Project_Documents_252690AMS_21_Foot_Boat_and_Trailer_Purchase.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23 Page 1 of 4

IFB #: 252690AMS

IFB TITLE: 21' BOAT AND TRAILER PURCHASE

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide a 21’ Boat and Trailer as stated herein. Bidders are required to comply with Part II, Specifications.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

3.0 QUALIFICATIONS

3.1 Bidder must be the manufacturer, or as applicable, be authorized by the manufacturer to sell the Product in the State of Florida.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the

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County shall be disqualified

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a Purchase Order to the responsive and responsible bidder submitting the lowest total bid price.

Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses

IFB Part I Revised 10/11/23 Page 3 of 4 and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

The County intends to issue a Purchase Order to the successful Bidder.

The General Terms and Conditions of Purchase Orders are posted on the Procurement website shown below.

https://www.scgov.net/home/showpublisheddocument/62661/638303 952643970000

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the

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County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SPECIFICATIONS

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1. OVERVIEW

A. The County requires a 21’4” Boston Whaler 210 Guardian with Trailer or County-approved alternate (“Product”) for stormwater operations to be delivered to 1001 Sarasota Center Blvd, Sarasota, FL 34240.

B. Vendor shall provide Product meeting the specifications below. Only new, unused products from the 2025 model year or newer shall be accepted.

C. Vendor shall supply a Product that complies with all applicable federal, state, and local laws and United States Coast Guard regulations at the time of delivery.

2. PRODUCT SPECIFICATIONS

A. The boat and trailer shall include the following components:

i. 200 XL EFI 4-Stroke Mercury Engine or equivalent

ii. Unsinkable Hull w/Commercial Fiberglass (White)

iii. Self-Bailing Hull with Scuppers, Bilge Pump w/Float Switch

iv. 8" Stainless Steel Cleats (5) and Stainless-Steel Propeller

v. 19" Interior Freeboard

vi. Heavy Duty Rubrail

vii. Black Identification and Trim Markings

viii. Reversible Pilot Seat with Locking Backrest and Storage

ix. Low Profile SS Rails - Bow and Stern (Welded 316-L Stainless Steel)

x. Stainless Steel Bow and Stern Eyes

xi. Swim Platform (Fiberglass) with Grab Rail and Ladder

xii. Dual Battery Boxes and Switch

xiii. Fuel Capacity: 66.5 Gallons

xiv. 10-Year Limited Hull Warranty

xv. Galvanized Tandem Axle Trailer with Swing Tongue, Radial

Tire & Disk Brakes with LED lights, Tie-downs, Trailer Jack, Winch w/Nylon Strap

xvi. 9" Simrad NSX Electronics/Navigation with side scan sonar

xvii. VHF Radio - Simrad

xviii. Electric Trim Tabs w/indicator

xix. Console Cover

xx. Heavy Duty Fiberglass Hardtop with E-Box & Power

xxi. Stern Shade (Black Mesh Cover from Top to Stern Deck)

xxii. Stainless Steel Cutwater - Keel Protector

xxiii. Dive Door - 34"

xxiv. Hull Chafe Plate - Dive Door

xxv. Battery Package (2 GR 27 AGM Batteries & 2 Fire Extinguishers)

xxvi. Power Pole Shallow Water Anchor 10' Black

xxvii. Engine 10" Jack Plate

B. If alternate Product is submitted by the Vendor and approved by the County, it shall include same or comparable components to those listed above.

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3. FEES

Vendor’s price shall include all costs, with demonstration of the operation of the product. The County will pay no additional costs/fees. Delivery shall be Free On Board (FOB) Destination.

4. DELIVERY

A. Products shall be delivered to Sarasota County Operations

Center, 1001 Sarasota Center Boulevard, Sarasota, FL 34240, Monday through Friday between the hours of 7:00 a.m. and 3:30 p.m. No deliveries are allowed on weekends or County-observed holidays.

B. The date and time of delivery shall be determined by mutual agreement between the Vendor and the County.

5. TRAINING

Vendor shall provide a basic demonstration of the product's usage and maintenance.

6. PRODUCT ACCEPTANCE

A. Product will be delivered fully assembled, with the title and temporary tag.

B. The County will inspect and determine if the Product is acceptable and meets specifications.

C. The County will perform a visual and functional inspection of the Product to verify that it meets the specifications. If any Products do not meet the specifications herein, the County will reject the item(s) not meeting specification, and the Vendor shall remove the item(s) at no cost to the County. Vendor shall replace the rejected item(s) to the County at no additional cost within the time specified by the County. The County reserves the right to conduct a trial use of the Product.

7. VENDOR RESPONSIBILITIES

A. Vendor will coordinate delivery/demonstration so that there is minimal to no interruption or delay at any location.

B. Vendor is responsible for any damage to County or third-party property caused by Vendor or their employees. Restoration shall be made to the County’s satisfaction.

8. WARRANTY

All Products provided by Vendor shall be fully warrantied from the date of County’s acceptance of the Products for a period of one year or for the standard warranty period provided by Vendor or by the Product’s manufacturer, whichever is greater.

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9. INVOICING AND PAYMENT

Vendor shall submit an invoice to the County within thirty (30) calendar days of Product acceptance. Vendor shall not be paid for any returned Products.