BANGOR PUBLIC SCHOOLS

Bangor, Michigan

Bid Solicitation

Projectors Technology Department

BANGOR PUBLIC SCHOOLS

INVITATION TO BID

Projectors – Bangor Public Schools Technology Department

The BANGOR PUBLIC SCHOOL DISTRICT is soliciting competitive bids for (27) ultra-short-throw laser projector, projector mount, and (17) 12’ by 4’ whiteboards for the Elementary School and

(10) 16’ x 4’ whiteboards for the Middle School, including a turn-key solution which includes:

installation, cabling, calibration, and removal and disposal of old equipment.

Bids are due Tuesday, December 22nd, 2020 at 3:00 PM. Bids received after that time will be returned unopened. Bids may be sealed and mailed to the Bangor Public School District Business Office, 801 West Arlington Street, Bangor, Michigan 49013. Envelopes shall be sealed and marked “Projectors – Bangor Public Schools Technology Department Bid”. Bids may be sent electronically to Kara Corniel at kcorniel@bangorvikings.org with the subject line PROJECTORS –

BPS TECH DEPT BID.

All proposals shall be made in accordance with Bidding Documents. Please indicate any additional information or options that are not listed in the Specifications.

Bid quotes are guaranteed for 90 calendar days. The Bangor Public School District reserves the right to accept or reject any or all bids, and to waive any irregularities which it deems to be in the best interest of Bangor Public School District.

Direct all questions regarding said proposal to Dawn Everett at (269) 427-6800 ext. 1213 or deverett@bangorvikings.org.

AFFIDAVITS

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District. Also, a completed certification form as attached for compliance to the “Iran Economic Sanctions Act” is required with the bid proposal. The Board of Education shall not accept a bid that does not include both disclosure statements. Due to COVID-19 safety regulations, neither form needs to be sworn and notarized.

REQUIRED BIDDER SUBMITTALS

Sealed bid must include the following documents:

1. Bid Proposal

2. Affidavit of Bidder Familial Relationship

3. Affidavit of Iran Economic Sanctions Act mailto:kcorniel@bangorvikings.org mailto:deverett@bangorvikings.org

BANGOR PUBLIC SCHOOL DISTRICT

Specifications

Projector and Projector Mount

(27) Epson Brightlink 735Fi (model V11H997520) Projector or similar laser ultra-short throw solution. (27) Epson ELPMB62 Projector Mounts (model V12HA06A05) or similar projector mount. This turn-key solution must include:

installation, cabling, and calibration.

Whiteboard

(17) 12’ x 4’ Marsh Pro-Rite 1400 Porcelain Steel Projection whiteboards (Model: PR408-1400-PB) or similar whiteboard. This turn-key solution must include: installation, cabling, and calibration for Elementary School only.

Larger Whiteboards are acceptable, please state size in bid details.

(10) 16’ x 4’ Marsh Whiteboards for the Middle School only (model PR416-1400-6100BP) with no tray or map rail, or similar whiteboard. This turn-key solution must include: installation, cabling, and calibration.

Speakers

(27) Epson Active Speaker sets or similar speaker solution, including installation and cabling.

Installation Materials Materials needed to install, include a minimum length requirement of the following:

● 50' Plenum-rated Cat 6 (which will allow for USB and HDMI over Cat 6)

● 15' HDMI cables

● 15' USB cables

● 15’ Umbilical cable set

● Raceway for cable runs if existing runs cannot be used

● A/V Wall Plates with 2 HDMI ports and 2 USB ports

Installation Labor Include cost for installation of new equipment.

Install/Configure Power The Bangor Middle School classrooms may need power installed, or longer projector power cables (15’). Please list these costs as a line item in the “Bid Details” section.

Removal/Disposal of Existing Equipment Include cost for removing and disposing of existing equipment.

Freight/Delivery Include all freight and delivery charges.

Locations for installations will be in Bangor Public Schools at the following locations:

● Bangor South Walnut Elementary School, 309 South Walnut Street, Bangor, MI 49013 (17 classrooms)

● Bangor Middle School, 803 West Arlington Street, Bangor, MI 49013 (10 classrooms)

Include these costs as separate line items in the “Bid Details” section:

● Projectors

● Whiteboards

● Speakers

● Installation Materials

● Install Power (Middle School)

● Installation Labor

● Freight/Delivery

● Removal/Disposal of Existing Equipment

BANGOR PUBLIC SCHOOL DISTRICT

Projectors – Bangor Public Schools Technology Department

BID PROPOSAL:

Company Name:

Address:

City: State: Zip Code:

Contact Person/Signature:

Email:

Phone: ( ) Fax: ( )

Pursuant to and in compliance with the Invitation to Bid and having carefully examined the Bid Documents, the undersigned agrees to enter into an agreement with the Bangor Public School District to supply 27 ultra-short-throw laser projectors, 27 whiteboards, and 27 classroom speaker solutions, as outlined in the Specifications for the sum of:

Total Bid $______________________.______

Bid Details (Required)

Item Unit Price Total Price

(27) Laser Projectors

(27) Projector Mounts

(17) 12’ x 4’ Whiteboard or size _____’ x _____’ (Elementary)

(10) 16’ x 4’ Whiteboard (Middle School)

(27) Speaker Sets

Installation Materials

Installation Labor

Install Power/Longer Projector Power Cords (Middle School)

Freight/Delivery

Removal/Disposal of Existing Equipment

I AGREE TO ABIDE BY ALL OF THE TERMS OF THIS REQUEST FOR PROPOSAL UNLESS OTHERWISE STATED IN MY BID PROPOSAL.

Authorized Signature Date

Print Name, Title

Attached Documents:

Affidavit of Bidder Familial Relationship Affidavit of compliance – Iran Economic Sanctions Act

AFFIDAVIT OF BIDDER

FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Van Buren Intermediate School District Board of Education or the Van Buren Intermediate School District Superintendent must be accompanied with the bid. Bids without this affidavit will not be accepted.

The members of the Bangor Public Schools Board of Education as of December 9, 2020 are: Derek Babcock, Joyce Adams, Sarah Gray, Jennifer Zordan, Betsy Finch, Dick Watkins, and Abbi Grimes-Abbot.

The Bangor Public School District Superintendent is: Lynn Johnson

� The following are the familial relationships:

� There are none.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder

(Company name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Bangor Public Schools District (the “School District”) Request For Bids For ______________________________ (the “RFB”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three

(3) years from the date it is determined that the person has submitted the false certification.

STATE OF MICHIGAN)

) ss

COUNTY OF_________________)

The undersigned, authorized representative of the bidder

(Company name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name

Title

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________