Project Statement 21059.pdf

DTMB-0427 (R 01/21)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/21059.JBB

ACCOUNTING TEMPLATE

472LMFMaintProj

PROPOSAL DUE DATE

Thursday, April 29, 2021 at 2:00 p.m., local time (EDT)

CLIENT AGENCY

Michigan Department of Corrections

PROJECT NAME AND LOCATION:

Alger Correctional Facility (LMF) Fire Detection/ Suppression/Smoke Purge Improvements PROJECT ADDRESS (if applicable) Alger Correctional Facility N6141 Industrial Park Drive Munising, Michigan 49862

CLIENT AGENCY CONTACT

Richard White, MDOC Physical Plant Lansing – whiter12@michigan.gov Chris Wardowski, Physical Plant Supervisor – wardowskic@michigan.gov (Site Contact)

TELEPHONE NUMBER

517-242-3599 906-387-5000

DTMB - DCD PROJECT TEAM

Jeff Barsch, Project Director – barschj@michigan.gov Jason Pascoe, Field Rep. – pascoej2@michigan.gov

TELEPHONE NUMBER

906-251-0727 906-280-1046

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

This will be a two-part walkthrough.

Part 1 will be a virtual Teams meeting will be held on 4/14/21 at 2:00 pm EDT. Prospective proposers shall email Jeff Barsch for the meeting link by 4/12/21 at 4:00 pm. Proposers may have multiple staff attend this meeting.

Part 2 will be an onsite tour held at the facility at N6141 Industrial Park Dr. Munising, MI 49862 on 4/15/21 at 9:00 am EDT.

Proposers are requested to have only one individual from each firm attend this walkthrough portion.

Firms must successfully complete both parts to be eligible to submit a proposal on the project.

MANDATORY (Check box if Mandatory)

COVID 19 Precautions: DTMB – DCD requires that masks be worn by attendees at ALL in person meetings, including Pre- Proposal meetings. Attendees must also observe social distancing protocols. Any individual refusing to comply with the mask requirement will be asked to leave the premises and are expected to do so peacefully. Said individual will not be qualified for attendance and the firm that the individual represents will be ineligible to submit a proposal for the project.

If a firm has staff who cannot medically tolerate a mask, please do not send those individuals, and have other staff attend the meeting that can mask up. Also, please do not attend if you have a fever, show any COVID 19 symptoms, have had any contact with a known COVID 19 patient or of have traveled outside the United States within two weeks of the Pre-Proposal Meeting, in the above instances, please send an alternative representative.

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov . The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

mailto:whiter12@michigan.gov mailto:wardowskic@michigan.gov mailto:barschj@michigan.gov mailto:pascoej2@michigan.gov mailto:smithD76@michigan.gov

PROJECT DESCRIPTION:

The MDOC Alger Correctional Facility desires and upgrade to the existing Smoke Purge Protection Systems in the Aspen & Birch Housing Units in order to eliminate the use of the Self-Contained Breathing Apparatuses (SCBAs) currently being utilized. In order for the use of SCBAs to be eliminated, the Bureau of Fire Services (BFS) requires that engineered smoke purge systems be supplied by back-up power. In addition, the existing smoke purge protection systems are currently operated on manual control mode. Upgrades to connect the existing smoke purge systems to back-up power and provide necessary updates to replace the existing pneumatic controls to DDC controls is required. Since MDOC is precluded from operating the smoke purge systems on their existing emergency generator without the ability to shed load, the inclusion of automatic transfer switches for both housing units will be required. As for the design, the PSC is required to include testing and evaluation of the existing smoke purge systems in both housing units to determine if they operate per design specification and sequence of operations and whether upgrades are necessary and incorporate into the final design. All relative code requirements are to be identified and evaluated during design. The PSC will need to verify if the existing emergency generator and feeder line is adequate to serve the systems at both Aspen & Birch. The PSC will need to provide load calculations and verify the proposed updates will meet all code requirements, including 2010 NFPA 110 Standard for Emergency and Standby Power Systems as referenced by the 2012 NFPA 101 Life Safety Code. The PSC Shall evaluate the electrical panels in both buildings to determine if there is existing space to accommodate necessary additions, or if a subpanel is required. Currently there are pneumatic controls operating the smoke purge systems in both housing units. A local control override switch with warning lights will be required to be installed for use by the officers in the housing units in a location as agreed upon with MDOC. Any required integration into the existing fire alarm system will be required, the current system is under warranty to Siemens. Integration of generators, fire alarm systems, automatic purge system controls, and local control switch will likely be required for a complete system at each building. The PSC shall assume a construction budget of $560,000. The cost portion of the proposal must be submitted on a DTMB410 form. Boiler and control upgrades have been completed in the Birch Housing Unit and during the design phase of this project boiler and control upgrades will be occurring in the Aspen Housing Unit. The PSC design will need to be coordinated to work with both systems.

SERVICES REQUESTED:

The Professional Services Contractor (PSC) shall provide Phase 100 Study, Phase 500 Final Design Services and Phase 600 and 700 Construction Administration Office and Field Services for the project. The PSC shall include any required Phase 300 Schematic Design and Phase 400 Preliminary Design tasks not included in the phase 100 study that are necessary to complete Contract Document development into the Phase 500 proposal technical summary.

Professional Services shall include, but are not limited to, the following:

1. Phase 100 – A phase 100 study shall be completed at the facility to review the existing equipment and controls associated with the existing system in both housing units and provide recommendations and cost estimates on the most efficient method of updating the current system to meet new code requirements and MDOC integration/control requests. Including the ability for the project to be wired into and operate on the existing generator. Confirmation of the ability to update and replace the existing pneumatic controls to DDC controls is required and incorporation into backup power is desired for this project. Review of the required integration into the existing fire alarm system will be required, the current system is under warranty to Siemens. Integration of generators, fire alarm systems, automatic controls, and by-pass systems will likely be required for a complete system at each building. Confirmation that the system will be able to be integrated with the boiler and control upgrades that have been completed in the Birch Housing Unit and with the boiler and control upgrades that will be occurring in the Aspen Housing Unit. The PSC shall gather and verify any available as-built information and document the existing site conditions as required to complete the project.

2. Phase 500 - Develop Contract Documents for bidding:

Contract Documents shall be created utilizing the current State of Michigan, Department of Technology, Management, and Budget (DTMB), State Facilities Administration (SFA), Design and Construction Division (DCD), DC Spec General Conditions and the Master Spec format.

3. The Contract Documents shall meet the approval of DTMB, MDOC, LARA, and Bureau of Fire Services prior to advertisement for bidding.

4. The Contract Documents shall meet all code and permitting agency requirements as well as accessibility requirements of the Americans with Disabilities Act and the 2010 Department of Justice Standards.

5. PSC shall provide, at a minimum, virtual design meeting at Design Kickoff, 50% and 90% completion of Contract

Documents for both phase 100 and phase 500. The PSC is responsible for the submittal of 50% and 90% Contract Documents and estimates for owner review a minimum of ten (10) working days prior to the proposed review meeting dates. 100% review documents shall be provided for owner review, but a 100% review meeting is not required.

6. PSC shall provide construction estimates for owner review at 50%, 90%, and 100% for all phases. Review of the construction budget will be required at the 50% and 90% design review meetings.

7. PSC shall provide a proposed schedule for design and construction with the RFP response, schedule to include relevant permitting agency review time. The PSC shall provide active project management and maintain their proposed schedule of tasks and milestones including, but not limited to, critical project tasks such as consultation and other data collection tasks. The PSC’s schedule shall not only itemize and identify the critical project tasks, path, and correlation, but the PSC shall be proactive in identifying and implementing remedial actions necessary to get back on schedule if schedule slippage is encountered. Agency review task durations on the PSC’s schedule should not be considered flexible for gaining back time should schedule slippage occur. PSC shall be responsible for the development of phasing plans and/or a construction schedule recommendation to avoid negatively impacting facility operations. The schedule shall allow for review time by all applicable permitting agencies, including LARA, BFS and any other required permitting agencies.

8. PSC shall be responsible for posting project on SIGMA for bid advertisement, performing a pre-bid meeting, issuing addenda, performing a Best Value Bid Evaluation on bidders, and generating a PSC recommendation of Contract Award for construction.

9. Phases 600 & 700 - Provide complete Phase 600 & 700 services for the project:

Reports from each site visit shall be distributed to the Project Team within five (5) calendar days of the site visit.

Include all staff labor and costs required for Phase 700 Inspection Services on a once per every two-week basis.

Include all reimbursable costs for inspection service on the Phase 700 reimbursement line item.

Assume project meetings are concurrent with some project site inspections.

PROPOSAL REQUIREMENTS:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration.

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/requested in the Project Statement and/or RFP.

2. All required LARA and Bureau of Fire Services Plan review, permit application preparation, permitting fees, reimbursables, and approvals.

3. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

4. PSC shall detail all labor required for each phase.

5. PSC shall provide clear documentation of the number of meetings proposed during the design phase and indicate which meetings will need to be on-site.

6. PSC shall detail the number of site inspections anticipated during the construction of the project in their proposal.

7. PSC shall detail the anticipated number of construction progress meetings anticipated during the project in their proposal. PSC shall assume that construction progress meetings will occur concurrently with some of the aforementioned site inspections.

8. PSC shall detail all reimbursable expenses for each phase.

• List and include all reimbursable expenses for construction site inspections including mileage as allowed according to the contract.

• List and include all reimbursable expenses for plan review by LARA and BFS. Plan review application preparation and approvals are to be included in the proposal.

• List and include all field services and testing required for the proper design of the project as reimbursable expenses. PSC must include the following services in their proposal: testing and evaluation of the existing smoke purge systems in both housing units to determine if they operate per design specification and sequence of operations and whether upgrades are necessary.

• List and include any additional permitting or testing anticipated to be required as reimbursable expenses.

ALLOWANCES:

Identify and itemize all reimbursable and travel expenses in the PSC Cost proposal as allowances.

• PSC shall include a $5,000 reimbursable allowance for permitting by LARA and BFS.

• PSC shall identify any additional permit applications/reviews, if any, are anticipated and include it as a reimbursable cost allowance for permit.

• PSC shall identify any additional required testing, if any, to complete Phase 100 and or 500 and include it as a reimbursable cost allowance for testing.

ADDITIONAL REQUIREMENTS:

Timely minutes from all meetings will be required as per the PSC contract.

• PSC to follow DTMB naming convention of DTMB file number / project name/ Y (contract) number / subject on all project documents.

• PSC shall provide sufficient back-up on all invoices for reimbursable expenses.

• PSC shall provide a progress summary e-mail to the project team every two weeks. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

• Field work shall be conducted in a manner that complies with any Governor’s Executive Order(s) and/or MDHHS Epidemic Order(s) related to COVID-19 and MDOC policies currently in effect.

• Design meetings shall be held via electronic format in order to comply with any Governor’s Executive Order(s) and/or MDHSS Epidemic Order(s) related to COVID-19 and MDOC policies currently in effect.

EXPERIENCE:

The PSC shall demonstrate appropriate project experience (Corrections and HVAC / Smoke Purge) relevant to the work described within the RFP.

ATTACHMENT(S):

1. Alger Correctional Site Map

2. Existing Plans (3 Parts)

3. Photos ASPEN&BIRCH

4. MDOC Vendor Contractor Plan

5. Selected firm will have access to the boiler upgrade plans in specifications in the Aspen Housing Unit.

PLEASE NOTE:

• Proposal responses MUST also be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount. No Hard copies or thumb drives are required to be provided at this time due to covid-19.

• Please remember that individual attachments can be no larger than 6mb.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

• Vendors are reminded to keep our office apprised of SIGMA VSS issues and to include your SIGMA ticket number when communicating with our office. Emailed submissions will need prior DCD approval and will be handled on a case by case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 90630, 90644, 92507, 92531, 92539

DESIRED SCHEDULE OF WORK:

The Facility wishes the design Phase of this project to be completed in design as soon as possible and the project is anticipated to be constructed during the summer of 2022.

The Facility will be operational and occupied for its intended purpose throughout construction. Professional is to provide a proposed schedule with their proposal that takes into consideration feedback obtained from the facility during the pre-proposal walk-through with respect to optimal and unacceptable times of access due to Covid-19.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions through SIGMA VSS. ALL questions should be emailed to Jeff Barsch at barschj@michigan.gov by 5:00 p.m., local time (EDT) on Wednesday, April 21, 2021

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (MDOC and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) mailto:sigma-procurement-helpdesk@michigan.gov mailto:barschj@michigan.gov