PSA Diagnostics DRAFT RFP - 2021.10.8.pdf

SOLICITATION TYPE:

TITLE:

ISSUANCE DATE

PRODUCT SERVICE CODE (PSC):

NAICS CODE:

CLOSING DATE FOR COMMENTS:

DRAFT Request for Proposal/Pre-Solicitation Notice Procurement Service Agent (PSA) Lab, Diagnostics and Molecular Diagnostics (PSA Diagnostics) October 8, 2021 R707 541614 October 22, 2021 at 17:00 (EST)

This is NOT a request for proposals. This draft pre-solicitation / synopsis notice is published in accordance with Federal Acquisition Regulation (FAR) 5.101(a)(1) requiring the dissemination of information regarding proposed contract and FAR 5.204 requiring dissemination of information for pre-solicitation notices.

Interested parties are invited to provide comments on the attached draft solicitation to the identified points of contact no later than October 22, 2021 at 17:00 (EST). Comments should be made via email to the PSALabs@usaid.gov. Verbal and telephonic inquiries will not be accepted.

All responses and response contents to this pre-solicitation notice will be considered information only and will not be binding on the parties. All information submitted in response to this announcement is voluntary; the United States Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the United States government.

This procurement will be conducted under Federal Acquisition Regulation (FAR) Part 15 Contract by Negotiation as a full and open competition.

An issuance date of a RFP for this requirement is to be determined (TBD). Interested parties should monitor SAM.gov for any information related to PSA Diagnostics requirement.

Sincerely, /s/

Rita Habib, Branch Chief Contracting Officer USAID Bureau for Management Office of Acquisition and Assistance

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, AWARD FEE, AND OBLIGATED AMOUNT

B.3.1 COST-PLUS-AWARD-FEE (CPAF)

B.3.2 COST-PLUS-FIXED-FEE (CPFF) - COMPLETION

B.4 BUDGET

B.5 PAYMENT OF AWARD FEE

B.6 INDIRECT COST

B.7 COST REIMBURSABLE

B.8 MULTI-YEAR CONTRACT AND CANCELLATION CEILING

B.9 COST RECOVERY ON FIELD OPERATION/COMMODITIES

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF OBJECTIVE

(SOO)

SECTION D – BRANDING AND MARKING

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICES LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 REPORTS AN DELIVERIES OR OUTPUTS

F.6 TRANSITION/MOBILIZATION

F.7 ANNUAL WORK PLAN

F.8 MONITORING, EVALUATION AND LEARNING PLAN (MEL Plan)

F.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

F.10 DASHBOARD/REPORT ON ORDER STATUS AND EXCEPTIONS REPORTS

F.11 QUARTERLY PERFORMANCE REPORTS (QPR)

F.12 ANNUAL PERFORMANCE REPORT

F.13 FINAL REPORT

F.14 MONTHLY FINANCIAL REPORT

F.15 ALL-INCLUSIVE STRATEGY PLAN

F.16 RISK MANAGEMENT PLAN

F.17 AD HOC INSTRUCTIONAL PRODUCTS, REPORTS, AND TOOLS

F.18 PLAN FOR MANAGEMENT OF OPERATIONAL DATA

F.19 DATA SHARING & USE AGREEMENT

F.20 BRANDING IMPLEMENTATION AND MARKING PLAN

F.21 PRE-CLOSEOUT TRANSITION DELIVERABLES

F.22 SUBCONTRACTING PLANS

F.23 KEY PERSONNEL

F.24 AUTHORIZED WORK WEEK

F.25 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS

F.26 AIDAR 752.7005 SUBMISSION REPORT REQUIREMENT FOR DEVELOPMENT

EXPERIENCE DOCUMENTS

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 CONTRACTING OFFICER’S AUTHORITY

G.3 CONTRACTING OFFICER (CO)

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.5 CONTRACTOR’S PRIMARY POINT OF CONTACT

G.6 TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

G.7 INVOICES, ACCEPTANCE AND APPROVALS

G.8 PAYING OFFICE

G.9 PAYMENT METHOD AND INVOICES

G.10 ACCOUNTING AND APPROPRIATION DATA

G.11 PAYMENT OF FEE

G.12 AWARD FEE EVALUATION PLAN

G.13 AWARD FEE EVALUATION PROCEDURES

G.14 AWARD FEE PLAN/PERFORMANCE EVALUATION AREAS

G.15 AWARD FEE DETERMINATION

G.16 AWARD FEE POINT ASSIGNMENT GUIDE

G.17 CONTRACTOR PERFORMANCE EVALUATION REPORT

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.2 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.3 USAID DISABILITY POLICY ACQUISITION (DEC 2004)

H.4 CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) (FEBRUARY 2012)

H.5 CONDOMS (ACQUISITION) (SEPTEMBER 2014)

H.6 PROHIBITION ON THE PROMOTION OR ADVOCACY OF THE LEGALIZATION OR

PRACTICE OF PROSTITUTION OR SEX TRAFFICKING (SEPTEMBER 2014)

H.7 AUTHORIZED GEOGRAPHIC CODE

H.8 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.9 USAID ACQUISITION REGULATION (AIDAR) CLAUSES INCORPORATED BY

REFERENCE

H.10 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED AFTER

AWARD (JUN 1993)

H.11 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.12 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEPT 2013)

H.13 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (JUNE 2018)

H.14 752.7025 APPROVALS (APR 1984)

H.15 752.7027 PERSONNEL (DEC 1990)

H.16 752.7028 DIFFERENTIALS AND ALLOWANCES (JUL 1996)

H.17 752.7031 LEAVE AND HOLIDAYS (OCT 1989)

H.18 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

H.19. HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12)

H.20 SHARING OF OPERATIONAL DATA WITH THE NEXTGEN CONTROL TOWER

H.21 ORGANIZATIONAL CONFLICT OF INTEREST- QUALIFYING TESTING ISSUING

(QuTI) CONTRACT

H.22 ORGANIZATIONAL CONFLICT OF INTEREST – CONTROL TOWER

H.23 ORGANIZATIONAL CONFLICT OF INTEREST – STRATEGIC RISK

MANAGEMENT (SRM) CONTRACT

H.24. AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007)

H.25 DEFENSE BASE ACT (DBA) INSURANCE (AAPD 17-01 REVISION 3)

H.26 SEXUAL MISCONDUCT (ADS 302.3.5.5) SEXUAL MISCONDUCT (DECEMBER

2020)

H.27 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF

1973 AND FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 "ELECTRONIC AND

INFORMATION TECHNOLOGY ACCESSIBILITY" (ADS 302.3.5.11)

H.28 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

H.29 PURCHASE OF RESTRICTED GOODS

H.30 PRESS RELATIONS

H.31 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APRIL 2018)

(DEVIATION NOs. M/OAA-DEV-FAR-20-3c and M/OAA-DEV-AIDAR-20-2c) (APRIL

2020)

H.32 SOFTWARE LICENSE ADDENDUM (MAY 2016) (AAPD 16-02 REVISED)

H.33 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (APRIL 2018)

(AAPD 16-02 Revision 2)

H.34 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018) (DEVIATION NO.

M/OAA-DEV-FAR-20-3c) (APRIL 2020)

H.35 MEDIA AND INFORMATION HANDLING AND PROTECTION (APRIL 2018) (AAPD

16-02 Revision 2)

H.36 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEMS INCIDENT

REPORTING (APRIL 2018) (AAPD 16-02 Revision 2)

H.37 SKILLS & CERTIFICATION REQUIREMENTS FOR PRIVACY & SECURITY STAFF

H.38 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY

RESOURCES CLAUSE

H.39 CLOUD COMPUTING (APRIL 2018) (AAPD 16-02 REVISION 2)

H.40 ADS 206.3.12 - COVERED PARTICIPANTS

H.41 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)

PART II – CONTRACT CLAUSES

SECTION I – FEDERAL ACQUISITION REGULATION (FAR) CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB 1998)

I.2 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(APR 2010)

I.3 FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS. (JUN 2016)

I.4 FAR 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

I.5 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.

(AUG 2020)

I.6 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JUL 2013)

I.7 FAR 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

I.8 FAR 52.215-2 AUDIT AND RECORDS – NEGOTIATION (JUN 2020)

I.9 FAR 52.215-20 REQUIREMENT FOR CERTIFIED COST OR PRICING DATA AND

DATA OTHER THAN CERTIFIED COST OR PRICING DATA (OCT 2010)

I.10 FAR 52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

I.11 FAR 52.216-10 INCENTIVE FEE (JUN 2011)

I.12 FAR 52.216-24 LIMITATION OF GOVERNMENT LIABILITY. (APR 1984)

I.13 FAR 52.216-25 CONTRACT DEFINITIZATION. (OCT 2010)

I.14 FAR 52.217-7 OPTION FOR INCREASED QUANTITY- SEPARATELY PRICED LINE

ITEM (MAR 1989)

I.15 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.16 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT. (MAR 2000)

I.17 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009)

I.18 FAR 52.227-14 RIGHTS IN DATA- GENERAL (MAY 2017)

I.19 FAR 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR. (APR

1984)

I.20 FAR 52.232-22 LIMITATION OF FUNDS (APR 1984)

I.21 FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

I.22 FAR 52.243-2 CHANGES COST REIMBURSEMENT (AUG 1987)

I.23 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT

(FEB 2006)

I.24 FAR 52.252-4 ALTERATIONS IN CONTRACT. (APR 1984)

I.25 FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES. (APR 1984)

I.26. AIDAR 752.229-71 REPORTING OF FOREIGN TAXES

I.27 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (JAN 1990)

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ALL ATTACHMENTS INCLUDED AND REFERENCED BY

LINK

J.1 STATEMENT OF OBJECTIVE (SOO)

J.2 INDUSTRY DAY PRESENTATION AND COLLABORATION SLIDES

J.3 INDUSTRY DAY Q&A

J.4 INDUSTRY DAY RECORDING

J.5 INDUSTRY DAY ATTENDEES

J.6 LIST OF MANUFACTURES AND SUPPLIERS

J.7 ILLUSTRATIVE LIST OF COUNTRIES

J.8 ILLUSTRATIVE LIST OF HEALTH COMMODITIES

J.9 QUALITY ASSURANCE REQUIREMENTS (See ADS 312.3.3.3 and ADS 312.3.3.4)

J.10 THE GHSC OPERATIONAL DATA SPECIFICATION

J.11 ILLUSTRATIVE DATA EXCHANGE VIA THE NEXTGEN CONTROL TOWER

J.12 HISTORICAL SUPPLY CHAIN DATA

a. IN COUNTRY LOGISTIC SUMMARY

b. ON-TIME PERFORMANCE

c. QUALITY ASSURANCE DATA-MALARIA

d. PRODUCT LOSS

e. GLOBAL STOCK CENTER/RDC VOLUMES

f. GLOBAL FREIGHT LEAD TIMES

g. PROCUREMENT CYCLE TIME

h. SHELF-LIFE REQUIREMENT

i. NON-EXPENDABLE PROPERTIES

j. TECHNICAL ASSISTANCE BREAKDOWN

k. LAB SLA PERFORMANCE DATA

l. RECIPIENT COUNTRIES

J.13 PAST PERFORMANCE INFORMATION

J.14 DRAFT SMALL BUSINESS SUBCONTRACTING PLAN

J.15 DRAFT QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATION, CERTIFICATIONS, AND OTHER STATEMENTS

OF OFFERORS

K.1 FAR 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS

K.2 FAR 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO

INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEPT 2007)

K.3 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.4 FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

K.5 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018)

K.6 FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

K.7 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.

(OCT 2020)

K.8. FAR 52.204-26 COVERED TELECOMMUNICATION EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020)

K.9 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG

2020)

K.10 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTER (OCT

2018)

K.11 FAR 52.209-11 REPRESENTATION BY CORPORATION REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL

LAW (FEB 2016)

K.12 FAR 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (FEB 2021)

K.13 FAR 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATION (NOV 2020)

K.14 FAR 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.15 FAR 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.16 FAR 52.223-22 PUBLIC DISCLOSURE OF GREENHOUSE GAS EMISSION AND

REDUCTION GOALS-REPRESENTATIVE (DEC 2016)

K.17 FAR 52.222-38 COMPLIANCE WITH VETERANS' EMPLOYMENT REPORTING

REQUIREMENT (FEB 2016)

K.18 FAR 52.223-22 PUBLIC DISCLOSURE OF GREENHOUSE GAS EMISSION AND

REDUCTION GOALS-REPRESENTATIVE (DEC 2016)

K.19 FAR 52.225-20 PROHIBITION ON CONDUCTION RESTRICTED BUSINESS

OPERATIONS IN SUDAN-CERTIFICATION (AUG 2009)

K.20 FAR 52.227.15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED

COMPUTER SOFTWARE (DEC 2007)

K.21 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(JUN 2020)

K.22 FAR 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

K.23 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.24 AUTHORIZED NEGOTIATOR

K.25 SIGNATURE

PART V

SECTION L – INSTRUCTION TO OFFERORS

L.1 FAR 52.252-1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

L.2 AIDAR 302.5.16(a)(1) CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) –

SOLICITATION PROVISION (FEB 2012)

L.3. WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT

(AUGUST 13, 2020)

L.4 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.5 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

L.6 GENERAL INSTRUCTIONS

L.7 GENERAL INSTRUCTIONS FOR ADVISORY DOWN-SELECT FOR PHASE I

AND PHASE II

L7.1. INSTRUCTIONS FOR PHASE I – ADVISORY PAST PERFORMANCE

(FACTORS 1-2)

L.7.1.2: FACTOR 1: PAST PERFORMANCE INFORMATION (PPI)

L.7.1.3: FACTOR 2: DRAFT SUBCONTRACTING PLAN

L.7.1.4 ADVISORY DOWN – SELECT NOTIFICATION

L.7.2: INSTRUCTIONS FOR PREPARATION OF PHASE II – TRADE OFF

(FACTORS 3-4)

L.7.2.1 COVER LETTER

L.7.2.2 TECHNICAL APPROACH (FACTOR 3)

L.7.2.3 MANAGEMENT AND STAFFING APPROACH (FACTOR 4)

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL/BUSINESS

PROPOSAL

L.8.1 ORGANIZATION OF COST/PRICE PROPOSAL (FACTOR 5)

L.8.2 PART 1 - PROPOSED BUDGET

L.8.3 PART 2 - BUDGET NARRATIVE

L.8.4 PART 3 - REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

L.8.5 PART 4 - POLICIES AND PROCEDURES

L.8.6 PART 5 - JOINT VENTURE INFORMATION

L.8.7 PART 6 - EVIDENCE OF RESPONSIBILITY

L.8.8 PART 7 - LETTERS OF COMMITMENT (MAJOR SUBCONTRACTORS)

L.8.9 PART 8 - INFORMATION TO SUPPORT CONSENT TO SUBCONTRACTORS

L.8.10 PART 9 - INFORMATION CONCERNING WORK-DAY, WORK-WEEK,

AND PAID ABSENCES

SECTION M - EVALUATION FACTORS FOR AWARD

M.1: GENERAL INFORMATION

M.2: BASIS FOR AWARD

M.2.1 RELATIVE IMPORTANCE OF THE EVALUATION FACTOR

M.3 EVALUATION CRITERIA

M.3.1 PHASE I – ADVISORY

M.3.1.1: FACTOR 1 – PAST PERFORMANCE

M.3.1.2: FACTOR 2- DRAFT SUBCONTRACTING PLAN

M.3.2: PHASE II – TRADE-OFF

M.3.2.1 FACTOR 3: TECHNICAL APPROACH

M.3.2.2 FACTOR 4: MANAGEMENT APPROACH

M.3.2.3: FACTOR 5: COST/PRICE

M.4: RATING METHODOLOGY

M.4.1: PHASE I

M.4.2: PHASE II

M.5: DETERMINATION OF COMPETITIVE RANGE

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services to transition procurement of laboratory commodities and services to all-inclusive agreements, including vendor managed inventory

(VMI) in the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) countries. The services provided will be in accordance with objectives outlined in the Statement of Objectives

(SOO) specified in Section J, attachment 1 titled USAID Procurement Service Agent (PSA) Lab, Diagnostics and Molecular Diagnostics (PSA Diagnostics)

B.2 CONTRACT TYPE

This is a hybrid Cost-Plus-Award-Fee (CPAF) and Cost-Plus-Fixed-Fee (CPFF) type contract consistent with Federal Acquisition Regulations (FAR) 16.401(e)(1) and 16.306(d)(1). The contractor shall provide performance objectives and outputs as described in Section C, and the deliverables as described in Section F, in accordance with all terms and conditions stated herein.

B.3 ESTIMATED COST, AWARD FEE, AND OBLIGATED AMOUNT

[To be inserted at the time of Award]

B.3.1 Cost-Plus-Award-Fee (CPAF)

In accordance with FAR Part 52.232-22 - Limitation of Funds:

(a) Total Estimated Cost of Contract Line-Item Number 0001 (CLIN 0001)

(1) The estimated cost for the performance of the work required hereunder, exclusive of award fee, if any, is $TBD. The total base fee, if any, is $TBD. The total estimated cost plus the total base and award fee amount, if any, is $TBD.

(2) The maximum award fee is $TBD.

(3) The base fee is $TBD.

(4) The estimated cost plus all possible fees, if any, is $TBD.

(b) Within the estimated CPAF specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The contractor must not exceed the aforesaid obligated amount.

(c) In accordance with FAR 52.232-19, Availability of Funds, funds obligated hereunder are anticipated to be sufficient through [to be inserted at the time of award]. Funding for this contract will be on an incremental basis, subject to the availability of funds.

B.3.2 Cost-Plus-Fixed-Fee (CPFF) - Completion

In accordance with FAR Part 52.232-22 - Limitation of Funds:

(a) The estimated cost for the performance of the work required hereunder, exclusion of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. These estimated cost-plus-fixed-fee is $TBD.

(b) Budget

(1) The contractor will not be paid any sum in excess of the Total Cost-Plus-Fixed-

Fee amount;

(2) The contractor budget found herein, is based on the Contractor’s original proposal and/or final proposal revision, which was accepted by USAID through award of this contract.

NOTE: The contractor will be required to notify the USAID COR of Budget Line-Item variation of 1% and request concurrence.

Labor Categories for Data

Migration

Base Period with

Five 12 months period

Option Period 1 with Three 12 months period

Option Period 2 with Two 12 months period

Total Base

Period +

Option Period

Labor $TBD $TBD $TBD $TBD

Other Direct and Indirect

Costs

$TBD $TBD $TBD $TBD

Fixed Fee $TBD $TBD $TBD $TBD

Total Estimated Price $TBD $TBD $TBD $TBD

(3) The inclusion of any costs in the above cost categories does not obviate the requirement for prior approval by the contracting officer of cost items, any of the terms and conditions of this contract, including the applicable cost principles (see

FAR 52.216-07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the contracting officer of any item of costs, unless specifically stated elsewhere in this contract.

(4) The contractor agrees to furnish the data that the contracting officer may request on costs expended to accrued under this contract in support of the budget information provided herein.

(c) Within the estimated cost-plus-fixed-fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The

Contractor will not exceed the aforesaid obligated amount.

B.4 BUDGET

The following budget table captures the final negotiated cost elements for the performance of the work required hereunder. The budget is below:

Cost Category Base Period with Five 12 months period

Option Period

1 with Three

12 months period

Option Period 2 with Three 12 months period

Total Base

Period +

Option Period

Total Non-

Commodities Cost

$TBD $TBD $TBD $TBD

Total Commodities

Cost

$1,110,000,000 $742,000,000 $529,000,000 $2,381,000,000

Base Fee $TBD $TBD $ $

Award Fee $TBD $TBD $TBD $TBD

ITS Lifecycle Cost $TBD $TBD $TBD $TBD

Total Estimated

Price

$TBD $TBD $TBD $TBD

NOTE: The contractor will be required to notify the USAID COR of Budget Line-Item variation of 10% and request concurrence.

B.5 PAYMENT OF AWARD FEE

The Contractor may earn and be paid all or a portion of an award fee for performance under this contract. The Government's purpose in granting an award fee is to encourage and reward superior contract performance.

The maximum award fee must be made available to the Contractor in ten (10) increments, with the first evaluation occurring approximately one year after the award date and after final annual performance review (APR) data is submitted, reviewed, and accepted. The remaining nine evaluations occurring annually including, review and acceptance in December of a given year as specified below:

Contract Year Period *

(Star/End Date)

Amount of Award Fee

Available

Base Period consist of Five years

Base Year 1 TBD at Award TBD

Base Year 2 TBD at Award TBD

Base Year 3 TBD at Award TBD

Base Year 4 TBD at Award TBD

Base Year 5 TBD at Award TBD

Option Period One (1) consist of 3 years

Option Year 1 TBD at Award TBD

Option Year 2 TBD at Award TBD

Option Year 3 TBD at Award TBD

Option Period Two (2) consist of 60 months

Option Year 4 TBD at Award TBD

Option Year 5 TBD at Award TBD

Maximum Award Fee

Available

TBD

* Period will be completed upon contract award.

The determination of the award fee, if any, earned by the Contractor must be in accordance with the Award Fee Evaluation Plan [Section G.12].

Unearned award fee cannot rollover from one award fee increment to the next award fee increment. The amount of award fee to be earned is a unilateral and subjective Government evaluation decision.

Payment of any award fee earned by the Contractor must not be subject to the withholding provisions of the clause of this contract entitled "Allowable Cost and Payment" (FAR 52.216-7).

B.6 INDIRECT COSTS

The Contractor is authorized to recover applicable indirect costs, if it is part of the contractor’s usual accounting procedures, consistent with FAR Part 31, and Negotiated Indirect Cost Rate Agreement (NICRA).

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases as below:

Contractor Fringe

Rate

Overhead

Rate %

G&A

Rate %

PRIME (insert)

Type of Rate (insert)

Base of Application (insert)

Source: (insert)

Period: (insert)

MAJOR SUBCONTRACTOR(S)

(insert)

Type of Rate

Base of Application (insert)

Source: (insert)

Period: (insert)

NOTE: Insert additional indirect rates as needed for all primes and subcontractors in the above table.

NOTE: The un-shaded columns in the indirect cost table are the current approved indirect cost rates for the prime and subcontractor(s).

NOTE: Contractors are allowed to recoup indirect costs (OH, G&A, etc.) as other direct costs if it is part of the contractor’s usual accounting procedures, consistent with FAR 31 and the Contractor’s NICRA.

NOTE: Major subcontractors are those subcontractors whose proposed costs exceed 20% of the Offeror’s proposed total cost or perform a key element of the RFP.

NOTE: The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

NOTE: Reimbursement for indirect costs shall be at final negotiated rates.

B.7 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 31 (Contract Cost Principles), 2 CFR Part 200 (Cost Principles), FAR 52.216-7 (Allowable Cost and Payment), AIDAR 752.216-70 (Award Fee) if applicable, FAR 52.232-20 (Limitation of Cost), FAR 52.232-22, (Limitation of Funds), and AIDAR 752.7003 (Documentation for Payment), may be reimbursable under this contract.

B.8 MULTI-YEAR CONTRACT AND CANCELLATION CEILING

This contract is considered non-severable and is therefore a multi-year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of

FAR 17.106.

(a) Performance under this contract during the second and subsequent years is contingent upon the appropriation of funds. All program years except the first are subject to cancellation. Cancellation shall occur by the dates specified below if the Contracting Officer:

(1) notifies the Contractor that the funds are not available for contract performance for any subsequent program year or;

(2) fails to notify the Contractor that funds are available for performance of the succeeding program year.

(b) Cancellation Ceiling:

(c) This is a Cost Plus Award Fee (CPAF) type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled.

(d) The Government's liability for cancellation charges shall not exceed $[Amount to be completed by Contracting Officer and not be $0]. This amount will be reduced in accordance with FAR 17.106-1(c)(1) at the conclusion of each program year, as follows:

Contract Year 2: (At the beginning of Contract Year 2) Amount: $__________

Contract Year 3: (At the beginning of Contract Year 3) Amount: $__________

Contract Year 4: (At the beginning of Contract Year 4) Amount: $__________

Contract Year 5: (At the beginning of Contract Year 5) Amount: $__________

Contract Year 6: (At the beginning of Contract Year 6) Amount: $__________

Contract Year 7: (At the beginning of Contract Year 7) Amount: $__________

Contract Year 8: (At the beginning of Contract Year 8) Amount: $__________

Contract Year 9: (At the beginning of Contract Year 9) Amount: $__________

Contract Year 10: (At the beginning of Contract Year 10) Amount: $__________

The cancellation dates and ceiling amounts are based on the nonrecurring costs to be incurred by the awardee, which would be applicable to, and which normally would be amortized over the life of the contract, and the items or services to be furnished under the multi-year requirement

B.9 COST RECOVERY ON FIELD BASE OPERATIONS/COMMODITIES

This will be a field-financed program, therefore the contractor must ensure a method for distributing the cost of headquarters operations across countries. For example, the contractor may opt to charge a flat rate to USAID Missions on commodities and/or field-based operations, to recover the cost from supporting these functions from headquarters. This is not a profit generating scheme, and any funds generated using the allocable rate, but not exhausted through this charge will not be kept by the contractor at the end of the contract. It is the contractor’s responsibility to clearly communicate the proposed structure and functionality of charges, fees, and proposed costs to be reimbursed, and to obtain written approval of this method from the

Contracting Officer’s Representative.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

[USAID will insert the contractor’s Performance Work Statement (PWS) at award; see Section

J, Attachment J.1 - STATEMENT OF OBJECTIVES (SOO) that informs the development of Section C.]

In addition to the objectives and requirements in Attachment J.1, the Performance Work

Statement must address the following items:

(a) The anticipated risks with regards to achieving the anticipated objectives of the contract and how they will be migrated;

(b) Discussion of activities to ensure compliance with branding and marking requirements;

and

(c) The strategies and approaches the activity will adopt in coordinating and collaborating with other USAID activities/projects, relevant host country governments and other line agencies, local agencies, local areas of intervention and geographic locations.

[END OF SECTION C]

SECTION D: PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the

USAID financing documents number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished Products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the

Cooperating Country to which commodities are being shipped or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instruction or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and

Marking in USAID Direct Contracting” at https://www.usaid.gov/sites/default/files/documents/320.pdf; and USAID “Graphic Standards

Manual” available at https://www.usaid.gov/branding or any successor branding policy.

USAID’s web page contains the electronic version of the Graphic Standards Manual that is compulsory for all Contractors. Marking under this contract shall comply with the “USAID

Graphic Standards Manual” available at https://www.usaid.gov/branding.

The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [insert date] and incorporated into this Contract as Attachment (insert attachment number)

- to be completed at time of award.

Note: Only offerors in the competitive range will be asked to submit a BS and MP.

https://www.usaid.gov/sites/default/files/documents/320.pdf https://www.usaid.gov/branding https://www.usaid.gov/branding

(a) Positioning

(1) Program Name. The program name is “NextGen”. The objective is to focus on NextGen, not individual partners or awards. Documents need not reference the specific agreement, contract or task order under which the work is funded.

(2) USAID Logo. There is no NextGen logo. The logo to be used is the USAID logo using USAID logo's fonts, typefaces, colors, and sizes in ADS 320, the

USAID Graphic Standards Manual and Partner Co-branding Guide.

(3) Primacy of USAID and Other U.S. Government Logos. Materials funded under NextGen will typically carry only the USAID, PEPFAR or PMI logos. Logos of contractors will not be used on NextGen-funded materials, except that the contractor’s name and contact information may be included on the inside or back covers of documents. The contractor’s logo can be co-branded with the USAID logo.

(4) Mission Brands or Names. Since NextGen supports in-country programs, NextGen documents and materials will use the Mission brands or names (e.g., USAID | Nigeria) if a Mission requests it. In such cases, NextGen should be acknowledged to the maximum extent practicable.

(5) Individual Awards and Task Orders. There are no sub-brands for individual awards or task orders. Awards and task orders will be identified by starting with

“NextGen” followed by the name of the award or task order – for example

“NextGen PSA Diagnostics”.

(6) Contractors may not generate their own corporate publicity about a USAID-funded NextGen or make public the findings of USAID-funded studies or reports (e.g., at conferences and public meetings) without first obtaining permission from the COR/AOR or Activity Manager.

(7) Translations. USAID translated identities are located at https://www.usaid.gov/branding/translated-brandmarks.

(b) Categories of NextGen Branding and Marking: There are several categories of branding and marking:

(1) Exclusive USAID branding and marking for contracts. NextGen products, publications, and events are branded in accordance with ADS

320.3.2. “Exclusive Branding” means that NextGen is positioned as USAID’s, as showcased by NextGen Name. “Exclusive Marking” means contractors may only mark USAID-funded NextGen projects, activities, public communications, and https://www.usaid.gov/branding/translated-brandmarks commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo.

(2) Co-branding and marking for assistance awards. NextGen products, publications, and events positioned as being from NextGen are co-branded and co-marked in accordance with 2 CFR 700.16.

(3) Co-branding and marking for inter-agency agreements and agreements with other Donors. NextGen products, publications, and events positioned as being from NextGen are co-branded and co-marked in accordance with ADS

320.3.4.1. This includes PEPFAR and PMI co-branding and co-marking. USAID approval is not required for this type of co-branding and co-marking.

(4) PEPFAR co-branding and co-marking. This is used whenever materials or activities are supported by HIV funds. The PEPFAR logo and the USAID logo should be of equivalent size and prominence; in all cases, PEPFAR should be the lead brand. USAID approval is not required for PEPFAR co-branding. Consult any current USAID guidance on PEPFAR co-branding.

(5) U.S. President’s Malaria Initiative (PMI) co-branding and co-marking. This is used whenever materials or activities are supported by PMI funds. The PMI logo and the USAID log should be prominent on the product or material. USAID approval is not required for PMI co-branding. Consult any current USAID guidance on PMI co-branding.

(6) Exceptions. Branding or marking is not required for:

i. agreements with public international organizations that meet the requirements in ADS 320.3.5.b; and

ii. agreements where the entity is ordering the commodities or materials on its own account and reimbursing USAID.

In such cases, USAID will seek to co-brand, co-mark or have an acknowledgement of NextGen’s involvement.

(c) Branding Strategy - NextGen Communications and Publicity: Host Country

Audience. NextGen generally provides commodities and technical assistance as part of a Mission program or as part of a larger global health initiative. Therefore, the branding will generally feature the in-country activity and not focus on branding the commodity or technical assistance as part of NextGen.

NextGen will be featured more prominently in cases where USAID, through NextGen is provides services to host country institutions for the procurement of health commodities and a source for excellent technical assistance in supply chain management.

(d) Promotional Activities/Materials for Host-country Citizens: The opportunities for, and appropriateness of, widespread in-country publicity and external promotion of

NextGen is somewhat limited because of the nature of the activities (e.g., behind-the-scenes technical assistance) and results (e.g., improved essential health commodity supply chains) as opposed to more visible activities (e.g.. building a school, establishing a clinic, providing food aid, or repairing a road). Host country awareness of the support of the American people through NextGen will be generated primarily through the following key opportunities:

(1) NextGen activities (e.g., acknowledgment at training workshops, commodity security meetings, and events);

(2) Success stories (disseminated through the USAID website(s), USAID listservs, and e-newsletters, etc.);

(3) Beneficiary testimonials;

(4) Site visits by USAID and U.S. or host country government officials;

(5) Professional photography of key visits by top U.S. or host country government officials, training workshops, etc.;

(6) Conference presentations, posters, and exhibition booths;

(7) Launch or close-out events, when and where appropriate;

(8) Public awareness or participation in events organized by U.S. Embassies and

Missions;

(9) Announcements of research findings, or releases of new studies;

(10) Promotion of final or interim reports; and

(11) Communication of NextGen impact/overall results.

(e) International Audiences: NextGen will be prominently featured to international audiences, including other donors, international organizations, manufacturers and suppliers of medicines, lab equipment and other commodities. NextGen It will stress the following:

(1) NextGen is not a project or a specific contractor but a decades-long successful and influential USAID global health supply chain program.

(2) NextGen is the leading program of the U.S. Government in the procurement of global health commodities and takes a leadership role in market dynamics, quality assurance and other aspects of global health commodity procurement.

(3) USAID, through NextGen, is the U.S. Government’s technical leader on global health procurement and host country supply chain strengthening.

(f) U.S. General Public Audiences: NextGen will be part of USAID and PEPFAR and

PMI messages to the general public in the United States. It will emphasize targets reached, commodities supplied, and savings.

(g) Marking Plan

(1) Table 1 below outlines the most common types of materials and commodities that may be produced under NextGen. Any NextGen materials that are not listed below are subject to this Marking Plan.

(2) Marking is not required on items used as part of the administration of the contract, such as stationery products, equipment, and offices. The goal is to mark

NextGen’s, projects, and commodities, not contractors.

(3) Exceptions. In addition to the exceptions in ADS 320 and 2 CFR 700.16, the following exceptions apply to the marking requirements in Table 1:

i. “By” or “From” a Host-Country Government or Partner. USAID branding need not be used where the COR/AOR or Activity Manger determines that USAID branding would undercut host-country ownership of constitutions, laws, regulations, policies, studies, assessments etc., and is better positioned as being “by” or “from” from a host-country government or partner. NextGen is trying to build capacity of host country governments and their organizations

(NextGen goal of capacity building) and branding would compromise ownership of materials.

ii. Appearance of neutrality. The presumptive exception to full branding can be used where the COR/AOR or Activity Manger determines that in the field when the objective or purpose of the product would be furthered by an appearance of neutrality; branding causes the data or findings to be viewed as not credible by target audiences; branding impairs the functionality of the product; branding would not be cost-beneficial or practical; branding of a particular product would violate a cultural or social norm, or would otherwise be considered inappropriate.

iii. Commodities. Marking of commodities is required only when the

COR/AOR or Activity Manager requires it.

(4) Exact positioning of NextGen name or other USAID acknowledgment may vary if the product is subject to co-branding or no branding.

(5) Even when a document qualifies for “no branding,” USAID's contribution will, to the maximum extent practicable, be acknowledged in an appropriate way (e.g., USAID support may be acknowledged in the preface, foreword, or acknowledgment sections of a document).

TABLE 1. MARKING PLAN FOR NEXTGEN MATERIALS AND COMMODITIES

Category Type of Marking* Notes

Administrative

Stationery products

(administrative business)

USAID standard graphic identity will not be used on stationery products intended for administrative use; the contractor should use its own letterhead. Examples include letters for hiring, purchase orders, office space rental, etc.

Pertains to letterhead, envelopes, mailing labels, fax cover sheets, name tags;

designs for these materials use

“Organization X John

Snow, Inc.,” and not the project name with the USAID identity.

Stationery products

(NextGen related)

Stationery products that are used for

NextGen purposes will use the USAID logo and NextGen.

Pertains to letters that accompany NextGen materials, workshop invitation letters, etc.

Business cards The USAID logo will not be used on business cards. The contractor should use its own business cards but include the line

“Contractor for USAID Rx NextGen” at the bottom of the business card.

Please refer all inquiries about the use of the USAID identity on business cards to the COR.

Office signs USAID standard graphic identity will not be used to mark project offices. Signs may say e.g. “[name] a contractor for the USAID Rx

NextGen”

Please refer all inquiries about the use of the USAID identity on office signs to the COR.

Project deliverables (e.g., semi-annual reports, work plans, performance and monitoring plans, financial reports, etc.)

Follows guidelines for full USAID marking and branding.

Internal management reports (regular routine reporting)

USAID standard graphic identity will not be used.

Documents are for

USAID internal use and NextGen management only.

Contractor’s Websites Follows guidelines for full USAID marking

Notecards Follows guidelines for full USAID marking

Pertains to thank you cards, announcement cards, etc.

Folders Follows guidelines for full USAID marking branding.

Technical

Contractor Technical websites

The USAID standard graphic identity and

NextGen name is at the top of the homepage and sub-pages as appropriate; design follows guidelines for full branding and marking.

Technical reports, studies, analyses, briefing papers, memoranda, training materials, manuals, policy recommendations, fliers, fact sheets, presentations, and conference posters

The USAID standard graphic identity and

NextGen name printed on the cover of documents; design follows guidelines for full branding unless co-branding is appropriate or required by PEPFAR or

PMI.

Software The USAID standard graphic identity and

NextGen name incorporated into the splash screen/menu and printed on the software packaging; design follows guidelines for full branding unless co-branding is appropriate or required by PEPFAR or

PMI.

CD-ROMs and videos The USAID standard graphic identity and

NextGen name printed on the CD label, splash screen/menu, and packaging; design follows guidelines for full branding unless co-branding is appropriate or required by

PEPFAR or PMI.

NextGen materials

(communications that target beneficiaries with particular messages, e.g., “Keep your warehouse clean,” “Stack cartons at least 10 cm off the floor”)

The USAID standard graphic identity and

NextGen name on the cover of documents;

design follows guidelines for full branding unless co-branding is appropriate or required by PEPFAR or PMI.

If used, the preferred placement of

NextGen brand is on the front cover or poster in the upper left- hand corner. *

Government policies, MOH strategies, plans, and guidelines (regional, national, and subnational levels), or other materials positioned as being from the host-country government, such as presentations, reports, publications, etc.

Materials produced in-country are exempt from marking under presumptive exception to full branding ADS 320.3.2.5.c, when branding would undercut host-country government “ownership” of constitutions, laws, regulations, policies, studies, assessments, reports, publications, surveys or audits, PSAs, or other communications better positioned as “by” or “from” a cooperating country ministry, organization, or government official.

It may still be possible to acknowledge

USAID assistance in the document.

Organizations' policies, strategies, plans, and guidelines or other materials positioned as being from the host-country partner, such as presentations, reports, publications, etc.

Materials produced in-country are exempt from marking under presumptive exception to full branding ADS 320.3.2.5.c, when branding would undercut host-country

“ownership” of policies, studies, assessments, reports, publications, surveys or audits, PSAs, or other communications better positioned as “by” or “ “from” a host-country partner organization.

It may still be possible to acknowledge

USAID assistance in the document.**

Promotional

Event signs, banners, and exhibition booths

The USAID standard graphic identity and

NextGen name printed on the materials;

design follows guidelines for full branding unless co-branding is appropriate or required by PEPFAR and PMI.

Project promotional materials (e.g., success stories, beneficiary testimonials, announcement of research findings or project results)

The USAID standard graphic identity and

NextGen name printed on the materials;

design follows guidelines for full branding required by PEPFAR and PMI.

Materials for site visits The USAID standard graphic identity and

NextGen name printed on the materials;

design follows guidelines for full branding required by PEPFAR or PMI.

Commodities

Cartons and outer packaging

Where the COR/AOR or activity manager determines that cartons or outer packaging is to be marked, the USAID logo will be affixed in a manner that ensures the logo will remain legible until the commodity reaches the consignee. The logo will, where feasible, be large enough to be clearly visible at a reasonable distance. Samples can be found at:

http://www.usaid.gov/branding/

Missions can also identify whether host country government or other organization graphic identity will be used to mark commodities.

Please refer all inquiries about the use of the USAID and/or project identity on commodities, cartons, and packaging to the

COR/AOR.

[END OF SECTION D]

http://www.usaid.gov/branding

SECTION E: INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by

Citation, Number, Title, and Date) in accordance with the clause at FAR 52.252-2 "CLAUSES

INCORPORATED BY REFERENCE" in Section I of this Contract. Full text of the FAR clauses is available at:

https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar-http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATIONS (48 CHR CHAPTER 1)

NUMBER TITLE DATE

52.246-5 Inspection of Services – Cost Reimbursement APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required outputs will be subject to the performance standards set forth in Sections C, H, and F. Inspection and acceptance will take place at:

(a) Multiple Places of Performance, in accordance with the Contracting Officer

Representative’s (COR) discretion, or

(b) At any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

The Contracting Officer, unless delegated to the COR, has the authority to inspect and accept all services, reports, and required deliverables or outputs.

http://www.acquisition.gov/far/ http://www.usaid.gov/ads/policy/300/300

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success, and impact of the contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the contractor and can be modified at any time by the Government.

The QASP shall be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the contractor’s known strengths and weaknesses. The QASP is a

“living” monitoring process that should be discussed, reviewed, and updated regularly but no less than on an annual basis. It is based on the premise that the contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractors responsibility to follow up with the

COR to ensure the QASP monitoring process is implemented and updated.

A variety of mechanisms included but not limited to the following may be utilized by the contractor and COR to monitor the progress/success of the activity and the contractor’s performance:

(a) Weekly contract mobilization meetings including minutes (minutes may address issues, actionable items, steps for address and solve any issues/actions as well as POCs for each issue/action item) during the first three months of contract implementation;

(b) Monthly progress review meetings, including similar protocols as above, with the implementation teams;

(c) Review and proposed feedback and/or edits, if any, to the contractor’s scheduled reports

(see Section F);

(d) Feedback in the form of action memos, emails or other forms of communication agreed upon by the parties from collaborating partners utilized to inform and improve program performance;

(e) Site visits as needed or directed by USAID personnel organized by the contractor;

(f) Quarterly reviews of work plan with performance milestones and proposed feedback and/or edits, if any, to the contractor’s work plan and performance milestones incorporated/addressed;

(g) Periodic impact evaluations as required by the contract and/or determined as necessary by the COR during contract administration; and

(h) Review of milestone achievement reports and proposed feedback and/or edits, if any, to the contractor’s work plan and performance milestones incorporated/addressed.

E.4 RESPONSIBLE OFFICIAL

In accordance with the clauses of this contract entitled “Inspection of Services – Cost

Reimbursement” (FAR 52.246-5), inspection of results or other deliverables required by the contract will be made by the cognizant COR. Acceptance of goods/services and reports or other deliverables by the cognizant COR must form the basis for payments to the contractor and will form the basis of the contractor’s permanent performance record with regard to this contract.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at

FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER ALTERNATE I AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

52.247-48 F.O.B. DESTINATION – EVIDENCE OF FEB 1999

SHIPMENT

52.247-55 F.O.B. POINT FOR DELIVERY OF JUNE 2003

GOVERNMENT FURNISHED PROPERTY

F.2 PERIOD OF PERFORMANCE

The period of performance consists of a five (5) year base period and two (2) option periods effective…