Proposer_Checklist.pdf

This is a Proposer RFP Checklist document issued by the City of Santa Monica, California, guiding potential vendors on the submission requirements for a Request for Proposals seeking qualified persons or firms to develop and implement creative or cultural activations, public programming and partnerships, public art initiatives, and community events related to LA28 Events, Public Events, Marketing, Branding, and Community Engagement Services. The checklist instructs proposers to review the entire RFP document thoroughly, attend any pre-proposal conference if offered, submit questions by specified deadlines, review all formal addenda posted on the City's OpenGov online vendor portal, and follow the exact format and point-by-point response structure required in the RFP. Proposers are directed to acknowledge receipt of all issued addenda and reread the RFP before submission to ensure all requirements are addressed. The City emphasizes strict adherence to all stated submission dates and times, noting that late proposals will not be accepted.

The checklist does not contain specific pricing terms, set-aside provisions, incumbent information, or detailed funding requirements. Instead, it functions as an administrative guide to ensure proposers understand their obligations during the submission process and the critical importance of compliance with procedural deadlines and documentation requirements. Prospective vendors should monitor the City's OpenGov portal continuously for any addenda and ensure all required materials, including signed addendum acknowledgments, are submitted with their proposals by the established deadline.