Protestant CRE PWS 20260324.pdf

Performance Work Statement (PWS) for the

MCASI Protestant Coordinator of Religious Education

SECTION I: DESCRIPTION OF SERVICES

1.0 General The Protestant Coordinator of Religious Education is contracted to provide Protestant religious education activities for children aboard MCAS Iwakuni.

1.1. Description of Services/Introduction.

Marine Corps Air Station Iwakuni (MCASI) Chapel provides religious worship and education opportunities (in accordance with the Free Exercise of Religion) for services members and their families aboard MCASI.

1.2. Scope of Work and Objective.

In order for MCASI Chapel to provide a comprehensive Protestant Religious Education program for elementary school-age children, the Protestant Coordinator of Religious Education (PCRE) shall provide religious support services as delineated in the performance work statement.

1.3. Period of Performance.

The period of performance (POP) of this contract is one base period plus two option periods beginning in fiscal year 2026. Tentative dates are listed below:

Base Period: 01-May-2026 to 30-Apr-2027 Option Period 1: 01-May-2027 to 30-Apr-2028 Option Period 2: 01-May-2028 to 30-Apr-2029

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S. government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May

Juneteenth 19 June* Independence Day 4 July*

Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December* closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to comply with all installation protocols for typhoon conditions.

2.0 Place of Performance. The primary facilities for the services provided will be located aboard MCASI. The contractor, upon assignment by the Contracting Officer, shall provide services in any chapel or approved facility located within the confines of MCASI or other facilities as directed by the contracting officer or the Contracting Officer Representative (COR).

3.0 Technical Requirements (Description of Work / Tasks)

3.1. Description. Marine Corps Air Station Iwakuni Chapel provides religious worship, ministry groups, and religious education opportunities for service members and their families. Navy Chaplains conduct worship services and supervise chapel programs, but several trained volunteers are necessary to effectively maintain each ministry program. Protestant Coordinators of Religious Education (PCREs) are contracted to facilitate the recruiting, training, and organizing of chapel volunteers and to assist them in leading their respective programs.

3.2 Tasks and Responsibilities. The Protestant Coordinator of Religious Education works in conjunction with the Chaplain and shall be responsible for coordinating the overall management, logistical support, and program activities for the elementary-age (K-5) Protestant Religious Education ministries on MCASI.

The duties and services of the Protestant Coordinator of Religious Education include the following.

3.2.1. Billing And Payment information

a. The contract will consist of 12 fixed flat rate monthly payments with an estimated 22 hours work week.

b. The contractor is required to file an invoice no later than the fifth day of the following month.

The government is not responsible for paying late fees arising from the contractor’s failure to submit the invoice on time.

3.2.2. Children’s Church Leadership

a. Provide Sunday Children’s Church for elementary school-age children (Grades K-5), either by leading directly or by recruiting, training, scheduling, and supervising volunteers.

Teachings and activities will focus on Christian scripture and spiritual growth.

b. Conduct 52 Children’s Church meetings per year. These meetings will last 1 hour and be conducted at the MCASI Chapel on Sunday mornings.

3.2.3. Holiday Specials

a. Coordinate with Music Leader to conduct a children’s song during Christmas and Easter services.

b. Conduct 2 Holiday Specials per year at MCASI Chapel.

3.2.4. Vacation Bible School

a. Coordinate, plan, and supervise a 3-day summer VBS program designed to encourage spiritual growth for elementary-age children during the DoDEA summer break. VBS will last 3 hours per day, and dates will be selected by Chapel Staff.

b. Conduct 1 Summer VBS per year.

3.2.5. Volunteer Coordination and Supervision

a. Recruit, train, schedule, and supervise volunteers to assist in the execution of Children’s Church and VBS. This includes conducting an initial informal interview, providing curriculum and conducting training, and ensuring completion of a background check submitted through Station PMO. In accordance with DoDI 1402.05 and Public Law 101-647, Section 231 (Crime Control Act of 1990), criminal history background checks are required for all individuals involved with the provision of children and youth services and programs who have regular contact with children under the age of 18.

b. Maintain an up-to-date volunteer roster to include name, address, phone number, email, military affiliation, role in the program, training completed, and hours volunteered.

3.2.6. Planning and Administration

a. Forecasting - Forecast resources and budget requirements for projected/planned activities, on a quarterly basis, to include the procurement of supplies, literature and curriculum needed for the program. The Contractor shall be responsible for the submission of necessary paperwork for scheduling and reserving of facilities in support of programs and the arrangement of audiovisual equipment as needed.

b. Planning - Outline objectives, locations, dates, times, budget, number of volunteers needed, and number of persons allotted to attend each event. These plans shall be completed and submitted to the Command Chaplain or designated chaplain at least 90 days prior to the scheduled events.

c. Attend meetings and submit reports as outlined in section 5.0.

d. Monthly and Annual Reporting – Compile and submit all reports to Command Chaplain as specified in Section 5.0.

e. Create and communicate any program advertisement or promotions to Chapel Staff at least 30 days prior to event. Chapel staff will approve and distribute through chapel newsletters, chapel social media group, and printed flyers.

f. Maintain continuity/turnover files for all Protestant Religious Education programs, to include curriculum, calendars, budgets, and requirements provided in monthly reports per Section 5.0.

g. Record Keeping : Contractor shall maintain a record of all proposed plans and documents for program events. Each record shall also include the registrations and attendance records with student rosters by grade, name, address and phone number of each student, the permission slips, power of attorney, etc., as required, for example off-station events requiring transportation.

h. Disseminate information regarding policies, registration, calendars, letters, bulletins and other appropriate notices to the community.

i. Ensure all facilities utilized for events are properly cleaned and reset prior to departure.

j. Ensure all facilities used are properly secured, to include all doors and windows, following the conclusion of events the Contractor oversees when chapel personnel are not present.

4.0. General Requirements. Protestant CRE candidates shall meet the following requirements:

4.0.1. Screening Chapel will ensure completion and confirmation of a satisfactory background check submitted through Security Manager or Station PMO prior to contractor starting work. In accordance with DoDI 1402.05 and Public Law 101-647, Section 231 (Crime Control Act of 1990), criminal history background checks are required for all individuals involved with the provision of children and youth services and programs who have regular contact with children under the age of 18.

4.0.2. Experience One year relevant experience in religious education and program coordination field.

4.0.3. Education High School diploma, GED, or equivalent

4.0.4. Skills Proficient in written and oral communication, effectively conveying information, ideas, and instructions.

a. Able to read, write, and speak English to perform assigned tasks.

b. Able to efficiently plan and organize.

c. Able to effectively supervise and lead others in a respectful and professional manner.

5.0. Meetings and Status Reports.

5.1. Chaplain Meetings: Attend monthly meeting with Command Chaplain or Chapel Staff to provide program updates, coordinate needs, and confirm planning schedules. Meeting will last one hour and occur on 1st week of every at a time agreed on with a Command Chaplain.

5.2. Monthly Report : Compile the number of services, classes, events, ceremonies to include number of participants involved and volunteer rosters. Provide up-to-date reports at the monthly meeting.

5.3. Annual Report : Compile all the numbers from the monthly reports and provide a summary to the Command Chaplain each September.

5.4. After-Action Reports (AARs): Provide written after-action report (AAR) to chapel staff within 30 days of VBS completion. AAR will include things that went well and things that need improved upon for the following year.

5.5. Complaint Reports: Report any problems, concerns, or complaints to the Command Chaplain within 24 hours – whether these are noticed by yourself or expressed by others.

5.6. Incident Reports: Report any allegation or incident relating to safety or well-being of a minor immediately to authorities and Station Chaplain.

6.0. Leave and Temporary Absence.

6.1. The Contractor shall notify the Contracting Officer or COR at least ten (10) working days in advance for all planned absences. Regular leave dates will not conflict with any portion of this contract, e.g., program dates. Exception can be requested for emergency leave. In the event of illness/emergency leave, the Contractor shall inform the Contracting Officer or COR as soon as the situation becomes known.

6.2. Regardless of reason for absence, the Contractor is responsible for all contracted services. As such, the Contractor will ensure qualified and suitable replacement is provided. Additionally, the Contractor is responsible for any compensation to replacement.

6.3. The government has no responsibility regarding procurement or payment of replacement services.

7.0. Applicable Documents / Governing References. In addition to requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location DoDI 1402.05 Background Checks on Individuals in Department of Defense Child Development and Youth Programs https://public.militarychildcare.csd.disa.mil/

SECNAVINST 7010.6C Religious Offering Fund https://www.secnav.navy.mil MCTP3-30D Religious Ministry in the United States Marine Corps https://www.marines.mil

8.0. Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

8.1. The Government will provide all necessary supplies and materials to the Contractor for the performance of this contract. If the Contractor determines that additional materials may be needed to effectively perform their duties, they may submit timely requests to the appropriate Chaplain for consideration. Approval of such requests is at the discretion of the Chaplain and is subject to the availability of Government Funds. The Government’s decision not to approve any such requests does not relieve the Contractor from their obligation to perform the services outlined in this contract.

8.2. The Contractor will have access to Government equipment solely for the performance of the services outlined in this contract. Such equipment and materials are not to be removed from the facilities, and the Government retains ownership and control over all facilities, equipment, services, and information provided.

8.3. Government Facilities will be available on MCASI from 0730 – 1630 Monday through Friday and 0800-1800 on Sundays.

8.4. If the Contractor requires use of government facilities for their assigned tasks, they shall follow local policy and procedures. Contractor will ensure facility requests for all services and rehearsals occurring in Religious Program facilities are filled out and submitted to the Chapel staff. Contractors will be accountable for the cleanliness of all facilities utilized in conjunction with their programs. Contractor shall be familiar with and comply with all security procedures to include ensuring all Religious Program facilities are properly secured, doors and windows locked, and lights turned off upon departure when Religious Program personnel are not present. Must be familiar with and implement fire and safety practices in accordance with MCB Occupational and Environment Safety, Fire Protection and Health Program, to prevent accidents and preserve the life and health of him/herself and any personnel performing or in any way affected by the performance of this contract.

8.5. Contractor shall adhere to all regulations dealing with government facilities and resources.

8.6. The contractor will be held financially responsible for any damages caused to any Government equipment or facilities if they were found to be negligent as determined by the regional contracting office.

9.0. Special Instructions and Administrative Information

9.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

9.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

9.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

9.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

9.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

9.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

9.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

9.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

9.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax.

Questions concerning this matter should be directed to your local Japanese Tax Office.

9.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

9.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

9.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

9.8. Installation Access and Personnel Credentialing

9.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

9.8.1.1. Registration/Permits. Vehicle registration on Iwakuni, Japan is conducted with Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Licensing/Vehicle Registration PassOffice at Bldg. 608. Information may be obtained at https://www.mcasiwakuni.marines.mil/Organizations/Station/PMO/.

9.8.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

9.8.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

http://www.osha.gov/dcsp/vpp/index.html https://www.mcasiwakuni.marines.mil/Organizations/Station/PMO/

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

9.8.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S.

military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

9.8.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

9.8.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

9.8.2.1. Common Access Cards (CAC). Common Access Cards (CAC). This position does not grant access to a CAC and dependents already in possession of a CAC will not be authorized to use it in the context of work inside this contract.

Base Passes and/or Defense Biometrics IDentification System (DBIDS) cards. Contractor personnel will request installation access in accordance with Marine Corps Installations Pacific Order 5512.2 and Marine Corps Air Station Order (MCASO) 5500.2V. The process to request access requires approval from the Contracting Officer in an access request letter.

9.8.2.2. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

9.8.2.3. Status of Forces Agreement. This contract does not offer SOFA status or logistical support privileges. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

9.9. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

9.10. Classified information. This contract will not allow for interaction with or handling of classified information.

9.11. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

9.12. Travel. Travel costs are NOT reimbursable under this contract.

9.12.1. Compliance with U.S. Indo-Pacific Command (INDOPACOM) and other directives. Contractor personnel traveling within the INDOPACOM Area of Responsibility (AOR) are subject to, and shall comply with, INDOPACOM directives related to such travel. Additionally, contractor personnel traveling in support of exercises, or other specified events and activities, shall comply with applicable travel instructions published for the designated area or event, as issued by General Order, Planning Conference Memorandum, Exercise Directive, Initiating Directive, or other similar correspondence.

9.13. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

9.13.1. Contracting Officer’s Representative (COR) of this contract is (To be filled at time of award).

SECTION II: PERFORMANCE REQUIREMENT SUMMARY

Task Performance Objective PWS Reference

Performance Standard

Acceptable Quality Level

Surveillance Method Incentive

Children’s Church Leadership

Well-organized Bible-based teaching and activities for children each Sunday

3.2.2 Coordination of 52

Sunday Children’s Church services

Accuracy:

100%

Inspection Payment

Holiday Specials

Special participation of children with families in Holiday faith services

3.2.3 Special Children’s

Song Presentation in Christmas and Easter Services

Accuracy:

100%

Inspection Payment

Vacation Bible School

Well-organized, fun, and engaging faith-building experience

3.2.4 Coordination of (1) 3-

day VBS each summer during DoDEA summer break

Accuracy:

100%

Inspection Payment

Volunteer Coordination and Supervision

Recruit, train, schedule, supervise, and maintain records for volunteers to execute Children’s Church and VBS

3.2.5 Proper volunteer-to-

child ratio in order to effectively execute effective Children’s Church and VBS Programs

Accuracy:

100%

Inspection Payment

Planning and Administrati on

- Forecast resource, budget requirements.

- Create, communicate program advertisement or promotions.

- Maintain program continuity/turnover files.

3.2.6 Report submission as

outlined in section 5.0, promotions as needed by contractor;

continuity files updated monthly.

Accuracy:

100%

Inspection Payment

Meetings and Status Reports

- Chaplain Meetings to provide program updates, communicate and coordinate needs, and confirm planning schedules.

- Monthly/Annual Reports due to Chaplain.

- After-Action Reports (AARs) for VBS.

- Incident Reports for problems, concerns, complaints, incidents.

5.0 Chaplain meetings and

reports monthly;

AAR’s within 30 days of VBS; Incident Reports within 24 hours

Accuracy:

100%

Inspection Payment

End Performance Work Statement

9.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37