Project Management Support Services NEW K-8 (1).pdf

REQUEST FOR QUALIFICATIONS

PROJECT MANAGEMENT SUPPORT

SERVICES

NEW K-8 SCHOOL

QUESTION DEADLINE: 2:00 p.m. EST, April 25, 2024 PROPOSAL DEADLINE: 3:00 p.m. EST, April 26, 2024

BID OPENING 9:00 a.m. April 29, 2024

Location: 965 Penderlea HWY, Burgaw, NC28425

REQUEST FOR QUALIFICATIONS

Project Management Support Services

PENDER COUNTY SCHOOLS, NORTH CAROLINA

The District requests Statements of Qualifications for Project Management Support Services for a new school facility project (K-8 school). This request for qualifications (RFQ) solicitation does not commit the District to award a contract, to pay any cost incurred in the preparation of this proposal, or to procure or contract for these services.

For information purposes, this RFQ includes the following information on the following items:

1) Project site: NC 210 near Hampstead NC. Address pending GIS approval.

2) Project scope: Pender County Schools (NC) is soliciting proposals for a project management support services for new K-8, 2000 student (1200 middle, 800 elementary) school. The school will comply with general program guidelines set forth by the North

Carolina Department of Public Instruction. NCDPI provides technical assistance and authorization of state funding for school construction.

3) Anticipated project budget: Estimated up to $111,000,000.

4) Project schedule: Funding via a public bond referendum in November 2022, based upon School Board/County approvals. Estimated project start date of August 2023 and an estimated project completion date of June 2026.

5) Qualifications selection criteria and criteria weighting: PCS will evaluate the proposals using the following criteria.

Provide a statement of your firm’s qualifications, including general information and any history of the firm deemed necessary. Also, include comments about capacity to take on this work.

Describe your experience with this project type, including programming, planning, procurement, financing, and delivery of the scope within schedule and budget.

Describe your experience with facilitating value engineering and constructability reviews during the project pre-construction phases.

Describe your experience and process for evaluating progress and performance during construction.

Provide three (3) references for similar services provided to other clients. Include contact information that PCS can use to connect with clients.

6) Notice of the District’s rules, ordinances, or goals, including goals for MWBE and small business participation: The District encourages use of small, women and Historically

Underutilized Businesses however no specific percentage has been approved for this project; the state goal of 10% minority business participation shall prevail unless otherwise approved prior to bidding. All Board of Education Policies and Procedures shall apply to this contract.

7) Each Offeror shall submit with its proposal an explanation of its project team selection consisting.

DELIVER PROPOSALS TO:

Dr. Brad Breedlove

Superintendent

965 Penderlea Hwy

Burgaw, NC 28425

(910) 259-2187

William_breedlove@pender.k12.nc.us

Please use the above contact and do not contact other staff or elected officials in regards to this procurement process. Improper contact may result in disqualification of your proposal.

Number of Copies and Due Date

Eight (8) copies, as well as a thumb drive with digital copy, are due by 3:00 p.m., We

Friday, April 26, 2024. Statements of Qualifications/Proposals received after that time will not be considered. Copies via email will not be accepted. The District is not responsible for late submissions. Mark the outside of the package with a label titled

“NEW K-8 Project Management Support Services Proposal” with the due date.

Scope of Services

Scope of services shall include, but may not be limited, to the following:

Design Phase – Construction documents monitoring

Project Management Plan with the Plan updated as required at all phases

Project Milestone Schedule (Critical Dates)

Design Phase Coordination - construction documents

Provide limited design and constructability review

Monitor and report on the Design Phase Schedule

Facilitate and/or participate in cost adjustment sessions (coordinate estimates as needed)

Facilitate and/or participate in trade-off studies (typically for cost reduction or material availability)

Provide routine cost monitoring and update cash flow forecasts (cash flow projection reports)

Provide monthly project status reports

Collaborate with PCS on public relations activities and community engagement

Attend job site meetings; perform a minimum of weekly construction observation inspections

Identify in writing any non-conforming work

Review and recommend monthly progress payments

Facilitate and/or participate in development of recovery schedules, if needed

Establish change order monitoring system (log) and link to Project Status financial report

Evaluate and recommend cost proposals for changes to the project

Assist with negotiation of change orders and/or claims; summarize claims analysis

In addition to Scope of Services “standards,” PM shall:

Assist with necessary governing body approvals

Ensure all debt instruments (bonds, sureties, and other agreements) are in place in accordance with LOI

Ensure allocation and completion of site work

Attend community engagement meetings

Other Conditions:

A. The District reserves the right to cancel or reject any or all proposals and to negotiate and award a contract deemed to be in the District’s best interest.

B. The District shall not be liable for any expenses incurred by any firm responding to this RFQ.

Firms submitting a proposal in response to this RFQ agree that the materials and submittals are prepared at the firm’s own expense with the express understanding that the firm cannot make any claims whatsoever for reimbursement from the District for the costs and expense associated with preparing and submitting a proposal. Each firm shall hold the County/District harmless and free from any and all liability, costs, claims, or expenses incurred by, or on behalf of, any person or firm responding to this RFQ.

C. The District is not required to enter into a contract with any Offeror if not entering into such a contract deemed by the District in the best interest of the District.

D. The Offeror certifies that to the best of its knowledge no employee of the District nor any member thereof, nor any public agency or official affected by the proposal, has a pecuniary interest in the business of the Offeror, and that no person associated with the Offeror has any interest that would conflict in any manner with the performance of the proposal.

E. This public body does not discriminate against faith-based organizations or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

F. After selection, and prior to contract signing, the firm will be required to provide proof of licensing and insurance, and other requirements per District policy and State law.

Submitting Confidential Information

Each proposal becomes the property of the County/District and is considered a public record except for material that qualifies as “Trade Secret” information under North Carolina General

Statute § 66-152 et seq. To properly designate material as a trade secret under these circumstances, each firm must take the following precautions: (a) any trade secrets submitted by the firm should be submitted in a separate, sealed envelope marked “Trade Secret – Confidential and Proprietary Information – Do Not Disclose Except for the Purpose of Evaluating this

Proposal,” and (b) the same trade secret/confidentiality designation should be stamped on each page of the trade secret materials contained in the envelope. Any firm that designates its entire proposal as a trade secret may be disqualified from consideration.