Proposal to Lease Space Worksheet.pdf
PDF 137 KB Posted
- Solicitation number
- W912HN-26-SUMTER-SC-RELO
About this file
This is the USACE Recruiting Form 1364 (10/2020), a standardized template used by the United States Army Corps of Engineers for soliciting proposals to lease space from private property owners. The form is designed to collect comprehensive information about available commercial real estate properties being offered for federal government lease.
The form is organized into five main sections. Section I requires description of the premises, including building name, age, renovation history, address, authorized lease execution contact, building description, floor level, property management agency details, and space dimensions (gross square footage, net square footage, and current occupancy ratio). Section II details space and rates offered, capturing base annual rent, operating costs (common area maintenance, property tax, hazard insurance, HVAC maintenance, exterior maintenance, janitorial services, utilities, trash, signage, parking, and other charges), total operating costs, gross annual rent, and buildout costs with lessor contributions. Section III specifies lease terms and conditions, including lease duration (default 5 years), parking provisions, government cancellation rights, and a checklist of required attachments such as initialed lease pages, representations and certifications, construction specifications, and floorplans. Section IV requires proposal data confirming the offeror's agreement to lease upon acceptance and specification of property interest type. Section V requests owner identification and certification, including recorded owner information, offeror details, and authorized signature, along with declarations regarding flood plains, seismic safety, asbestos-containing materials, fire/life safety compliance, and accessibility standards. The form requires offerors to provide evidence of property interest and authority to execute the lease.
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Other files
| File | Type | Posted |
|---|---|---|
| General Clauses and Addendum.pdf | ||
| Government Lease.pdf |
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Text version
PROPOSAL TO LEASE SPACE
Building / Property Name
Building Age
Year of Last Major Renovation (if applicable)
Building Address (Premises)-Street, City, State and Zip Authorized to Execute Lease Agency Address, Phone & Email
Building Description
Select from Drop Down Menu Property Management (PM) Agency
Floor Level
Select from Drop Down Menu PM Address, Phone & Email
Dimensions of Space
Building Gross SF Subject Space Size (Gross SF) Subject Space Size (Net SF) Current Occupancy Ratio (Gross)
0 0 0 #DIV/0!
DESCRIPTION OF COST ANNUAL AMOUNT / COST $ / PSF
Base Annual Rent #DIV/0!
Operating Costs (specify below):
Common Area Maintenance #DIV/0!
RE Property Tax #DIV/0!
Insurance (Hazard) #DIV/0!
HVAC Maintenance #DIV/0!
Exterior Maintenance/Landscape #DIV/0!
Janitorial Services (including supplies) #DIV/0!
Electricity (Gov't controlled space costs - if applicable) #DIV/0!
Gas/Oil/Coal (Gov't controlled space costs - if applicable) #DIV/0!
Water (Gov't controlled space costs - if applicable) #DIV/0!
Sewer (Gov't controlled space costs - if applicable) #DIV/0!
Trash #DIV/0!
Signage Rent (specify if applicable) #DIV/0!
Parking #DIV/0!
Other Charges (specify if applicable) #DIV/0!
Other Charges (specify if applicable) #DIV/0!
Total Operating Costs $0.00 #DIV/0!
Gross Annual Rent $0.00 #DIV/0!
Buildout Buildout Cost (Lump Sum) $ / PSF
Total Buildout Cost #DIV/0!
Lessor's Contribution to Buildout Cost (Not a Government
Expense)
#DIV/0!
Number of Years = 5 Lessor paid paint / carpet upgrades during term of lease:
Yes / No
Bldg. Parking Ratio: XX% Total # of bldg. spaces = XX Number of Government visitor spaces = XX
List of Attachments Submitted with this Offer
Initialed Pages of U.S. Government Lease and the General Clauses
Completed Representations and Certifications
Construction Specifications Bid Porposal Worksheet
Floorplan of Proposed Space
Other (Please Specify)
Other (Please Specify)
Please indicate here any additional remarks or conditions with respect to this offer
SECTION I - DESCRIPTION OF PREMISES
SECTION II - SPACE AND RATES OFFERED
Ownership Entity Name Leasing Agent Name
Owner Address, Phone & Email
SECTION III - LEASE TERMS AND CONDITIONS
Government Cancellation Rights = XX days
Number of Leased Parking Spaces (GOV's) = XX
USACE RECRUITING FORM 1364 (10/2020)
1. “Common area” as herein referred to is defined as “that part of the premises provided, designated, and maintained by the Lessor for the common use of all tenants; including but not limited to, private streets and driveways, curbs, parking areas, service alleys, loading areas, retaining walls, sidewalks, landscaping, lighting, hallways, restrooms, stairwells, and elevators.”
Offeror's Interest in the Property:
� Fee owner � Other:
Attach evidence of Offeror's interest in property (e.g., deed) and representative's authority to bind Offeror.
Flood Plains:
The Property is � in a base (100-year) flood plain � in a 500-year flood plain � not in a flood plain.
(See RLP Section 2, Flood Plains.)
Seismic Safety: The Building
� RLP does not contain seismic requirements. No documentation required.
� RLP contains seismic requirements. The Building:
� Will be constructed to meet seismic requirements
� Will not meet seismic requirements (See RLP Section 2, Seismic Safety.) Attach appropriate documentation.
Asbestos-Containing Material (ACM): The Property
� Contains no ACM, or contains ACM in a stable, solid matrix that is not damaged or subject to damage.
� Contains ACM not in a stable, solid matrix.
(See RLP Section 2, Asbestos.)
Fire/Life Safety:
The Property � Meets � Does not meet Lease fire/life safety standards.
(See RLP Section 2, Fire Protection and Life Safety.)
Accessibility:
The Property � Meets � Does not meet Lease accessibility standards.
(See RLP Section 2, Accessibility.)
Recorded Owner (Name, Street, City, State and Zip Code)
Owner: ________ Agent: ________ Other (specify): ________
Offeror (Name, Title, Street, City, State, Zip Code) □ Check if same as recorded owner Telephone Number
Email Address
Signature by Authorized Offeror Date Signed
SECTION V - OWNER IDENTIFICATION AND CERTIFICATION
BY SUBMITTING THIS OFFER, THE OFFEROR AGREES, UPON ACCEPTANCE OF THIS PROPOSAL BY THE HEREIN SPECIFIED DATE, TO LEASE TO THE UNITED STATES OF AMERICA, THE PREMISES DESCRIBED, UPON THE TERMS AND CONDITIONS AS SPECIFIED HEREIN, IN FULL COMPLIANCE WITH AND ACCEPTANCE OF THE AFOREMENTIONED SOLICITATION
FOR OFFERS, WITH ATTACHMENTS. SPACE WILL BE ALTERED AND DELIVERED IN ACCORDANCE WITH THE GOVERNMENT'S SPECIFICATIONS AND REQUIREMENTS.
Offerors Interest in Property (select one below):
� Fully meets seismic requirements or meets an exemption under the RLP
� Does not meet seismic requirements, but will be retrofitted to meet seismic requirements
SECTION IV - PROPOSAL DATA (In Response to Request for Lease Proposals)
THE FOLLOWING ARE CONSIDERED PART OF THE FULL OFFER SUBMITTED BY THE OFFEROR
2. “Common area maintenance” (CAM) charges as herein referred to are defined as the costs of operation, maintenance, and repair of the common areas and does not include Lessor’s overhead, marketing or promotional fees, or administrative costs for management of the subject premises. The proportionate share to be paid by the
Government for the cost of operation, maintenance, and repair of the common area shall be computed on the ratio that the total area of all applicable enclosed structures of the subject premises bears to the number of square feet leased herein.
USACE RECRUITING FORM 1364 (10/2020)
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