Project Manual (31).pdf

COMPETITIVE SEALED BID (CSB)

CITY OF LYTLE, TEXAS

CITY OF LYTLE REMOTE WATER WELL NO. 5

CSB#2026-08-02

BID OPENING DATE:

TUESDAY, AUGUST 25, 2026

CSB#2026-08-02 Page 2

CITY OF LYTLE REMOTE WATER WELL NO. 5

CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS

FOR

CITY OF LYTLE

REMOTE WATER WELL NO. 5 – CSB#2026-08-02

TABLE OF CONTENTS

• Schedule Summary

• Invitation to Bid

• Scope of Work and Special Conditions

• Instructions to Bidders

• General Conditions of the Bidding

• Schedule of Drawings

• Supplemental Information / Minority/Woman-Owned Business Participation

• Bid Form

• References

• Supplemental Information – Contract Development

• Statement of Bidder’s Qualifications

• Conflict of Interest Questionnaire

• Form Contract for Construction

• Bid Bond

• Payment Bonds

• Performance Bonds

• Technical Specifications

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CITY OF LYTLE REMOTE WATER WELL NO. 5

PROPOSAL OPENING DATE:

AUGUST 25, 2026

SCHEDULE SUMMARY

Wednesday

AUGUST 5, 2026

The Devine News and www.CivCastUSA.com

Bid Documents Released and

1st Legal Advertising for Bid

Wednesday

AUGUST 12, 2026

The Devine News and www.CivCastUSA.com

2nd Legal Advertising for Bid

Tuesday

AUGUST 18, 2026

10:00 AM

Pre-Bid Conference

Friday AUGUST 21, 2026

Last day for inquiries and clarifications.

(Please submit all questions via www.CivCastUSA.com)

Tuesday

AUGUST 25, 2026

10:00 AM

www.CivCastUSA.com/ebidding and City of Lytle City Hall

10:05 AM

Teams Meeting with Link to be Provided through www.CivCastUSA.com

Deadline for Submission of Bids via www.CivCastUSA.com or via Hard Copy

Opening of Bids via Teleconference

Monday

SEPEMBER 14, 2026

City of Lytle City Hall

City Council Meeting Award of Bid and Contract

Note: This schedule is preliminary and may be modified at the discretion of the owner.

http://www.civcastusa.com/ http://www.civcastusa.com/ http://www.civcastusa.com/ebidding

INVITATION TO BID

REMOTE WATER WELL NO. 5

The City of Lytle, Texas is accepting CSB for all Bids using CivCast USA (“CivCast”) website www.CivCastUSA.com for all supervision, materials, labor and equipment necessary for the construction of REMOTE WATER WELL NO. 5 project in City of Lytle, Texas.

Copies of the bidding documents may be reviewed and obtained from www.CivCastUSA.com: search “REMOTE WATER WELL NO. 5”. Bidders must register on this website in order to view and/or download specifications, plans, and other related documents for this project. There is NO charge to view or download documents.

Historically Underutilized Businesses (HUBs), minority businesses, women's business enterprises, and labor surplus area firms are encouraged to submit a proposal.

A NON-MANDATORY PRE-BID CONFERENCE WILL BE HELD IN PERSON AT 14916

MAIN STREET, LYTLE, TX 78052 ON MONDAY, AUGUST 18, 2026 AT 10:00AM,

FOLLOWED BY A SITE VISIT TO REMOTE WELL NO. 4 (APPROXIMATE LOCATION

AT 14865 W FARM TO MARKET 2790 S, ATASCOSA, TX 78002) AND PROPOSED

WELL NO. 5.

BIDS MUST BE RECEIVED VIA E-BIDDING USING THE CIVCAST WEBSITE OR, IF

SUBMITTING BY HARD COPY, BY THE CITY SECRETARY OF THE CITY OF LYTLE

AT 14916 MAIN STREET, LYTLE, TX 78052, NO LATER THAN 10:00 AM ON

TUESDAY, AUGUST 25, 2026. NO BID WILL BE ACCEPTED AFTER THAT DATE

AND TIME. ALL BIDS RECEIVED AFTER THAT DATE AND TIME WILL BE

CONSIDERED UNRESPONSIVE. IT IS THE SOLE RESPONSIBILITY OF THE BIDDER

TO ENSURE THAT HIS/HER BID IS ACTUALLY SUBMITTED THROUGH THE

CIVCAST WEBSITE OR IN THE CITY SECRETARY’S OFFICE PRIOR TO THE BID

SUBMISSION DEADLINE.

Any Bids submitted via hard copy for consideration must include one (1) original in hard copy and one (1) electronic version, be clearly marked on the outside of the sealed envelope with the words “CSB#2026-08-02, REMOTE WATER WELL NO. 5” Attention:

City Secretary, and must contain the name of the company submitting the Bid.

BIDS WILL BE PUBLICLY OPENED AND READ IN PERSON AT 14916 MAIN

STREET, LYTLE, TX 78052 AND VIA TELECONFERENCE VIA TEAMS ON TUESDAY,

AUGUST 25, 2026, AT 10:05 A.M. A LINK TO THE TEAMS MEETING WILL BE

PROVIDED THROUGH WWW.CIVCASTUSA.COM.

Bid security in the amount of not less than five percent (5%) of the total amount of the Bid must accompany each Bid as a guarantee that the Successful Bidder will enter into a proper Contract and execute Bonds and Guaranties on the forms provided within eight

(8) calendar days after the date Contract Documents are received by the Contractor.

Upon consideration of the Bids, the City Council plans to award a Contract; however, the City reserves the right to reject any or all bids, to waive any or all irregularities, formalities or technicalities, and to accept any bid that it deems advantageous to the City. Bids shall be valid for a period of ninety (90) days from the date Bids are opened.

Each bidder agrees to waive any claim it has or may have against the city, the Engineer, and their respective employees, arising out of or in connection with the administration, evaluation or recommendation of any bid. The Successful Bidder will be required to furnish a performance bond and a payment bond each in an amount of 100% of the total contract price.

1st Advertisement: The Devine News, AUGUST 5, 2026

2nd Advertisement: The Devine News, AUGUST 12, 2026

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CITY OF LYTLE REMOTE WATER WELL NO. 5

CSB#2026-08-02

SCOPE OF WORK AND SPECIAL CONDITIONS

I. SCOPE OF WORK

The scope of work under this bid shall include all materials, labor, equipment, supervision, and incidentals for construction of REMOTE WATER WELL NO. 5. Work of the Contract includes, but is not limited to the following:

1. Construction of Remote Water Well No. 5 inclusive of all appurtenances for a fully functional remote water well.

2. Connect Remote Water Well No. 5 to existing Water Well No. 4 via approximately 1,080 LF of 12” well collection line.

3. 80’x60’ chain-link fenced area for proposed well site and 25’x25’ chain-link fenced area for electrical drop and automatic transfer switch with all-weather access driveway using crushed concrete.

4. CMU control and chemical building.

All work shall be performed in accordance with the Construction Plans developed for the project which are available from www.CivCastUSA.com and Technical Specifications provided herein.

II. RESPONSIBILITIES OF THE CONTRACTOR

The bidder must be capable of performing all responsibilities normally associated with providing REMOTE WATER WELL NO. 5 in accordance with the Construction Plans developed for the Project and Technical Specifications provided herein. The successful bidder shall furnish all supervision, materials, labor, and equipment for work delineated above. Construction staking and construction materials testing is the responsibility of the CONTRACTOR.

III. CONSTRUCTION SCHEDULE

Following award of bid, City and the City’s Engineer will meet with the successful bidder to develop and submit a construction schedule for the total scope of work. City may also request successful bidder to develop and submit a construction schedule for phase of the project if applicable. The successful bidder will be required to complete the entire scope of work as outlined in Section I above within ___ calendar days after the date of the first written notice to proceed issued by the City. The work to be performed shall be commenced within ten (10) calendar days after the date a written notice to proceed has been issued to successful bidder by the City. Construction activity is allowed Monday through Friday, 7:00 a.m. to 7:00 p.m. Saturday and Sunday, 9:00 a.m. to 6:00 p.m., unless otherwise permitted by the Director of Public Works in compliance with the City’s noise regulations.

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IV. USE OF SUBCONTRACTORS

The City specifically prohibits the use of subcontractors without written authorization.

Authorized subcontractors are subject to the same insurance requirements as stated in the Contractor Insurance Requirements provided in this Bid.

V. SAFETY REGULATIONS

The successful bidder’s personnel shall wear orange safety vests on all job sites. Work gloves and other appropriate clothing/shoes shall be worn. The successful bidder’s personnel must have received the appropriate safety training prior to start of work.

VI. TRAFFIC CONTROL PLANS

Contractor will be responsible for installing and maintaining a Traffic Control Plan contained in the Construction Plans if applicable.

VII. SUBSURFACE UTILITY EXPLORATION

It is not represented that Construction Plans show all existing utility structures and infrastructure. It is the Contractor’s responsibility to determine the depth, location and their existence which may conflict with the proposed construction by referring to available records, consulting appropriate municipal departments and utility owners and by making necessary exploration and excavations. All investigative work will be done and all repairs required after completion of investigative work shall be performed by the Contractor at no additional cost to the project, unless otherwise stated in the contract documents. Whatever existing utilities, not indicated on the Construction Plans, present obstructions to grade and alignment of pipe, immediately notify the City and City’s Engineer, who without delay, will determine whenever existing utilities are to be relocated, or grade and alignment of proposed pipe changed. When necessary to move services, poles, guy wires, decorative lights, pipelines, or other obstructions, the Contractor shall contact and coordinate and make arrangements with owners of said utilities. The City will not be liable for damages on account of delays due to changes or adjustments made by owners of privately owned utilities and faulty workmanship by owners of privately owned utilities which hinder progress of work regardless of work authorized by the City or other entities. It is the Contractor’s responsibility to install the proposed utilities and maintain proper clearances with all existing utilities and meet the regulatory requirements. Any damage to existing sprinklers or sanitary sewer service lines shall be repaired to the City’s satisfaction at no additional cost to the project.

In the event a utility (shown or not shown on the plan drawings) including but not limited to gas, electric, telephone, cable, standard lighting and decorating lighting, petroleum or petroleum related pipelines is exposed due to excavation and is in conflict, the appropriate company shall be contacted by the Contractor. The Contractor shall make a

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CITY OF LYTLE REMOTE WATER WELL NO. 5

concerted effort to the City’s Engineer’s satisfaction to identify the utility (if unknown) and avoid any conflict with the utility. The Contractor shall provide all the necessary documentation for the efforts extended by the Contractor in locating the utility. The documentation shall be either telephone conversation memos, letters, meeting on site and other coordination efforts utilized to identify the utility or pipeline. The City’s Engineer will review all the documentation provided by the Contractor. In the event of a conflict with the utility, and the City’s Engineer concurs that the Contractor had made a concerted effort to avoid the conflict and in spite of his effort, the conflict cannot be avoided without the utility being relocated, the City will assist in coordinating the relocation efforts of the utility with the pertinent company. (The Contractor is still responsible for coordinating efforts with the utility or the pipeline company.) The Contractor during the period the utility is being relocated, will move his crew(s) to other areas at his own expense. The Contractor will not be due any compensation for delays or downtime resulting from the coordination and relocation efforts performed by the Contractor or the utility owner due to the utility conflict. The Contractor may request additional time if the relocation effort substantially hinders his construction effort. No additional payment will be made. If the Contractor chooses to assist the utility or pipeline company in the performance of their work, he shall be doing that at his own risk. The City will not be responsible for costs incurred by the Contractor from providing such assistance to the utility or pipeline companies.

The Contractor is made aware and shall make provisions in his unit price bid to allow for changes in alignment (vertical and horizontal) of the proposed utility (storm, water, sanitary sewer or force main) and roadway during construction to avoid conflicts, conditions encountered in the field, and to expedite construction. The Contractor is made aware that the water line may be required to be installed at a deeper elevation than shown on the plan drawings to avoid conflicts and to maintain clearances with utilities. No additional payment shall be made for the increased installation efforts expended by the Contractor. The City will not be responsible for any claims for downtime costs resulting from such conflicts. If the change in alignment results in increased quantities of the pertinent item, the Contractor shall be paid at the established bid unit price in the Contract.

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INSTRUCTIONS TO BIDDERS

READ THIS ENTIRE DOCUMENT CAREFULLY AND FOLLOW ALL

INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING ALL THE

REQUIREMENTS STATED HEREIN. THE INSTRUCTIONS AND CONDITIONS

APPLY TO ALL BIDS/PROPOSALS AND BECOME A PART OF THE TERMS AND

CONDITIONS OF ANY BID/PROPOSAL SUBMITTED AND ANY AGREEMENT

ENTERED INTO SUBSEQUENT THERETO, UNLESS EXCEPTION IS TAKEN IN

WRITING BY BIDDER WHEN SUBMITTING BID.

1. BIDS, PREPARATION AND SUBMITTAL

Bidders must utilize the Bid Form and must submit either via e-bidding using www.CivCastUSA.com website or, if submitting by hard copy, one (1) original in hard copy and one (1) electronic version of the sealed bid/written quote/proposal as required in the Invitation to Bid to the City Secretary prior to the response due date and time as described in the Invitation to Bidders. Bidders are strongly encouraged to submit their bid via e-bidding using www.CivCastUSA.com. Failure to submit the required bid documents may result in the bid being declared unresponsive to specification and may not be further evaluated.

For Bids submitted by hard copy, all figures must be written in ink or typed. Figures written in pencil or erasures are not acceptable. However, mistakes may be crossed out, corrections inserted and initialed in ink by the person signing the Bid Form. No oral, telegraphic, telephonic, e-mailed or facsimile bids will be considered. For additional instructions related to Bid Preparation, please see the General Conditions of Bidding contained herein.

2. INTENT OF BID DOCUMENTS

Bidders should fully inform themselves as to all conditions and matters which can in any way affect the costs thereof. Should a bidder find discrepancies in, or omission from, the bid documents or should there be any doubt as to their meaning and intent, the Bidder should notify the City or the City’s Engineer by submitting a question through www.CivCastUSA.com prior to the last day for inquires and clarifications as outlined in the Bid Summary Schedule and obtain clarification prior to submitting a bid.

The submission of a bid by Bidder shall be conclusive evidence that the Bidder is fully acquainted with and satisfied as to character, quality and quantity of equipment and/or services to be furnished.

http://www.civcastusa.com/

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3. PRE-BID CONFERENCE

A non-mandatory pre-submittal conference will be held in person at 19691 W Farm to Market 2790 S, Lytle, TX 78082 on Wednesday, AUGUST 18, 26, 2026 at 10:00 AM.

A link for the Teams meeting will be provided through www.CivCastUSA.com.

4. DELIVERY OF BIDS

Bids received prior to the time of the opening will be kept securely unopened. Bids received after the time specified in the Invitation to Bid shall be considered late and shall be returned unopened. The person whose duty it is to open the bids will decide when the specified time has arrived for the opening of the bids. No responsibility will be attached to an officer of the City for the premature opening of a bid not properly addressed and identified. No oral, telegraphic, telephonic, e-mailed or facsimile bids will be considered.

5. SIGNATURES ON BIDS SUBMITTED IN HARD COPY

All Bid responses submitted in hard copy are required to be signed by an authorized representative of the bidding entity. Bid responses received unsigned will result in the bid being declared unresponsive to specification and may not be further evaluated.

6. BID ALTERATION/WITHDRAWAL

Bids cannot be altered or amended after the Bid Deadline. For Bids submitted via hard copy, the signer of the bid, guaranteeing authenticity, must initial any interlineations, alteration, or erasure made before the Bid Deadline. Hard copy bids may be withdrawn by written request signed by the bidder prior to the Bid Deadline; however, such written request must be received by the City in the normal course of business and prior to the Bid Deadline. Negligence on the part of the bidder in preparing the bid represents no right for withdrawal after the Bid Deadline. No bids may be withdrawn for a period of ninety (90) calendar days after the Bid Deadline.

7. DISQUALIFICATIONS OF BIDDERS

The bidders may be disqualified and their bids and proposals not considered for the following reasons, including, but not limited to:

• Reason for believing collusion exists between bidders.

• The bidder being an interested party in any litigation against the City.

• Failure to use the Bid Form furnished by the City.

• The bidder lacks necessary experience, qualifications or financial capability to complete the project in the manner required by these bid documents.

• Failure to comply with any of the requirements contained herein.

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CITY OF LYTLE REMOTE WATER WELL NO. 5

• Lack of signature by an authorized representative on the Bid Form for bids submitted via hard copy.

• Failure to properly complete the Bid Form.

• Bidder is indebted to the City.

• Communicating with an elected official regarding this bid or its award.

Bidders may be required to show evidence that they have successfully completed an equivalent project within the past three (3) years to qualify for this work.

8. BID OPENINGS

All bids submitted in compliance with the Bid Deadline will be opened publicly and read via teleconference via Teams, at the date and time shown in the Invitation to Bidders. A link to the Teams meeting will be provided through www.CivCastUSA.com. However, the reading of a bid at bid opening should not be construed as a comment on the responsiveness of such bid or as any indication that the City accepts such bid as responsive. The City will make a determination as to the responsiveness of bids submitted based upon compliance with all applicable laws, City of Lytle Purchasing Guidelines, and project documents, including, but not limited to, the project specifications and contract documents. The City will notify the successful bidder upon award of the contract, and, according to State law, all bids received will be available for inspection at that time, unless otherwise provided by law.

9. BASIS OF AWARD

It is the intent of the City to award the Contract to the lowest responsible bidder in compliance with Section 252.043 of the Texas Local Government Code. It shall be based on all factors which have a bearing on price and performance of the items in the user environment. All bids are subject to re-tabulation. Compliance with all bid requirements, delivery and needs of the using department are considerations in evaluating bids.

The City of Lytle reserves the right to contact any offer, or at any time, to clarify, verify or request information with regard to any bid. The City reserves the right to waive any formality or irregularity, to make awards to more than one offer or, or to reject any or all bids.

10. BID TABULATION

Bidders desiring a copy of the bid tabulation may download a copy from www.CivCastUSA.com.

11. PROTESTS

All protests regarding the bid solicitation process must be submitted in writing to the City within five (5) working days following the opening of the bids. This includes all protests

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CITY OF LYTLE REMOTE WATER WELL NO. 5

relating to advertising of bid notices, deadlines, bid opening, and all other related procedures under the Texas Local Government Code, as well as any protests relating to alleged improprieties or ambiguities in the specifications.

This limitation does not include protests relating to staff recommendations as to award of this bid. Protests relating to staff recommendations may be directed to the City Administrator within five (5) working days of the staff recommendation memo. Unless otherwise provided by law, all staff recommendations will be made available for public review prior to consideration by the City Council.

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GENERAL CONDITIONS OF BIDDING

This Bid does not commit the City of Lytle to award a contract or to pay any costs incurred as a result of preparing such a response. The City reserves the right to accept or reject any and all responses received in response to this request, to negotiate with all qualified respondents or to cancel in part or in its entirety this Bid if it is in the best interest of the City.

A contract based on the awarded bid will be executed. This should be considered and reflected in the proposal.

BIDDING

1. PRICING: Price(s) quoted must be held firm for a minimum of ninety (90) days from the date of bid closing. In the case of estimated requirement contract bid, the prices must remain firm for the period as specified in the bid. “Discount from list” bids are not acceptable unless specifically requested in the bid.

2. QUANTITIES: In the case of estimated requirements contract bid, quantities appearing are estimated as realistically as possible. However, the City reserves the right to increase, decrease or delete any item or items of material to be furnished while continuing to pay the price quoted on this bid regardless of quantity. The successful bidder shall have no claim against the City for anticipated profits for the quantities called for, diminished, or deleted.

3. ERROR-QUANTITY: Bids must be submitted on units of quantity specified, extended, and show total. In the event of discrepancies in extension, the unit prices shall govern.

4. F.O.B./DAMAGE: Quotations shall be bid freight on board (F.O.B.) delivered to the designated job site in Lytle, Texas and shall include all delivery and packaging costs.

The City assumes no liability for goods delivered in damaged or unacceptable condition. The successful bidder shall handle all claims with carriers, and in case of damaged goods, shall ship replacement goods immediately upon notification by the City.

5. DELIVERY PROMISE-PENALTIES: Bids MUST show the number of calendar days required to place the material in the possession of the City. Do not quote shipping dates. When delivery delay can be foreseen, the bidder shall give prior written notice to the City, who shall have the right, in its sole discretion, to extend the delivery date if reasons for delay appear acceptable. Default in promised delivery, without acceptable reasons, or failure to meet specifications, authorizes the City to purchase the goods elsewhere, and charge any increase in cost and handling to the defaulting bidder.

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CITY OF LYTLE REMOTE WATER WELL NO. 5

6. DESCRIPTIONS: Any reference to model and/or make/manufacturer used in bid/proposal specifications is descriptive, not restrictive. It is to be used to indicate the type and quality desired. Qualifications on items of like quality will be considered.

7. EXCEPTIONS/SUBSTITUTIONS: All submittals meeting the intent of this bid/request for proposal will be considered for award. Bidders taking exception to the specifications, or offering substitutions, shall state these exceptions in the section provided or by attachment as part of the qualifications. The absence of such a list shall indicate that the Bidder has not taken exceptions and shall hold the Bidder responsible to perform in strict accordance with the specifications of the invitation.

The City of Lytle reserves the right to accept any and all or none of the exception(s)/substitution(s) deemed to be in the best interest of the City.

8. PROPRIETARY INFORMATION: If a bid/proposal contains proprietary information, the respondent must declare such information as proprietary if respondent does not want information to become public. Any proprietary information must be indicated in the index and clearly identified in the qualifications.

9. CORRESPONDENCE: This #2026-08-02 must appear on ALL correspondence, inquiries, bid submittal documents, etc. pertaining to this Invitation for Bid.

10. ADDENDA: Any interpretations, corrections or changes to this Invitation for Bid and specifications will be made via www.CivCastUSA.com. Sole issuing authority of addenda shall be vested in the City of Lytle’s Engineer.

11. CHANGE ORDERS: No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the City.

12. INQUIRIES: Any inquiries concerning the bid documents shall be submitted to the

City’s Engineer through www.CivCastUSA.com. Inquiries are permitted until the deadline as indicated in the Bid Schedule Summary. Necessary replies will be issued to bidders of record as addenda, which become a part of the bidding documents. Oral instructions do not form a part of the bidding documents. Any attempt on the part of a bidder or his representative to contact an elected official regarding this bid or its award will disqualify the bidder.

13. MATERIAL TESTING/CONSTRUCTION STAKING: Testing of construction material construction staking is incidental to the contract and responsibility of the

CONTRACTOR.

PERFORMANCE

14. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A

prospective bidder must affirmatively demonstrate bidders’ responsibility. A prospective bidder must meet the following requirements:

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A. Have adequate financial resources, or the ability to obtain such resources as required;

B. Be able to comply with the required or proposed delivery schedule;

C. Have a satisfactory record of performance;

D. Have a satisfactory record of integrity and ethics; and E. Be otherwise qualified and eligible, as determined by the City, to receive an award.

The City may request representation and other information sufficient to determine bidders’ ability to meet these minimum standards listed above.

15. ASSIGNMENT: The successful bidder shall not sell, assign, transfer or convey this

Contract in whole or in part, without the prior written consent of the City.

16. SPECIFICATION-SAMPLES: Any catalog, brand name, or manufacturer’s reference used is considered to be descriptive, not restrictive, and is indicative of the type and quality the City desires to purchase. Bids on brands of like nature and quality may be considered unless specifically excluded. If bidding on other than reference, bid must certify article offered is equivalent to specifications and it is subject to approval by the using department and the Purchasing Division. Samples, if required, shall be furnished free of expense to the City. SAMPLES SHOULD NOT BE ENCLOSED

WITH BID UNLESS REQUESTED.

17. LABATORY TESTING: An agent so designated by the City, without expense to the

City, may perform testing at the request of the City or any participating entity.

18. PACKAGING: Unless otherwise indicated, items will be new, unused, and in first class condition in containers suitable for damage-free shipment and storage.

19. DELIVERY: Deliveries will be acceptable only during normal working hours at the designated City Municipal Facility or Job Site. The place of delivery shall be set forth in the purchase order. The terms of this agreement are “no arrival, no sale”.

20. TITLE AND RISK OF LOSS: The title and risk of loss of goods shall not pass to the

City until the City actually receives and takes possession of the goods at the point(s) of delivery.

21. PATENT RIGHTS: The Bidder agrees to indemnify and hold the City harmless from any claim involving patent right infringement or copyrights on goods supplied.

22. ETHICS: The respondent shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Lytle.

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CITY OF LYTLE REMOTE WATER WELL NO. 5

PURCHASE ORDERS AND PAYMENT

23. PURCHASE ORDERS: A purchase order(s) shall be generated by the City to the successful bidder. The purchase order number must appear on all itemized invoices and packing slips. The City will not be held responsible for any work orders placed and/or performed without a valid current purchase order number. Payment will be made for all services rendered and accepted by the contract administrator for which a valid invoice has been received.

24. BID SECURITY/BOND REQUIREMENTS: If required, bid security shall be submitted with bids. Any bid submitted without bid bond, or cashiers/certified check, shall be considered non-responsive and will not be considered for award.

Performance and/or payment bonds, when required, shall be submitted to the City, prior to commencement of any work pursuant to the agreement provisions.

25. APPROPRIATION CLAUSE: The City of Lytle is a Texas type A municipal City operated and funded on an October 1 to September 30 basis. Accordingly, the City reserves the right to terminate, without liability to the City, any contract for which funding is not available.

26. TAXES: The City is exempt from Federal Manufacturer’s Excise, and State sales taxes. TAX MUST NOT BE INCLUDED IN the PROPOSAL PRICING. Tax exemption certificates will be executed by the City and furnished upon request by the Finance Director.

27. PAYMENT TERMS: Payment terms are Net 30 upon receipt and acceptance by the

City for item(s) and/or service(s) ordered and delivered after receipt of a valid invoice, in accordance with the State of Texas Prompt Payment Act, Chapter 2251, Texas Government Code. Prompt payment discounts may be used by the City in determining the lowest responsible bidder. Successful respondent is required to pay subcontractors within ten (10) days of work performed.

28. INVOICES: Invoices must be submitted electronically to City of Lytle, Attn: LaNet

Hester, Finance Director, lanet.hester@lytletx.org. The respondent awarded the proposal must fill out a Vendor Packet provided by the City and returned to the City before invoices can be processed.

CONTRACT

29. CONTRACT PERIOD/RENEWAL OPTIONS: In the case of an annual contract bid, the contract shall be for a predetermined period as specified in the Invitation for Bids. If a clause for option to renew for additional period(s) is(are) included, renewal(s) will be based solely upon the option and written agreement between both the City and the Contractor. Either party dissenting will terminate the contract in accordance with its initial specified term.

mailto:lanet.hester@lytletx.org

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CITY OF LYTLE REMOTE WATER WELL NO. 5

30. INTERLOCAL AGREEMENT: Successful bidder agrees to extend prices to all entities that have entered into or will enter into joint purchasing Interlocal Cooperation Agreements with the City. The City has executed Interlocal Agreements, as permitted under Section 791.025 of the Texas Government Code with certain other governmental entities. The successful bidder may be asked to provide products/services, based upon bid price, to any other participant in which the City has entered into an Interlocal Agreement for purchasing.

31. ELECTRONIC PROCUREMENT: The City of Lytle has adopted policies and procedures complying with Local Government Code Section 252.0415, Section

271.906 and Section 2155.062 of the Texas Government Code. The City of Lytle may receive submittals in electronic form in response to procurement requests.

However, a proposal that is submitted non-electronically by the due date and time will be accepted and then entered electronically by Purchasing after the proposal opening.

32. AUDIT: The City reserves the right to audit the records and performance of successful bidder during the term of the contract and for three (3) years thereafter.

33. SUCCESSFUL BIDDER SHALL: Defend, indemnify and save harmless the City and all its officers, agents and employees and all entities, their officers, agents and employees who are participating in this contract from all suits, actions or other claims of any character, name and description brought for or on account of any injuries, including death, or damages received or sustained by any person, persons, or property on account of any negligent act or fault of the successful bidder, or of any agent, officer, director, representative, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from bid award. Successful bidder shall pay any judgment with cost which may be obtained against the City and participating entities growing out of such injury or damages.

34. TERMINATION FOR DEFAULT: The City reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this contract. The City reserves the right to terminate the contract immediately in the event the successful bidder fails to: (1) meet delivery schedules; or (2) otherwise perform in accordance with these specifications.

In the event the successful respondent shall fail to perform, keep or observe any of the terms and conditions to be performed, kept or observed, the City of Lytle shall give the successful respondent written notice of such default; and in the event said default is not remedied to the satisfaction and approval of the City within seven (7) working days of receipt of such notice by the successful respondent, default will be declared and all the successful Respondent’s rights shall terminate. Respondent, in submitting this bid, agrees that the City of Lytle shall not be liable to prosecution for damages in the event that the City declares the respondent in default.

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CITY OF LYTLE REMOTE WATER WELL NO. 5

Breach of contract or default authorizes the City to, among other things, award to another bidder, purchase elsewhere and charge the full increase in cost and handling to the defaulting successful bidder.

35. ACCEPTABILITY: All articles enumerated in the bid shall be subject to inspection by a City officer or employee designated for the purpose. If found inferior to the quality called for, or not equal in value to the specifications, deficient in workmanship or otherwise, this fact shall be certified to the City Administrator who shall have the right to reject the whole or any part of the same. Work determined to be contrary to specifications must be replaced by the bidder and at its expense. All disputes concerning quality of supplies utilized in the performance of this bid will be determined solely by the City Administrator or designated representative.

36. REMEDIES: The successful bidder and the City agree that each party has all rights, duties, and remedies available as stated in the Uniform Commercial Code and any other available remedy, whether in law or equity.

37. VENUE: This contract will be governed and construed according to the laws of the

State of Texas. This contract is performable in Atascosa County, Texas.

38. SILENCE OF SPECIFICATION: The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement.

39. NO PROHIBITED INTEREST: The bidder acknowledges and represents they are aware of the laws regarding conflicts of interest. In compliance with Local Government Code §176.006, as amended, all respondents shall submit a completed conflict of interest questionnaire as provided herein with their bid submittal.

40. DECEPTIVE TRADE PRACTICES/UNFAIR BUSINESS PRACTICES: By submission of a bid response, the respondent represents and warrants that it has not been the subject of allegations of Deceptive Trade Practices violations under Tex. Bus. & Com. Code Chapter 17 or allegations of any unfair business practice in any administrative hearing or court suit that the respondent has not been found to be liable for such practices in such proceedings.

41. FELONY CRIMINAL CONVICTIONS: The respondent represents and warrants that neither the Respondent nor the Respondent’s employees have been convicted, or have a pending felony criminal offense, or that, if such a conviction has occurred, the Respondent has fully advised the City of Lytle as to the facts and circumstances surrounding the conviction.

42. SEVERABILITY: If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or specifications shall be held invalid, such holding shall

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CITY OF LYTLE REMOTE WATER WELL NO. 5

not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted.

43. FORCE MAJEURE: If, by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this contract, then such party shall give notice and full particulars of such Force Majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch.

The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or other industrial disturbances, act of public enemy, orders of any kind of government of the United States or the State of Texas or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquake, fires, hurricanes, storms, floods, washouts, droughts, arrests, restraint of government and people, civil disturbances, explosions, breakage or accidents to machinery, pipelines, or canals, or other causes not reasonable within the control of the party claiming such inability. It is understood and agreed that the settlement of strikes and lockouts shall be entirely within the discretion of the party having the difficulty, and that the above requirement that any Force Majeure shall be remedied with all reasonable dispatch shall not require the settlement of strikes and lockouts by acceding to the demands of the opposing party or parties when such settlement is unfavorable in the judgment of the party having the difficulty.

44. CERTIFICATE OF INTERESTED PARTIES (FORM 1295): Section 2252.908 of the Texas Government Code states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million.

A business entity must enter the required information on Form 1295 online at https://www.ethics.state.tx.us/File/ and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 with the certification of filing must be filed with City.

https://www.ethics.state.tx.us/File/

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CITY OF LYTLE REMOTE WATER WELL NO. 5

CITY OF LYTLE CONTRACTOR INSURANCE REQUIREMENTS

Contractors providing good, materials and services for the City of Lytle shall, during the term of the contract with the City or any renewal or extension thereof, provide and maintain the types and amounts of insurance set forth herein. All insurance and certificate(s) of insurance shall contain the following provisions:

1. Name the City, its officers, agents, representatives, and employees as additional insureds as to all applicable coverage with the exception of workers compensation insurance.

2. Provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance.

3. Provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

Insurance Company Qualification: All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

Certificate of insurance: A certificate of insurance evidencing the required insurance shall be submitted with the contractor’s bid or response to proposal. If the contract is renewed or extended by the City, a certificate of insurance shall also be provided to the City prior to the date the contract is renewed or extended.

Type of Contract Type and amount of Insurance

Public Works and Construction General Liability insurance for personal injury

(including death) and property damage with a minimum of $1 Million Dollars per occurrence and $2 Million Dollars aggregate, including advertising injury, products coverage and (XCU) Explosion, collapse and underground (If high risk or dangerous activities) Umbrella Coverage or Excess Liability Coverage of $2 Million Dollars Statutory Workers compensation insurance as required by state law

Professional Services Professional Liability Insurance with a minimum of $1 Million Dollars per occurrence and $2 Million Dollars aggregate.

(If size or scope of project warrant) Umbrella Coverage or Excess Liability Coverage of $2 Million Dollars

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CITY OF LYTLE REMOTE WATER WELL NO. 5

Special Events General Liability insurance for personal injury (including death) and property damage with a minimum of $1 Million Dollars per occurrence and $2 Million Dollars aggregate, including coverage for advertising injury and products coverage

Statutory Workers compensation insurance as required by state law

(If the contractor serves alcoholic beverages) Liquor Liability with a minimum of $1 Million Dollars per Occurrence and $2 Million Aggregate.

(If high risk or dangerous activities) Umbrella Coverage or Liability Excess Coverage of $ 2 Million Dollars

(If automobile or limousine service is involved even if volunteers) Automobile Liability with a minimum of $1 Million Dollars combined single limit.

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CITY OF LYTLE REMOTE WATER WELL NO. 5

SCHEDULE OF DRAWINGS

Sheet No. Sheet Title

1. COVER

2. GENERAL NOTES (1 OF 2)

3. GENERAL NOTES (2 OF 2)

4. AREA PLAN

5. SITE PLAN

6. DEMENSION PLAN

7. CONNECTION PLAN

8. GRADING AND STORM PLAN

9. WATER WELL DETAILS (1 OF 3)

10. WATER WELL DETAILS (2 OF 3)

11. WATER WELL DETAILS (3 OF 3)

12. CHEMICAL AND CONTROL BUILDING LAYOUT

13. STRUCTURAL CHEMICAL AND CONTROL BUILDING SLAB PLANS

14. STRUCTURAL CHEMICAL AND CONTROL BUILDING ELEVATIONS

15. STRUCTURAL DETAILS (1 OF 2)

16. STRUCTURAL DETAILS (2 OF 2)

17. WATER DETAILS

18. MICSLLANEOUS DETAILS

19. STORM DETAILS

20. WELL PROTECTION WALL DETAILS (1 OF 2)

21. WELL PROTECTION WALL DETAILS (2 OF 2)

22. ELECTRICAL ABBREVIATIONS, LEGENDS, AND GENERAL NOTES

23. ELECTRICAL GENERAL NOTES

24. ELECTRICAL SITE PLAN

25. ELECTRICAL ENLARGED PLAN – REMOTE WELL NO. 4 ELECTRICAL

SERVICE

26. ELECTRICAL ENLARGED PLAN – REMOTE WELL NO. 4

27. ELECTRICAL ENLARGED PLAN – REMOTE WELL NO. 5 ELECTRICAL

SERVICE

28. ELECTRICAL ENLARGED PLAN – REMOTE WELL NO. 5

29. ELECTRICAL BUILDING PLAN

30. ELECTRICAL ONE-LINE DIAGRAM – REMOTE WELL NO. 4

31. ELECTRICAL ONE-LINE DIAGRAM – REMOTE WELL NO. 5

32. ELECTRICAL SCHEDULES

33. ELECTRICAL CONTROL DIAGRAMS SHEET 1

34. ELECTRICAL CONTROL DIAGRAMS SHEET 2

35. ELECTRICAL CONTROL DIAGRAMS SHEET 3

36. ELECTRICAL CONTROL DIAGRAMS SHEET 4

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CITY OF LYTLE REMOTE WATER WELL NO. 5

37. ELECTRICAL SOLID STATE CONTROLLER

38. ELECTRICAL DETAILS SHEET 1

39. ELECTRICAL DETAILS SHEET 2

40. ELECTRICAL DETAILS SHEET 3

41. ELECTRICAL DETAILS SHEET 4

42. ELECTRICAL DETAILS SHEET 5

43. ELECTRICAL DETAILS SHEET 6

44. ELECTRICAL DETAILS SHEET 7

45. ELECTRICAL DETAILS SHEET 8

46. ELECTRICAL DETAILS SHEET 9

47. GENERATOR DETAILS SHEET 1

48. GENERATOR DETAILS SHEET 2

49. PLUMBING, ABBREVIATIONS, LEGENDS, AND GENERAL NOTES

50. PLUMBING SITE PLAN – WELL NO. 5 SERVICE AREA

51. PLUMBING DETAILS

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SUPPLEMENTAL INFORMATION

Texas Government Code Section 2252.002 Non-resident bidders. A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located.

In order to make this determination, please answer the following questions:

1. Address and phone number of your principal place of business:

2. Name and address of principal place of business, and phone number of your company’s majority owner:

3. Name and address of principal place of business, and phone number of your company’s ultimate parent company:

MINORITY/WOMAN-OWNED BUSINESS PARTICIPATION

It is the policy of the City of LYTLE to involve small businesses and qualified minority/women-owned businesses to the greatest extent possible in the procurement of goods, equipment, services and construction projects. To assist us in our record keeping, please list below the names of the minority or woman-owned firms you would be utilizing in this bid, and note the monetary involvement:

NAME OF FIRM TELEPHONE # $ INVOLVEMENT

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BID FORM

CITY OF LYTLE

BASE BID

A. BASE UNIT PRICE ITEMS

ITEM

SPEC.

NO.

DESCRIPTION

UNIT QTY UNIT

PRICE

TOTAL

PRICE

01502 Mobilization (Max 5% of Total Base Bid)

LS 1

SITE WORK

2 01570

SWPP in Accordance with TPDES Requirements, Including Notice of Intent (NOI), Notice of Termination (NOT), Maintenance, Inspection and Reporting, Including but not Limited to:

Reinforced Filter Fabric, Inlet Protection Barrier, Rock Filter Dam, and Stabilized Construction Access, complete in place. All Items must be maintained throughout the project.

LS 1

3 02821

Provide and Install Chainlink Fence with 16-Foot and 10- Foot Swing Gate as Shown on the Plans, Complete in Place

LF 380

5 02506

Provide and Install 12-Inch Water Line Inclusive of All Appurtenances, as Shown on the Plans, Complete in Place

LF 1,080

6 01740

Site Restoration to Previous or Better Conditions Inclusive of Hydro-Mulch Seeding all Disturbed Areas Including Fertilizer, Vegetative Watering, and Regrading, Complete in Place

LS 1

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WP-

Provide and Install Chlorine Disinfection in Building, Complete in Place

LS 1

Provide and Install Eye Wash Station, Emergency Shower, and 20 Gallon Bladder Tank with Piping and Appurtenances , Complete in Place

LS 1

02501, 02506

Provide and Install Well Collection Line Connection within Existing Water Well No.

4 Site, Inclusive of All Appurtenances, Connections to Various Equipment, Complete in Place

LS 1

10 02501

Provide and Install Various Yard Piping as Shown on the Plans for a Full Working System, Complete in Place

LS 1

11 02751 Provide and Install Crushed Concrete Driveway, Complete in Place

SY 925

12 04200

Provide and Install CMU Control and Chemical Building as Shown on the Plans, Complete in Place

LS 1

13 02511 Provide and Install 12-inch CMP Culvert, Complete in Place

LF 45

WATER WELL

14 13200

Drill 1st Pilot Hole with Geophysical Log, as Specified on the Drawings and Specifications, Complete in Place

VF 1,890

15 13200

Drill 2nd Pilot Hole with Geophysical Log, as Specified on the Drawings and Specifications, Complete in Place

VF 1,890

16 13200

Provide and Install 30-sack Cement Plug in Pilot Test Hole Below Total Depth of the Well, Complete in Place

EA 1

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17 13200

Provide and Install 2-piece, 16-Inch By 10-Inch Water Well, Including 802-Feet of 16-Inch Casing, 1,088-Feet of 10-Inch Steel Casing, 16-Inch x 10-inch Swage, 630-Feet of 9 7/8-Inch Open Hole, Well Cleaning, Disinfection, Video Survey and Report, and SWPPP, Complete in Place

LS 1

18 13200

Install 1,500 GPM Test Line Shaft Test Pump and Motor at 350 TDH at 600 Feet Depth, Complete in Place

LS 1

19 13200

Install 1,400 GPM Permanent Line Shaft Pump and Motor at 808 TDH with 400 HP Electric Motor, Discharge Header, Column Pipe Assembly, Electric Sounder Tubing, Chemical Insertion Tubing, and all Accessory Equipment, Complete in Place

LS 1

20 13200

Provide and Install Well Discharge Piping, Fittings, and all Appurtenances, Supports and Foundations, Complete in Place

LS 1

21 13200

Complete Acidization, 10,000 Gallons Of 28% HCL and 60,000 Gallons of Water for Purging of Acid, Complete an Place

LS 1

22 13200

Provide and Install Removable Well Protection Fencing for Water Well No. 5 as Shown on the Construction Plans, Complete in Place

LF 64

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ELECTRICAL

Provide And Install All Electrical Work For Well No. 5 Shown In Construction Documents Including: New Well Control Panel, Lighting, Conduit And Feeders, Electrical Service Equipment, RTU Panel, Junction Boxes,…