Project Manual _ Sewage Management Improvemen.pdf

SEWAGE MANAGEMENT IMPROVEMENTS AT LAKE LAUREL LODGE

PROJECT MANUAL

Event ID: PE-53600-RFQ-2026-000000049

Buyer: April Wall (april.wall@gcsu.edu) Project Manager: Mike Eley

GEORGIA COLLEGE & STATE UNIVERSITY

302 N. WAYNE STREET

MILLEDGEVILLE, GA 31061

The Owner will receive sealed bids from Contractors in Miller Court, 1st Floor Conference Room, 302 North Wayne Street, Milledgeville, Georgia, in accordance with the posting instructions on the Georgia Procurement Registry. Bids must be physically on the table by 2:00 PM EST, at the time legally prevailing in Milledgeville, Georgia, on June 11, 2026, for Sewage Management Improvements at Lake Laurel Lodge (Event ID: PE-53600-RFQ-2026-000000049), located at Georgia College & State University East Campus at Lake Laurel. At the time and place noted above, the bids will be publicly opened and announced.

The work to be done consists of furnishing all materials, equipment, labor, supervision, permits, testing, and incidentals necessary for the complete replacement of the existing on-site sewage management system serving the Lake Laurel Lodge and Caretaker’s Cottage.

The Work includes, but is not limited to: Abandonment of the existing septic and sand filtration system in accordance with regulatory requirements; Installation of new gravity sanitary sewer piping, lift station, force main, valve vault, septic tank, distribution system, and absorption (drain) field, including all appurtenances; Testing, start-up, and commissioning of the completed system; and Site restoration and stabilization.

All Work shall be performed in accordance with the Contract Documents prepared by Carter Engineering Consultants, Inc., and all applicable local, state, and federal regulations.

Plans, specifications, and contract documents will be available for download on the Georgia State Procurement Registry at:

https://ssl.doas.state.ga.us/gpr/index

A mandatory pre-bid conference will be held on May 28, 2026, at 10:00 AM at the Lake Laurel Lodge, 315 Lake Laurel Road, NE, Milledgeville, Georgia.

Bids must be accompanied by a certified check or bid bond in an amount of not less than five percent (5%) of the amount bid.

Separate Contract Performance Bonds and Payment Bonds, each equal to one hundred percent (100%) of the contract amount, will be required from the successful bidder prior to execution of the contract. The Attorney-in-Fact who signs the Bid Bond must file with the bond a certified and effectively dated copy of their Power of Attorney, which shall be attached to the Bid Bond.

All bids are to be sealed.

Owner’s Right: The Contract shall be awarded to the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth in this Advertisement for Bids; provided, however, that if the bid from the lowest responsible and responsive bidder exceeds funds budgeted, Georgia College & State University may negotiate with such apparent low bidder to obtain a contract price within the budgeted amount. Such negotiations may include changes in the scope of work and other bid requirements. Bidders’ attention is called to Section D, Paragraph 4 of the Supplementary General Conditions, which establishes minimum qualifications for Contractors bidding this Project. Bids will not be accepted from Contractors failing to meet the established qualifications or failing to submit the required documentation of qualifications.

Georgia College & State University reserves the right to reject any or all bids and to waive informalities.

Pre-Bid Conference: May 28, 2026 at 10:00 AM Lake Laurel Lodge, 315 Lake Laurel Rd. NE.

Deadline for Questions: June 03, 2026 (Please email questions to the buyer’s email shown above)

Answers to questions: June 05, 2026

Bid Opening: June 11, 2026 at 2:00 PM

May 2026

SCAR – Small Construction and Renovation Project Manual Version 10/4/16

Project Manual Table of Contents

Section A: Bid Requirements

Section B: Construction Contract

Section C: General Conditions

Section D: Supplementary General Conditions

Section E: Contract Exhibits

Drawings & Specifications

SHEET NO. DESCRIPTION

C 1.0 COVER SHEET

C 2.0 ONSITE SEWAGE MANAGEMENT PLAN

C 2.1 AERIAL OVERVIEW

C 3.0 LIFT STATION STANDARD DETAIILS

C 4.0 VALVE VAULT STANDARD DETAILS

C 5.0 DRAIN FIELD STANDARD DETAILS

Section A - Bid Requirements: Instructions to Bidders Page 1 of 4 SCAR – Small Construction and Renovation, 3/8/17

SECTION A:

BID REQUIREMENTS

INSTRUCTIONS TO BIDDERS

1. Bidding Documents. The Bidding Documents consist of the Construction Documents, which includes the Instructions to Bidders, the Bid Form, the General Conditions, Exhibits, the Supplementary General Conditions, Specifications and Drawings, and all Addenda.

2. Bids Shall Comply with Georgia Law, USG Building Procedure, State of Georgia Construction

Manuals, and DPH regulations as applicable. All bids submitted in response to this Invitation to Bid shall be made in general accordance with the applicable provisions of Georgia Law and the provisions of the University System of Georgia Building Procedures Manual and the State of Georgia Construction Manual. All work involving on‑site sewage management systems shall comply with the Georgia Department of Public Health Rules, Chapter 511‑3‑1, and the current Manual for On‑Site Sewage Management Systems, including certification, inspection, and permitting requirements.

3. Bid Submission. Contract shall be awarded as a single lump-sum contract (no alternates are provided). All bids must be submitted on the Bid Form by the time stated in the Invitation to Bid. Bidders shall thoroughly review all drawings and specifications prior to submitting a bid. Submission of a bid constitutes acknowledgment that the Bidder has examined the site and contract documents. The blanks on the Bid Form must be completed and all required forms must be enclosed. Failure to complete entries in all blanks in the Bid Form, or any other required form may be considered sufficient cause for rejection of a bid. The inclusion of any condition, alternate, qualification, limitation, or provision not called for may render the bid non-responsive and may be sufficient cause for rejection of a bid.

4. Allowance Items. Unit prices are required only for predefined allowance items.

5. Bid Bond. In order to guarantee that the successful bidder will enter into a contract to perform the project strictly in compliance with the Bidding Documents. Bid Bonds should be furnished on forms accepted as standard by the insurance industry.

6. Withdrawal of Bids. Bids may be withdrawn by bidders prior to the time set for official opening. After bids have been opened, no bid may be withdrawn for a period of thirty-five (35) days after the time and date of opening except as provided in O.C.G.A. §13-10-22 (appreciable error in calculation of bid).

Negligence or error on the part of any bidder in preparing its bid confers no right of withdrawal or modification of the bid after bid opening except as provided by Georgia law.

7. Agencies Right to Reject Bids. The Institution reserves the right to reject any or all bids and to waive technicalities and irregularities. The Institution further reserves the right, in its sole and complete discretion, to reject any bid that is over budget and to reject any bid from a bidder that is not responsible.

In judging whether the bidder is responsible, the Institution will consider, but is not limited to consideration of, the following:

(a) Whether the bidder or its principals are currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal Institution, department, or authority;

(b) Whether the bidder or its principals have been terminated for cause or are currently in default on a public works contract;

(c) Whether the bidder can demonstrate a commitment to safety with regard to Workers' Compensation by having an Experience Modification Rate (EMR) over the past three years not having exceeded an average of 1.2; and

(d) Whether the bidder’s past work provides evidence of an ability to successfully complete public works projects within the established time, quality, or cost, or to comply with the bidder’s contract obligations.

8. Agencies Right to Negotiate with the Lowest Bidder. In the event all responsive and responsible bids are in excess of the budget, the Institution, in its sole and absolute discretion and in addition to the

Section A - Bid Requirements: Instructions to Bidders Page 2 of 4 rights set forth above, reserves the right to negotiate with the lowest responsive and responsible bidder (after taking all deductive alternates) only for the purpose of making changes to the Project that will result in a cost to the Institution that is within the budget, as it may be amended.

9. Bid Preparation Expenses. All expenses for preparing and submitting bids are the sole cost of the party submitting the bid. The Institution is not obligated to any party to reimburse such expenses. All bids, upon receipt, become the property of Institution.

10. Open Records Act. As required by the Open Records Act, the details of the bids will remain confidential until final award. Labeling information provided in submittals as “proprietary” or “confidential,” or any other designation of restricted use will not protect the information from public view unless it is otherwise not subject to disclosure under the Open Records Act.

11. Award. The Contract will be awarded, if at all, to the lowest responsible, responsive bidder. The lowest bid will be the bid whose price, after incorporating all accepted alternates, is the lowest responsive bid which was received from a responsible bidder. The prices bid shall include furnishing all equipment, tools, materials, skill, and labor of every description necessary to carry out and complete in good, firm, substantial and workmanlike manner the work specified in strict conformity with local codes, standards and specifications or direction of the Owner. Bidder shall write in ink the Unit Price or a Lump Sum Price as called for in the Proposal for each Pay Item listed therein. In addition, the Bidder shall also show the products of the respective Unit Prices and quantities and the total amount of the Bid by adding the amounts of all Bid Items. In the event of a discrepancy in any of the figures, the Unit Price will govern and the Bid will be recalculated. Quantities provided are approximate only and are subject to either increase or decrease and contractor shall perform any increased or decreased quantities of Work or extra Work on the basis provided for in the specifications

12. Contract Form and Bonds. The Contract, if awarded, will be substantially in accordance with the

Contract shown in the Bidding Documents. If a Contract is awarded, the successful bidder shall be required to execute the Contract and return it to the Institution within ten (10) business days. The successful bidder shall also be required to furnish payment and performance bonds, both in amounts equal to 100% of the Contract sum along with the executed Contract.

13. Failure to Execute Contract. If the successful bidder fails to execute the Contract within ten (10) business days after notice of such acceptance or if the bidder fails to furnish both performance and payment bonds, the obligation of the bid bond, if applicable, will remain in full force and effect and the money payable thereon shall be paid into the funds of the Institution as liquidated damages for such failure.

14. Surety and Insurance Companies. The contract provides that the surety and insurance companies must be acceptable to the Institution. Only those sureties listed in the Department of Treasury’s Listing of Approved Sureties (Department Circular 570) are acceptable to the Institution. At the time of issuance, all insurance and bonds must be issued by a company licensed by the Georgia Insurance Commissioner to transact the business of insurance in the State of Georgia for the applicable line of insurance. Such company shall be an insurer with an A.M. Best Financial Strength Rating of “A-“ or better and with an A.M. Best Financial Size Category of Class V or larger.

15. Interpretations. No oral interpretations will be made to bidders as to the requirements of the Bidding

Documents. Requests for interpretation of the Bidding Documents shall be made in writing to the Project Manager and the Contracting Officer not later than six (6) business days prior to the date set for receipt of bids. All interpretations made to bidders will be issued in the form of addenda to the Bidding Documents and will be posted to the Georgia Procurement Registry. Such addenda are to be acknowledged at the appropriate location on the electronic Bid Form. No addenda will be issued within three (3) business days of the date set for receipt of bids without an extension of the bid date.

Section A - Bid Requirements: Instructions to Bidders Page 3 of 4

16. Trade Names.

a. No Restriction of Competition. When reference is made in the Bidding Documents to trade names, brand names, or to the names of manufacturers, such references are made solely to indicate that products of that description may be furnished and are not intended to restrict competitive bidding. If it is desired to use products of trade or brand names or of manufacturers’ names which are different from those mentioned in the Bidding Documents, application for the approval of the use of such products must reach the hands of the Project Manager and the Contracting Officer at least ten (10) business days prior to the date set for the opening of bids.

b. Request for Approval of Substitute Product. All requests for approval of substitution of a product must be made to the Project Manager in writing. The request shall include a copy of the published recommendations of the manufacturer for the installation of the product together with a complete schedule of changes in the drawings and specifications, if any, that must be made in other work in order to permit the use and installation of the proposed product in accordance with the recommendations of the manufacturer of the product. The application must be accompanied by a schedule setting forth in which respects the materials or equipment submitted for consideration differ from the materials or equipment designated in the Bidding Documents. To be approved, a proposed product must also meet or exceed all express requirements of the Bidding Documents.

c. Issuance of Addenda. If the submittal is approved by the Project Manager, an addendum will be issued to all prospective bidders. The successful bidder may furnish no products of any trade names, brand names, or manufacturers’ names except those designated in the Bidding Documents or any addenda.

d. Conference with the Owner. Any party who alleges that rejection of a submittal is the result of bias, prejudice, caprice, or error on the part of the Project Manager may request a conference with the Owner’s Director of Contracts and Services, PROVIDED: That the request for said conference, submitted in writing, shall have reached the Owner at least five business days prior to the date set for the opening of bids, time being of the essence.

17. Sales Tax. Unless otherwise provided in the Bidding Documents, the Contractor shall pay all sales, consumer, use and other similar taxes, which are legally enacted at the time bids are received.

18. Examination of Site. In submitting a bid for the Project, the Contractor acknowledges that it has visited the Project Site and has taken into consideration all observed conditions that might affect its work.

19. Employment of Georgia Citizens and Use of Georgia Products. It is the desire of the Institution that materials and equipment manufactured or produced in Georgia shall be used in the work and that Georgia citizens shall be employed in the work at wages consistent with those being paid in the general area in which the work is to be performed. This desire on the part of the Institution is not intended to restrict or limit competitive bidding or to increase the cost of the work; nor shall the fulfillment of this desire be asserted by the Contractor as an excuse for any noncompliance or omission to fulfill any obligation under the contract.

20. Trading with the State, Ethics. In submitting a bid, the bidder certifies that the provisions of law contained in O. C. G. A. § 45-10-20 to 45-10-71 prohibiting officials and employees of the state from engaging in certain transactions with the state and state agencies, and the Governor’s Executive Orders governing ethics, have not and will not be violated in any respect in regard to this contract.

21. Minority Business Enterprises. It is the policy of the Owner that minority business enterprises shall have the maximum opportunity to participate in the Institution purchasing process. Therefore, the Institution encourages all minority business enterprises to compete for, win, and receive contracts for goods, services and construction. Also, the State encourages all companies to sub-contract portions on any State contract to minority business enterprises. Any questions regarding statements contained hereunder should be directed to the State Small and Minority Business Coordinator.

Section A - Bid Requirements: Instructions to Bidders Page 4 of 4

22. Georgia Income Tax Incentive. Bidders interested in taking advantage of the Georgia income tax incentives provided for by the Official Code of Georgia Annotated 48-7-38 relative to the use of minority subcontractors in the performance of contracts awarded by the State of Georgia should contact the State Small and Minority Business Coordinator at the following address:

Governor’s Small Business and Entrepreneurial Office Georgia Department of Economic Development 75 Fifth Street, NW, Suite 1200 Atlanta, Georgia 30308 Telephone: (404) 962-4000 Fax: (404) 962-4001

23. Reciprocal Preference Law. In accordance with O.C.G.A. §13-10-3, vendors resident in the State of

Georgia will be granted the same preference over vendors resident in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to vendors resident therein over vendors resident in the State of Georgia. A Georgia resident business shall include any business that regularly maintains a place from which business is physically conducted in Georgia for at least one year prior to submitting this bid or a new business that is domiciled in Georgia which regularly maintains a place from which business is physically conducted in Georgia; provided, however, that a place of business shall not include a post office box, site trailer, or temporary structure.

24. Georgia Security and Immigration Compliance Act. The Contractor shall complete and submit the

Contractor Affidavit under O.C.G.A 13-10-91 (b)(1) attached hereto (“E-Verify Affidavit”). Failure to submit this form with submission of a bid will result in the rejection of the bid.

Section A - Bid Requirements: Bid Form Page 1 of 6 SCAR – Small Construction and Renovation Project Manual, 10/4/16

SECTION A

BID REQUIREMENTS:

BID FORM

(To be subscribed and sworn to before a notary public)

Under oath, the undersigned submits the following bid verification and statement of qualifications for consideration by the Institution:

Firm Name:

LEGAL NAME OF BUSINESS (As registered with Secretary of State)

Address:

LEGAL BUSINESS ADDRESS (P.O. BOX IS INSUFFICIENT)

CITY STATE ZIP

MAILING ADDRESS IF DIFFERENT FROM ABOVE

Telephone Number:

Contact Person Name: ___________________________ Email:

Year Organized: Where Incorporated:

Is Firm a Georgia Resident: ☐YES ☐NO

Plan of Organization: ☐ Proprietorship ☐Corporation ☐Partnership ☐LLC

Federal I.D. No.: or Social Security No.:

The firms’ principals are as follows:

(1) Check One: President ( ) Partner ( ) Owner ( )

(2) Check One: Vice President ( ) Secretary ( ) Partner ( )

(If incorporated, the names of both the President and Corporate Secretary must be indicated. If a partnership, all partners must be indicated.)

Number of years engaged in the contracting business under the present firm name:

Georgia General Contractor: ☐YES ☐NO License Number(s):

Other State General Contractor Licenses, Trade or Specialty Licenses:

• Type: _________________________________________ License Number: ___________________

Issuing State or Issuing Authority: ____________________________________________________

• Type: _________________________________________ License Number: ___________________

Issuing State or Issuing Authority: ____________________________________________________

Section A - Bid Requirements: Bid Form Page 2 of 6

MANDATORY QUESTIONS

These questions are Pass/Fail. To be considered responsive, responsible and eligible for award, you must answer all questions in this section with a "NO" to pass.

1. Has the bidder refused to execute a contract upon award? ☐YES ☐NO

2. Has the bidder been declared in default on a contract? ☐YES ☐NO

3. Has the bidder ever been terminated for cause on a contract? ☐YES ☐NO

4. Has the bidder, its principals, or officers been convicted of building code violations, bribery, bid rigging, or any other felony involving moral turpitude? ☐YES ☐NO

5. Is Bidder or its principals or officers currently debarred, suspended, or declared ineligible or otherwise excluded from contracting with the Federal government or any state Institution?

6. Is the Bidder’s current Experience Modification Rate above 1.2 ? ☐YES ☐NO

If answer is Yes to any statement above, please explain (attach additional sheets if necessary):

Bidder shall comply with qualification requirements in Supplementary General Conditions. If requested, bidder shall furnish project history and references documenting minimum 5 years experience in type of work specified. Bidder may be considered non-responsive for failure to document minimum experience to satisfaction of owner.

☐YES ☐NO

Section A - Bid Requirements: Bid Form Page 3 of 6

1. Bid Certification. Having carefully examined the Project Manual titled Sewage Management Improvements at Lake Laurel Lodge dated May 2026, and Addendum No.(s) _____________, as well as the Site and conditions affecting the Work, bidder hereby proposes to furnish all services, labor, materials, and equipment in accordance with the Bidding Documents for the following Lump Sum Amount:

_____________________________________________________________________DOLLARS

($___________________) and to achieve Material Completion as provided for in the technical specifications.

Unit Price Schedule (Allowance Items Only)

a) Rock Excavation (per cubic yard): $________________

b) Unsuitable Soil Removal and Replacement (per cubic yard): $________________

Unit prices include all labor, equipment, disposal, replacement materials, compaction, overhead, and profit.

2. Bid Bond. Enclosed herewith is a bid bond in the amount of

DOLLARS

($__________________) (being not less than 5% of the base bid) payable to Georgia College and State University. The undersigned hereby agrees that this bid may not be revoked or withdrawn after the time set for the opening of bids but shall remain open for acceptance for a period of 60 days following such time.

3. Certification of Proper Licenses. Contractor certifies that they have been granted and possess all necessary, valid, and current licenses to do business in the State of Georgia as issued by the respective State Boards and Government Agencies responsible for regulating and licensing the services to be provided and performed pursuant to this Agreement.

4. Certification of No Fraud or Collusion. I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences and civil damage awards. I agree to abide by all conditions of this bid and certify that provisions of Georgia O.C.G.A. §45-10-20, et. sec., have not and shall not be violated in any respect.

Under oath I certify that I am a principal or other representative of the bidder and that I am authorized by it to execute this statement and verification on its behalf. I am personally knowledgeable and the foregoing statement of facts is true and correct.

BY:

Authorized Signature (BLUE INK PLEASE)

Typed/Printed Name Title

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20___

________________________________________ [NOTARY SEAL]

Notary Public

My Commission Expires:

Section A - Bid Requirements: Bid Form Page 4 of 6

NOTICE TO BIDDERS

1) MAKE SURE YOU HAVE SIGNED THIS BID VERIFICATION AND STATEMENT OF

QUALIFICATIONS IN THE SPACE PROVIDED ABOVE.

2) MAKE SURE YOU AND YOUR SURETY HAVE PROPERLY EXECUTED THE BID BOND.

3) YOU MUST INCLUDE THE FOLLOWING FORMS WHEN YOUR BID IS SUBMITTED:

BID FORM

BID BOND

CONTRACTOR AFFIDAVIT UNDER O.C.G.A 13-10-91 (E-VERIFY AFFIDAVIT)

TAX COMPLIANCE FORM

Section A - Bid Requirements:

SCAR – Small Construction and Renovation Project Manual, 10/4/16

CONTRACTOR* AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)

Project Name: Sewage Management Improvements at Lake Laurel Lodge

Contractor*: __________________________________________

STATE OF GEORGIA COUNTY OF: Baldwin

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

§13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Georgia College and State University, has registered with, is authorized to use and used the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. §13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________, ___________ in __________________, _____________ (Date) (Year) (City) (State)

Signature of Authorized Officer or Agent of Contractor

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20__

Notary Public My Commission Expires: __________________ *For the purposes of this affidavit only, anyone under contract with the Institution (i.e. architects, engineers, consultants, etc) is deemed a “contractor.”

Contractor Affidavit Form - Page 1 of 1

Section A - Bid Requirements:

TAX COMPLIANCE

INSTRUCTIONS TO SUPPLIERS

Please complete the following information:

• Supplier’s Name:

• Physical Location Address:

• Federal Identification Number (FEI):

• Have you ever been registered in the State of Georgia?

• If so, please provide the following information, if applicable:

o State Taxpayer Identification Number (STI):

o Sales and Use Tax Number:

o Withholding Tax Number:

• What type of service will you perform?

• Will you sell any tangible personal property or goods?

• Supplier’s Affiliate’s Name:

o FEI:

o STI:

o Sales and Use Tax Number:

o Withholding Tax Number:

If there is more than one affiliate, please attach a separate sheet listing the information above.

• Person responsible for handling supplier’s tax issues (such as CFO, the company tax officer, etc.):

o Name:

o Telephone Number:

o E-mail Address:

NOTICE TO SUPPLIER:

In the event the supplier is considered for contract award, the information provided in the form will be submitted by the State Entity to the Georgia Department of Revenue (“DOR”) for a determination as to whether the supplier is a “prohibited source” (as defined by O.C.G.A. §50-5-82) or whether there are any other outstanding tax issues.

MISSING, INCOMPLETE, OR ERRONEOUS DATA MAY DELAY OR PROHIBIT VERIFICATION OF

YOUR ELIGIBILITY FOR CONTRACT AWARD. NO PROHIBITED SOURCE MAY RECEIVE CONTRACT

AWARD; THEREFORE, YOU ARE STRONGLY ENCOURAGED TO CHECK YOUR TAX STATUS NOW

AND RESOLVE ANY OUTSTANDING TAX LIABILITIES AND/OR MISSING TAX RETURNS.

GCSU will submit this form via email to DOR at compliance-state-con@dor.ga.gov for processing in accordance with the Georgia Procurement Manual.

Tax Compliance Form - Page 1 of 1

Revised: 09/07/2021 SPD-SP045 mailto:compliance-state-con@dor.ga.gov%20

Section B – Contract – Page 1 of 3

SECTION B

CONTRACT

THIS AGREEMENT is made the ______ day of June, 2026 by and between the Board of Regents of the University System of Georgia (hereinafter the “Owner”), for the use and benefit of Georgia College and State University (hereinafter the “Using Institution”) and LEGAL GC Firm Name (hereinafter the “General Contractor” / “Contractor”), whose address is MUST be a physical address. NO P.O. Boxes.; Tel: XXX-XXX-XXXX, Email: XXXXXXXXX

W I T N E S S E T H:

WHEREAS, using Institution has had prepared drawings, plans, specifications and addenda describing certain construction work it requires, the originals of which are on file and of record in the Institution’s offices, and are, by this reference, specifically incorporated herein; and

WHEREAS, Contractor, having obtained an exact copy of said drawings, plans, specifications and addenda, has submitted the bid for such work that is the most beneficial to the University System of Georgia.

NOW, THEREFORE, the Institution and the Contractor in consideration of the mutual promises and benefits flowing to the parties hereto as hereinafter stated, agree as follows:

1. SCOPE OF WORK. The Contractor shall furnish all labor, materials, tools and equipment to perform all the Work shown on the drawings and called for in the specifications entitled Sewage Management Improvements at Lake Laurel Lodge, as prepared by Jeff Carter of Carter Engineering, who is referred to in the Bidding Documents as the Design Professional. It is the intent and it is hereby agreed that the Contractor shall perform all work covered by the Contract Documents.

2. MATERIAL COMPLETION DATE. This Contract shall be commenced within ten (10) days after proceed order is issued by the Institution and Material Completion shall be achieved in 120 days from and including the date of the proceed order, time being of the essence.

3. CONTRACT SUM. The Institution shall pay the Contractor the sum of (Bid Amount - written and numeric) subject to adjustment by additive or deductive Change Orders.

4. PROGRESS PAYMENTS. The Using Institution shall make progress payments on account of the contract on or about the 15th day of each month as stated in Article 58 of the General Conditions.

5. FINAL PAYMENT.

(a) Final payment under this Contract will be due to the Contractor thirty (30) days after the issuance of the Certificate of Material Completion by the Design Professional. The Contractor agrees that before applying for final payment, he will furnish to the Institution the Payment Affidavit, and the warranties and guarantees called for in the specifications.

(b) Upon receipt of written notice from the Contractor pursuant to Article 66 of the General Conditions that the work is ready for final inspection, the Design Professional shall promptly make such inspection, and when he finds the work complies with the contract and when the contract shall have been fully performed he shall promptly issue a Certificate of Material Completion, over his own signature, stating that the work provided for in this contract has been completed under the terms and conditions thereof, and that the entire balance found to be due the Contractor, and noted in said final certificate, is due and payable.

(c) Before issuance of Certificate of Material Completion, the Contractor shall submit, if requested, evidence satisfactory to the Design Professional that all payrolls, material bills, and other indebtedness connected with the work have been paid.

(d) If full completion of the work is materially delayed through no fault of the Contractor, and the Design

Professional so certifies, the Institution shall, upon certificate of the Design Professional, and without terminating the contract, make payment of the balance due for that portion of the work fully completed. Such payment shall

Section B – Contract – Page 2 of 3 be made under the terms and conditions governing final payment, except that it shall not constitute a waiver of claims.

6. THE CONTRACT DOCUMENTS. The Contract Documents consist of the Project Manual, any Addenda, and any other documents listed below, and it is expressly understood that these documents are specifically made a part of this Contract.

PROJECT MANUAL: Entitled: Sewage Management Improvements at Lake Laurel Lodge

Dated: May, 2026

Addendum: __________

7. NOTICES. All notices shall be given to the following addresses:

CONTRACTOR: {Insert Name of Firm} {Insert Mailing Address} {Insert City, State, Zip} Attention:

INSTITUTION / OWNER: Georgia College and State University 231 W. Hancock St.

Milledgeville, GA 31061 Attention: Frank Baugh Phone Number: 478-445-5829

DESIGN PROFESSIONAL: Carter Engineering

1010 Commerce Drive Bogart, GA 30622 Attention: Jeff Carter, P.E.

Phone: 770-725-1200

8. ENERGY EFFICIENCY AND SUSTAINABLE CONSTRUCTION ACT OF 2008. This project is is not subject to the Energy Efficiency and Sustainable Construction Act of 2008 (“Energy Act”). Projects subject to the Energy Act require commissioning, water-use reduction, and use of not less than 10% of Georgia products.

9. LIQUIDATED DAMAGES. The agreed daily amount for Liquidated Damages is: $200 per day.

10. VENUE AND JURISDICTION. This Agreement and all rights, privileges and responsibilities shall be interpreted and construed according to the laws of the State of Georgia. Any lawsuit or other action based on claims arising from this Contract shall be brought in a court or the forum of competent jurisdiction in Fulton County, in the State of Georgia.

11. NO CONFLICTS OF INTEREST. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance required under this Agreement. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed or contracted with.

12. PROHIBITED TRANSACTIONS. The parties hereto certify that the provisions of law contained in the Act prohibiting full-time appointive officials and employees of the State from engaging in certain transactions affecting the State as defined in §45-10-20 through 45-10-26 of the O.C.G.A. have not and will not be violated in any respect in regard to this Agreement.

13. NO ASSIGNMENT. This Agreement and the proceeds of this Agreement may not be assigned nor may the performance thereunder be assigned, except with the prior written consent of the Institution.

14. NO WAIVER. The failure of the Institution at any time to require performance by the Contractor of any provision hereof, shall in no way affect the right of the Institution thereafter to enforce any provision or any part of the

Section B – Contract – Page 3 of 3

Contract, nor shall the failure of the Institution to enforce any breach of any provision hereof to be taken or held to be a waiver of such provision, or as a waiver, modification or recession of the Contract itself.

15. NON-PROFIT CONTRACTORS. If the Contractor is a nonprofit Contractor as defined in §50-20-2 of the

O.C.G.A., then the Contractor agrees to comply with the provision of said Act, and in particular requirements of Section 3 thereof, and with such further instructions and requirements as the State of Georgia may subsequently require in the implementation of said Act.

16. ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011. Contractor certifies its compliance with Illegal Immigration Reform and Enforcement Act of 2011 and specifically those provisions codified at O.C.G.A. §13-10-90 et. seq. Contractor warrants that it has registered with and uses the federal work authorization program commonly known as “E-Verify.” Contractor further agrees that it will contract for the physical performance of services in satisfaction of this contract only with subcontractors who present an affidavit as required by O.C.G.A. §13-10-91. Contractor warrants that it will include a similar provision in all contracts entered into with subcontractors for the physical performance of services in satisfaction of this contract.

17. REQUIREMENT FOR WRITTEN AMENDMENT. No amendment to this Contract shall be effective unless it is in writing and signed by duly authorized representatives of the parties. No representation, request, instruction, directive or order, made or given by any official of any Institution of the State of Georgia, whether verbal or written shall be effective to amend this contract or excuse or modify performance hereunder unless reduced to a formal amendment and executed as set forth above. Contractor shall not be entitled to additional compensation, delay in performance, or other benefit claimed for relying upon or responding to any such representation, request, instruction, directive, or order.

18. ENTIRE AGREEMENT. This Contract, including all documents incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter; hereby superseding all other prior and contemporaneous agreements, representations, statements, negotiations, and undertakings whether oral or written.

THE PERSON SIGNING ON BEHALF OF EACH PARTY REPRESENTS THAT SUCH PERSON IS DULY

AUTHORIZED AND FULLY EMPOWERED TO ENTER INTO THIS CONTRACT ON BEHALF OF SUCH

PARTY. EACH PARTY WARRANTS THAT SUCH PARTY HAS FULL POWER AND AUTHORITY TO ENTER

INTO AND PERFORM THIS CONTRACT. THE PARTIES HERETO ACKNOWLEDGE THAT THEY HAVE

READ AND UNDERSTAND THIS CONTRACT, AND AGREE TO BE BOUND BY ALL TERMS AND

CONDITIONS OF THIS CONTRACT, AS INDICATED BY THE SIGNATURES OF THEIR DULY AUTHORIZED

REPRESENTATIVES SET OUT BELOW.

EXECUTED AS OF THE DAY AND YEAR FIRST WRITTEN ABOVE

Georgia College and State University (Insert Name of Contractor)

Printed Name: Printed Name:

Title: Title:

By: By:

(Signature) (Signature)

Section C -– General Conditions Page 1 of 30

SECTION C

GENERAL CONDITIONS

1. Conflicts. In the event of conflict in the Contract Documents, the Supplementary General

Conditions control over the Contract and the General Conditions. The Contract controls over the General Conditions. The Design Professional has no authority to amend the General Conditions, orally or in writing, either expressly or by implication.

2. Legal Compliance. The Contractor shall comply with all laws, rules, regulations, ordinances, and orders of any government Institution having jurisdiction in the performance of the work and shall ensure the compliance of his subcontractors. Without limiting the generality of the foregoing, the following laws are specifically referenced:

a) The Drug-Free Workplace Act, O.C.G.A. § 50-24-1, et. seq.

b) Preference for Georgia Supplies, materials, equipment, and agricultural products, O.C.G.A. §§

50-5-60 through 61.

c) Preference for Georgia forest products, O.C.G.A. § 50-5-63.

d) Preference to local sellers of Georgia products, O.C.G.A. § 50-5-62.

e) Standards and Requirements for Construction, Alterations, etc., O.C.G.A. § 8-2-1 et. seq.

f) Control of Soil Erosion and Sedimentation, O.C.G.A. § 12-7-1, et. seq.

g) Regulation of Fire and other Hazards, O.C.G.A. § 25-2-1 et. seq.

h) Regulation of Blasting Operations, O.C.G.A. § 25-2-1 et. seq. and § 25-9-1 et. seq.

i) Providing Safe workplace, O.C.G.A. § 34-2-10 and § 34-7-20.

j) Georgia Facility Protection Act, (Underground Gas Pipe Law), O.C.G.A. § 25-9-1 et. seq.

k) High Voltage Safety Act, O.C.G.A. § 46-3-30 et. seq.

l) Access and Use by Physically Handicapped Persons, O.C.G.A. § 30-3-1 et. seq.

m) Small and Minority Business Enterprises, O.C.G.A. § 50-5-120 et. seq. and § 50-5-130 et. seq.

n) Trading with the State or State Officials, O.C.G.A. §§ 45-10-20 to 45-10-71.

o) Title VII of the Civil Rights Act, 42 U. S. C. § 200a through 2000h-6.

p) Age Discrimination in Employment Act, 29 U. S. C. § 621 et. seq.; 42 U. S. C. § 6101 et. seq.

q) Americans with Disabilities Act, 42 U. S. C. § 12101 et. seq.

r) Federal Occupational Safety and Health Act, 29 U. S. C. § 651 et. seq.

s) Federal Emergency Planning and Community Right-to-Know Act, 42 U. S. C. § 11001 et. seq.

t) Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq.

u) Georgia Blasting Standards Act, O.C.G.A. § 25-8-1 et.seq. and Blasting, Excavating Nearby

Underground Gas Pipes and Utilities, § 25-9-1 et. seq.

v) Scaffolding and Staging Statute, O.C.G.A. § 34-1-1 et.seq.

w) Department of Labor Rules and Regulations, O.C.G.A. § 34-2-6 et. seq.

x) Hazardous Chemical Protection and Right to Know Act, O.C.G.A. § 45-22-2 et. seq.

y) Retainage on Public Works Contracts, O.C.G.A. § 13-10-80 et. seq.

z) Compliance with “federal work authorization programs” and federal Immigration Reform and control Act of 1986 by Georgia Public Employers, contractors and subcontractors, O.C.G.A. § 13-10-90 et. seq.

3. Third Party Beneficiaries. Contractor acknowledges, stipulates and agrees that the Institution is a public department, Institution, authority, or commission of the executive branch of the government of the State of Georgia performing an essential public and governmental function by means of the Contract. Failure of Contractor to comply with this Contract may cause general and special or consequential damages to the Institution or to officers, agencies, commissions, departments, instrumentalities or other entities of the State of Georgia, which will occupy the completed work or which provide governmental services or supplies to them. By way of illustration and not limitation, breach or repudiation of the Contract may cause the need to crowd other premises, to extend occupancies of other premises or to occupy unsatisfactory premises. Contractor shall be liable for damages under this Contract not only to Institution but also to, and as third party beneficiaries of its Contract, the State of Georgia, or to any officer, Institution, commission, department, instrumentality or entity of the State of Georgia, which is to occupy the work or which performs a governmental function for the same and whose costs or burden is increased by a breach in the

Section C -– General Conditions Page 2 of 30

Contract. This Contract contemplates general and special or consequential damages not only to Institution but to such third party beneficiaries (“State beneficiaries”). Liability to third party beneficiaries shall be without regard to whether Institution has breached any duty of its own to third party beneficiaries, and neither Contractor nor its surety shall have any right of subrogation against Institution or the State or other third party beneficiaries.

4. Liquidated Damages. Time being of the essence of this contract, and a material consideration thereof, it is mutually agreed by the parties hereto in case of the Contractor’s failure to complete the construction within the time specified, the Institution will be damaged thereby. The Contractor shall commence performance of its activities on the site under this Contract as specified by the date of the Proceed Order. The Contractor shall complete construction not later than the Material Completion Date shown in the Contract, except as adjusted by change order. The Institution and Contractor hereby agree that the amount of such damages shall be the daily rate specified in the contract, beginning upon the contractually required Material Completion Date and ending on the date that the certificate of material completion is issued. The parties agree that the specified Liquidated Damages are not established as a penalty but are calculated and agreed upon in advance as a fair and equitable amount reasonably estimated in advance to cover losses to be incurred by the Institution for such delay or interruption.

5. Immigration Reform Compliance. Contractor certifies its compliance with Illegal Immigration

Reform and Enforcement Act of 2011 and specifically those provisions codified at O.C.G.A. §13- 10-90 et. seq. Contractor warrants that it has registered with and uses the federal work authorization program commonly known as “E-Verify.” Contractor further agrees that it will contract for the physical performance of services in satisfaction of this contract only with subcontractors who present an affidavit as required by O.C.G.A. §13-10-91. Contractor warrants that it will include a similar provision in all contracts entered into with subcontractors for the physical performance of services in satisfaction of this contract

6. Definitions

a. Applicable Law. This contract shall be governed by the law of Georgia.

b. Article Not Plenary. This article is not entire, plenary, or exhaustive of all terms used in the

General Conditions which require definition. There are definitions of other terms under articles to which the terms are related.

c. Certificate for Material Completion – The notice from the Design Professional to the Institution certifying Contractor’s achievement of Material Completion and providing for the Institution’s authorization to take possession of the Project.

d. Change Order Form. The change order form is the instrument by which adjustments in the contract sum are effected.

e. Contract. The written document that is the evidence of the Contract between the Institution and the Contractor.

f. Contract Documents. The Contract Documents include the executed Contract, the Project

Manual, Addenda and fully executed Change Orders.

g. Contractor. The person or entity who executes the Contract and thereby assumes responsibility for the proper completion of the activities described in the Contract Documents.

h. Cross-reference and Citations of Articles and Paragraphs of the General Conditions. Cross-references and citations of articles and paragraphs of the General Conditions are for the convenience of the Contractor, Design Professional and the Institution and are not intended to be plenary or exhaustive nor are they to be considered in interpreting the Contract Documents or any part of the Contract Documents.

Section C -– General Conditions Page 3 of 30

i. Days. All references to a number of days shall mean calendar days unless otherwise noted.

j. Design Professional. The architect or engineer or architectural or engineering firm selected by the Institution (i) for the design and preparation of Contract Documents governing the construction of a Project, or (ii) for construction contract administration under the Contract Documents, or (iii) for both, all such services and the scope thereof to be set forth in the Design Professional Contract. The Design Professional is not necessarily an employee of the Institution but may be engaged or retained by it for the purpose of performing design and/or construction administration services for the project. The term “Design Professional” includes architects, engineers, surveyors, designers, and other consultants retained by the Design Professional. In the absence of a Project Design Professional, specifically retained by the Institution to perform design services for this project, the term Design Professional appearing in these documents shall mean Institution or Institution’s Representative.

k. Grounds for Issuance of Notice of Declaration of Default. It shall be a sufficient ground for the issuance of a notice of declaration of default that the Contractor has been unfaithful or delinquent in the performance of the contract or any part of it in any respect. Without limitation of the foregoing and without subtracting from any right or defense of the Institution under other provisions of the Contract Documents, the Contractor acknowledges and agrees that it is ipso facto ground for issuance of a notice of declaration of default under the performance bond if the Contractor shall have neglected or failed for any reason to remedy a breach of a notice of non-compliant work within thirty (30) days after the Institution shall have given written notice of said breach to the Contractor and the surety on the performance bond with written demand of the Institution for curing of the delinquency. The Design Professional does not have authority to declare the Contractor in default.

l. Install, Deliver, Furnish, Supply, Provide and Other Such Words. Such words mean the work in question shall be put in place by the Contractor ready for use unless expressly provided to the contrary.

m. Meaning of Words and Phrases. Unless the context or the Contract Documents taken as a whole indicate to the contrary, words used in the Contract Documents that have usual and common meanings shall be given their usual and common meanings and words having technical or trade meanings shall be given their customary meaning in the subject business, trade or profession.

n. Notice of Non-Compliant Work. A notice of non-compliant work shall be in writing, shall be dated, shall be signed by the Design Professional, shall be addressed to the Contractor with a copy to the Institution, and shall contain three elements as follows:

FIRST ELEMENT: Description of work:

1. which has been omitted; or

2. which is unexecuted as of the date of the notice of non-compliant work, the time for its incorporation into the work under the construction progress schedule having expired; or

3. which has not been executed in accordance with the methods and materials designated in the Contract Documents.

SECOND ELEMENT: Citation of the…