Proposed Scope of work 619-24-101 AE.pdf

PROPOSED SCOPE OF WORK -- PROJECT NO. 619-24-101

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SUPPLEMENT B

I. SCOPE OF WORK:

Provide Professional (PE) Architectural / Engineering services to verify existing conditions and utilities design and prepare contract working drawings and specifications for Project No. 619-24-101 “Replace Fan Coil Units and Exhaust Fan Systems in Building 1 Montgomery”. The project will greatly impact all those who work or obtain health care services in Building 1 of the Medical Center in Montgomery by correcting FCA deficiencies. The FCA to be corrected within this project include the following:

1. FCA Record Number: 409739, Building Number: 1, System: Mechanical, Subsystem: Exhaust Fans, Description: Three (3) isolation room exhaust fan systems (EF-ISO, EF2-13-1, and EF2-11-1) are in very poor condition and do not comply with latest VA standards and should be replaced.

2. FCA Record Number: 409744, Building Number: 1, System: Mechanical, Subsystem: Room Air Dist./Term, Description: Replace remaining fan coil units with VAV box units that are in Building1. Many fan coil units located throughout Bldg. 1 were not replaced under previous project, are in poor condition and should be replaced.

*Additional comments added by CAVHCS engineering department.

Design shall conform with all guidance from PG-18-10 HVAC Design Manual and other applicable design guidelines. Specifically, requiring use of air handling units capable of delivering 100% OA during emergency epidemic for Building 1.

Professional (PE) Architect / Engineer services to include phasing recommendations, planning, consultation and visits, investigation visits before design, design work, preparation of contract drawings, commissioning and specifications for construction bidding, constructability reviews at each design review, design for accessibility for maintenance and operation of all systems, perform energy review & analysis, preparation of cost estimates including contractor bid analysis and recommendations, and participation in any pre-bid and pre-construction conferences. In addition, provide construction period services for demolition, construction, commissioning, and inspection all work for this project.

The project design shall be completed in accordance with this Supplement B and all appropriate Department of Veterans Affairs (VA) standards, specifications, and other Criteria. The A/E shall retrieve all VA design information and standards from the VA Office of Construction & Facilities Management Internet site (http://www.cfm.va.gov/) technical library. VA design standards and all national, state and local codes adopted and used by the VA shall be incorporated in the design of this project and reflected in the construction cost estimate.

http://www.cfm.va.gov/

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All projects shall be designed to achieve an energy consumption level that is at least 30% below the level achieved under ASHRAE Standard 90.1-2019, if life cycle cost effective. Use Appendix G of ASHRAE Standard 90.1-2019 to document the energy savings.

Should the 30% reduction in energy consumption prove not to be life cycle cost effective, then the A/E shall evaluate alternative designs at 5% successive decrements in order to identify the most energy-efficient design that is life-cycle cost effective.

The following parameters shall be used for performing the analysis:

• 20-year life-cycle period for system comparison

• Use Public domain programs such as TRACE, E-CUBE, Carrier E20-II, Energy

Plus, etc.

• 3% Discount Factor

• Do not include taxes or insurance while computing costs.

Stamp and certify each design and construction plan with one of the applicable AEE certifications or with one of the applicable LEED certifications to achieve the ASHRAE

90.1 energy standards for the VA.

Prepare a construction cost estimate; and provide construction period services and site visits for the CAVHCS project, at the Central Alabama Veterans Health Care System, Tuskegee, Alabama.

Engineering point of contact is Jim Bearrentine, 334-727-0550, Ext. 53402. Point of contact is to be contacted for any information concerning this work.

II. DESIGN REVIEW AND COMPLETION SCHEDULE: -

The A/E shall perform the work required for working drawings by this contract within the limits of the following schedule: Days shown are calendar days:

Item Review 1Design Review Completion Schedule

1 30% Deliver first review material to VA not later than 45 days after NTP

2 30%

Review first review material with VA 15 days after 30% submission (60 days after NTP)

1 Days shown are calendar days.

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3 60%

Deliver second review material to VA not later than 45 days after the 30%

Review (105 days after NTP)

4 60%

Review second review material with VA 15 days after 60% submission (120 days after NTP)

5 90%

Deliver third review material to VA not later than 45 days after the 60%

Review (165 days after NTP)

6 90%

Review third review material with VA 15 days after 90% submission (180 days after NTP)

100%

Final

Deliver final material (incorporating comments from 90 % Review) to VA not later than 30 days after the 90% Review (210 days after NTP)

III. FIRST SUBMISSION OF WORKING DRAWINGS:

This design review material shall meet all requirements described for the First Working Drawing Submission in the Office of Facilities Management web site, “A/E Submission for Conceptual Drawings, Preliminary Drawings, Working Drawings, and Cost Estimate, Volume C”, VA Directive 0100 and Handbook 0100 for Metric Transition Plan Implementation and Guidance. Provide one PDF file (1) of drawings, specifications, a cost estimate, and any other required review materials. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments, and minutes, within 5 working days of the review meeting.

IV. SECOND SUBMISSION OF WORKING DRAWINGS:

This design review material shall meet all requirements described for the Second Working Drawing Submission in the Office of Facilities Management and VA Directive 0100 and Handbook 0100 for Metric Transition Plan Implementation and Guidance; title as shown in paragraph III. Provide one (l) PDF file of drawings and any other required review materials. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments and minutes, within 5 working days of the review meeting.

V. THIRD SUBMISSION OF WORKING DRAWINGS:

This design review material shall meet all requirements described for the Third Working Drawing Submission in the Office of Facilities Management and VA Directive 0100 and

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Handbook 0100 for Metric Transition Plan Implementation and Guidance; title as shown in paragraph III. Provide one (l) PDF file of drawings and any other required review materials. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments and minutes, within 5 working days of the review meeting.

VI. FOURTH AND FINAL SUBMISSION OF WORKING DRAWINGS:

Provide final materials, incorporating comments from the 90% Review and VA Directive 0100 and Handbook 0100 for Metric Transition Plan Implementation and Guidance.

Provide two(2) sets of: drawings (prints) in “AutoCAD 2007 LT or newer” version, specifications, cost estimate, T-bond drawings, 1-CD copy and PDF files of all final drawings and specifications and any other contract documents.

VII. SITE VISITS/CONSTRUCTION PERIOD SERVICES:

During the Construction Period, the A/E shall make three (3) site visits: One at 25% construction, one at 50% construction and one at 100% construction. The A/E will render certain technical services during construction including all submittal reviews, final as-built drawings in AutoCAD format, and differing site condition reviews and analysis to any and all claims.

Such services shall be considered as advisory and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or the duly authorized representative.

The A/E shall check Government furnished and/or the construction shop drawings, detail drawings, schedules, descriptive literature and samples, test reports, field investigative data and review the suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system.

SUPPLEMENT B