Project Statement 22358.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

511/22358.TAP

PROPOSAL DUE DATE

December 22, 2022, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Military and Veterans Affairs

PROJECT NAME AND LOCATION

Armory Modifications – Calumet Armory PROJECT ADDRESS (if applicable) 57707 Military Ave. Calumet, MI 49913

CLIENT AGENCY CONTACT(S)

Brian Bushnell Scott Domanski Alvar Maki

TELEPHONE NUMBER

517-481-7549 517-481-7570 906-235-5880

DTMB - DCD PROJECT DIRECTOR AND FIELD REPRESENTATIVE

Tom Pawlowski Danielle Newman

TELEPHONE NUMBER

517-242-0973 517-331-5369

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

December 7, 2022 11am local time at the project address.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

PROPOSAL SUBMITTAL/PROJECT DESCRIPTION/SERVICES REQUESTED

Proposal Submittal:

The Professional Services Contractor (PSC) is requested to provide complete Phase 500 Design Services and Phase 600 & 700 Construction Administration Services for Building Addition and Renovations at Calumet Armory in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (DTMB427), DTMB Billing Rate Not-to-Exceed Professional Services Contract, DTMB Billable Rate RFP (DTMB430), and DTMB State Facilities Administration, Design and Construction Division (DCD) policies and procedures. Also provide any required Phase 300 Schematic Design and Phase 400 Preliminary Design tasks and scope necessary to complete Contract Document Development, including but not limited to vetting RFP information and site conditions, and identify them in the technical summary of the proposal with costs in the cost portion of the proposal. A proposal schedule for design must be included.

Please note:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

mailto:smithD76@michigan.gov

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

Project Description/Services Requested:

The DMVA desires to upgrade the existing Calumet Armory. This work shall include, but not be limited to:

renovations of the latrine, shower, locker, lactation room, supply room (classroom 127) and maintenance bay; additions to the vault (300 SF) and maintenance bay (1,750 SF); roof repairs; and expansion of both military and private (POV) parking. Design only for a new (future) Motor Vehicle Storage Building (MVSB) is also desired. There may be other services yet undefined that may be proposed by either the Client Agency or the PSC to identify a system design that best serves the Owner.

The building will be occupied and functioning throughout the project so field work by the PSC and construction scheduling must be coordinated with Owner needs to minimize disruption of public and other occupied spaces.

Professional services shall include, but are not limited to:

• The PSC shall be responsible for gathering and verifying all base information required for proper design of the mentioned projects.

• Phases 500, 600 and 700 design and construction services. Include any required Phase 300 and 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

• Gathering all base data and design development information that shall ultimately be necessary for plans, submittals, and permit applications considerations required for LARA, and governing agency approvals for the selected option(s). Include in the reimbursement category of the Phase 500 Proposal cost summary of your proposal the cash allowance(s) required for this work.

• Providing Concept Drawings (10%), Preliminary (35%), Pre-Final (60%), Final (95%), and Revised Final (100%). Estimates of construction costs for are to be provided with development plans.

• Design and construction scheduling. Provide a proposed PSC design schedule. The Owner desires to have the design completed for project bidding by October 2023.

• Maintaining an inclusive, transparent, and informative relationship with DTMB and DMVA.

The PSC proposal shall include:

• All required LARA plan review, permit application preparation, permitting fees, reimbursements and approvals.

• Contract Documents utilizing the current State of Michigan, DTMB, State Facilities Administration, Design and Construction Division, MICHSPEC General Conditions and the Master Spec format.

Anticipate requirements related to Federal Funding and Davis-Bacon Wages will be necessary.

• Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in online (e.g. MS Teams, Zoom, etc.) format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal. Note that travel reimbursements in accordance with the standard DTMB PSC Contract for projects greater than 100 mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov miles from the PSC’s office must be provided in accordance with the current SOM travel rate schedule and that per-diem rates that do not utilize the SOM travel rates as their basis should not be used.

• All field, material and other testing required for the proper design and construction of the improvements shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements.

• While some project team planning meetings may be considered in the form of computer-based meetings (e.g. MS Teams, Zoom, etc.), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats 10 days prior to the meetings. At a minimum 1 face-to-face meeting will be required including which may be the project planning kick off meeting including site assessment.

• Up until the project is bid, provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

• All testing required to verify sequence of operation once the equipment is installed and completed.

• Commissioning for systems and equipment that involve programming, controls, etc.

A graphic bar-chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 10 calendar days each of Owner review for the Phase 500 documentation and recommendations.

NIGP CODES

90607, 92507, 92533, 92542, 92567, 92588

DESIRED SCHEDULE OF WORK

Design to be completed and project ready to bid out by October 2023.

The facility will be operational and occupied for its intended purpose throughout construction. Professional is to provide a proposed schedule with their proposal that takes into consideration feedback obtained from the facility during the pre-proposal walk-through with respect to optimal and unacceptable times of access.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to the DTMB- DCD Project Director no later than 2:00 p.m., Eastern on Thursday, December 15, 2022.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s):

1 Proposed Calumet Site Plan 2 Calumet Floor Plan Prop 3 Motor Vehicle Storage Buildings Floor Plans 4 Design Guide-Calumet

Project Design Guide Calumet National Guard Armory, Calumet, Michigan

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Renovate Armory-Calumet Armory Project Design Guide Project # 26A5622027

A. General Bid Document Information B. Time line C. Meetings / Site Meetings D. NGB 415-5 standards (NGR 415-5) E. Reviews F. Site investigation Report (NGR 415-5) G. Type C services H. Submittal As-Builts Record Drawings I. Commissioning requirements J. DMVA soil erosion & sediment control K. Overview and Specific Requirements L. Telephone and Data Requirements M. Building Controls N. Attachment “B” - Track Required / Proposed O. Attachment “C” – Required statement of Uniformity P. Attachment “D” – Soil Bearing Capacity Declaration Q. Attachment “E” – Cad Standards R. Attachment “F” - DMVA-SESC Program Guidebook S. Attachment “G” - Sustainable Design Checklist (LEED) Rating Tool

Enclosures:

I. Communications and Data specification

Furnished by owner to A and E; (after Award)

I. Electronic building floor plan II. Original building plans will be copied and provided III. Design Guide, DG415-1, Army National Guard Readiness center Design Guide IV. Design Guide, DG 415-5, General Facilities Information V. NG PAM 415-12, Army National Guard Facilities Allowances VI. MiARNG Reg 190-11 & AR190-11 Physical security VII. Unified Criteria UFC4-010-01 DoD Minimum Antiterrorism Standards

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SECTION A

GENERAL PROJECT SCOPE AND BID DOCUMENT INFORMATION

a. This project is to design facility improvement to the Calumet Armory. The full scope of the project is discovered through a design Charrette held at the armory.

b. This section describes the general requirements of the armory modifications located at 57707 Military Ave, Calumet, MI. The purpose of the building is to train soldiers during weekends, food preparation for weekend soldiers, classes for civilians and soldiers, storage of unit equipment, minor maintenance of unit equipment and administration during weekdays by full-time soldiers.

Modifications to the armory will include;

Addition for an office, tool storage, parts storage, and supply rooms Supply room caging alterations and vault expansion

Existing shower room renovations Lactation room Complete design of new motor vehicle storage building (MVSB).

Fixing metal roof, plan already drawn up will be provided in CAD Indoor Air Quality improvements (IDIQ), including new units for addition.

DDC controls Force protection and security alterations Fire alarm system Painting both interior and exterior (parking lot) Parking lot alterations, both POV and MIL Site lighting

Funding limit for the armory modifications construction is $2,000,000.00

b. The A-E is responsible for the accuracy and the completeness of a professionally prepared design package.

c. The Department of Military and Veterans Affairs-Construction and Facilities Management Office (DMVA-CFMO) is responsible to review plans at each stage of submission for completeness, operational efficiency, environmental, safety, occupational health compliance, code compliance and force protection, and A-E errors and omissions.

d. Submittal data should include, when applicable, design analysis, calculations, drawings, specifications, cost estimate and other appropriate supporting data during the concept, preliminary, pre-final and final phases of the project process.

A complete submittal package must be received before the review process begins.

e. All parties need to focus their attention to the conceptual planning and design phase, where the ability to influence the ultimate functionality, user satisfaction, and cost of the final product is the greatest. A&E will meet on site with, DMVA-CFMO, Department of Technology, Management, and Budget (DTMB), and on-site users to perform a design Charette (scoping/planning). By the end of the preliminary design phase you must have fully defined the project’s scope, criteria, and cost estimates.

f. Document submissions and contract specifications shall address energy conservation.

(1) Design and construction standards for the Building Envelope (heating, ventilation, and air conditioning;

lighting; and service water heating) are contained in ASHRAE Standard 90.1-latest edition. The guidelines of this standard or similar State code shall be followed and minimum requirements met unless there is a reasoned and intentioned need to not meet the standard. More specific standards shall be applied as appropriate to improve energy efficiency where they are deemed cost-effective.

g. The requirement of the A&E is to develop 100% plans and specifications within the guidelines of this document, guidance from review comments, industry standards, and State, Federal and military codes, regulations and design guides.

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h. A&E will design up to 2% over the Construction Budget amount and in such a manner as to ensure maximizing the use of the Construction Budget by utilizing alternates.

i. One primary and one alternate point of contact will be identified prior to signing the contract for the Design and Construction Phases. Either the primary, or alternate will be the AE project manager for the design contract initiation through design contract completion, and will be the AE project manager for the construction contract initiation through the construction contract completion. Contract adminstration will be administered by the Project Director as assigned by the Michigan Dept of Technology Management and Budget.

j. All drawings and the cover page of bound documents shall have items 1–5 below. All correspondence shall have items 1–3.

1. Project name

2. DMVA project number

3. File and Index number

4. DMVA logo block

5. DTMB logo block

6. Submittal date

7. State of Michigan Seal

8. Submittal phase (identify by percent or as interim)

9. Drawing sheets for submissions is included in CAD package

The DMVA will furnish the standard electronic drawing sheet to be used on this project

k. The specifications will be in the CSI format

l. The AE must pay special attention to the following areas:

1. Ventilation for Acceptable Indoor Quality ANSI/ASHRE 62-2019

2. Energy Standard for Building Except Low-Rise Residential Buildings ANSI/ASHRAE 90.1-2001

3. ASHRAE A-46.25, Table 34 (use Gymnasium for Drill Halls and Work Bays)

4. Utilizing energy efficient equipment with an approximate payback of 15 years (examples are T8 lights, occupancy sensors, and heat exchangers in individual areas).

5. Unified Facility Criteria (UFC) 4-010-01

6. DG 415-5 Appendices 1-8

7. ARNG Life Cycle Analysis (LCCA) Summary

SECTION B

TIME LINE

The intent is to execute the construction contract in Fiscal Year ‘23. The following design submittals will be required Concept (`10%), Preliminary (35%), Pre Final (60%), Final (95%) and Revised Final (100%). Bid Documents are to be ready for bidding by June 2023.

July 2023 Site meeting and proposal submission

August 2023 Award of design contract

June 2023 Bidding of project

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SECTION C

MEETINGS/SITE VISITS

A. Design Meetings:

a. AE will meet with the end users as required in order to understand their purpose and facility intent. In addition the AE will develop the equipment and furniture layouts. The intent for the layouts are to design the facility to accept government-furnished equipment and furnishings. It is not the intent for the AE to fully develop equipment and furniture bid document (example of design effort – treadmill requires single phase, 120v, xy connection, and occupy 2’X3’ space).

b. AE will schedule meetings with the Owner to develop the bid documents’ final intent and intermediate milestones for each phase. It should be the AE’s understanding that each phase will be the foundation for follow-on submittals.

c. The AE shall meet with the Owner when the intent, milestones and/or progress are not being accomplished at no additional charge to the Owner and not counting towards AE contractually programmed meeting hours.

d. The AE shall have the appropriate design disciplines at meetings to ensure the AE Design Team has a full understanding of guidance and intent, and the Owner understands the AE’s design process and concept.

e. AE will take notes and furnish copies to the Owner within 3 days after the meeting.

B. Construction Meetings/Site Visits:

a. A meeting agenda shall address the following items:

Safety issues; work versus project schedule; items causing delays, including administrative, technical (plans and specification), construction work force, weather and Owner; actions to correct schedule delays;

detailed listing of current work; detailed listing of work to be completed in the next two weeks; Submittal Log review; RFI Log review; major commissioning requirements; outstanding issues, responsible person, action & date; new items, responsible person, action & date; other significant events; Change Order/Bulletin Log review; time & place of the next scheduled meeting; time & place of the special meeting (s); as-built review; site review notes. A pay request will be reviewed once a month at the end of the meeting.

b. AE shall maintain and provide a Submittal Log to the Owner and General Contractor. The Submittal Log shall show the date of submittal, date of approval/approval with exception/disapproval, date returned to Contractor, date of re-submittal and date re-submittal was returned. Submittals that impact the Contractor’s critical path will be noted. Turn-around time for submittals will be established prior to award of the construction contract.

c. AE shall maintain and provide an RFI Log to the Owner and General Contractor. Date response furnished or date a response will be furnished. RFI’s that impact the Contractor’s critical path will be noted.

d. AE shall maintain and provide a Change Order/Bulletin Log to the Owner and General Contractor. It shall show the general description, amount and date the Contractor quoted, approved/disapproved and who/what/when actions are required.

e. AE will take notes and furnish copies to the Owner and General Contractor within 3 days after the meeting.

f. AE furnish and keep onsite at all times a bound diary to be handwritten in ink by the AE. The following items will be documented during all site visits: time, date, weather, identify names and position of persons talked with, decisions reached with the background information, significant events, trades onsite, construction occurring, items impacting work progression, verbal RFI’s and safety issues.

g. AE should anticipate special meetings to resolve onsite problems, complex construction task, and multiple trade construction tasks that may cause difficulties in the execution of the construction process.

h. Special meetings to resolve conflicts that are bid document created will be at no additional charge to the Owner and will not count towards AE programmed meeting hours.

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SECTION D

NGB 415-5 STANDARDS

As indicated below the submittals will include the following items where indicated: TABS A, C, D; Drawings;

Specifications; and an Estimate. Each submittal will furnish;

10% Submittal-2 paper copies of floor plan and electronic set- meeting on site with all parties 35% Submittal-2 paper copies of floor plan and electronic set-meeting on site with all parties 65% Submittal-Electronic set to DMVA-CFMO.

95% submittal-Electronic set to DMVA-CMFO 100% submittal-Electronic set to DMVA-CFMO Bid Documents-1 complete paper sets and an electronic set to DMVA-CFMO, electronic set to DTMB The electronic copy will be in the same format as the As-Built Record Drawings.

At no additional cost to the Owner and at the appropriate design time, the AE will prepare documents for and meet with State of Michigan Consumer and Industry Services, Bureau of Construction Codes as required for code compliance review. The AE shall prepare responses to code compliance comments and correct Bid Documents as required.

TAB A:

This tab provides a description of the proposed renovations. It contains a general overview of the work to be performed at the facility and detailed description of each room in the facility. Required paragraphs follow:

a. Project Title – Renovate Armory-DMVA project number 26A5622027

b. Scope –see above for overview, total scope by design Charette

c. Maximum Construction Cost ($2,000,000).

d. Floor plans. Attach two distinct designs that are a simple, single line, floor plans with room numbers, room titles, and approximate room areas. Paper size will be a minimum of 24 inches x 36 inches. The spatial relationship between functions is the most important aspect of this floor plan, and it should reflect the input of all facility users. If known include on the same plan or on an additional plan a layout of furniture, equipment, and utilities. These items serve to further highlight the special requirement of various room functions (this section can reference the bid documents).

e. Number of Occupants- 5 daily, 119 weekends.

f. Hours of Operation – 7:45 a.m.-4:30 p.m. M-F.

g. Room number, title, functions, and special requirements. This paragraph and all subsequent paragraphs are used describe each room in the facility. For example, paragraph (8) describes room 100; paragraph (9) describes room

101. List room number and title, ensuring that number and title are coordinated with the number and title on the definitive floor plan. Room titles will reflect room function. Provide a brief functional description of each room.

Subparagraphs (1) through (8) for each room are used to list special room requirements as follows:

(1) Architectural: Special ceiling and floor heights; fenestration; door sizes; wall and roof treatments; and security requirements.

(2) Structural: Special floor loadings; wall thickness; vaults (include class); hoist; and lifts.

(3) Mechanical: List requirements for heating, ventilating, air conditioning, design temperature and humidity;

compressed air; lavatories, urinals, sinks; showers, water closets; hoods/fans; eye wash/showers; floor drains;

oil interceptors, neutralizers, process tanks, dust collectors, hazardous wastes.

(4) Electrical: Special receptacles or power sources, 28vDC, 240 v, Special lighting; grounding; lighting protection; security alarms, standby power.

(5) Communications: Voice, Data, image communication, intercom, etc.

(6) Fire Protection: Fire alarm systems; manual and/or automatic detection; suppression; automatic closing doors; and fire safety plan.

(7) Government furnished / Contractor installed and Government furnished /Government installed: Provide size, weight and utility requirements.

(8) sound attenuation, etc.

TAB B:

Not used

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TAB C:

Tab C lists calculations, assumptions and Life Safety Code Analysis.

a. Design data calculations and design bases for this submittal shall have the following disciplines included:

architectural, structural, plumbing, fire protection, mechanical, electrical, and energy conservation (passive and active). This data should be in a clear, readily understandable manner and in sufficient detail to assure a uniform interpretation of the project scope. Reference to applicable codes and/or supplemental information should be provided to support project intentions.

b. Assumptions for this submittal shall have the following disciplines: civil, architectural, structural, plumbing, fire protection, mechanical electrical, and energy conservation (passive and active). This data should be in a clear, readily understandable manner and in sufficient detail to assure a uniform interpretation of the project scope.

Reference to applicable codes and/or supplemental information should be provided to support project intentions.

c. Life Safety Code Analysis.

TAB D:

Tab D lists the design criteria used by the A-E to develop the project

a. Design criteria used for developing the project.

Design Charette

b. Owner furnished guides

1. NG-Pam 415-12 – Army National Guard Facilities Allowances

2. DG 415-1-Army National Guard Readiness Center Design Guide

3. Ar 190-11 and MI-Arng 190-11-Physical Security of arms, ammunition and explosives

4. DG 415-5, General Facilities Information

5. UFC 4-010-01 DoD minimum Antiterrorism Standards for Buildings

6. Asbestos/lead survey of facility

ESTIMATE:

An estimate of construction cost is to be prepared on the basis of the proposed design of the project. The A-E’s cost estimate shall be itemized by specification section/division. The costs of various building features and outside supporting facilities are to be listed separately for verification of the accuracy of the programming cost estimate and design control cost of the total project (the estimate should be by discipline). If the preliminary cost estimate exceeds the design control cost by ore than 5 percent, the items contribution to the additional costs or the reasons for the increase are to be identified for special review and resolution of any potential funding problem. All items in the project that exceed the general construction standards authorized for Federal support, as outlined in NGR 415- 10, will be identified and listed as bid alternates to supported with other than Federal funds. The AE shall present proposals to the Owner to reduce the budget while staying within the project requirements. The AE will design to the Construction Budget and the designed items will be such that they can be bid as alternates.

CONCEPT DOCUMENTS (10%) This will consist of TABs A, C & D and Estimate

a. This phase is critical, because all parties need to agree on the requirements of criteria and the technical application of designs with respect to energy efficiency, sustainability, and force protection.

b. A design and concept meeting (design Charette) will be conducted by the A&E at this stage to determine total project scope

c. No artwork or special graphics are required to enhance the appearance of the submittal. The accuracy, completeness, and quality of the information are more important than the appearance.

d. The concept design documents should be brief and schematic in nature with enough data to describe the project covering each engineering discipline in a narrative form on 8 ½”x 11” paper. The spaces represented should refer to NGB criteria and design guides for those spaces. The minimum submitted data should be the design narrative, design references, site location, utilities, environmental data (including the environmental baseline study), geotechnical properties, 2 architectural floor plan(s), and structural, mechanical, fire protection, and electrical requirements. The concept design submittal must be supported with a cost estimate.

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PRELIMINARY DOCUMENTS (35%)

This will consist of Preliminary Documents that will have Bid Documents (plans and specifications), Estimate, TAB C & D and color charts for finishes. This submittal shall include documents that communicate in narrative and drawing format responses to previous review comments.

DMVA approval and guidance should be obtained prior to incurring any expenses for the preparation of Preliminary Documents (35%).

BID DOCUMENTS

Includes plans and specifications. .

a. The purpose of this submission is to ensure that the A&E is developing the project within DMVA criteria and the project approved scope and budget. These documents should expand and amplify the concept submittal and incorporate guidance from DMVA and regulations. The intent for these documents is they will be the foundation to build, expand and amplify follow-on submittals. Follow-on submittals will rely on direction and assumptions of this submittal, and lead to 100% Design Documents, which meets DMVA’s intent and are clear, concise and coordinated. Beyond the minimum requirements, the AE shall use his professional judgment in determining document needs to ensure intent, clarity, conciseness and coordination. Review of the Preliminaries by the Owner will be made in conjunction with the information provided by the Site Survey Report Data submitted in conformance with NGB 415-5, which must be received prior to, or simultaneously with the submission of the project’s Preliminary submittal

c. At minimum the submission shall contain:

(1) Plans

(2) Specifications

(3) Supporting design data by each architectural/engineering discipline.

a. Plan Sheets: These should be submitted with sufficient data that adequately depict the basic design features being proposed for the project.

(1) Cover – At a minimum the following items will be included on this sheet: project name; standard abbreviations & symbols and architectural materials legends; vicinity and location maps; submittal phase and date; and sheet index. The sheet index shall list all sheets to be in the 100% design. The sheet index will have sheets submitted for this submittal in bold text and sheets for future submittals will be in normal text.

(2) Civil / Site – (if Civil work part of scope)At a minimum the following items will be included:

(i) Standard Civil abbreviations and symbols legend

(ii) One sheet: Existing utilities with sizes, pressures, rim elevations, invert elevations and volumes; existing walks, roads, parking areas, and fencing; vegetation within the limits of construction grouped by size and/or type; existing contours; property boundaries; streets;

general area surrounding the site to include streams, rivers, lakes, wetlands, flood plains, adjacent property buildings or environmentally sensitive areas; location and finish floor elevation of proposed building using phantom lines; and existing buildings within the limits of construction.

(iii) Another sheet: Existing and proposed utilities with sizes, pressures, rim elevations, invert elevations and volumes; location and finish floor elevation of proposed building; and walks, roads, parking areas, and fencing existing not being demolished

(iv) Another sheet: Existing and proposed contours; limits of construction; environmentally sensitive areas; location and finish floor elevation of proposed building; and walks, roads, parking areas, and fencing existing not being demolished and proposed.

(v) Another sheet: Items to be demolished or removed with the proposed building and supporting facilities overlaid on to the site.

(vi) Elevations of finished floors.

(vii) Area reserved for construction, expansion of facilities and supporting structures

(viii) Schedule showing designed quantities of grading and seeding, paving and fencing, extension of utilities, roads and sidewalks compared to quantities authorized for Federal support.

(ix) Location of wash racks, fuel storage and pollution control devices.

(x) Location of historical or archeological sites.

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(xi) Utility company coordination: show contact names, telephone numbers, and mailing addresses of utilities that are impacted on this project. Determine if required utility services are available to satisfy design requirements.

(3) Plans to Include the following at a minimum:

(i) A drawing including overall dimensions, room dimensions and functional use of each room. . Include individual room names, room numbers, programmed and proposed square footages. In multiple-unit armories, the units’ assigned should further identify storage and administrative space.

(ii) Fenestration (i.e., windows, skylights, clerestories, and other glazed apertures in the facility).

(ii) Building gross area.

(iii) Room finish schedule. The plans shall show substitutes for finishes authorized in the appropriate design guide as alternates.

(iv) Design data and calculation used for the determination of the overall heat transmission coefficient (U) for the exterior wall and roof construction proposed for the facility. If wall construction type varies, then calculation of individual U values will be required.

(v) Structural shall design all supports for roof penetrations and mechanical equipment.

(4) Evaluations to show the following:

(i) Elevations to show architectural relationships from at least two points of view and typical wall sections as follows:

(a) Mass relationship wall heights, architectural design treatment, and use of material from at least two points of view that provide the most information on the proposed design.

(c) Typical wall section to show foundations, floor systems, wall construction, window and eaves treatment, ceiling system structural support, and roofing system (including height of clearances form floor to ceiling and or roof structure and any difference in height of floor levels).

(d) Spot elevations at wall sections showing finish floor elevations and outside elevations.

(e) Intersections of any of the following: mechanical, electrical, architectural, civil, or structural.

(f) Roof system, roof structural member penetrations.

(ii) Security equipment: Alarms, sensors, vault standby power, etc.

(iii) Structural: Special floor loading, vaults, hoist, lifts, wall thickness

(iv) Plumbing: Lavatories, urinal, showers, water closets, eye wash/showers, floor drains, oil interceptors, neutralizers, etc.

(v) Fire Protection: Fire alarms, manual/automatic indicators, automatic door closing, etc,

(vi) Special features

(5) Building utility plans that include room numbers and functional use to show by single line schematic diagram:

(a) Heating and ventilation systems with type of energy source, the number, location, and estimate capacity of heating equipment, and the indoor/outdoor design temperature to be used. A single line drawing and initial schedule showing location and types and required power.

(b) A control schedule listing points that will be monitored will be furnished.

(c) Air conditioning or evaporative cooling systems, if authorized, and the indoor/outdoor design temperatures to be used. A single line drawing and initial schedule showing location and types and required.

(d) Electrical illumination systems showing the number and types (schedule) of lighting fixtures proposed, the required lighting intensity, and a reflective ceiling plan showing their positions.

Include the lighting intensity in foot-candles for each area and the locations of electrical, data, telephone and intercom outlets and fixtures.

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(e) Plumbing (sewer, storm, water) fixture schedule and location to be used on the plans. A single line drawing and initial schedule showing location and types.

(6) Building utility plans, which include room numbers and functional use to show by single-line schematic diagram:

(a) Heating and ventilating systems with type of energy source; the number, location, and estimated capacity of heating equipment.

(b) Air-conditioning or evaporative cooling systems, if authorized; the number, location, and estimated capacity of cooling equipment.

(c) Electrical illumination systems, showing the number and type (schedule) of lighting fixtures proposed, and the locations of electrical and telephone/data port outlets.

(d) Special features.

b. Specifications: These should be submitted with sufficient data to adequately depict the basic design and standard for features being proposed for the project.

(1) A specification brief is to be prepared outlining the technical sections that are to be included in the Final specifications. Each section should include a brief description of each system or piece of equipment to be used. Any substitutions of items or finishes authorized of items for Federal support will be listed as proposed alternates in the brief. The use of proprietary equipment or materials that would limit the number of bidders or require payment for permits, royalties, etc., are generally not authorized Federal funding support. Any Proposed use item must be specifically identified in the preliminary specifications with reasons and justifications presented in sufficient detail to support the items unique project requirements.

(2) Submittals that are requested within the specification shall be made available by the AE to the Owner upon request throughout the design stages at no additional charge.

b. TAB C Supporting design data. The AE shall submit this data for the following disciplines in a clear, readily understandable manner, sufficiently detailed to ensure that all reviewing DMVA staff interpret the project scope as the State intended and the A-E executed.

(1) Civil

(a) Site description, narrative, and analysis, to include geo-technical properties, building layout, and other infrastructure (e.g., roads, access ways, and fences).

(b) Design references, including codes, design guides, and publications.

(c) Site utility systems, including water, sewer, electrical power and telecommunications.

(d) Site survey report.

(2) Architectural

(a) Architectural design narrative.

(b) Building space layout and functional analysis.

(c) Architectural space calculations.

(d) Life safety code analysis.

(e) Anti-terrorism/force protection risk and threat analysis.

(3) Structural

(a) Structural design narrative.

(b) Design references, to include codes and publications.

(c) Preliminary load analysis and calculations.

(4) Mechanical

(a) Mechanical design analysis and narrative.

(b) Design references, to include codes, design guides and publications.

(c) Design data and calculations used for the determination of the overall heat transmission coefficients

(“U”) for the type of exterior wall and roof construction proposed for the facility. (However, this may be included in the architectural division.)

(d) Cooling/heating load calculations.

(e) Heating, ventilation, and air-conditioning system load calculations and a simple, abbreviated life cycle cost analysis (LCCA).

(f) Building ventilation/exhaust requirements, to include indoor air quality calculations.

(g) Fixture units for plumbing systems (hot and cold water and sewer).

(h) Fuel load.

(i) Roof drainage calculations.

(j) Preliminary site pressure data.

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(k) Fire water demand.

(l) Equipment manufacturers’ data.

(m) Costs/Benefits (Life cycle costing) of staying on central power plant vs. creating on site heat generation

(5) Electrical

(a) Electrical system design analysis and narrative.

(b) Design references, to include codes, design guides and publications.

(c) Building lightning protection risk analysis.

(d) Preliminary load calculations/code analysis.

(e) Emergency power generator sizing.

(f) Building illumination calculations.

(g) Building preparation conduits and cable trays.

(h) Coordination with State Director of Information Management (DOIM).

(i) Equipment manufacturers’ data.

(j) Voltage level/phase count availability statement from the electrical utility and proximity to site

h. Prior to or simultaneously with the Preliminary Design submission, the AE shall provide Site Survey Report. This report shall be for the actual location of the project, not for adjacent or similar locations, and include laboratory results that classify, grade, characterize, and determine the strength of the surface land subsoils for supporting building and pavement construction.

(1) The DMVA uses this report to review the suitability of the site for Federal funding support.

(2) The report shall describe the existing conditions and discuss the site investigation. It shall pay special attention given to any features of the site that may either affect its suitability for construction or have a significant impact on project costs.

(3) The report shall include laboratory results that classify, grade, characterize, and determine the strength of the surface land subsoil for supporting building and pavement construction. The soils engineer preparing the site survey report shall sign a Declaration of Soil Bearing Capacity

(4) At minimum the report shall contain:

(a) A description of existing ground surface conditions. It shall address how much and what in the site are wooded, clearings, streams, marshes, rock ledges or outcroppings, and the approximate percent of ground slope.

(b) A layout plan of a sufficient number of soil borings to adequately determine the general subsoil conditions existing at the site in the areas of proposed construction. The plans should indicate the location of the borings in reference to the site boundaries and the ground surface elevation at the borings together with a log of the soil type and ground water levels encountered.

(c) Laboratory test results as necessary, to determine classification, grading, characteristics, and strength of the surface and subsoils as regards support for building and pavement construction.

(d) A Declaration of Soil Bearing Capacity.

(e) A discussion and summary of the site investigation with special attention given to any features of the site that may either affect its suitability for construction or have a significant impact on project costs.

PRE-FINAL DOCUMENTS (60%)

This will consist of Preliminary Documents that will have Bid Documents (plans and specifications), Estimate, TAB C & D and two identical color charts including exterior and interior colors (a colored exterior building profile will be included). This submittal shall include documents that communicate in a narrative or drawing format responses to Preliminary review comments.

DMVA approval of the Preliminary Documents (35%) and guidance should be obtained prior to incurring any expenses for the preparation of Pre-Final Documents (60%).

These documents should expand and amplify the Preliminary submittal and incorporate guidance from DMVA . The documents intent is to be the foundation to build, expand and amplify follow-on submittals, which rely on direction and assumptions of this submittal, and lead to Revised Final Documents (100%) that meet DMVA’s intent and are clear, concise and coordinated. The AE shall use his professional judgment to determining document needs for ensuring the intent, clarity, conciseness and coordination. All sheets listed on the Preliminary Drawing Index sheet and Specification sheet shall be part of these documents and expanded upon.

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FINAL DOCUMENTS (95%)

This will consist of Final Documents that will have Bid Documents (plans and specifications), Estimate, TAB C & D, Bidding & General Specifications, and 2 color charts for the exterior and interior. This submittal shall include documents that communicate in a narrative or drawing format responses to Pre-Final review comments.

DMVA’s approval and guidance of Pre-Final Documents (60%) should be obtained prior to incurring any expenses for the preparation of Final Documents (95%).

The purpose of this submission is to ensure that the State developed the project within DMVA criteria and the project approved scope and budget. They shall explicitly describe the quantity and quality of work to be performed by the construction contractor the will result in a complete and usable facility suited for the purpose intended without recourse to subsequent contract modifications or changes. The Final Project Design should be in conformance with comments provided by DMVA on the review of Pre-final (60%) and the construction standards authorized Federal support, as outlined in NGB 415-1. The Final Documents are to be submitted for review when the design and contracting documents are substantially complete. These can be incorporated into the design at a later date in conjunction with adjustments normally required to conform to NGB criteria and standards. Final Bid Documents must be stamped by an AE licensed to practice within the State.

a. At minimum the A&E’s submission shall contain:

(1) Plans

(2) Bidding documents (to include general specifications)

(3) Technical specifications

(4) The A-E’s cost estimate itemized by specification section/division, further broken into labor and materials whenever possible.

(5) Supporting design data by each architectural/engineering discipline.

(6) CFMO code compliance certificates (if required for State/local code documentation). See Appendix K for a sample.

Final Drawings Final Bid Documents will include the necessary plans, elevations, sections, schedules and notes prepared in sufficient detail to assure:

a. Complete construction of all elements of the project building and exterior supporting facilities.

b. Coordination between drawings and specifications to eliminate omissions, conflicts, or ambiguities.

c. Coordination of between drawings to eliminate omissions, conflict and ambiguities.

d. Completion of all details referenced in specifications.

e. Completion of all details referenced in specifications.

f. Clear and uniform interpretation of project scope and complexity by all qualified bidders.

g. Conformance to DMVA comments on Preliminary Plans.

h. Complete delineation of any alternate bid items, and substitutes designated as “Contractor Options”.

i. The submission shall be separated into titled sections by architectural/engineering discipline.

j. Complete construction of all elements of the project buildings and exterior supporting facilities.

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Final Technical Specifications For convenience of reference, the technical specifications are to be separated into titled sections by trade of specialty and in conjunction with the plans, must include a complete identification of materials and equipment to be used and description of the methods of construction, installation, or application, as appropriate, for each type of work. Final Specifications must incorporate a clear and accurate description of the technical requirements of the material or product required in the completed project. Such product descriptions will not, in competitive bidding, contain features, which unduly restrict competition. The description may include a statement of the qualitative nature of the material or project specified or when necessary, may set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. When it is impractical or uneconomical to develop a clear and accurate description of the technical requirements, a ‘branch name or equal’ description may be used as a means to define the performance of other salient requirements of specified item. In addition, a single manufacturer can be defined as a “Quality Conditions” providing a statement is added that other manufacturers with a similar degree of quality will be acceptable. In all cased when a brand name is specified, the specific features of the named branch must be met by the contractor must be clearly stated in the completed specifications.

Final Cost Estimate The AE shall submit a final cost estimate, broken down by specification section

Final Bidding and General Specifications

a. These consist of instructions to bidders, conditions of the contract, contract forms, the bid form, special requirements, and similar type items. These are boilerplate items to be prepared in accordance with State or Federal contracting procedures (as appropriate).

b. The front end spec sections will be “MICHSPEC”, and will be furnished to the A&E

c. All items that are believed to be in excess of the available funding will be bid as a deductive alternate to the contract.

TAB D Supporting Design Data Supporting Design Data. The A&E shall submit this data for the following disciplines in a clear, readily understandable manner, sufficiently detailed to ensure that all reviewing CFMO staff interpret the project scope as the State intended and the A-E executed.

a. Civil

(1) An updated site description & narrative

(2) Design references, including codes, design guides, and publications.

(3) Description and analysis of site utilities systems and connections: water, storm, sewer, drainage, fire protection, electricity, natural gas, and telecommunications. Certify that utility size and types are available fro required utility connections.

(4) Storm water pollution prevention plans.

(5) Paving design sheets, calculations, and test data.

(6) Soil Erosion…