Project Statement.pdf

DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

472/26288.GSA

PROPOSAL DUE DATE

7/2/2026

CLIENT AGENCY

Michigan Department of Corrections (MDOC)

PROJECT NAME AND LOCATION

Egeler RGC Dining Hall - Dining Area and Service Line upgrades, Door Replacements

PROJECT ADDRESS (if applicable) 3855 Cooper St., Jackson, MI 49201

CLIENT AGENCY CONTACT

Richard White – whiter12@michigan.gov

TELEPHONE NUMBER

517-242-3599

DTMB - DCD PROJECT DIRECTOR

George Ananich – ananichg@michigan.gov

TELEPHONE NUMBER

517-328-9853

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A pre-proposal meeting will take place on Thursday, June 18, 2026, at 9:00 am at the Warden’s Conference Room, Egeler Reception and Guidance Center (RGC), 1780 E. Parnall Rd., Jackson, MI.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

The State of Michigan is seeking a Professional Services Contractor (PSC) to provide design and construction document services for the upgrade and improvement of the existing dining area and service line at the Dining Hall at Egeler RGC. The PSC will work with the Food Service department to develop a new design in a Phase 100 Study. All associated infrastructures are to be considered including service line delivery method, serving equipment, food delivery from kitchen, floor, lighting, electrical, and ceiling improvements, and HVAC upgrades. Please note in proposal if a Food Service Consultant is part of the design team.

Also include in the scope of work the replacement of select interior doors. Agency has previously reviewed door repair/replacement needs throughout the facility. Agency will provide awarded PSC with labeled door plans, door schedule, and door hardware specifications. Door frames are either hollow metal, steel, or aluminum. Doors are either hollow metal or aluminum. Doors will have either glass, louvers, panels, or be flush. Approximately 55 existing person-doors, 1 overhead door, and 2 steel security gates are included in the scope of this project. Existing cooler/freezer doors to remain are excluded from the scope of this project. New freezer door will be required as part of the new modular freezer unit. PSC must field verify all existing conditions and review all door upgrade information with MDOC.

Existing PDF drawings and CAD files will be made available to the selected PSC however it is the responsibility of the PSC to field-verify the existing conditions and provide updated CAD base plans to work from.

Continued services to include Phases 300 – 700 with approval of Phase 100 Study.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90610, 90638, 90644, 90652, 90658, 92507, 92531, 92533, 92567

DESIRED SCHEDULE OF WORK

Construction Documents – Fall 2026 Bidding – January 2027 Construction – Early Spring 2027

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to George Ananich at ananichg@michigan.gov address no later than 2:00 p.m., Eastern on Tuesday, June 23, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)