Project Statement 23285.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/23285.TAP

PROPOSAL DUE DATE

Thursday, December 14, 2023, at 2:00 p.m., EASTERN

CLIENT AGENCY

Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Porcupine Mountains Wilderness State Park – Presque Isle Unit – Manabezho Falls Stair Structure Gogebic County, MI

PROJECT ADDRESS (if applicable) Porcupine Mountains Wilderness State Park 33303 Headquarters Road, Ontonagon, MI 49953

CLIENT AGENCY CONTACT

Eric Cadeau, Western UP Regional Field Planner

Michael Knack, Park Manager

TELEPHONE NUMBER

C: 906-241-8318 cadeaue@michigan.gov O: 906-885-5274 knackm@michigan.gov

DTMB - DCD PROJECT DIRECTOR

Tom Pawlowski, Project Director

TELEPHONE NUMBER

C: 517-242-0973 pawlowskit@michigan.gov

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted via Microsoft Teams on Monday December 4 at 1:00 PM EASTERN. The link for meeting participation shall be obtained by contacting the Project Director prior to the meeting date. A mandatory site visit will not be included as a part of the meeting, but Professionals are strongly encouraged to visit the site if at all possible. However, due to the season and possibility of inclement weather, the preproposal meeting will be conducted online, photos of the site are being provided, and site visits are not restricted to a specific date so that Professionals have flexibility to visit the site as their schedule and seasonal conditions permit.

PLEASE NOTE: Note that Gogebic County where the site is located is in the Central Time zone, but times given above and in the remainder of this document are in Eastern, not Central time.

MANDATORY (Check box if Mandatory)

PROJECT DESCRIPTION/SERVICES REQUESTED:

The Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD) is requesting professional architectural and engineering services for the Study (Phase 100), Design (Phase

500) and Construction (Phase 600 & 700) to replace the stair structure providing access to the Manabezho Falls at the Presque Isle Unit of the Porcupine Mountains Wilderness State Park.

Background of issue

The stair structure has numerous leaning and/or fallen-over concrete column footings. Approximately 55% of the foundations are failed or failing (46 of 84). The DNR is interesting in engaging professional engineering/architectural services to evaluate the stair structure to determine if continued public occupancy is safe. Additionally, the DNR wants the scope of professional services to include the design of a replacement stair structure that meets current building code requirements.

mailto:cadeaue@michigan.gov mailto:knackm@michigan.gov mailto:pawlowskit@michigan.gov

The stair structure is thought to have been constructed circa 1978. It consists of approximately 84 foundations, 103 steps, and 16 landings. It is constructed out of treated lumber.

Anticipated outcomes

Due to the age of the structure, the extent of the deterioration in the foundations, the DNR assumes that the entire stair structure will have to be removed and replaced. It is also anticipated that the stair structure replacement will incorporate modern building codes.

An alignment of the stair structure that matches what exists today is acceptable to the DNR. The DNR requests that the Professional perform soils investigation and analysis, including bedrock probes as appropriate, to support foundation design.

The DNR is requesting that the stair structure be assessed for loading to determine if continued public occupancy is safe.

Budget:

The construction budget will be determined based on the engineer’s cost estimates at 50% and 90% complete Phase 500 design.

Schedule:

The project is requested to be expedited to prevent the loss of multiple seasons of public access (if the stair structure is recommended for closure). Ideally, the DNR wishes to construct the improvements during the 2024 construction season.

Occupancy:

The Park will remain open to the public throughout the information gathering, study, design, and construction phases. A portion of the site will be closed, as required, during construction. Field work by the PSC and construction scheduling must be coordinated with the Porcupine Mountains Wilderness State Park in advance to minimize disruption to their operation of the project site.

SERVICES REQUESTED:

The Professional Services Contractor (PSC) shall provide Phase 100 Study and Phase 500 design services for the project. The PSC shall include any required Phase 300 Schematic Design, or Phase 400 Preliminary design tasks necessary to complete the study and the design.

Professional Services shall include, but are not limited to, the following:

1. Phase 100 Study tasks

A. Review record drawings and site conditions.

B. Perform soil sampling and rock probes.

C. Perform loading computations for snow and public occupancy.

i. Determine if continued occupancy is safe.

D. Evaluate code compliance requirements.

i. Building

2. Phase 300 (if applicable)

A. Illustrate options (if applicable)

3. Phase 400 (TBD by PSC, if applicable)

4. Phase 500

A. Provide 50% complete plans, specifications, and cost estimates. Allow for a 1-week DNR plan review.

B. Provide 90% complete plans, specifications, and cost estimates. Allow for a 1-week DNR plan review.

C. Provide 100% complete submittal of plan and specifications.

5. Phase 600

6. Phase 700

PROPOSAL REQUIREMENTS:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration.

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/requested in the Project Statement and/or RFP.

2. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

3. PSC shall detail all labor required for each phase.

a. PSC shall provide clear documentation of the number of meetings proposed during the study phase and during the design phase and indicate which meetings, if any, will need to be on-site.

b. PSC shall detail the number of site inspections anticipated during the construction of the project in their proposal.

c. The PSC shall detail the anticipated number of construction progress meetings anticipated during the project in their proposal. PSC shall assume that construction progress meetings will occur concurrently with some of the aforementioned site inspections.

4. PSC shall detail all reimbursable expenses for each phase. PSC must include the following services in their proposal. Please reference the ALLOWANCES section for allowance amounts to be included for items listed below.

a. Phase 100 Design Services

i. List and include all field services and testing required for the proper design of the project as reimbursable expenses.

1. A site survey and topographic survey for the areas of project work

ii. List and include all reimbursable expenses for plan review by LARA. This shall include application preparation, submission, and application fees.

iii. List and include any additional permitting or testing anticipated to be required as reimbursable expenses.

iv. List and include any other anticipated reimbursable expenses in the respective phase(s).

ALLOWANCES:

Identify and itemize all reimbursable and travel expenses in the PSC Cost proposal as allowances. The allowance amount shall include the expenses for the scope of work indicated (permit fees, plan review fees, materials testing, effluent testing, etc.) as well as the PSC staff labor to perform the scope of work indicated for each respective allowance (i.e., PSC staff time spent filling out an application for plan review or collecting samples for hazardous materials testing would be included in the allowance). If the PSC feels the allowances listed are not adequate to cover their expenses and staff time for any allowance, the PSC shall state so in their proposal and include the additional amount they feel is needed to adequately complete the scope of work for the respective allowance.

PSC shall include the following as reimbursable expense allowances in their proposal:

1. $1,000 reimbursable allowance for plan review and permit applications for completion of the following tasks:

a. LARA BCC Application for Plan Examination.

2. $4,500 reimbursable allowance for rock probes / soil sampling and analysis

PSC may include the following as reimbursable expense allowances in their proposal:

1. Any additional anticipated permit applications – PSC shall identify the specific additional permit(s) required and include a “permitting” allowance for the amount they determine necessary.

2. Any other miscellaneous expenses – PSC shall identify the specific miscellaneous expenses required and include a “miscellaneous expenses” allowance for the amount they determine necessary. The miscellaneous expenses shall be allowed reimbursable items per the PSC contract.

ADDITIONAL REQUIREMENTS:

1. Timely minutes from all meetings will be required per the PSC contract.

2. PSC to follow DTMB naming convention of DTMB file number / project name / Y (contract) number / subject on all project documents.

3. PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

4. PSC shall provide a progress summary e-mail to the project team every two weeks when Phase 100-500 services are being provided. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

ATTACHMENTS:

1. Supporting documents:

a. 1A - Map of Porcupine Mountains Wilderness State Park

b. 1B – L-119 Presque Isle Area - Layout Plan

c. 1C – Stair structure photos (qty 15)

d. 1D – Representative photos of poor foundations (qty 13)

Items c and d above (i.e., 1C and 1D) will be provided via email to attendees of the preproposal meeting (or prior to the meeting if requested of the Project Director) due to the size of the files which preclude them from being issued with the RFP.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 6mb.

• Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90656, 92517, and 92533

DESIRED SCHEDULE OF WORK

MDNR wishes to have Phases 100 study and 500 design completed by as soon as practical to support construction in the 2024 construction season. Please provide a detailed design schedule (including key tasks and milestone dates) with the PSC Proposal..

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Tom Pawlowski at pawlowskit@michigan.gov address no later than 12:00 p.m., Eastern on Friday, December 8, 2023.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:pawlowskit@michigan.gov