Proposer Checklist.pdf
PDF 50 KB Posted
- Attached to
- Water Patrols and Water Use Audits
- Solicitation number
- 332
- Issued by
- Los Angeles County, San Francisco City, California
About this file
This is a Proposer RFP Checklist document for the City of Santa Monica's Request for Proposals for Water Patrols and Water Use Audits. The City is seeking qualified vendors to provide nighttime water waste patrols and daytime water use audits across its 8.3 square mile jurisdiction, which contains approximately 18,000 water service connections. Water waste patrols will be conducted during late night and early morning hours to identify irrigation system violations and water waste from outdoor irrigation, inefficient fixtures, and leaks. Water use audits will focus on detecting irrigation system deficiencies and providing efficiency recommendations, with properties selected based on violations identified during patrols or customer interest in improving irrigation efficiency. Indoor water use and leak detection may also be included in audits as appropriate. Vendors may submit proposals for both services or either service individually. The question submission deadline was September 30, 2022, and the proposal response deadline was October 24, 2022, at 5:00 pm. All addenda and answers to questions are posted on the City's online vendor portal, ProcureNow, and proposers must acknowledge receipt of all addenda with their submissions.
Proposals will be evaluated on a points-based system consisting of experience (35 points), references (20 points), work plans and timelines (10 points), project team capabilities (15 points), value-added services (10 points), and cost (10 points). The City reserves the right to award the contract to the most qualified proposer rather than the lowest-cost bidder, and the final contract may require City Council approval. Contractors must comply with the City's Living Wage Ordinance, which mandates a minimum wage of $16.63 per hour for service contracts exceeding $54,200. Required insurance coverage includes Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000 per accident, and Workers' Compensation insurance. Additional compliance requirements include non-discrimination policy acknowledgments, debarment certifications, non-collusion declarations, and completion of the Oaks Initiative Disclosure Form for contracts over $25,000, which requires transparency regarding company leadership and ownership.
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Other files
| File | Type | Posted |
|---|---|---|
| Water_Patrols_and_Water_Use_Audits.pdf | ||
| Contract Forms.pdf | ||
| Proposer Checklist.pdf | ||
| PSA Insurance Template no PL.docx | DOCX document | |
| PSA Contract Template.docx | DOCX document | |
| Proposal Forms.pdf | ||
| Certificate of Compliance.pdf |
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Text version
Proposer RFP Checklist
Read the entire document. Note critical items such as mandatory requirements;
supplies/services required; submittal dates; format; contract requirements (i.e., insurance, performance and or reporting, etc.).
Attend the pre-proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP.
Take advantage of the “question and answer” period. Submit your questions by the due date. View all answers given in the formal addenda issued for the RFP. All addenda issued for an RFP are posted on the City’s online vendor portal: ProcureNow and will include all questions asked and answered concerning the RFP.
Follow the format required in the RFP when preparing your response. Provide point-by-point response to all sections in a clear and concise manner. The proposals are evaluated based solely on the information and materials provided in your response.
Check the City’s online vendor portal: ProcureNow for RFP addenda. Before submitting your response, check whether any addenda were issued for the RFP. If so, you must submit a signed acknowledgment for each addendum issued along with your response
Review and read the RFP document again to make sure that you have addressed all requirements.
Submit your response on time. Note all the dates and times listed on the front page of the RFP document, and be sure to submit all required items on time. Late proposals are never accepted.
File details come from the government source that posted it. Updated .