PRT and Mail INVITATION TO NEGOTIATE.docx
DOCX document 25 KB Posted
- Attached to
- Mailing equipment - Formax
- Solicitation number
- ITN 171 200000000028 1
- Issued by
- Michigan
About this file
This is an Invitation to Negotiate document issued by the State of Michigan, Department of Technology, Management & Budget – Facilities & Safety (DTMB-FS) for Print and Mail services. The State seeks a Continuous High-Volume Complete Pressure Seal System with Conveyor designed to process fan-folded continuous-feed forms for vehicle tabs and watercraft stickers. The equipment must perform detaching, trimming, folding, and pressure sealing functions while maintaining strict print order and postal compliance. Key specifications include processing speeds up to 43,000 pieces per hour for one-up forms, four independent fold plates, full programmability including separation for sheet thickness, a self-contained in-line burster, fan-folded pin-fed continuous feed conveyor, and 20 Amp power requirements. The solicitation specifies a single intended source, Formax of Dover, New Hampshire. Questions regarding the Invitation to Negotiate were due by June 5, 2020 at 3:00 p.m. EST, and responses from potential bidders contesting the sole-source designation were due by June 11, 2020 at 12:00 p.m. EST. The award will result in a one-time purchase order.
The State has established mandatory minimum requirements that all equipment be new (no refurbished hardware), sold and installed by the manufacturer or authorized technician with no subcontractors, manufactured in the USA by a single source vendor, and supported by ongoing service with a four-hour response time. The solicitation was issued on June 3, 2020, and falls under commodity code 60063. No pricing information, funding sources, or contract term details are specified in this Invitation to Negotiate document, as this is a notice of intent to negotiate with a single provider based on the belief that no viable alternatives exist.
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Text version
State of Michigan Invitation to Negotiate
INVITATION TO NEGOTIATE - 200000000028
NOTICE OF INTENT TO NEGOTIATE AND CONTRACT WITH A SINGLE PROVIDER
Date: 6/3/2020
The State of Michigan intends to make a purchase for which it believes there is no viable alternative. The purpose of this notice is to attempt to identify possible alternatives.
Requestor: DTMB-FS for Print and Mail
1. State Contact Information:
The sole point of contact concerning this Invitation to Negotiate is:
Terry Mead - Solicitation Manager 517-335-4062 meadt@michigan.gov
2. Description of Purchase:
The state of Michigan is in need of a Continuous High-Volume Complete Pressure Seal System with Conveyor. As high-volume applications, vehicle tabs and watercraft stickers have been designed as “fan-folded continuous-feed” forms to meet printing and mailing business requirements. This specific application requires the ability to detach, trim, fold and pressure seal documents, while keeping the finished mailer in strict print order and sealed to meet postal requirements. Based on the mandatory requirements listed below and the market research performed we believe that Formax has the only equipment that can meet our specific needs.
The equipment must meet all of the following Mandatory Minimum Requirements:
· All equipment must be sold, installed, and serviced by manufacturer and/or authorized technician, no subcontractors.
· All equipment must be new. No refurbished hardware will be accepted.
· Hardware solution must have “self-contained” in-line Burster (Continuous Form Detacher).
· Hardware solution must contain a fan folded pin-fed continuous feed conveyer.
· Hardware must be fully programmable, including separation for sheet thickness.
· Hardware speeds up to 43,000 pieces/hour for one-up forms.
· 20 Amp power requirement.
· Hardware must have 4 Independent Fold Plates – not just for folds but in considering how the pieces exit the system and if they are face up/down.
· All hardware components must be manufactured by the same source/vendor.
· Hardware manufactured in the USA.
· Must have the ability to provide ongoing service of equipment with 4-hour response.
3. Commodity Code References:
60063
4. Description of Action:
Award will result in a one-time purchase order.
5. Intended Source:
Formax 1 Education Way Dover, NH 03820
6. Questions: Questions concerning the Invitation to Negotiate must be posted on www.michigan.gov/SIGMAVSS no later than Wednesday, June 5, 2020 by 3:00 p.m. EST. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.
Responders should submit their questions using the following format:
| Q # |
| Document and Section |
| Page# / Requirement# |
| Bidder Question |
7. Response Deadline: Any potential bidder who does not agree that this good or service is available only from the intended source, must submit a response to the Solicitation Manager by Tuesday, June 11, 2020 by 12:00 p.m. EST. Your response must be in writing and describe the product or service you are offering as an equivalent.
Version 3 Revised: 5/2019
File details come from the government source that posted it. Updated .