Proposal_Format_and_Contents.pdf

PROPOSAL FORMAT AND CONTENTS

PROPOSALS shall include the following information organized in the following format:

A. PROPOSALS shall be submitted on the appropriate form provided and signed by an authorized agent of the bidder.

B. Name, telephone number, and EMAIL ADDRESS, of person(s) to be contacted for further information and clarification.

C. Copy of the CONTRACTOR’S current Connecticut Revaluation Certification issued pursuant to the

Connecticut General Statutes 12-2c.

D. Indication of how many years the firm has been engaged as a company, corporation, partnership or individual specializing in municipal revaluation services.

E. Copy of the CONTRACTORS Financial statement for the last five (5) years.

F. A Listing of any lawsuits filed against the CONTRACTOR by any Government entity in the last three (3) years for services performed by the CONTRACTOR. A Listing of any cases under investigation or review in the last five (5) years by the Attorney General’s Office or the Connecticut Office of Policy and Management or similar agency in another State.

G. Listing of all municipal revaluations completed during the past five (5) years, including client contact, telephone number, size of the municipality, scope of services rendered and date completed.

H. Listing of all municipal revaluations now underway or under contract, including client contact, telephone number, size of municipality, scope of services to be rendered, and date to be completed. The CONTRACTOR may provide a one (1)-page summary of the CONTRACTOR’S advantages and strengths in performing revaluation projects.

I. Listing of personnel to be assigned to TOWN’S revaluation, including years of experience in current positions and other revaluation positions, municipalities served and their roles in those revaluations.

J. Bid bond or Certified Check for Five percent (5%) of the Total project submitted. Bid Bond to be in the name of Town of Waterford.

K. The CONTRACTOR must submit as part of the PROPOSAL FORM(S), a schedule and percentage of completed work, based upon the CONTRACT’S SPECIFICATIONS, as set forth in the CONTRACT SPECIFICATIONS on the enclosed form.

L. The CONTRACTOR must submit a PROPOSAL for the PROJECT as outlined in the CONTRACT and

CONTRACT SPECIFICATIONS.

M. The CONTRACTOR will use the TOWN’s existing V8 CAMA software as provided by Vision Government

Solutions Inc. The CONTRACTOR shall be responsible for obtaining at its sole expense, any software, software support, updates or licensing required to complete the PROJECT.

N. PROPOSALS shall be submitted accompanied by the TAX AFFIDAVIT, NON-COLLUSION AFFIDAVIT, EQUAL EMPLOYMENT-AFFIRMATIVE ACTION AFFIDAVIT and REVALUATION CERTIFICATION

AFFIDAVIT.

O. Description of the CONTRACTOR’S revaluation public relations program.

P. The TOWN is also interested in the use of the Internet for purposes of sharing data with the public. The CONTRACTOR should include their Internet solution as part of this PROPOSAL.

Q. Data mailers are required as part of this PROPOSAL. Therefore, a comprehensive quality control plan is required and shall be submitted as part of this PROPOSAL. Exceptions shall be clearly noted and listed and described on a separate piece of paper attached to the PROPOSAL.

R. STAFFING: This PROPOSAL is based upon the CONTRACTOR providing data input and also providing field collection of sales parcels and building permits. The Town may want to provide partial staffing on site to complete some of the data input or Field collection services. The CONTRACTOR may provide options in their PROPOSAL to facilitate this process.

S. Upon awarding of the RFP the successful PROPOSER shall execute the Contract in the form included in this RFP and shall deliver the Contract together with the required Insurance Certificates and Performance Bond in the amount of 100% of the total awarded bid amount within 5 (five) business days of the award notification. The Bond(s) shall remain in effect for the duration of the Contract.