Protestant Music Director Solicitation W91QV124R0123 JBMHH_Final.pdf

SEE ADDENDUM

(No Collect Calls)

W91QV124R0123 03-Jun-2024

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

10:00 AM 14 Jun 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QV19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAVID L. GECEWICZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012067704-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56F7K 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W0UC DIR RSO

W0UC DIR RSO

101 BLOXON STREET BLDG 205 DOOR 13

FORT MYER VA 22211-1199

TEL: 210-466-0447 FAX:

FAX:

TEL: (703) 806-8706 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,000,000

NAICS:

711510

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF50

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QV124R0123

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Music Director, Protestant Chapel Congregation

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to perform as a Protestant Director of Music to support the Protestant Congregation at Joint Base Myer-Henderson Hall on a weekly basis, consisting of approximately 10-12 hours per week. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Music Director services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Government requires Music Director services in support of military religious and worship activities. The Contractor shall provide support to the Religious Support Office (RSO), Chaplains, and Religious Affairs Specialists for Department of the Army (DA).

The location(s) and time(s) will be specified in the PWS or modified in the contract by the Contracting Officer.

1.3 Objectives: The contractor shall facilitate the communal, public worship life to enhance full and active participation of the assembly or congregation. The Contractor shall plan, administer, and evaluate the quality of musical experiences in collaboration with Religious Denomination Military Chaplain, Chaplain Staff, Religious Affairs Specialists, and the DA Civilian workforce.

1.4 Scope: This is a Non-Personal Services Contract between the Installation/Garrison Religious Support Office (RSO) and the contractor to perform tasks and provide deliverables identified herein at Technical Exhibit 2. This PWS defines the requirements/deliverables of the contractor, ensuring the individual Free Exercise of Religion for military personnel, family members, and authorized personnel—a statutory requirement under USC Title X.

1.4.1. This contract does not create an employer-employee relationship between the Government and Contractor, as well as any corporation, partnership, business association, other party, or legal entity with which the Contractor may be associated. The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract.

There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance. Payment will be made monthly on a per service basis.

1.4.2. The Contractor shall provide support for those services for which no Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians and volunteers can provide. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.4.3. This contract does not require a traditional fulltime Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Many of the tasks will require holiday, evening, and weekend hours.

1.4.5. No UMT member, military member, DA Civilian, fellow contractor, or volunteer can supervise or direct the Contractor or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.

1.4.6. Under no circumstances shall a Contractor provide direction to a Chaplain, Religious Affairs Specialist (RAS), general military member, a DA Civilian, fellow contractor, or volunteer, nor shall he/she represent in an official capacity of the Federal Government, Military Service, or the local congregation that the contract supports.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 3rd Monday in June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

1.6.4 Hours of Operation: The contractor is responsible for conducting business during the hours of all required services except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall provide required products/services on an as needed basis during the current period of performance. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the JBM-HH Memorial Chapel or a designated alternate location on JBM-HH as needed.

1.6.6 Type of Contract: TBD

1.6.7 Security Requirements: See below.

1.6.7.1 AT Level I Training. All Contractors, including subcontractors, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 45 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor will submit certificates of completion for each affected contractors and subcontractor's employee to the COR or to the KO, within 7 calendar days after training is completed. AT Level I awareness training is available online at https://jko.jten.mil/courses/atl1/launch.html.

1.6.7.2 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The Contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.7.3 Combat Trafficking in Persons (CTIP). IAW FAR 52-222-50, the Contractor shall –

(1) Notify its employees of (a) The U.S. Government's zero tolerance policy, and (b) actions that will be taken against employees for violations of this policy. (2) Take appropriate action.

The Contractor shall maintain (1) a procedure for notifying employees of TIP and proof of such notification on file via (a) training records or (b) employee signature, (2) documented actions on file citing appropriate action to TIP violations, (3) a record of documented violations to date (if any), and (4) a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.6.8 Background Checks and Investigation Requirements.

1.6.8.1 The COR/Government POC shall provide required documents for submitting a background check request to the IMCOM CDE Program to the Contract POC.

1.6.8.2 The Contracting Officer shall ensure that the contractor has a favorable background check. The subject’s screening shall function as sequential gates to proceed or not to proceed.

The screening shall consist of:

a) Review of application / resume;

b) Reference checks / past performances (minimum of two past employer references); and

c) Assessment of subject’s eligibility, qualifications, and suitability for work with the pastoral team, adult volunteers, and children.

1.6.8.3 Once all screening requirements have been completed, the Contracting Officer shall forward the completed packet to the COR/Government POC for a performance evaluation (if candidate warrants). The Contracting Officer should not forward a request for background checks if screening reveals mandatory/automatic disqualifying offenses or without concurrence to proceed with the award action from the COR/Government POC when derogatory information is self-disclosed (see paragraph 1.6.8.6). The Contractor shall ensure all forms are complete, have been quality checked and are legible prior to submission. The COR/Government POC shall conduct a performance evaluation, if warranted, to determine the best fit and suitability for the job. Afterward, the COR will inform the Contracting Officer of the final selection.

1.6.8.4 Derogatory Information.

1.6.8.4.1 Any unfavorable reference checks or self-disclosed derogatory information provided by the subject during the pre-employment phase will be thoroughly reviewed by the Contractor.

The Contractor will provide the derogatory information to the COR for review prior to any work performance by the individual with derogatory information.

1.6.8.4.2 If the background checks and/or investigation reveal derogatory information, the COR, in coordination with the JBM-HH Commander, will determine if the individual is suitable for work on this contract.

1.6.8.4.3 Subjects may be required to provide further information to the COR to receive a final adjudication.

1.6.8.5 All contractor personnel are required immediately self-report to their employer/supervisor if they are arrested, charged, convicted, or met criteria for any offence listed on the DD Form 2981 or when a pattern of behavior brings into question a person’s judgement, reliability, or trustworthiness.

1.6.8.6 Army Directive 2014-23, ASA M&RA Clarifying Memo dated 5 Feb 18 and DoDI

1402.05 provide detailed information regarding criteria for mandatory disqualification and criteria for presumptive disqualification.

1.6.9 Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.9.1 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.9.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.9.3 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.4 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.10 Special Qualifications:

1.6.10.1 The Contractor shall provide a resume to the Contracting Officer and documentation to substantiate personal qualifications. Any credentials pertaining to this position, training, and experience is considered in the award.

1.6.10.2 The Contractor Music Director shall possess demonstrated experience as a music director in Protestant religious worship settings. This experience should include a demonstrated proficiency in playing a piano or similarly situation keyboard type musical instrument appropriate at public worship services, as well as working with, and directing small musical ensembles and choirs. This requirement is waiverable by the COR upon senior installation Chaplain’s review and approval of key personnel resumes of primary or replacement contractor personnel. Any request for waiver must address how proposed contractor employee’s knowledge, skills, education, or training prepared the employee to perform the tasks satisfactorily absent five years of relevant experience.

1.6.10.3 The Contractor Music Director shall possess a Master’s Degree in Sacred Music, Musical Performance, or related field. This education requirement is waiverable by the COR upon senior installation Chaplain’s review and approval of key personnel resumes of primary or replacement contractor personnel. Any request for waiver must be submitted to the COR and how proposed contractor employee’s knowledge, skills, experience, or training prepared the employee to perform the tasks satisfactorily absent a Master’s Degree.

1.6.10.4 The contractor shall provide a resume which identifies contractor personnel’s professional and spiritual understanding of church music, determined by a history of working specifically in development of musical worship plans. The resume must demonstrate experience in contemporary Christian, Pentecostal, traditional, hymnic, choral, and liturgical musical trends, and demonstrate a repertoire from these genres that are consistent with orthodox Christian doctrine. The applicant must possess the ability to perform musical pieces both by reading sheet music and by ear, demonstrating proficiency in both written notation and aural interpretation.

The contractor must have proficient skill to musically follow the preacher, during the sermon, to appropriately amplify the preached message, as indicated or communicated by the COR.

1.6.10.5 Competency of Contractor Personnel. All services under this contract are to be performed by an adult. Applicants must be willing to undergo a background check. The Contractor and contractor’s personnel shall be fully qualified to perform the required services without any supervision or direction by Government Personnel.

1.6.11 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract Perform inspections necessary in connection with contract performance Maintain written and oral communications with the Contractor concerning technical aspects of the contract Issue written interpretations of technical requirements, including Government drawings, designs, specifications Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies Coordinate availability of Government property Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.6.13 Key Personnel. The follow personnel are considered key personnel by the government:

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and/or an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during the performance hours of this contract and between 8:00 a.m. to 4:30 p.m. eastern time, Monday thru

Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Function Name Qualifications Music Director TBD by

Contractor Demonstrated experience leading church music and ensembles

Master’s Degree in Church Music, Musical Performance, or related field.

Equivalent demonstrated experience can be substituted with documentation to supprt.

Proficient skills and experience in Contemporary, Protestant, Pentecostal, Gospel, traditional, hymnic, choral, contemporary Christian, and liturgical musical trends

Proficient skill to perform musical pieces both by reading sheet music and by ear, demonstrating proficiency in both written notation and aural interpretation.

Favorable background checks

1.6.14 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.15 Contractor Travel. N/A

1.6.16 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the fourteen (14) day phase in/phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.13 LEAD CHAPLAIN. The singular Chaplain assigned to the Protestant congregation who has responsibility of overseeing the planning, coordination, and execution of all aspects of congregational life and ministry.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services. Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Government will provide musical instruments although not specifically meeting the definition of GFP/GFE under the above cited FAR reference.

3.2 Facilities: The Government will provide Contractor access to chapel or other congregational spaces to perform the requirements.

3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide access to public address sound systems, musical instruments owned by the government that are in the facilities (e.g., piano and organ), and copy machine for the purpose of reproducing music and other music related documents.

3.5 Materials: The Government will paper and toner for use of the copier, and batteries for the public address sound system as required in the performance of this contract. The government will provide, at the discretion of the COR, music booklets, songbooks, digital music, and/or accompaniment tracks for the performance of this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. The Contractor shall provide all required materials not outlined in Section 3 of this contract.

4.3. Equipment. The Contractor shall provide instrumentation for private rehearsal of musical performance as required and all other required materials not outlined in Section 3 of this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for Protestant Service Congregation as the Music Director. The contractor shall lead the congregation in worship while playing a piano/keyboard/organ (electric type keyboard) as the primary musical instrument. The contractor shall play the chapel organ or piano at the stylistic direction of the COR or as dictated by the music selection. The contractor shall coordinate the COR-approved musical selections with the COR, volunteers, contracted vocalists, musicians, and congregational coordinator for the service.

5.1.1 Contractor personnel shall regard personal information on all applicants, volunteers, and participants as confidential. The Contractor shall not electronically process any personal information in any way that does not comply with applicable privacy policies, including but not limited to, adhering to the Department of Army regulation requirements in handling, processing, and protecting Personally Identifiable Information (PII). The Contractor shall follow the same regulatory policies, procedures, and guidance as a Government agency to include, Privacy Act of 1974 (5USC 552a), DoD 5400.11-R, and 32 CFR Part 505. As required by public laws and military regulations, the Contractor shall divulge information of illegal activities to the proper authorities. The Contractor shall follow the same regulatory policies, procedures, and guidance as a Government agency to include, Privacy Act of 1974 (5USC 552a), DoD 5400.11-R, and 32 CFR Part 505. As required by public laws and military regulations, the Contractor shall divulge information of illegal activities to the proper authorities.

STD: Regard personal information as confidential IAW Privacy Act of 1974 (5USC 552a), DoD 5400.11-R, and 32 CFR Part 505

AQL: 100% Compliance

5.1.2 All Contractor personnel shall present a neat and clean, well-groomed, modest, and business-like appearance during performance of duties. The contractor will wear conservative business professional dress for services and business casual dress for rehearsals. Appearance shall be appropriate for religious worship services and other activities identified in this PWS while performing under this contract.

STD: Present a neat and clean, well-groomed, modest, and business-like appearance

AQL: 100% Compliance

5.1.3 All Contractor personnel shall communicate and behave with etiquette in the workplace that is in keeping with the respectful and courteous professional manner befitting US military religious support activities. Contractor personnel shall demonstrate to the COR dignity and respect, keeping in harmony with the values and norms of the Army Chaplain Corps. Contractor personnel shall refrain from using offensive language such as swearing, cursing, disparaging language, and other such communications that can be construed as disrespectful or derogatory.

The COR is to document any violations to this standard in monthly status reports.

STD: Communicate and behave with etiquette AQL: 100% compliance

5.1.4 The Contractor shall comply with all U.S. copyright law 100% of the time.

STD: Comply with all U.S. copyright law

5.1.5 The Contractor shall submit an invoice to the COR and into WAWF by Close of Business (COB) on the 5th of every month. The invoice shall include:

Vendor’s name Contract number CLINs provided and quantity of each Quantities of Occurrences Used & Occurrences Remaining Explanation of CLINs service provided such as the nature of the service;

contractor shall comply with PII protection protocols.

Date of invoice Dates of service Total cost per service type Total of invoice

STD: Submit an invoice to the COR and into WAWF

AQL: 100%

5.2 Music Director Services.

5.2.1 The Contractor shall perform COR-approved music selections from the piano or organ and be prepared to serve as the lead vocalist/cantor as directed by the COR

STD 1: Lead congregational music from the piano/organ/keyboard AQL 1: 100% compliance

STD 2: Serve as lead vocalist/cantor at the direction the Chaplain AQL 2: 100% compliance

5.2.2 The Contractor will arrive to each rehearsal prepared to execute an efficient and productive rehearsal plan with all singers and musicians with a pre-selected, 90-day music plan appropriate to the scheduled worship services. The period of 90 days extends from the date of each rehearsal into the future. The pre-selected music plan is a living document and song selections can be modified in consultation and with the final approval of the COR. This COR-approved music plan must be shared with the COR, other musicians, and vocalists (contract and volunteer), and congregational coordinator to maximize planning best practices. The Contractor shall present the first 90-day, pre-selected music plan within the first 21 days after signing the contract for the COR’s review/approval. Music selections will primarily come from the chapel hymnal and can be drawn from the Army’s CCLI Song Select account in accordance with the COR’s direction, which will be provided by the COR. If other music is required, the contractor shall submit a request to the Religious Support Office (RSO) at a minimum of 120 days prior to the required date.

STD 1: Arrive to each rehearsal prepared to execute an efficient and productive rehearsal plan with all singers and musicians

AQL 1: 100% compliance

STD 2: Arrive to each rehearsal with a Chaplain-approved, pre-selected, 90-day music plan appropriate to the scheduled worship services AQL 2: 100% compliance

5.2.3. The Contractor will provide weekly detailed music selections to the Congregational POC/coordinator and COR three (3) business days prior to performance to allow for lyrics to be printed in the worship bulletins and added to the presentation software as required by the RSO or COR. Specific lyrics, verses, order of singing, and other applicable instructions must be accurate, clear, and complete.

STD 1: Provide music selections on time AQL 1: At least three (3) business days prior

STD 2: Musical instructions are accurate, clear, and complete AQL 2: No more than one miscommunication per month

5.2.4. The Contractor shall provide all required and appropriate musical support, to include prelude and postlude, offertory, singing of hymns, chorus’, spiritual songs, and special music that enhances the atmosphere of worship, and other musical additions during designated worship services and rehearsals at the direction of the COR. The contractor shall have proficient skill to musically follow the preacher, during the sermon, to appropriately amplify the preached message, as indicated or communicated by the COR. Worship services and rehearsals are generally limited to 90 minutes each.

STD: Provide all required and appropriate musical support

5.2.5. The Contractor shall support worship services/rehearsals on a weekly basis. Additional services may be added during holidays, holy days, or other religious observances.

Service/rehearsal locations, dates, and times are projected to be in accordance with the table below, but may change at the discretion of the COR.

Service/Rehearsal Location Frequency/Times Quantity Protestant Service Memorial Chapel Sundays at 10:30 p.m. 52 per year

Protestant Rehearsal Memorial Chapel TBD by COR 52 per year Holy Day Service Memorial Chapel TBD by COR 5 per year Holy Day Rehearsal Memorial Chapel TBD by COR 5 per year Special Service TBD TBD by COR 12 per year Special Rehearsal TBD TBD by COR 12 per year

STD: Support worship services/rehearsals as scheduled AQL: 100% of services/rehearsals supported

5.2.6. The Contractor shall perform site preparation (set-up) and restoration (stowing musical equipment or other activities necessary to return facility to pre-service or pre-rehearsal configuration). Contractor shall arrive at a minimum of 30 minutes prior to the commencement of worship services/rehearsals to prepare the facility for music performances and stay at least 15 minutes after the service/rehearsal ends.

STD: Perform site preparation and restoration AQL: Pass/ Fail

5.2.7. The Contractor shall direct, coordinate, coach, and integrate all musicians, technicians, and vocalists (employee, contractor, or volunteer) involved with music ministry at the direction of the COR. The Contractor shall coordinate any worship band, choir, or ensemble to perform cohesively and in a manner that is stylistically appropriate and with the full artistic excellence of which the group is capable.

STD: Direct and coordinate all music ministry persons AQL: Pass/ Fail

5.2.8. The Contractor will lead a weekly music rehearsal with other members of the music team to include volunteers and contracted personnel (and other musicians). This rehearsal must be in-person will include all musicians deemed necessary by the COR for the upcoming service. Rehearsals shall take place at a separate time than the normal worship service.

The duration of rehearsals will normally be between 60 to 90 minutes. Rehearsals will occur at a regular day and time at Memorial Chapel each week at the COR’s discretion so as to maximize volunteerism within the congregation. A rehearsal will be considered to have taken place if at least two members rehearse who are performing in the upcoming weekend service. Rehearsal hours must include preparation for the upcoming, weekend service and/or services in the near future. Personal practice sessions or warming up will NOT be considered a rehearsal. The Contractor shall ensure the same person who rehearses is the same person who directs/plays music during the following worship service for continuity.

STD: Coordinate weekly musical rehearsals with vocalists and musicians

5.3 Service Contract Reporting: The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this purchase order via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web adDRE/congregational coordinators:

http://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the Contractor Reporting requirement. All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the Contractor Reporting requirement.

All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

STD: Report ALL Contractor labor hours

AQL: 100%

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold

Method of Surveillance

Protected Privacy (PWS para. 5.1.1)

Contractor maintained confidentiality IAW Government privacy rules and regulations.

Contractor did not share information about parishioners which it obtained through either official or unofficial activities performing under this PWS.

100% compliance Periodic Inspection

Appearance (PWS para. 5.1.2)

Contractor presented a neat and clean, well-groomed, modest, and business-like appearance. Wore conservative business professional dress for services and business casual dress for rehearsals.

100% compliance Periodic Inspection

Behavior (PWS para. 5.1.3)

Contractor maintained a professional bearing projecting dignity and respect, keeping in harmony with the values and norms of the Army Chaplain Corps.

Contractor personnel shall refrain from using offensive language such as swearing, cursing, disparaging language, and other such communications.

100% compliance Periodic Inspection

Copyright law (PWS para. 5.1.4)

Contractor complied with all U.S.

copyright law.

100% compliance Periodic Inspection

Monthly Invoice (PWS para. 5.1.5)

Submit an invoice to the COR and into WAWF on the 5th of every month

100% compliance Periodic Inspection

Lead Music (PWS para. 5.2.1)

Contractor led congregational music from piano/organ/keyboard

Contractor served as cantor at direction the

COR.

100% compliance Periodic Inspection

Chaplain-approved, 90-day music plan (PWS para. 5.2.2)

Arrived to rehearsals prepared to execute efficient and productive rehearsals with COR-approved, pre-selected, 90-day music plan.

100% compliance Periodic

Coordinated with COR and Congregational Coordinator (PWS para 5.2.3)

Contractor provided COR-approved music selections to COR and Coordinator on time.

Musical instructions were accurate, clear, and complete

At least three (3) business days prior

No more than one miscommunication per month

100% compliance

Periodic Inspection

Musical Support (PWS para. 5.2.4-5.2.8)

Contractor provided all required musical support in each service/rehearsal.

Contractor supported all scheduled services/rehearsals.

Contractor performed site preparation (30 mins) and recovery (15 mins).

Contractor coordinated and integrated all music ministry persons.

100% compliance

100% compliance

100% equipment set up on time

Pass / Fail

Periodic

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 Protestant Service 52 Annually

2 Protestant Rehearsal 52 Annually

3 Holy Day Service 5 Annually

4 Holy Day Rehearsal 5 Annually

5 Special Service 12 Annually

6 Special Rehearsal 12 Annually

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 52 Each Protestant Music Director

FFP

Perform all task as required in accordance with Part 5 "Specific Tasks" as stated in the PWS. Other tasks not specifically stated in the PWS shall be by mutual agreement between the contractor and the Religious Services Office (RSO).

Mutually agreed upon tasks do not incur an additional obligation of funds on behalf of the Government.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012067704-0001

PSC CD: R699

NET AMT

1001 52 Each OPTION Protestant Music Director

FFP

Perform all task as required in accordance with Part 5 "Specific Tasks" as stated in the PWS. Other tasks not specifically stated in the PWS shall be by mutual agreement between the contractor and the Religious…