Project Statement 23306.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph

Street Lansing, Michigan 48909

FILE NUMBER

751/23306.SAA

PROPOSAL DUE DATE

August 17, 2023, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources

PROJECT NAME AND LOCATION

Metamora-Hadley Recreation Area – Camp Store Development PROJECT ADDRESS (if applicable) Metamora-Hadley Recreation Area – 3871 Herd Rd, Metamora, MI 48455

CLIENT AGENCY CONTACT

John Terpstra, Regional Field Planner, DNR

TELEPHONE NUMBER

248-672-7584

DTMB - DCD PROJECT DIRECTOR

Sheryl Ananich, AIA

TELEPHONE NUMBER

517-243-7605

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Mandatory Pre-Proposal meeting – Monday, July 31, 2023 at 11am at the park’s headquarters building. Please e-mail Sheryl Ananich, DTMB-DCD Project Director at ananichs@michigan.gov by Friday, July 28, 2023 to indicate your interest. Please provide the names of those attending, e-mail addresses and phone numbers for each person.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

The DNR seeks to retain the services of a registered architect to design a camp store in the day use area of Metamora-Hadley Recreation Area. The camp store is intended to provide everyday items to campers such as coffee, groceries, snack foods, soft drinks, ice cream and other miscellaneous items similar to a convenience store. The desired size of the proposed Camp Store will need to be approximately 1,000 square feet. (710 sf Retail, 150 sf Storage, 70 sf Office, and 70 sf Staff Toilet Rm). Also, as a requirement of the Department of Licensing and Regulatory Affairs, heating will need to be included in the design.

The Professional Services Contractor (PSC) is to provide Phase 300 Schematic Design, Phase 400 Preliminary Design, Phase 500 Final Design / Bidding Documents, Phase 600 Construction Administration

– Office Services, and Phase 700 Construction Administration – Field Inspection Services. See Sample Contract for task breakdowns.

Please include the following in your proposal:

Design Review meetings to be held at a minimum of 50% and 90% reviews for Phase 300, 400 and Phase 500 and as the PSC deems necessary. Microsoft Teams meetings are acceptable.

The PSC shall be responsible for running construction progress meetings twice a month for the duration of the project during construction. Attendance is also required at a pre-construction meeting run by the Project Director.

Please include a probable cost estimate for the anticipated work at each 50% and 90% design meeting.

Two weeks review time is anticipated for each submission.

Coordinate all field work, construction phasing and scheduling with DNR in advance to minimize disruption to their operation at the project site. Other projects currently under contract include paving, electrical, and water slated for construction in 2023-2024.

Include the below reimbursables as part of the proposal.

o LARA Plan Review fees o EGLE Plan Review fees o Site Survey o Geotechnical Report

Construction budget TBD

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90638, 90644, 90658, 92517, 92533, 92567, 90976

DESIRED SCHEDULE OF WORK

Design in 2023. Construction in 2024.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Sheryl Ananich at Ananichs@michigan.gov address no later than 2:00 p.m., Eastern on August 10, 2023.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s)

1. Metamora-Hadley park map