Proposal to Lease Space Worksheet.pdf
PDF 137 KB Posted
- Solicitation number
- W912HN-26-GARNER-NC-RELO
About this file
This is a USACE Recruiting Form 1364 (10/2020) template for submitting proposals to lease space to the United States Government. The form serves as a standardized solicitation instrument for commercial real estate lease proposals and is not specific to any individual contract opportunity.
The form is organized into five sections that require offerors to provide: (1) premises description including building name, age, address, dimensions, and property management contact information; (2) space and rates offered, including base annual rent, operating costs (common area maintenance, property taxes, insurance, HVAC, janitorial, utilities, parking, and other charges), buildout costs, and lessor contributions; (3) lease terms and conditions such as lease duration (default five years), government cancellation rights, parking allocations, and required attachments (initialed lease pages, representations and certifications, construction specifications, and floorplans); (4) proposal data certifying compliance with government specifications regarding flood plains, seismic safety, asbestos-containing materials, fire/life safety standards, and accessibility requirements; and (5) owner identification and certification with recorded owner information and authorized offeror signature. The form includes definitive language defining "common area" and "common area maintenance" charges to establish the lessor's obligations and the government's proportionate cost allocation based on square footage ratios.
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Other files
| File | Type | Posted |
|---|---|---|
| Government Lease.pdf | ||
| General Clauses and Addendum.pdf |
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Text version
PROPOSAL TO LEASE SPACE
Building / Property Name
Building Age
Year of Last Major Renovation (if applicable)
Building Address (Premises)-Street, City, State and Zip Authorized to Execute Lease Agency Address, Phone & Email
Building Description
Select from Drop Down Menu Property Management (PM) Agency
Floor Level
Select from Drop Down Menu PM Address, Phone & Email
Dimensions of Space
Building Gross SF Subject Space Size (Gross SF) Subject Space Size (Net SF) Current Occupancy Ratio (Gross)
0 0 0 #DIV/0!
DESCRIPTION OF COST ANNUAL AMOUNT / COST $ / PSF
Base Annual Rent #DIV/0!
Operating Costs (specify below):
Common Area Maintenance #DIV/0!
RE Property Tax #DIV/0!
Insurance (Hazard) #DIV/0!
HVAC Maintenance #DIV/0!
Exterior Maintenance/Landscape #DIV/0!
Janitorial Services (including supplies) #DIV/0!
Electricity (Gov't controlled space costs - if applicable) #DIV/0!
Gas/Oil/Coal (Gov't controlled space costs - if applicable) #DIV/0!
Water (Gov't controlled space costs - if applicable) #DIV/0!
Sewer (Gov't controlled space costs - if applicable) #DIV/0!
Trash #DIV/0!
Signage Rent (specify if applicable) #DIV/0!
Parking #DIV/0!
Other Charges (specify if applicable) #DIV/0!
Other Charges (specify if applicable) #DIV/0!
Total Operating Costs $0.00 #DIV/0!
Gross Annual Rent $0.00 #DIV/0!
Buildout Buildout Cost (Lump Sum) $ / PSF
Total Buildout Cost #DIV/0!
Lessor's Contribution to Buildout Cost (Not a Government
Expense)
#DIV/0!
Number of Years = 5 Lessor paid paint / carpet upgrades during term of lease:
Yes / No
Bldg. Parking Ratio: XX% Total # of bldg. spaces = XX Number of Government visitor spaces = XX
List of Attachments Submitted with this Offer
Initialed Pages of U.S. Government Lease and the General Clauses
Completed Representations and Certifications
Construction Specifications Bid Porposal Worksheet
Floorplan of Proposed Space
Other (Please Specify)
Other (Please Specify)
Please indicate here any additional remarks or conditions with respect to this offer
SECTION I - DESCRIPTION OF PREMISES
SECTION II - SPACE AND RATES OFFERED
Ownership Entity Name Leasing Agent Name
Owner Address, Phone & Email
SECTION III - LEASE TERMS AND CONDITIONS
Government Cancellation Rights = XX days
Number of Leased Parking Spaces (GOV's) = XX
USACE RECRUITING FORM 1364 (10/2020)
1. “Common area” as herein referred to is defined as “that part of the premises provided, designated, and maintained by the Lessor for the common use of all tenants; including but not limited to, private streets and driveways, curbs, parking areas, service alleys, loading areas, retaining walls, sidewalks, landscaping, lighting, hallways, restrooms, stairwells, and elevators.”
Offeror's Interest in the Property:
� Fee owner � Other:
Attach evidence of Offeror's interest in property (e.g., deed) and representative's authority to bind Offeror.
Flood Plains:
The Property is � in a base (100-year) flood plain � in a 500-year flood plain � not in a flood plain.
(See RLP Section 2, Flood Plains.)
Seismic Safety: The Building
� RLP does not contain seismic requirements. No documentation required.
� RLP contains seismic requirements. The Building:
� Will be constructed to meet seismic requirements
� Will not meet seismic requirements (See RLP Section 2, Seismic Safety.) Attach appropriate documentation.
Asbestos-Containing Material (ACM): The Property
� Contains no ACM, or contains ACM in a stable, solid matrix that is not damaged or subject to damage.
� Contains ACM not in a stable, solid matrix.
(See RLP Section 2, Asbestos.)
Fire/Life Safety:
The Property � Meets � Does not meet Lease fire/life safety standards.
(See RLP Section 2, Fire Protection and Life Safety.)
Accessibility:
The Property � Meets � Does not meet Lease accessibility standards.
(See RLP Section 2, Accessibility.)
Recorded Owner (Name, Street, City, State and Zip Code)
Owner: ________ Agent: ________ Other (specify): ________
Offeror (Name, Title, Street, City, State, Zip Code) □ Check if same as recorded owner Telephone Number
Email Address
Signature by Authorized Offeror Date Signed
SECTION V - OWNER IDENTIFICATION AND CERTIFICATION
BY SUBMITTING THIS OFFER, THE OFFEROR AGREES, UPON ACCEPTANCE OF THIS PROPOSAL BY THE HEREIN SPECIFIED DATE, TO LEASE TO THE UNITED STATES OF AMERICA, THE PREMISES DESCRIBED, UPON THE TERMS AND CONDITIONS AS SPECIFIED HEREIN, IN FULL COMPLIANCE WITH AND ACCEPTANCE OF THE AFOREMENTIONED SOLICITATION
FOR OFFERS, WITH ATTACHMENTS. SPACE WILL BE ALTERED AND DELIVERED IN ACCORDANCE WITH THE GOVERNMENT'S SPECIFICATIONS AND REQUIREMENTS.
Offerors Interest in Property (select one below):
� Fully meets seismic requirements or meets an exemption under the RLP
� Does not meet seismic requirements, but will be retrofitted to meet seismic requirements
SECTION IV - PROPOSAL DATA (In Response to Request for Lease Proposals)
THE FOLLOWING ARE CONSIDERED PART OF THE FULL OFFER SUBMITTED BY THE OFFEROR
2. “Common area maintenance” (CAM) charges as herein referred to are defined as the costs of operation, maintenance, and repair of the common areas and does not include Lessor’s overhead, marketing or promotional fees, or administrative costs for management of the subject premises. The proportionate share to be paid by the
Government for the cost of operation, maintenance, and repair of the common area shall be computed on the ratio that the total area of all applicable enclosed structures of the subject premises bears to the number of square feet leased herein.
USACE RECRUITING FORM 1364 (10/2020)
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