Project Statement 24069.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/24069.JGH

PROPOSAL DUE DATE

Thursday May 2, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Ionia Correctional Facility – Generator, Switchgear Replacement & AST Install

PROJECT ADDRESS (if applicable) 1576 Bluewater Highway Ionia, MI 48846

CLIENT AGENCY CONTACT

Trever LeBarre

TELEPHONE NUMBER

517-643-6518

DTMB - DCD PROJECT DIRECTOR

Jared Gavin-Helfrich

TELEPHONE NUMBER

517-290-1516

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

MANDATORY Pre-Proposal Meeting via Microsoft TEAMS on Thursday, April 11, 2024, at 1:00 p.m., EASTERN

Please RSVP by email to Jared Gavin-Helfrich no later than Tuesday, April 9, 2024, at 5:00 p.m., EASTERN. The subject line of your email should be RSVP Ionia Correctional Facility – Generator- Switchgear Replacement and AST Install. In the body of the email, please include the names of all attendees attending as well as their email and position within your company.

A Microsoft Teams link will be sent out on Wednesday, April 10, 2024.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date, and time of Pre-Proposal Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

The project consists of the replacement of an existing generator and switchgear. The existing generator is undersized for current needs based upon a recently completed power study. The existing above-ground storage tank for the generator is also in need of demolition and replacement. Design services are needed for the design of a new generator and switchgear as well as a new tank and construction administration.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

mailto:smithD76@michigan.gov

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 92531, 92533, 92578, 92595

DESIRED SCHEDULE OF WORK

TBD, coordinated with design professional

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Jared Gavin- Helfrich at gavinhelfrichj@michigan.gov address no later than 2:00 p.m., Eastern on Thursday April 18, 2024.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:gavinhelfrichj@michigan.gov