 South Hunt Road (aka Munters) |
| Antennas shall be sled mounted on a flat roof on top of the building. Existing rack, antennas, cables, and sled shall remain in place – this equipment is not related to this project. There is existing conduit from the radio room to the roof for antenna cabling. We estimate that ~40m of antenna cable is needed to go from the radio room to the roof. |
Equipment Racks
· Each site except for Pow Wow Hill requires a 48U lockable server cabinet designed to support radio equipment (i.e., includes penetration holes for cables, grounding, and capability to provide cable access through the top of the cabinet, etc.). The Pow Wow Hill site requires one 48U lockable cabinet and one 37U lockable cabinet.
· Cabinets shall have separate front and rear door contact closures connected to each site's RTU server.
· The RTU will also monitor the site UPS for power fail and UPS failure indications.
Uninterruptable Power Supplies (UPS)
Each site in Amesbury needs a UPS that is sufficiently sized to provide a minimum of 30 minutes of backup power. Additionally, each UPS shall be capable of receiving and triggering SNMP events that can be received on the Department's Network Management Terminal.
Information related to the current radio system in place in Amesbury is noted in the table below.
CURRENT RADIO INFRASTRUCTURE
| Site |
| Equipment |
| User |
| Pow Wow Hill Tower (Primary Repeater) |
| Motorola Quantar 100W VHF Repeater |
| Amesbury Fire |
| Pow Wow Hill Tower (Primary Repeater) |
| Motorola Quantar 100W UHF Repeater |
| Amesbury Police |
| South Hunt Road Cell Tower |
| Motorola Astro-Tac Receiver |
| Amesbury Fire |
| Amesbury Police Department |
| Motorola Astro-Tac 3000 Comparator |
| Amesbury Fire |
| Heritage Towers (Backup Repeaters) |
| Motorola Quantar 100W VHF Repeater |
| Amesbury Fire |
| North Shore Regional 911 Center |
| Motorola MCC7500 Dispatch Consoles (qty. 9) |
| NSRC |
CURRENT ETHERNET PRIVATE LINE CONNECTIONS
Origin Location Name
Origin Address
Destination Name
Destination Address
| Amesbury Police Station |
| 19 School St., Amesbury |
| North Shore Regional 911 Center |
| 18 Manning Ave, Middleton |
| Amesbury Police Station |
| 19 School St., Amesbury |
| Heritage Towers |
| 180 Main St., Amesbury |
| Amesbury Police Station |
| 19 School St., Amesbury |
| South Hunt Road Cell Tower[footnoteRef:2] [2: To be moved from current 27 South Hunt site to new 24 South Hunt Road site.] |
27 South Hunt Road, Amesbury
| Amesbury Police Station |
| 19 School St., Amesbury |
| Pow Wow Hill Tower (Gray Tower on Right) |
| (Approx.) 89 Pow Wow St., Amesbury |
| Pow Wow Hill |
| (Approx.) 89 Pow Wow St., Amesbury (Gray Tower on Right) |
| Tree Hill Tower |
| (Approx.) 16 Tree Hill, Essex |
| Heritage Towers |
| 180 Main St., Amesbury |
| Pow Wow Hill Tower (Gray Tower on Right) |
| (Approx.) 89 Pow Wow St., Amesbury |
| Pow Wow Hill Tower (Gray Tower on Right) |
| (Approx.) 89 Pow Wow St., Amesbury (Gray Tower on Right) |
| South Hunt Road Cell Tower1 |
| 27 South Hunt Road, Amesbury |
Additional Radio/Antenna/Cabling Work at New South Hunt Road Site
· Radios
a. Two (2) All-Band Motorola APX8500 Consolettes.
i. All Band Radios must support VHF, UHF Range 1, UHF Range 2, 700, and 800MHz ranges.
ii. Allow conventional operation
iii. Digital Common Air Interface (CAI) Operation
iv. P25 software enabled and fully compliant upon receipt
v. P25 Trunking Software APX
vi. Smartzone Operation APX
vii. TDMA Operation APX
viii. AES & ADP Encryption
ix. Include Multiple Key Encryption Operation
x. E5 Control Head with KEYPAD/CLOCK
xi. APX Consolette Rack Mount Kit
xii. AC Line Cord
xiii. HMN1089 microphone needed
· Antennas
a. Two (2) Broadband Interoperable Antennas, or equivalent
i. TESSCO SKU: 520638
ii. MFG PART #: IOAK-DC-ANT
iii. Including associated mounting brackets
iv. Please refer to the “NEW ANTENNA SITE” table in this section for specific mounting requirements at the South Hunt Road site.
· Cabling
a. Vendor shall install cabling from two Broadband interoperable antennas on the roof of the South Hunt Road site to the identified "radio room" and be grounded. Appropriate polyphasers shall also be installed.
b. Outdoor cabling shall be 7/8" hardline with DIN connectors.
i. No Superflex cabling shall be permitted outside the shelter or building.
c. Interior cabling shall be 1/2" Superflex cable.
· Additional equipment
a. 1- Rack Mounted JPS NXU-R (with two JPS NXU-2B channel cards) to be installed at new South Hunt Road Site
b. 2- JPS NXU-2B expansion cards to be installed into existing JPS NXU-2R at NSRC using channels 3 & 4.
c. Vendor shall be responsible for all installation, testing, and configuration of the above equipment at the South Hunt Road and NSRC sites. This includes connectivity to CCGW ports to be identified by NSRC. NSRC will provision switch ports that will provide backhaul and connectivity.
· One (1) MCG8000 High Density Enhanced Conventional Gateway Module (DLN8039A) shall be provided as a spare CCGW that can be installed into an existing GGM8000 sized and licensed for 8 ACIM ports / 10 IP ports. NOTE: This line item is for parts only – there is no installation required.
Component Life Cycle, Preventive Maintenance, and Support
For all primary equipment components proposed (including any consolettes, antennas, switches, base stations, receivers, comparators, GPS, and related equipment), vendors shall provide the following information in their quote submission:
· Equipment name and model number
· End of manufacturing date
· End of software support date
· End of life date
· End of service and repairs date
For any component with an end of manufacturing date prior to January 1, 2028, Vendors shall specify suitable alternative components and explain how the system could be updated with the replacement component. Explain any impacts on system and capacity expansion based on the planned end of component manufacturing. In addition, explain how the vendor proposes for the system to be properly warranted and maintained, including access to replacement parts or full component replacement after the end of manufacturing date.
As part of their submission, interested vendors shall submit a quote for annual preventive maintenance of all quoted components beginning when the standard PSE01 warranty period ends.
Additional General Requirements
The selected vendor(s) for each of the three sections shall, in the performance of all services awarded under this agreement:
· Address all deficiencies so as to correct the noted deficiencies;
· Provide all labor, equipment, materials, and tools required;
· Secure all permits/licenses and comply with all regulatory requirements, where applicable;
· Identify all applicable costs for each required permit. The Department will reimburse the selected vendor for actual permit costs only.
· Ensure that all employees performing work under this RFQ shall be properly licensed, certified, trained, and insured; and
· Ensure all work shall be performed in a safe and secure manner.
Vendors are further advised that all employees of the selected vendor providing services to the NSRC may be required to authorize a CORI background check prior to the provision of services. NSRC will conduct the CORI check. The NSRC will advise the selected vendor when a CORI background check is required. The selected vendor shall provide authorizations within one (1) business day of receipt of request. The NSRC will advise the selected vendor if the employee is acceptable. Vendors are further advised that failure to adhere to this requirement may result in the denial of access to the site. The Department shall not be responsible for any costs incurred by the selected vendor where said vendor failed to secure clearance for its employees.
Vendors are advised that access to the sites listed in the scope is restricted. The selected vendor’s employees must provide valid identification for admittance. Employees should be dressed in a manner that visually identifies them as an employee of the selected vendor. After award, the selected vendor shall be required to provide a minimum of twenty-four (24) hour advance notice for all non-emergency repairs/maintenance to gain access to this site. The Department shall not be responsible for any costs incurred by the selected vendor where said vendor failed to provide the minimally required notification and access to the site was denied.
Quotes for this RFQ
Vendors shall submit Appendix A: Quote Response Form.
All pricing must be in compliance with the terms and conditions of PSE01. Vendors must provide a current MSRP list for all equipment quoted under this RFQ and then apply their discount to that MSRP. Vendors must provide a discount off MSRP that is equal to or greater than the discount provided in the vendor’s PSE01 response form.
Prevailing wages may be applicable to this procurement. Quotes shall list the specific job title from the prevailing wage document attached in COMMBUYS along with the vendor’s markup on that wage. Proposals must include Appendix A: Quote Response Form completed with the information on all employees to be used in the fulfillment of the services for which a quote is being submitted.
Quotes shall provide a detailed breakdown of all costs. Pricing for volume discounts and/or promotional offers, if applicable, should be noted. All pricing and goods and services offered shall be in compliance with the terms of PSE01.
Vendors interested in conducting site visits shall submit requests via email to kevin.t.kroner@mass.gov . Please note that the Department has targeted June 30th for site visits. Site visits are not mandatory; however, vendors are advised that they will not be allowed to revise quotes based on information that could have been provided during a site visit.
Authorized vendors may submit questions via COMMBUYS on or before July 9, 2025, at 5:00 p.m.
Answers will be posted no later than July 21, 2025, at 5:00 p.m.
Responses to this RFQ shall be submitted via COMMBUYS on or before 5:00 PM EST on Friday, August 22, 2025. Responses received after the noted date and time or via a delivery method other than COMMBUYS will be considered non-responsive and will be given no further consideration.
APPENDIX A
QUOTE RESPONSE FORM
Vendor Name:
Vendor Address:
Vendor Contact information:
| Point of Contact: |
| Phone Number: |
| E-mail: |
Vendors submitting quotes under this RFR are reminded that quotes for PSE01 are on a MSRP discount basis. Therefore, equipment pricing under this RFR must include a base price, contracted discount and final contracted price. MSRP discounts must meet or exceed the discounts listed in the vendor’s PSE01 bidder response form. Vendors shall attach Manufacturer price lists for all quoted items. Labor rates cannot exceed those listed in the vendor’s PSE01 bidder response form. Vendors are reminded that labor charges are estimates. The Department only pays for actual hours worked on site.
Vendors may submit quotes for all sections of this quote response form or only specific section(s). Vendors are not required to respond to all sections. However, a vendor is required to respond to all items in the section for which a vendor is submitting a quote.
Please indicate which sections of the RFQ you are quoting (check all that apply):
· Section 1: Radio Management Software
· Section 2: Optical to Analog Converter
· Section 3: Radio System Connectivity - Amesbury
Vendors shall provide an estimated timeframe for project completion of the project for each section for which the vendor is submitting a response.
For each section checked, please fill out the quote form on the following pages.
1) Radio Management Software
If labor costs for the installation of the software are not governed by prevailing wage requirements, vendors may leave the first table blank and enter labor costs in the second table.
| Job Title From Prevailing Wage Schedule |
| Prevailing Hourly Wage |
| PW % Markup |
| Total Hourly Wage |
| Job Title |
| Estimated # of Hours |
| Total Hourly Wage |
| Total Cost |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| TOTAL LABOR |
| $ |
| Equipment\Materials |
| QTY |
| Base Price |
| % Discount |
| Final Cost |
Cost of Software
1 Year Maintenance if not included in software price
List any additional equipment below required to complete this section
| TOTAL MATERIALS |
| $ |
| TOTAL COST – Radio Management Software |
| $ |
Projected Start Date
Estimated Project Length
2) Optical to Analog Converter
If labor costs for the installation of the converter are not governed by prevailing wage requirements, vendors may leave the first table blank and enter labor costs in the second table.
| Job Title From Prevailing Wage Schedule |
| Prevailing Hourly Wage |
| PW % Markup |
| Total Hourly Wage |
| Job Title |
| Estimated # of Hours |
| Total Hourly Wage |
| Total Cost |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| TOTAL LABOR |
| $ |
| Equipment\Materials |
| QTY |
| Base Price |
| % Discount |
| Final Cost |
| Optical to Analog Converter |
| 1 |
| $ |
| Patch Cables |
| TBD |
| $ |
List any additional equipment below required to complete this section
| TOTAL MATERIALS |
| $ |
| TOTAL COST – Optical to Analog Converter |
| $ |
Projected Start Date
Estimated Project Length
3) Radio System Connectivity - Amesbury
System Architecture Diagram: Bidders are reminded that you shall provide visual depictions of the system and site architecture proposed in your quote. The architecture diagrams shall depict all key system components and interconnections.
Component Lifecycle, Warranty, and Support: Bidders are reminded to include details on component lifecycles as described on section 3 of the RFQ. Quotes shall also include a cost for annual maintenance and support for all quoted equipment in this section.
| Job Title From Prevailing Wage Schedule |
| Prevailing Hourly Wage |
| PW % Markup |
| Total Hourly Wage |
| Job Title |
| Estimated # of Hours |
| Total Hourly Wage |
| Total Cost |
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| TOTAL LABOR |
| $ |
| Equipment\Materials |
| QTY |
| Base Price |
| % Discount |
| Final Cost |
| GTR8000 Base Station Transmitters |
| TBD* |
| $ |
| GPW8000 Receivers |
| TBD* |
| $ |
| GRV8000 Comparators |
| 4 |
| $ |
| SecureSync Clock |
| 4 |
| $ |
| Safran 8230AJ GPS/GNSS antenna |
| 4 |
| $ |
| External Circulator Panel |
| 6 |
| $ |
| Remote Terminal Units |
| 4 |
| $ |
| Radio Site Management Servers |
| 1 |
| $ |
| Cisco 9300 Switches |
| 20 |
| $ |
| PowWow Hill VHF Antenna |
| 1 |
| $ |
| PowWow Hill UHF Antenna |
| 1 |
| $ |
| Heritage Tower VHF Antenna |
| 1 |
| $ |
| Heritage Tower UHF Antenna |
| 1 |
| $ |
| South Hunt Road VHF Antenna |
| 1 |
| $ |
| South Hunt Road UHF Antenna |
| 1 |
| $ |
| 48U Lockable Server Cabinet |
| 4 |
| $ |
| 37U Lockable Server Cabinet |
| 1 |
| $ |
| Uninterruptable Power Supply (UPS) |
| 4 |
| $ |
| South Hunt Road APX8500 |
| 2 |
| $ |
| South Hunt Road Multiplexer |
| 2 |
| $ |
| South Hunt Road Broadband Interoperable Antenna |
| 2 |
| $ |
| MCG8000 High Density Enhanced Conventional Gateway Module (Part # DLN8039A) |
| 1 |
| $ |
| Outdoor 7/8” Cabling |
| TBD |
| $ |
| Indoor ½” Cabling |
| TBD |
| $ |
| APX Programming Software |
| 1 |
| $ |
| APX programming cables for mobiles and portables (qty. 2 of each type), |
| 4 |
| $ |
| Programming cable for the MCC7500 |
| 2 |
| $ |
| Keyloader capable of loading APX radios and MCC7500 consoles |
| 2 |
| $ |
| Rack Mounted JPS NXU-R (with two JPS NXU-2B channel cards) |
| 1 |
| $ |
| JPS NXU-2B expansion cards for existing NSRC JPS NXU-R |
| 2 |
| $ |
Please add rows to list additional required items including but not limited to routers, switches, patch cables, polyphasers, jumpers, mounts, and grounding equipment
| TOTAL MATERIALS |
| $ |
* The vendor are asked to provide the equipment and quantities required to complete their proposed solution. Vendors shall modify the quantities in the cost response form to reflect the equipment required to complete their proposed solution.
Additional Costs
| FCC Filing Costs |
| $ |
| Removal of Existing Antennas |
| $ |
| Annual PM |
| $ |
(List any items excluded from annual PM)
| TOTAL MAINTENANCE AND SUPPORT |
| $ |
| TOTAL COST – Amesbury Radio System Connectivity |
| $ |
Projected Start Date
Estimated Project Length
APPENDIX B
CoMIRS Radio Feature Requirements
The Commonwealth of Massachusetts Executive Office of Technology Services and Security (EOTSS) is engaged in a multi-year project to modernize the Commonwealth of Massachusetts Interoperable Radio System (CoMIRS). The project will be accomplished in stages utilizing both legacy SmartNet CoMIRS subsystems and new P25 subsystems during the build-out.
The fundamental goal of the CoMIRS Modernization Project is to provide a reliable, long-term P25 TDMA compliant communications tool for public safety personnel to communicate seamlessly across public safety disciplines and operational jurisdictions.
To ensure that CoMIRS user radios function appropriately throughout the modernization project stages and after completion, the Interoperable Communications Bureau (ICB) developed a list of required and recommended features for all CoMIRS subscriber radios.
As of May 1, 2021 all radios submitted for provisioning on CoMIRS must include the required features shown below.
In limited circumstances the ICB will consider requests for exemption from this requirement. Written requests for exemption must be made to CoMIRS@mass.gov prior to purchasing radios or submitting radios for provisioning.
1. 700/800 MHz Operation (764-870 MHz)
2. Portable radio output power 1-3 watts
3. Mobile radio output power 10-35 watts
4. Base radio output power 10-35 watts
5. Minimum 1,000 mode capacity
6. Minimum 14-character backlit display
7. Zone programming with 16 modes per zone (mixed trunked talkgroups and conventional channels)
8. Operation on Conventional Systems (Analog and P25 Phase 1 modulation)
9. Operation on Motorola SmartZone Type II Trunking Systems (Analog and P25 Phase 1 modulation)
10. Operation on Project 25 Digital Trunking Systems (Phase 1 FDMA and Phase 2 TDMA modulation)
11. Project 25 Radio Authentication Required
12. Project 25 GPS Location Services and
13. Project 25 Over-The-Air-Programming
14. Bluetooth Capability
15. Operation with digital vehicle repeater system (If DVR is utilized) Recommended
CoMIRS Encryption Standard
Encryption is not required. If CoMIRS user chooses to implement encryption, the P25 standards below are required.
• Project 25 AES 256-bit encryption with multiple keys and Over-the-air-rekeying image1.png image2.png oleObject1.bin image3.wmf oleObject2.bin
File details come from the government source that posted it. Updated .