JOFOC_-_PSCFOH-REHABPLUS-12302016.pdf

J&A under FAR Subpart 6.3 - Justification for Other than Full and Open Competition

“Source Selection Information – see FAR 2.101 and 3.104”

1. Identification of the agency and contracting activity

a. Federal agency and contracting activity.

Department of Health and Human Services Program Support Center Acquisition Management Services 7700 Wisconsin Avenue, Bethesda, MD 20857

b. Requiring activity.

Department of Health and Human Services Program Support Center – Federal Occupational Health Clinical Health Services 350 S. Main St., STE 262, Salt Lake City, UT 84101

c. Requiring Activity Point of Contact (POC) information.

Name. Ricky Robins

Mailing address. 350 S. Main St., Suite 262 Salt Lake City, UT 84101

E-mail address. ricky.robins@foh.hhs.gov

Telephone number. (801) 524-3137

2. Nature and/or description of the action being approved.

a. Acquisition purpose and objectives. The purpose of this requirement is to acquire professional medical staffing, occupational health professionals and ancillary staff to support the Program Support Center’s (PSC) Federal Occupational Health (FOH) under the Department of Health and Human Services (HHS). FOH provides a complete suite of integrated occupational health and safety services throughout the Federal Government. It is essential that these services continue uninterrupted with no break in service or delays.

As the occupational health provider of choice for the Federal government, FOH serves many federal agencies including Internal Revenue Service (IRS), Federal Bureau of Investigation (FBI) and National Aeronautics and Space Administration (NASA). FOH strives to exceed customers' expectations by providing superior services delivered efficiently and cost-effectively. An interruption in services would affect a large number of FOH’s federal agency clients affecting the mission work they in turn do.

b. Project background. The project is a continuation of an ongoing order, HHSP233201500005C, and:

the name of the incumbent contractor is RehabPlus Staffing Group, Inc., and the period of performance expires January 31, 2017;

total dollar amount obligated to date is $16,610,289.12.

3. Description of the supplies or services required to meet the agency’s needs (including the estimated value).

a. Project title. Clinical West Occupational Health Support Services

b. Project description. This requirement is for occupational health support services in the Clinical West Region covering the states of Alaska, Arizona, California, Colorado, Hawaii, Idaho, New Mexico, Nevada, Oregon, Utah, and Washington. The Contractor will be required to provide a fully trained and qualified staff of occupational health providers to deliver the complete suite of integrated Occupational Health and Safety (OHS) services offered by FOH.

All staff is required to have direct, verifiable experiences in occupational health, public health, or primary adult ambulatory care services, as well as all up-to-date state certifications to practice in their respective professional fields.

Providers shall be required to provide a healthy working adult population with general types of occupational health services such as: response to emergencies; first aid and treatment for minor illnesses and injuries; provision of health education, health counseling, and/or coaching based on identified modifiable health risks PSC-approved training materials, polices and protocols; and other services including but not limited to the following performance based objectives:

Walk-in care, first aid and emergency response (including use of portable automated external defibrillators (AEDs)), intravenous fluid resuscitation (in selected locations), and forensic collection for drug testing and other specialized lab analysis as needed;

Provision of treatments prescribed by a personal physician such as:

periodic bed rest, blood pressure monitoring; glucose monitoring (finger stick); allergy immunotherapy, other treatments and medications administered by injection;

Provision of short-term prescriptions by licensed personnel as requested;

Health education, health coaching and training programs using PSC training materials, policies and protocols (e.g. Physical Activity, Weight, Stress Reduction, Nutrition, Bloodborne Pathogens, Smoking Cessation, Respirator Fit Testing etc.);

Health screenings (e.g. cancer, diabetes, blood pressure, vision);

Annual Wellness Assessment to include a basic HRA; biometric screening; and referrals;

Preventive health, medical surveillance and other work-related exams administered by physicians, nurse practitioners, or physician assistants as listed in Interagency Agreements;

Administration of immunizations (e.g. Hepatitis A, Hepatitis B, Anthrax, Smallpox, etc.); and

Testing related to medical surveillance and/or specific job requirements (e.g. audiometry, spirometry, EKG, vision testing).

Requirement type.

Research & development (R&D) R & D support services X Support services (non-R&D) Supplies/equipment Information technology (IT) Construction Architect-engineer (A & E) services Design-build Other (specify): ____________________

Proposed contract/order type.

Firm-fixed-price Other fixed-price (specify, e.g., fixed-price award-fee, fixed-price incentive-fee): __________ Cost-plus-fixed-fee Other cost reimbursement (specify, e.g., cost-plus-award-fee, cost-plus-incentive-fee): ___________ X Time and materials Indefinite delivery (specify whether indefinite quantity, definite quantity or requirements): ______ Other (specify): ___________ Completion Form Term form

Acquisition identification number. HHSP233201500005C

c. Total estimated dollar value and performance/delivery period.

Period of Performance: Estimated dollar value:

Base Period February 1, 2017 – April 30, 2017 $2.5M Option Period 1 May 1, 2017 – May 31, 2017 $851K Option Period 2 June 1, 2017 – June 30, 2017 $851K Option Period 3 July 1, 2017 – July 31, 2017 $851K Total Estimated dollar value: $5M

4. Identification of the statutory authority permitting other than full and open competition.

Federal Acquisition Regulation (FAR):

X 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements. This acquisition is conducted under the authority of United States Code (U.S.C.) 10 U.S.C. 2304(c)(1) or 41 U.S.C. 3304(a)(1).

6.302-2 Unusual and compelling urgency. This acquisition is

U.S.C. 2304(c)(2) or 41 U.S.C. 3304(a)(2).

6.302-3 Industrial mobilization; engineering, developmental, or research capability; or expert services. This acquisition is conducted under the authority of United States Code (U.S.C.) 10 U.S.C.

2304(c)(3) or 41 U.S.C. 3304(a)(3).

6.302-4 International agreement. This acquisition is conducted under the authority of United States Code (U.S.C.) 10 U.S.C.

2304(c)(4) or 41 U.S.C. 3304(a)(4).

6.302-5 Authorized or required by statute. This acquisition is

U.S.C. 2304(c)(5) or 41 U.S.C. 3304(a)(5).

6.302-6 National security. This acquisition is conducted under the authority of United States Code (U.S.C.) 10 U.S.C. 2304(c)(6) or 41 U.S.C. 3304(a)(6).

6.302-7 Public interest. This acquisition is conducted under the authority of United States Code (U.S.C.) 10 U.S.C. 2304(c)(7) or 41 U.S.C. 3304(a)(7).

13.501(a)(1)(ii) Sole source, including brand name, under Simplified

Procedures for Certain Commercial Items. This acquisition is using this justification format, modified to reflect that the procedures in FAR subpart 13.5 were used in accordance with 41 U.S.C. 1901 or the authority of 41 U.S.C. 1903.

5. Demonstration that the proposed contractor(s) unique qualifications or the nature of the acquisition requires use of the authority cited.

a. Name and address of the proposed contractor(s).

RehabPlus Staffing Group, Inc.

7474 Greenway Center Drive, Suite 620 Greenbelt, MD 20770 Phone 301-220-0580

b. Demonstration that the proposed contractor(s) unique qualifications or the nature of the acquisition requires use of the authority cited.

The proposed contractor for this action has the wide and specific capabilities to provide clinical occupational health support services readily throughout the Clinical West Region, and will ensure that no interruption in services would occur that would affect the large number of FOH clients and their employees.

By selecting the incumbent contractor, the expertise and knowledge the contractor has would enable the contractor to continue services uninterrupted, and without any degradation of services that FOH bases its reputation on.

Additionally, the transitional period of approximately six months would be eliminated, the now current 60-day personnel security clearance and onboarding process would be eliminated and no break in essential clinical occupational health support services to the clinics would occur. Patient care to thousands of federal agency employees would continue unimpeded and uninterrupted. The proposed contractor will deliver these services with no transitional start-up/mobilization delays, therefore eliminating performance risks and potential for schedule delays.

FOH strives to exceed our customers' expectations by providing superior services delivered efficiently and cost-effectively. An interruption of these services would impact the missions of our federal agency client base and tarnish our reputation as the occupational health provider of choice for the federal government as well as compromise our mission of improving the health, safety, and productivity of our Federal employees.

6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies.

As required by FAR Subpart 5.2, the intent to sole source was posted on FedBizOps beginning January 4, 2017 for twenty (20) calendar days.

7. Determination by the Contracting Officer that the anticipated cost/price to the Government will be fair and reasonable.

Pricing for this extension will remain the same as the last pre-priced option period that ended on January 31, 2017. Pricing was determined at that time to be fair and reasonable.

8. Description of the market research conducted (see FAR Part 10) and the results, or a statement of the reasons market research was not conducted.

Market Research was completed by viewing the previous completed contract and historical data.

9. Any other facts supporting the use of other than full and open competition.

Essentially, should the current contract expire without the extension granted, FOH would not be able to provide or deliver Occupational Health and Clinical Services to our Federal clients and their employees, which would immediately impact the client agencies’ fulfilment of their missions.

10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition.

Based on the results of the intent to sole source posting on FedBizOps, no sources expressed in writing an interest in this acquisition.

11. Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the required supplies or services.

FOH has plans to continue the acquisition process to procure the same type of supplies and services. All efforts will be taken to overcome barriers for competition for future acquisitions.