Project Statement 22132.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/22132.SAA

PROPOSAL DUE DATE

June 23, 2022, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources, Parks & Recreation Division

PROJECT NAME AND LOCATION

Hoeft State Park & Seven Lakes State Park Wastewater Analysis

PROJECT ADDRESS (if applicable) Hoeft State Park: 5001 US Hwy 23 N, Rogers City, MI 49779 Seven Lakes State Park: 14390 Fish Lake Rd, Holly, MI 48442

CLIENT AGENCY CONTACT

Brittany Ruff, Development Planner, DNR

TELEPHONE NUMBER

517-284-6113

DTMB - DCD PROJECT DIRECTOR

Sheryl Ananich, AIA

TELEPHONE NUMBER

517-243-7605

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

MANDATORY Pre-Proposal Meeting – Tuesday, June 7, 2022, at 1:00 p.m, Eastern time (via Microsoft Teams).

Please e-mail Sheri Ananich, DTMB-DCD Project Director at ananichs@michigan.gov by Monday, June 6 at 2:00 p.m., Eastern time to be included in the invite / agenda e-mail which will be sent prior to the meeting. Please provide the names of those attending, e-mail addresses and phone numbers for each person.

MANDATORY (Check box if Mandatory)

COVID 19 Precautions:

1. Depending on the project location, individuals may be required to wear masks to attend meetings and for a firm to be eligible to submit bids / quotations / proposals. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

A qualified environmental consulting firm is needed to conduct a comprehensive analysis of the on-site wastewater treatment system(s) at Hoeft and Seven Lakes State Parks. Analysis shall include, at a minimum, the evaluation of existing system(s), installation of groundwater monitoring wells where applicable, and quarterly groundwater and effluent sampling to gauge the extent of treatment accomplished by the current system. This is critical due to the suspected high strength wastewater at these facilities. The project scope shall also include a summary of the analysis and resulting recommendations for pre-treatment or system upgrades as required in the form of a final report.

• Hoeft Wastewater System Summary:

The onsite wastewater treatment facility at Hoeft State Park consists of four different outfalls. In total, the system processes approximately 13,390 gallons per day, with most of the discharge occurring from May 1 – October 11. Wastewater from the sanitation lift station is fed via to a second lift station within the campground (located at Site 5). Here it is mixed with wastewater gravity fed both campground restroom buildings.

mailto:ananichs@michigan.gov

The wastewater is then moved through a series of septic tanks for settling and aeration before being discharged to the tile field.

• Seven Lakes Wastewater System Summary:

The onsite wastewater treatment facility at Seven Lakes State Park consists of three different outfalls. In total, the system processes approximately 17,250 gallons per day, with most of the discharge occurring from May 1 – October 31. Wastewater from the sanitation station and the Campground Office is collected in septic tanks and fed to a tile field.

Wastewater from the sanitation station and the Campground Office is collected in septic tanks and fed to a tile field. Wastewater from the campground restroom building is collected in septic tanks then fed into a pump station which pumps the wastewater uphill to the same tile field. The tile field is likely most susceptible to high strength wastewater, though the other types of outfalls should be evaluated based on their risk.

The Professional Services Contractor (PSC) is to provide Phase 100 Study (see example contract for tasks). Please include the following in your proposal:

• Meetings at 50% and 90% and as the PSC deems necessary. Microsoft Teams meetings are acceptable. Distribute meeting minutes within 5 business days of the meeting.

• Prepare a Study Report with the following outline: Management Summary, Problem, Research Findings, Discussion and Details, Conclusion, and Recommendation

Please NOTE:

•• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

• Please remember that individual attachments can be no larger than 6mb.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

•• Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ).

•• You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

92517, 92533, 92583, 92586, 92587, 92596, 92597

DESIRED SCHEDULE OF WORK

Complete quarterly sampling within the 2022 calendar year

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Sheri Ananich at ananichs@michigan.gov address no later than 2:00 p.m., Eastern on June 16, 2022.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)

1. Hoeft State Park map

2. Seven Lakes State Park map mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:ananichs@michigan.gov