PS15-150802CONT17.docx

Centers for Disease Control and Prevention (CDC) Procurement and Grants Office Instructions for Preparing an Annual Performance Report (APR) Catalog of Federal Domestic Assistance (CFDA): 93.283 Funding Opportunity Announcement (FOA) Number: CDC-RFA-PS15-150802CONT17

Public Health Leader Fellowship Program (PHLFP) National Center for HIV, Viral Hepatitis, Sexually Transmitted Diseases, and Tuberculosis Prevention (NCHHSTP)

Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under CDC-RFA-PS15-1508: Public Health Leader Fellowship Program (PHLFP).

Application Submission:

CDC requires grantees to submit an Annual Performance Report (APR) which serves as the continuation application, through www.grantsolutions.gov no later than 120 days prior to the end of the budget period.

If you encounter any difficulties submitting your annual performance report through www.grantsolutions.gov, please contact the GrantSolutions helpdesk at 866-577-0771 or email help@grantsolutions.gov prior to the submission deadline. If you need further information regarding the annual performance report process, please contact Cynthia Hill, Grants Management Specialist (Contractor: Time Solutions LLC), Office of Grants Service, Office of Financial Resources, CDC Office of the Chief Operating Officer. Email: chill@cdc.gov. Phone: 770-488-2942. For programmatic information please contact Greg Bautista, Project Officer, at or (404) 639-3917.

Reports must be submitted by April 3, 2017 11:59pm Eastern Standard Time on www.grantsolutions.gov for Reporting Period 8/15/2016- 2/1/2017. Late or incomplete reports could result in an enforcement action such as a delay in the award or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

General Application Packet Instructions:

A. Properly label each item of the application packet.

B. Each section should use 1.5 spacing with one-inch margins.

C. Number all narrative pages only.

D. This report must not exceed 45 pages excluding administrative reporting.

E. Where the instructions on the forms conflict with these instructions, follow these instructions.

F. CDC requires the use of PDF format for ALL attachments. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

Checklist of required contents of application packet:

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form

2. SF-424A Budget Information-Non-Construction Programs

3. Budget Justification

4. Indirect Cost Rate Agreement

5. Project Narrative

6. Attachments

Instructions for accessing and completing required contents of the application package:

1. Go to: www.grantsolutions.gov

1. Access: My Grants List Screen

1. Select: “Apply for Non-Competing Award”

1. Complete: The GrantSolutions Non-Competing Continuation Application Control Checklist

1. SF-424 Application for Federal Domestic Assistance-Short Organizational Form:

Complete all sections:

A. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

B. Please insert your organization’s Business Official information in Block #8.

2. 2. SF-424A Budget Information and Justification:

1. Complete all applicable sections.

1. Analysis of Remaining Time and Funds

1. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount or use the process below to get access to unused funds.

1. If it appears there will be insufficient funds Provide detailed justification of the shortfall List the actions taken to bring the obligations in line with the authorized funding level.

1. Awardees may request up to 75% of anticipated unobligated funds at the end of the current budget period. These funds are estimated because the budget year has not closed and a final FFR cannot be prepared. For budget years that have closed, grantees may request carry over based on the final FFR for that budget period.

1. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of SF-424A and submit an interim hardcopy in miscellaneous attachment section and title: “Interim FFR” Federal Financial Report (FFR), Standard Form-425, available on the internet at http://www.whitehouse.gov/omb/grants_forms.

3. The estimated un-obligated balance should be realistic in order to be consistent with the annual FFR to be submitted following the end of the budget period.

1. The proposed budget should be based on the federal funding level stated in the letter from CDC.

1. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested, including any request to use unobligated funds, to support the activities to be carried out with those funds. Attach in the “Miscellaneous Attachments” section and title it “Budget Narrative” Document needs to be in the PDF format.

1. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/grants/applying/application-resources.html.

1. For any new proposed subcontracts provide the information specified in the Budget Guidance.

1. When non-federal matching is required, provide a line-item list of non-federal contributions including source, amount, and/or value of third party contributions proposed to meet a matching requirement.

3. Indirect Cost Rate Agreement

Instructions for Indirect (F&A) costs Rate Determination for Institutes of Higher Education For recipients subject to 45 CFR part 75 Appendix III, the OPDIV will apply the negotiated rate(s) in effect at the beginning of a period of performance to determine facilities and administrative (F&A) costs for the entire period of performance. If the rate agreement(s) in effect at the beginning of the period does not cover the entire period of performance, then the Rate in effect for the last year of the negotiated rate agreement will be used to determine indirect costs for the duration of the period of performance. Grantees subject to 45 CFR part 75 Appendix III may not rebudget from direct costs to accommodate a rate increase if the F&A costs provided for a period were based on negotiated (fixed or predetermined) rates rather than provisional rates (defined as not “negotiated” for the application of the 45 CFR part 75 Appendix III). If negotiated rate agreements do not extend through the life of the federal award at the time of the initial award, then the negotiated rate for the last year of the federal award must be extended through the end of the life of the federal award.

4. Project Narrative:

Section I. Current Budget Period Progress:

Provide an annual performance report addressing the following elements of each objective or activity. Section headings of the annual performance report must be in the following sequence.

A. FOA Performance Measures and Outcomes.

· The performance measures listed in the FOA have been numbered sequentially and attached to this document as “Appendix A” for reference. Awardees must report on performance measures for the time frame of 8/15/2016 to 2/1/2017.

· Discuss progress toward achieving each of the performance measures individually. If progress toward a particular performance measure is below its stated goal, provide plans and timeline for attaining the goal.

· In cases were no data is yet available for a particular performance measure, state the reason. For example: “No data available yet to report on this performance measure because participants have not yet been recruited.”

B. Work Plan.

· Awardees must report any changes that have been made to the current work plan (Year 2) which covers the budget period of 8/15/2016 to 8/14/2017.

· Awardees must report progress toward each of the activities described in the workplan for the time frame of 8/15/2016 to 2/1/2017.

C. Implemented Evaluation Activities.

· Awardees must provide the following evaluation information.

1. Provide a detailed report of evaluation activities implemented during the time frame of 8/15/2016 to 2/1/2017. Examples include preparation of data collection tools, collection of data from program participants, draft reports, meetings for evaluation plan development, and other evaluation activities.

2. Describe how information from evaluation activities was utilized to inform the meaningful improvement of program operations.

· If a draft version or final version of an evaluation report has been created, attach a copy. List the evaluation report in the “Additional Files or Attachments to the Project Narrative” section of this annual performance report.

D. Updates to Evaluation Plan.

· As required by the FOA, all awardees must submit an Evaluation and Performance Measurement Plan within 6 months of the initial award. (See page 31 of the FOA.)

· The following information is required by the FOA for the Evaluation and Performance Measurement Plan. If the following information is not already covered in the current version of the plan, awardees must update the plan.

1. The frequency that evaluation and performance data are to be collected.

2. How data will be reported.

3. How evaluation findings will be used for continuous quality and program improvement.

4. How evaluation and performance measurement will yield findings to demonstrate the value of the FOA (e.g., improved public health outcomes, effectiveness of FOA, cost-effectiveness or cost benefit).

5. Dissemination channels and audiences.

6. Other information requested as determined by the CDC program:

a. Ensure the plan includes detailed information about how the program will maintain current contact information of program participants during the years after participants have left the program.

· In the narrative section of this annual performance report, awardees must describe any updates that have been made to their Evaluation and Performance Measurement Plan.

· Attach a PDF copy of the current version of the Evaluation and Performance Measurement Plan (if updates have been made since the original version) or the original version (if no updates have been made since the original version). List the Evaluation and Performance Measurement Plan in the “Additional Files or Attachments to the Project Narrative” section of this annual performance report.

· Attach a copy of evaluation data collection tools. List the evaluation tools in the “Additional Files or Attachments to the Project Narrative” section of this annual performance report.

E. Program Promotion, Outreach and Recruitment.

· Describe in detail strategies used during the reporting period (8/15/2016 to 2/1/2017) to actively promote the program to potential future participants as well as any planned future strategies for promotion, outreach, and recruitment.

· For each strategy, provide a description of the strategy, dates, locations, and outcomes. Outcomes should be quantified to the extent possible.

· For example:

F. Other Successes and Accomplishments.

· Awardees must describe any successes and accomplishments achieved 8/15/2016 to 2/1/2017 which are not mentioned elsewhere in the project narrative such as recruitment successes, collaborations, improvements to internal procedures, major milestones reached, and other notable accomplishments.

· Awardees may include brief anecdotes (if available) communicating the value and importance of this cooperative agreement in terms of impact.

G. Challenges.

· Examples include challenges that might affect ability to implement work plan activities, ability to achieve outcomes required in the current budget year or the 5-year project-period, or ability to achieve performance measures set forth by the FOA.

· Other possible examples may include but are not limited to staffing, participant recruitment, technology, availability of rooms, recruitment of placement sites and projects, travel, document clearance, and accommodations for participants.

· If the grantee did not

H. CDC Program Support to Awardees

· Awardees must describe how CDC could help them overcome challenges to achieving annual and project-period outcomes and performance measures and completing activities outlined in the work plan.

I. Technical Assistance Needed from CDC

· Awardees must describe technical assistance needs that are requested from CDC.

· Note: Technical assistance may be requested at any time via the project officer.

J. Additional Files or Attachments to the Project Narrative (no page limit)

· If additional documents will be submitted as part of the Project Narrative, awardees must provide a list of those attached documents in the body of the project narrative as part of “Section E: Attachments”.

· Examples of attachments include copies of press clippings, recently created or updated flyers, recent publications, updated data collection instructions, recently-executed MOUs and any other attachments related to the narrative.

· At a minimum, the list of attachments must include the following documents.

Attachments required of all awardees:

· SF-424A Budget Information-Non-Construction Programs

· Budget Narrative. (See “SF-424A Budget Information and Justification” earlier in this packet for format.)

· Indirect Cost-Rate Agreement

· Current version of the Evaluation and Performance Measurement Plan

· Copy of all evaluation data collection tools

· Draft version or final version of an evaluation report (if one has been created)

Attachments required for undergraduate component:

· Current version of the 2017 detailed summer schedule and program calendar for PHLFP participants. This document includes dates, times, room locations and other details for major participant activities such as didactic learning, weekly scientific writing seminars, community service, public health project deliverables, poster presentation session, and end-of-summer ceremony.

· Current version of the 2017 Intern Guide and the 2017 Mentor Guide

Attachments required for postdoctoral component:

· The most current, updated version of the detailed schedule and program calendar for 2017-2018 participants. This document includes dates, times, and other details for major participant activities such as conferences, presentations, seminars, and the end-of-program ceremony.

· If hyperlink references will be provided pointing to files that will need to be retrieved on the Internet, awardees are encouraged to provide shortened URLs pointing to those files.

· Attachments will not count toward the page limit.

Section II. New Budget Period Proposed Objectives and Activities:

A. SMART objectives.

· List proposed SMART objectives (Specific, Measurable, Achievable, Relevant, Time-bound) for the upcoming Year 3 budget period (8/15/2017-8/14/2018). Proposed objectives must support the intent of the FOA and must include, at a minimum, the objectives set forth in the FOA.

B. For each objective:

1. List activities that will be implemented;

2. Provide a timeline for accomplishment;

3. Identify and justify any redirection of activities; and

4. Explain the methods you will use to implement the new, redirected activities.

C. In addition to this information, include comments pertaining to budgetary issues that might hamper the success or completion of the project as originally proposed and approved. Please utilize the work plan format in the original work plan.

Appendix “A”

Performance Measures for PS15-1508 Undergraduate Component (from FOA page 9, numbered sequentially for ease of reference)

STRATEGY #1: Identify, recruit and train up to 30 highly qualified college juniors, seniors or recent graduates with interest in reducing disparities in HIV, Viral Hepatitis, STD and TB for 10 weeks in summer.

STRATEGY MEASURE #1(A): At least 25% of eligible candidates recruited are selected for the program

STRATEGY MEASURE #1(B): 90% or greater of selected candidates receive training on all of the designated domains.

STRATEGY #2: Provide living accommodations, supervision and structured public health activities and a stipend for summer fellows.

STRATEGY MEASURE #2(A): 90% or greater of candidates are provided all four of the following items: 1) stipend; 2) stable living accommodations; 3) assigned supervisor who has been oriented to the program and their responsibilities; 4) involvement in one or more structured projects.

STRATEGY #3: Collaborate with NCHHSTP staff to identify summer research projects and mentors at CDC, ensuring that each fellow is matched with a project and mentor consistent with their interests and abilities.

STRATEGY MEASURE #3(A): 90% or greater of participants are provided a productive and relevant summer research project that is consistent with interests and abilities

STRATEGY MEASURE #3(B): 90% or greater of participants are provided a CDC mentor that is consistent with their interests and abilities.

OUTCOME #1: Up to 30 highly-qualified, culturally sensitive applicants with potential for careers in public health accept fellowship.

OUTCOME MEASURE #1(A): 100% of candidates accept who meet criteria

OUTCOME #2: Fellows increase theoretical and practical knowledge of public health and working in a national public health agency

OUTCOME MEASURE #2(A): 100% of participants will complete a scientific poster and presentation

OUTCOME MEASURE #2(B): 100% of participants will successfully complete a training that increases knowledge of Health disparities

OUTCOME MEASURE #2(C): 100% of participants will successfully complete a training that increases knowledge of Social determinants of health and health equity.

OUTCOME MEASURE #2(D): 100% of participants will successfully complete a training that increases knowledge of Infectious disease epidemiology

OUTCOME MEASURE #2(E): 100% of participants will successfully complete a training that increases knowledge of Production of deliverables.

OUTCOME MEASURE #2(F): 100% of participants will successfully complete a training that increases knowledge of Making presentations at internal meetings.

OUTCOME MEASURE #2(G): 100% of participants will successfully complete a training that increases knowledge of Writing public health information documents

OUTCOME MEASURE #2(H): 100% of participants will successfully complete a training that increases knowledge of The scientific method

OUTCOME MEASURE #2(I): 100% of participants will successfully complete a training that increases knowledge of Presentation skills

OUTCOME MEASURE #2(J): 100% of participants will successfully complete a training that increases knowledge of Epidemiology of HIV, viral hepatitis, STD or TB

OUTCOME MEASURE #2(K): 100% of participants will successfully complete a training that increases knowledge of Theoretical perspectives undergirding evidence based public health interventions

OUTCOME MEASURE #2(L): 100% of participants will successfully complete a training that increases knowledge of Process and timetables for development of project deliverables during the tenure period

OUTCOME #3: Fellows increase involvement and interaction with senior public health officials, and the principles and praxis of public health

OUTCOME MEASURE #3(A): At least 80% of participants will have met with at least two senior public health officials

OUTCOME MEASURE #3(B): At least 80% of participants will be active in at least one workgroup activity that builds leadership skills

OUTCOME MEASURE #3(C): At least 80% of participants will be involved in/exposed to settings or project that involved constructing communication strategies for varied audiences

OUTCOME MEASURE #3(D): At least 80% of participants will be involved in/exposed to settings or project that involve the review, clearance and publishing process of written public health communication products

OUTCOME MEASURE #3(E): At least 80% of participants will be involved in/exposed to settings or projects that involve standards for principles of scientific excellence, accountability, transparency, respect and honesty, responsibility.

Performance Measures for PS15-1508 Post-Doctoral Component (from FOA page 11, numbered sequentially for ease of reference)

STRATEGY #1: Identify, recruit and train approximately 3-5 highly qualified post-doctoral fellows with interest in reducing disparities in HIV, viral hepatitis, STD and TB.

STRATEGY MEASURE #1(A): At least 100% of eligible candidates recruited are selected for the program.

STRATEGY MEASURE #1(B): 100% selected candidates receive training on all of the designated domains.

STRATEGY #2: Develop specific leadership building activities for the tenure of the fellow based on the core competencies for senior public health executives including leading change, leading people, meeting organizational goals, managing resources and building coalitions.

STRATEGY MEASURE #2(A): 100% of fellows receive specific leadership building activities for the tenure of the fellow based on the core competencies for senior public health executives including leading change, leading people, meeting organizational goals, managing resources and building coalitions.

STRATEGY #3: Coordinate and schedule a community-based public health practicum for each fellow.

STRATEGY MEASURE #3(A): 100% of fellows participate in a practicum in a community-based health agency. The practicum should consist of at least 8 weeks of on the job training.

STRATEGY #4: Collaborate with NCHHSTP program officials to coordinate and schedule a CDC practicum for each fellow.

STRATEGY MEASURE #4(A): 100% of fellows are matched with a program and mentor within NCHHSTP and participate in a CDC practicum. The practicum should consist of at least 8 weeks of on the job training.

OUTCOME #1: Up to 5 highly qualified culturally sensitive applicants with potential for careers in public health accept fellowship.

OUTCOME MEASURE #1(A): Up to 5 candidates accept who meet criteria

OUTCOME MEASURE #1(B): 100% of participants successfully complete training that increases knowledge of Leadership in local, state and national public health agencies

OUTCOME MEASURE #1(C): 100% of participants successfully complete training that increases knowledge of Core competencies for senior public health leaders

OUTCOME MEASURE #1(D): 100% of participants successfully complete training that increases knowledge of Policies, processes and functions of a large public health agency and a smaller community based public health agency

OUTCOME MEASURE #1(E): 100% of participants successfully complete training that increases knowledge of Importance of social determinants of health and health equity for reducing health.

OUTCOME MEASURE #1(F): 100% of participants successfully complete training that increases knowledge of Epidemiology of HIV, viral hepatitis, STD and TB

OUTCOME MEASURE #1(G): 100% of participants successfully complete training that increases knowledge of Theoretical perspectives undergirding evidence based public health interventions

OUTCOME MEASURE #1(H): 100% of participants successfully complete training that increases knowledge of Process and timetables for development of project deliverables

OUTCOME MEASURE #1(I): 100% of participants successfully complete training that increases knowledge of Workgroup activities that build leadership skills

OUTCOME MEASURE #1(J): 100% of participants successfully complete training that increases knowledge of Communication strategies for varied audiences

OUTCOME MEASURE #1(K): 100% of participants successfully complete training that increases knowledge of The review, clearance and publishing process of written public health communication products

OUTCOME MEASURE #1(L): 100% of participants successfully complete training that increases knowledge of Standards for principles of scientific excellence, accountability, transparency, respect and honesty, responsibility

OUTCOME MEASURE #1(M): 100% of fellows meet with at least 5 senior public health officials.

OUTCOME MEASURE #1(N): 100% of fellows participate in at least 1 public health policy work group at a national or community public health agency.

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