Property _ Liability Insurance Request for Pr.pdf

Request for Proposals

Lowndes County Board of Commissioners 327 N. Ashley Street

Valdosta, Georgia 31601

Property & Liability Insurance Coverage RFP

RFP Response Deadline: Friday, June 14, 2024 by 5:00 P.M.

Lowndes County

Property & Liability Insurance

Request for Proposals (RFP)

The Lowndes County Board of Commissioners is interested in seeking competitive proposals from interested qualified professionals for Property & Liability Insurance coverage.

Interested parties are invited to submit a proposal based on the attached specifications. The Lowndes County Board of Commissioners reserves the right to reject any RFP and also waive any minor informalities or irregularities is reserved and at the sole discretion of the County.

Lowndes County further reserves the right to choose the most advantageous coverage that is in the best interest of the County.

Proposal document information may be obtained from our website at lowndescounty.com and at the Lowndes County Administration Building, 327 N. Ashley Street 3rd Floor, Finance

Department, Valdosta, Georgia 31601, (229) 671-2527.

All responses must be submitted in a sealed envelope with the words “Property & Liability

Insurance” and the name of the proposer/legal business name clearly written on the outside.

The proposal must be signed by a company officer who is legally authorized to enter into a contractual relationship on behalf of the vendor. The envelope must contain the original and three (3) copies of the proposal being submitted.

General Information

Lowndes County is requesting proposals from qualified individuals and firms with experience in providing the “Best Coverage” for the “Best Premium.”

Proposals shall be based on the coverage specifications provided and no bid should offer alternate limits below Georgia State Law (Auto).

All proposals submitted in response to this RFP must be valid for a period of (90) ninety days from the proposal submission deadline.

Questions

All questions regarding this RFP, including requests for Exposure Schedules and Loss Runs, must be received in writing and addressed to the Lowndes County Human Resources Director, Kevin L. Beals, at kbeals@lowndescounty.com. These questions must be received by Monday, June 3, 2024 to allow sufficient time for the distribution of answers, to all interested parties, by Wednesday, June 5, 2024.

mailto:kbeals@lowndescounty.com

RFP Requirements

Agent/Broker Qualifications:

1. Broker/Agent must have at least 5 years’ experience in providing services to public entity clients in Georgia.

2. Broker/Agent must provide three client references in Georgia (Municipality or County), who are able to comment on your firm’s relevant experience.

3. Broker/Agent must provide evidence of State of Georgia insurance license.

4. Broker/Agent must provide comprehensive insurance placement services, including but not limited to providing confirmation of coverage, reviewing and delivering policies and endorsements, providing timely invoicing, issuing certificates and evidences of coverage, reviewing audits, filing claims, and monitoring insurer solvency.

5. Broker/Agent must disclose all fees and/or commissions related to services provided to the

County.

6. Broker/Agent must provide evidence of insurance satisfactory to the County with the following minimum limits. County must be listed as an additional insured for general liability.

• General Liability - $1,000,000 per occurrence

• Auto Liability - $1,000,000 per occurrence

• Workers’ Compensation – Statutory Limits

• Professional Liability - $2,000,000

Insurance Carrier Requirements:

1. Carrier must insure minimum of 5 Georgia county or municipal clients.

2. Carrier must have a minimum AM Best Rating of A, VIII or better, or be an authorized interlocal risk management agency in good standing with the Office of Insurance and Safety

Fire Commissioner of Georgia.

3. Carrier must have available claims and loss control staff with public entity experience in

Georgia.

4. Carrier must provide complimentary human resources legal helpline.

Broker/Agent Service Requirements:

1. Broker/Agent must detail Risk Control Services provided and disclose costs.

2. Broker/Agent must provide a detailed plan for executing property appraisals every 5 years and provide cost estimate.

3. Broker/Agent must detail online claims reporting and policy management capabilities available to the County.

Coverage Specifications:

Expiring Property and Crime Coverage

PROPERTY

Real & Personal Property Limit

• Blanket Coverage

• Coinsurance

Per Schedule

Yes

No

• Include Builders Risk Coverage for New

Construction Yes - $5,000,000 max

• All Risks (subject to the standard exclusions) Yes

Replacement Cost Coverage (except Auto/Mobile

Equipment) Yes

• Requirement to Rebuild on Same Site

Deductible

No

$15,000

CRIME

Blanket Employee Dishonesty Bond $50,000employee/$500,000occurrence

Computer Theft and Funds Transfer Fraud $150,000

Forgery & Alteration

Money & Securities (Loss Inside/Outside)

Social Engineering Fraud – Annual Aggregate

$150,000

$150,000

$25,000

Statutory Bonds

Deductible

Various Limits as Required

$0 on Statutory Bonds;

otherwise $15,000

EXTENSIONS

Accounts Receivable $1,000,000

Automobile Physical Damage Per Schedule

Business Income and Extra Expense Combined $5,000,000

Contingent Business Interruption/Contingent Extra

Expense $250,000

Debris Removal Lesser of $2,500,000/25% loss

Increased Cost of Construction $2,500,000

Earthquake (Annual Aggregate)**

Electronic Data and Media

$5,000,000

$2,500,000

Flood (Annual Aggregate)** - (Except $1,000,000 per occurrence and aggregate for scheduled properties in

Special Hazard Zones for Flood)

$5,000,000

Landscaping $15,000/shrub or tree; $100,000 max

Leasehold Interest $1,000,000

Loss of Rental Income Yes

Miscellaneous Unnamed Property $100,000

Newly Acquired Property and Automobile and Mobile

Equipment $5,000,000

Personal Effects (Property of Employees and Others) $50,000

Terrorism Yes

Transit $100,000

Valuable Papers & Records $1,000,000

ADDITIONAL FEATURES

Property Appraisals – Buildings over $100,000 Yes

Newly Acquired Vehicles and property valued under

$500,000 automatically covered mid-term without notice to ACCG-IRMA

Yes

Expiring Equipment Breakdown Coverage

COVERAGES INCLUDED

Business Interruption/Extra Expense Yes

Explosion Yes

Refrigeration Interruption Yes

Replacement Cost Valuation Yes

Spoilage & Contamination Yes

SUBLIMITS

Spoilage $500,000

Service Interruption $1,000,000

Business Income and Extra Expense $10,000,000

Expediting Expenses $500,000

Hazardous Substances $1,000,000

Ammonia Contamination $500,000

Data & Media $1,000,000

CFC Refrigerants $250,000

Computer Equipment

Deductible

$50,000,000

Expiring Privacy & Security Liability and Expense Coverage

COVERAGES INCLUDED

Liability – Per Occurrence & Aggregate $1,000,000

Sub limits:

Data Breach Expenses

Extortion

Deductible

$500,000

$50,000

$25,000

Expiring Third-Party Liability Coverage

COVERAGES

General Liability (Occurrence Form) * Yes

• Per Occurrence Limits $1,000,000

• Aggregate Limit

• Deductible

None

$15,000

Law Enforcement Liability (Occurrence Form) Yes

• Per Occurrence Limits $1,000,000

• Aggregate Limit

• Deductible

$2,000,000

$15,000

Automobile Liability (Occurrence Form) Yes

• Per Occurrence $500,000/$700,000/$50,000

• Aggregate Limit

• Deductible

• Uninsured Motorists

None

$15,000

No Coverage

Public Officials E&O Liability (Part A) and Employee

Benefits Liability (Part B) *

• Per Wrongful Act $1,000,000

• Aggregate Limit

• Deductible

$2,000,000

• Coverage Form

(A) Occurrence

(B) Claims Made

EXTENSIONS

Blanket Contractual Liability Yes

Broadened Personal Injury and Named Insured

Definitions Yes

Care, Custody & Control Yes

Defense in Addition to Limits Yes

Incidental Malpractice Yes

Independent Contractors Yes

Limited Pesticide/Herbicide Applicator Coverage Yes

Limited Pollution from Hostile Fire, Firefighting

Activities, etc.

Yes

Limited Terrorism Coverage ($1,000,000 shared) Yes

Sexual Misconduct Yes

Single Occurrence Deductible for Multiple-Line

Program

RFP Vendor Information Data Sheet

1. Legal Business Name: _

2. Street Address:

3. City, State & Zip:

4. Type of Business: State of Registration:

(Association, Corporation, Partnership, Limited Liability Co., etc.)

5. Name of Authorized Signer: __

6. Primary Contact:

7. Telephone: Fax: ___

8. E-mail: _

9. Has your company ever been debarred from doing business with any federal, state or local agency. ______________

If yes, please state the agency name, dates and reason for debarment.

RFP Vendor Premium Proposal Form

Company Name

The following proposal is offered to Lowndes County based on the coverages provided in the Coverage Specifications section of this RFP:

Policy Period July 1, 2024, through June 30, 2025

Proposed Carrier

Annual Premium* $

*Vendor must attach a proposal that supports the coverage quoted under the annual premium. ( I f m u l t i p l e c a r r i e r s a r e b e i n g u t i l i z e d p l e a s e p r o v i d e a s e p a r a t e p r o p o s a l f o r m f o r e a c h c a r r i e r )

Proposal Question: Will the Lowndes County Attorney be given first consideration, as legal representation, for any litigation and law suits filed against Lowndes County, their employees and Elected Officials.

Please mark your answer: Yes: __________

No: ___________

Authorized Signature Title

Print Name Date

CLIENT REFERENCE LIST

(Municipality or County)

All references must be from a Georgia (Municipality or County Government) who are able to comment on your firm’s relevant experience.

REFERENCES:

1. Name:

Street Address

City, State, Zip

Contact Person Title

Phone Fax Email

Property & Liability Service Currently Being Provided : Yes _____ or No _____

2. Name:

Street Address

3. Name

Street address