Project Statement 20021.pdf

DTMB-0427 (R 03/20)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/20021.TAP

ACCOUNTING TEMPLATE

472KCFMaintProj

PROPOSAL DUE DATE

Thursday, April 9, 2020, 2:00 pm EST

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Security Gate and Door Replacement; Kinross Correctional Facility (KCF) PROJECT ADDRESS (if applicable) 4533 Industrial Park Dr. Kincheloe, MI

CLIENT AGENCY CONTACT

Richard White whiter12@michigan.gov

TELEPHONE NUMBER

517-242-3599

DTMB - DCD PROJECT DIRECTOR

Tom Pawlowski pawlowskit@michigan.gov

TELEPHONE NUMBER

517-242-0973

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

March 30th, 2020 at 8:30 am a mandatory Skype/Microsoft Teams Conference will be conducted for this pre-proposal meeting. No walk-through inspection will be held – see attached photos. Contact Tom Pawlowski (pawlowskit@michigan.gov) or Dan Hall (halld22@michigan.gov) via email to request a Skype/MSTeams invite to participate in the mandatory conference.

X MANDATORY (Check box if Mandatory)

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov . The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting). Personnel who show up without prior LEIN clearance will not be admitted..

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide a complete PSC Proposal (Technical and Cost) comprised of all required and necessary Professional Engineering Services for design and construction administration for Security Gate and Door Replacement; at the Kinross Correctional Facility (KCF) Administration Building, in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (DTMB 427), DTMB Billing Rate Professional Services Contract, DTMB 430 RFP Billable Rate Form(DTMB430), and DTMB State Facilities Administration, Design and Construction Division (DCD) policies and procedures for the development of Contract Bid Documents and Construction Administration. A proposal schedule for design must be included. The cost portion shall be submitted in DTMB410 format.

Professional Services shall include but are not limited to the following:

1. The PSC shall be responsible for gathering and verifying all base information required for proper design of the sliding gate replacements and upgrades.

2. Phase 500, 600 and 700 design and construction services. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

3. The PSC shall include in their proposal if required LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project. Include in the reimbursement category of the Phase 500 Proposal cost summary of your proposal the cash allowance(s) listed below.

4. Contract Document development that meets the approval of the MDOC and all related Code requirements.

5. Providing 50% and Final (100%) estimates of construction costs for developed plans.

6. Development of a construction schedule that avoids negatively impacting facility operations.

7. Submittal of 50% and 90% Contract documents for Owner review, posting on SIGMA-VSS, Best Value Bid

Evaluation, PSC recommendation of Contract Award, and Contract Administration.

8. Submittal of 4 full-size, sealed hardcopy sets of Contract Documents, including addenda, to DTMB DCD contracts staff for Contract execution upon agenda approval.

The PSC proposal shall include:

1. All required LARA permit application preparation, permitting fees, reimbursements and approvals.

mailto:pawlowskit@michigan.gov mailto:halld22@michigan.gov mailto:smithD76@michigan.gov

2. Contract Documents utilizing the current State of Michigan, DTMB, State Facilities Administration, Design and Construction Division, DC SPEC General Conditions and the Master Spec format.

3. Clear documentation of the number of meetings proposed during the design and construction administration phases and indicate whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

4. Include any required Phase 400 tasks necessary for complete Contract Document development in the Phase 500 Proposal technical summary.

5. All manpower and costs required for proper Phase 700 Inspection Services. Include all reimbursable costs for inspection services; including, travel, meals and lodging for the Phase 700 reimbursement line item and include an itemized list of these costs. Assume that project meetings are concurrent with project site inspections.

6. All field, material and other testing required for the proper design and construction of the improvements shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements.

7. Provide a proposed PSC design schedule. The Owner desires to have the design completed as soon as possible.

8. Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

PROJECT DESCRIPTION:

The MDOC Kinross Correctional Facility desires that bubble gates be replaced in the Kinross Correctional Facility (KCF) due to the age of the existing gates and the need to upgrade to current agency standards for minimum gate requirements. Removal and Replacement of the automatic sliding steel security gates and related steel sidelight frames. All work is within the Administration building. Security gate replacement work shall include new hollow metal detention grade doors and frames, power operated sliding door hardware, security glazing, removal/replacement and refinishing of existing finishes, and new upgrades and modifications to the existing security gate controls and control stations, including new wiring and conduit. The existing gates are of different ages and constructions. Consideration should go beyond replacement-in-kind and include upgrades to present-day technologies and efficiencies including, for instance, upgrade of controls to PLC. Gates must be functional even during power outages. Building, accessibility and electric code compliant design, plan reviews, construction inspection and approvals shall be included.

Note that the bubble gate areas are essential security and access/egress corridors to daily facility operation, and operation of the entire facility will be sensitive to and affected by work in these areas. Consequently, the replacement of gates will be required to be done one-at-a-time and sequentially. Limitations on the duration of bubble gate area downtime during construction will be required and strict compliance maintained. Late shift work may be required, and certain dayshift work not permissible. Plans for emergency access beyond gated areas under construction will be required to be developed so that access beyond a gate under construction (e.g. armory) is achievable in a very short timeframe.

Work is at an operating correctional facility, and work will be located in areas considered to be within the secure perimeter. Work within secure perimeter requires escorts coordinated with LMF custody staff. Access in all locations is strictly controlled, monitored and may be subject to delays due to both test- and actual-mobilizations by correctional personnel that necessitates work shutdown. Vehicle access and use on correctional facility property is strictly controlled, requires escorts and must be coordinated in advance. Tool and equipment use requires regular and routine inventorying. Prior LEIN clearances, DOC facility orientation video training, and site sign-in/sign-out with URF are mandatory for all project personnel.

Please NOTE:

•• Proposal responses MUST also be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

Additionally, hard copy proposals and / or thumb drives MUST also be received by 2:00 p.m., local time on the date due to be considered responsive and responsible.

• Please remember that individual attachments can be no larger than 6mb.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov

•• Vendors are reminded to keep our office apprised of SIGMA VSS issues and to include your SIGMA ticket number when communicating with our office. Emailed submissions will need prior DCD approval and will be handled on a case by case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 90678, 92533, 92584, 92588

DESIRED SCHEDULE OF WORK

Construction proposed for 2020. Facility will be operational and occupied for its intended purpose throughout mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-vendor@michigan.gov construction. Limitations on the duration of bubble gate area downtime during construction will be required and strict compliance maintained. Professional is to provide a proposed schedule with their proposal that takes into consideration feedback obtained from the facility during the pre-proposal walk-through with respect to optimal and unacceptable times of access.

ACCEPTING RFP QUESTIONS, IN WRITING, UNTIL: 5:00 pm, April 2, 2020

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s)

Kinross Floor Plan 1 Kinross Temp Facility Power Plan Photos