Project_25-15_Holly_Hill_Resource_Recovery_Facility_Operations_Contractor.pdf

LEGAL NOTICE

TOWN OF GREENWICH PROJECT No. 25-15

Holly Hill Resource Recovery Facility Operations Contractor

Request for Proposal

Sealed proposal, one (1) original and two (2) copies, will be received in the Office of the Purchasing Department and shall be opened and read aloud in the DPW Chimblo Conference Room, Town Hall, 101 Field Point Road, Greenwich, Connecticut at 11 o’clock a.m. (prevailing time) on Friday, May 29, 2026 for the following work:

The Town of Greenwich is accepting Proposals from waste management contractors experienced in Resource

Recovery Facility Operations. Respondents must be in good standing and have demonstrated experience in adhering to the standards and requirements of performing such services. The Town is looking for a qualified operations contractor to provide hauling and waste management services at its Holly Hill Resource Recovery

Facility. The extent of the work regarding the management of material are further outlined in the request for proposals, Table 2, Summary of Responsibilities.

The operations contractor will be required to operate and maintain a portion of the Holly Hill Resource Recovery

Facility including the transfer station, transfer station site, residential drop-off center, scrap metal – bulky waste – and mixed yard waste drop of site, transfer trailer loading ramp, and drop off areas for asphalt – concrete – and street sweeping.

The operations contractor will be evaluated and selected based on required documentation, experience and qualifications, proposed approach, service fee proposal, and past performance appropriately weighted according to

Table 3, Evaluation Criteria. Available in the Request for proposal, on the Purchasing Department’s page of the Town of Greenwich’s website (www.greenwichct.gov/bids).

The fees will be on a per item basis based on the service fee proposal (Reply Sheet 7). The selected contractor must meet all Town, State and Federal affirmative action and equal employment opportunity practices. Firms responding to the request should be of adequate size and sufficiently staffed to perform the assignment described. All interested contractors must complete all reply sheets and submit a detailed statement including the organizational structure under which the firm proposed to conduct business. Proposed subconsultants should be clearly identified. The relationship to any “parent” firm or subsidiary firm with any of the parties concerned, must be clearly defined.

Questions about this RFP should be directed to Finton P. Sweeney, Civil Engineer II, by e-mail at

Finton.sweeney@greenwichct.gov no later than 2:00 pm, Wednesday, May 15, 2026. Answers to all received questions will be posted up to 48 hours prior to the proposal opening on the Town’s website www.greenwichct.gov/bids.

http://www.greenwichct.gov/bids

RESPONDENT’S REPLY

Respondents shall reply to this Request for Proposal by submitting a written proposal and completing the attached Reply Sheets. Respondents shall indicate their pricing and all other required information in their proposal.

DURATION OF PROPOSAL

The proposal will remain in effect for a minimum period of ninety (90) calendar days from the deadline for submission of the proposal or until it is formally withdrawn, a contract is executed, or this RFP is canceled, whichever occurs first.

DELIVERY OF PROPOSALS

Sealed proposal, one (1) original and two (2) copies, will be received in the Office of the Purchasing

Department and shall be opened and read aloud in the DPW Chimblo Conference Room, Town Hall, 101

Field Point Road, Greenwich, Connecticut at 11 o’clock a.m. (prevailing time) on Friday, May 29, 2026 for the following work:11:00 AM on Friday, May 29, 2026

Proposals received after the due date and time will not be accepted and will be returned unopened to the

Respondent. The Reply Sheets must be completed and returned with the proposal in a sealed envelope.

Please clearly indicate Town Project #25-15 on the lower left-hand corner of the envelope.

ISSUANCE OF ADDENDA

The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will be posted to the Town’s website (www.greenwichct.gov/bids) up to 48 hours in advance of the proposal’s due date and time. It is the responsibility of the Respondent to check the Town’s website for addenda, the

Town will not provide notification. If in the Town’s opinion revisions are of such a magnitude, the deadline for this solicitation may be extended in an addendum. In addition, addenda can change

Specifications, Reply Sheets, and times/dates for pre-bid meetings as well as due dates/deadlines for questions and proposals.

FEDERAL, STATE, AND LOCAL LAWS

The Respondent shall acknowledge and agree that, should it be awarded the Contract, it shall be solely responsible for strict compliance with all Federal, State, and local statutes, laws, codes, rules, regulations and ordinances, and for the procurement and maintenance of all necessary licenses and permits relating to the performance of services.

APPLICABLE LAW

The laws of the State of Connecticut shall govern this Contract and any and all litigation related to this

Contract. In the event of litigation related to this Contract, the exclusive forum shall be the State of

Connecticut and the exclusive venue for such litigation shall be the Judicial District for

Stamford/Norwalk at Stamford.

ACCEPTANCE OF REQUEST FOR PROPOSAL CONTENT

Provisions of this RFP and the contents of the successful response will be used to establish final contractual obligations. The Town retains the option of canceling the award if the successful Respondent fails to accept such obligations. The Town and the successful Respondent shall enter into a written

Contract for the services rendered. It is expressly understood that this RFP and the Respondent’s proposal shall be attached and included by reference in the Contract signed by the Town and the Contractor.

TAXES

The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government and/or

State of Connecticut, and such taxes shall not be included in the proposal prices.

PACKAGING

Each proposal shall be sealed to provide confidentiality of the information prior to the submission date and time. Please note the RFP # on the outside of the package. The Town will not be responsible for premature opening of proposals that are not properly labeled.

CONTRACT FORMAT

The Town of Greenwich has included as part of this Request for Proposal, Exhibit B, a sample Service

Contract format to be used for this procurement. To be considered by the Town, any Exceptions to the language included in the Town’s sample Service Contract format must be declared in the Exceptions area of the Reply Sheets. A agreed upon Service Contract shall be executed between the respondent and the

Town after an award is issued.

CONTRACT TERM

The initial term of the Contract shall be ten (10) years. In addition, there will be two (2) optional 5 year extensions that may be engaged with the mutual consent of both parties.

CANCELLATION OF AWARD/CONTRACT

If the Contractor fails to perform or observe any material term or condition of the bid or Contract and such failure continues for thirty (30) days after the Contractor’s receipt of written notice, the Town of

Greenwich may cancel the Award/Contract without liability for cancellation or termination charges.

INDEMNITY

The Contractor shall indemnify and save harmless the Town and its officers, agents, servants and employees, from and against any and all claims, demands, suits, proceedings, liabilities, judgments, awards, losses, damages, costs and expenses, including attorneys' fees, on account of bodily injury, sickness, disease or death sustained by any person or persons or injury or damage to or destruction of any property, directly or indirectly arising out of, relating to or in connection with the Work, whether or not due or claimed to be due in whole or in part to the active, passive or concurrent negligence or fault of the

Contractor, his officers, agents, servants or employees, any of his subcontractors, the Town any of his respective officers, agents, servants or employees and/or any other person or persons, and whether or not such claims, demands, suits or proceedings are just, unjust, groundless, false or fraudulent; and the

Contractor shall and does hereby assume and agrees to pay for the defense of all such claims, demands, suits and proceedings; and provided that the Contractor shall not be required to indemnify the Town, its officers, agents, servants or employees against any such damages occasioned solely by acts or omissions of the Town other than supervisory acts or omissions of the Town in connection with the Work.

MODIFICATION OR WITHDRAWAL OF PROPOSAL PRIOR TO DEADLINE

A Respondent wishing to withdraw a proposal prior to the deadline may do so by preparing a formal written request on company letterhead. The person who signs the letter shall be the same person who signs the Reply Sheets. The Town will verify that the signature on the letter matches the signature on the

Reply Sheets.

The Town will also verify the request to withdraw the proposal by calling the Respondent at the telephone number supplied on the Reply Sheets.

After the Town is satisfied that a request to withdraw a proposal before the established deadline is valid, the proposal will be returned to the Respondent. The Respondent may then withdraw completely from the bidding process or may modify the proposal and resubmit before the deadline.

MODIFICATION OR WITHDRAWAL OF PROPOSAL AFTER DEADLINE

If bid security is required and a Respondent does not honor their proposal for the specified time, the bid check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall become payable to the Town.

After the proposal deadline has passed, the submitted proposals become the property of the Town and are valid offers to be honored by the Respondent for one hundred eighty (180) days or longer, as specified in the Request for Proposal.

Respondents who do not honor their proposals for the one hundred eighty (180) days (or as specified) period, shall be declared irresponsible Respondents.

PROPOSAL COSTS

The Respondent shall be responsible for all costs incurred in the development and submission of their proposal. The Town assumes no contractual obligation as a result of the issuance of this RFP, the preparation or submission of a proposal by a Respondent, or the evaluation of an accepted proposal. The

Town shall not be contractually bound until the Town and the successful Respondent have executed a written Contract for the performance of the work.

RESERVATION OF RIGHTS

The Town of Greenwich reserves the right to reject any and all proposals not deemed to be in the best interest of the Town, or to accept that proposal which appears to be in the best interest of the Town. The

Town reserves the right to waive any and all informalities or reject any or all proposals or any part of any proposal.

INSURANCE REQUIREMENTS

The awarded Contractor will be required to provide insurance coverage as specified on the Insurance

Requirements Sheet, Exhibit A, of this RFP. The Acord certificate of insurance form must be executed by your insurance agent/broker and returned to this office. The most current Acord form should be used for insurance documentation purposes. Company name and address must conform on all documents including insurance documentation. It is required that the agent/broker note the individual insurance companies providing coverage, rather than the insurance group, on the Acord form. The Contract number

(provided to the awarded Contractor), project name and a brief description must be inserted in the "Description of Operations" field. It must be confirmed on the Acord Form that the Town of

Greenwich is endorsed as an additional insured by having the appropriate box checked off and stating such in the "Description of Operations" field. Contractor's insurance must be primary and non-contributory.

The Contractor shall be responsible for maintaining the above insurance coverages in force to secure all of the Contractor's obligations under the Contract with an insurance company or companies with an AM Best Rating of A-:VII or better, licensed to write such insurance in

Connecticut and acceptable to the Director of Risk Management, Town of Greenwich. For excess liability only, non-admitted insurers are acceptable, provided they are permitted to do business through Connecticut excess line brokers per listing on the current list of Licensed Insurance

Companies, Approved Reinsurers, Surplus Lines Insurers and Risk Retention Groups issued by the

State of Connecticut Insurance Department.

The Contractor shall submit with the proposal the signed, original "Insurance Procedure" form, included in the Reply Sheets, which states that the Contractor agrees to provide the specified insurance coverage for this proposal at no additional charge above any insurance charge declared in the proposal.

CONFIDENTIALITY/DISCLOSURE

“Contractor” refers to all Bidders/Respondents submitting a bid/proposal.

The Town will afford due regard to the Contractor’s request for the protection of proprietary or confidential information received. However, all materials associated with the Bid/Proposal and the

Contract are subject to the terms of the Connecticut Freedom of Information Act (“FOIA”) and all corresponding rules, regulations and interpretations. In making such a request, the Contractor may not state generally that the materials are proprietary or confidential in nature and therefore not subject to release to third parties. The specific sentences, paragraphs, pages or sections that the Contractor believes are exempt from disclosure under FOIA must be specifically identified as such. An explanation and rationale to justify each exemption consistent with FOIA must accompany the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the Contractor that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to FOIA.

If the Contractor indicates that certain documentation is submitted in confidence, by specifically and clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep said information confidential to the extent permitted by law. The Town, however, shall have no obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA request. The Contractor shall have the burden of establishing the availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the Town, or any representative of the Town, be liable for the disclosure of any documents or information in its possession which the Town believes are required to be disclosed pursuant to FOIA or other requirements as mandated by policy/law.

Additionally, as per Section 1-210(b) of FOIA – Nothing in the Freedom of Information Act shall be construed to require the disclosure of:

(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses by a public agency to any request for proposals or bid solicitation issued by a private entity or any record or file made by a public agency in connection with the contract award process, until such contract is executed or negotiations for the award of such contract have ended, whichever occurs earlier, provided the chief executive officer of such public agency certifies that the public interest in the disclosure of such responses, record or file is outweighed by the public interest in the confidentiality of such responses, record or file.

REPLY SHEETS

• Reply Sheet 1 – Statement of Organization and Vendor Information (Chapter 2)

• Reply Sheet 2 – Staffing (Chapter 3)

• Reply Sheet 3 – Subcontractors (Chapter 3)

• Reply Sheet 4 – Experience (Chapter 4)

• Reply Sheet 5 – Vehicle and Equipment List (Chapter 6)

• Reply Sheet 6 – Service Fee Proposal (Chapter 7)

• Reply Sheet 7 - Certification of Cost (Chapter 7)

• Reply Sheet 8 - Non-Collusion Affidavit (Chapter 14)

• Reply Sheet 9 - Conflict of Interest and Unfair Competitive Advantage Certification (Chapter 15)

• Reply Sheet 10 - Drug-Free Workplace (Chapter 16)

• Reply Sheet 11 - Acknowledgement of Addenda (Chapter 17)

• Reply Sheet 12 - Certification to Accuracy of Proposal (Chapter 18)

• Reply Sheet 13 - Exceptions

• Reply Sheet 14 – Insurance Procedure Form

PRE-PROPOSAL MEETING AND SITE VISIT

A Pre-Proposal Meeting will be held at the date indicated in Table 1 of this RFP at 2:30 p.m. (Local

Time), at the Holly Hill Resource Recovery Facility, located at Holly Hill Lane, Greenwich, CT 06830.

All meeting attendees should check in at the scale house for further direction.

The Pre-Proposal Meeting will discuss this RFP and the process for the selection of a Proposer that will provide the requested services to the Town. Any questions about or suggested modifications to the RFP or

Agreement may be discussed with the Town’s representatives at the Pre-Proposal Meeting. Proposers shall submit questions and suggestions in accordance with the Legal Notice associated with this RFP.

Following the Pre-Proposal Meeting, the Town will provide a tour of the Holly Hill Resource Recovery

Facility.

SCHEDULE

For the appropriate schedule section of the RFP. This table provides preferred timing.

Table 1: Schedule

Milestone Date

RFP Issued April 10, 2026

Pre-Proposal Meeting April 29, 2026

Deadline for Questions May 15, 2026

Last Addendum Issued May 22, 2026

Proposals Due May 29, 2026

Expected Notice of Award June 26, 2026

Operations Commencement Date January 1, 2027

BACKGROUND

The Town of Greenwich manages multiple material streams at the Holly Hill Resource Recovery Facility, located at Holly Hill Lane, Greenwich, CT 06830. The Holly Hill location is a shared facility between multiple Town departments. In addition to solid waste and recycling activities, the Town’s Highway

Department also uses a portion of the site, and that shared arrangement will continue during the Contract period resulting from this RFP.

The Town offers residential drop-off at the Town’s transfer station for garbage and recyclables, among other materials. Residents must renew their permit annually to drop materials off at the transfer station and/or may subscribe for collection service with a licensed hauler. Businesses may also subscribe to collection services with private haulers or may drop off at the transfer station. Mixed Yard Waste may be dropped off at the transfer station, or the residents may subscribe for collection; the Town collects leaves in prescribed districts in the fall of each year. Residents may drop off bulk items at the transfer station, or they may subscribe with a local private hauler company for curbside collection service. Residents may also drop off food scraps at the following locations:

• Holly Hill Resource Recovery Facility

• Living Hope Community Church (38 West End Avenue, Greenwich)

• Round Hill Community Church (395 Round Hill Road, Greenwich)

• Cos Cob Park (22 Sound Shore Dr, Greenwich)

• Binney Park (Binney Park Dr at Arch Street, Greenwich)

The last two locations listed are in the process of being added, and the Town may add additional locations in the future. Household hazardous waste (HHW) may be dropped off at a designated area once per year through a collaborative agreement with the other member municipalities. The materials accepted as part of this program are available on the Town’s website (https://www.greenwichct.gov/266/Hazardous-Waste-

Day). This HHW Day program is not part of this RFP, and the materials included in that program are not accepted at the Transfer Station.

https://www.greenwichct.gov/266/Hazardous-Waste-Day https://www.greenwichct.gov/266/Hazardous-Waste-Day

In addition to the materials managed by the Town and its Transfer Station Contractor, the Town currently allows volunteers to utilize space within the transfer station property boundary, for which the Department of Public Works (DPW) and the Contractor are not responsible. These include a Goodwill Trailer, a book shed, two textile containers, an enclosed container for mattresses, and an enclosed container for donations of lightly used (or new) durable medical equipment that is in good condition. Also note that the facility property is shared with the DPW Highway Division to allow for the storage of construction materials, salt storage, milling debris, excess snow and debris as a result of natural disasters, which is expected to continue. Figure 1 provides an overview of the Holly Hill Resource Recovery Facility.

Figure 1: Site Plan for Holly Hill Resource Recovery Facility

The following list provides an overview of the current operations by material type.

• Municipal Solid Waste (MSW) – MSW is either hauled to the Drop-off (residents) or to the

Transfer Station (for all other haulers). The Contractor manages the Drop-off and Transfer Station as part of the monthly fee proposed (Reply Sheet 6). The Contractor is responsible for all hauling and disposal from the Transfer Station based on the fees proposed in Reply Sheet 6.

• Single-Stream Recycling (SSR) – SSR is either hauled to the Drop-off (residents) or to the

Transfer Station (for all other haulers). The Contractor manages the Drop-off and Transfer Station as part of the monthly fee proposed (Reply Sheet 6). The Contractor is responsible for all hauling and processing from the Transfer Station based on the fees proposed in Reply Sheet 6.

• Organic Waste (Mixed Yard Waste) – For the purposes of this RFP and subsequent agreement, Organic Waste includes brush, grass, leaves, and logs (mixed yard waste). It does not include food waste. The Town will load Organic Waste into trailers provided by the Contractor. The Contractor is responsible for all hauling and processing from the Transfer Station based on the fees proposed in Reply Sheet 6.

• Bulky Waste – Bulky waste, also referred to as construction and demolition (C&D) is only from residents and small haulers. 12 yard containers for C&D are only accepted from licensed private haulers. There is no roll-off accepted from private contractors for C&D. The Town will load

Bulky Waste into trailers provided by the Contractor. The Contractor is responsible for all hauling and disposal/processing from the Transfer Station based on the fees proposed in Reply Sheet 6.

• Street Sweeping – The Town will load material from the street sweeping operation into trailers provided by the Contractor. The Contractor is responsible for all hauling and disposal/processing from the Transfer Station based on the fees proposed in Reply Sheet 6.

• Appliances – Appliances containing refrigerants (e.g., chlorofluorocarbons, Freon) are set aside when accepted. The Contractor will have the refrigerants evacuated (per fee in Reply Sheet 6).

After the evacuation of the refrigerants, the appliances may be treated as scrap metal. The contractor will provide a 30 yard roll-off container for the storage and shipping of such appliances to the scrap yard.

• Scrap Metal – The Contractor is responsible for loading scrap metal into Contractor-provided roll-off containers and hauling to the recycling processing location.

• Asphalt and Stone/Concrete – The Town loads these materials into Contractor-provided containers or triaxles. The Contractor is responsible for all hauling and disposal/processing from the Transfer Station based on the fees proposed in Reply Sheet 6.

• Electronic Waste – The Town manages the acceptance of e-waste, but the Contractor is responsible for loading, hauling, and processing of e-waste based on the fees proposed in Reply

Sheet 6.

• Propane Tanks – The Town manages the acceptance of propane tanks, but the Contractor is responsible for loading, hauling, and processing of propane tanks based on the fees proposed in

Reply Sheet 6.

• Auto and Marine Batteries – The Town manages the acceptance of auto and marine batteries, but the Contractor is responsible for loading, hauling, and processing of batteries based on the fees proposed in Reply Sheet 6.

• Tires – The Town manages the acceptance and the Contractor is responsible for managing, loading, hauling, and proper processing of tires based on the fees proposed in Reply Sheet 6. The

Contractor will provide a 30 to 40 yard enclosed roll-off container for storing and hauling the tires.

• Plastic Wrap and Shredded Paper – The Contractor is responsible for providing at least one 8 yard container for each of these materials (Opposite the scale house and placed south of the office trailer next to the textile containers.). The primary purposes of collecting this material is to better manage it within the transfer station. Currently, they are being disposed as MSW and the collection of the containers is included in the monthly fee. Respondents may propose diverting these materials.

• Food Waste – Currently, food waste is collected at 3 (soon to be 5) locations in Town. Each location has two to three 16-64-gallon totes. The totes at the Holly Hill Transfer Stations are picked up twice a week and totes at other locations are picked up once per week. The number of locations may expand in the future, and the fees proposed in Reply Sheet 6 are structured to allow changes to the service level (i.e., the number of locations, the number of containers per location, and the collection frequency). The Contractor will be responsible for collection from all locations and transport to the Designated Facility for processing. Food Waste collected from these sites cannot be disposed of as waste unless container was contaminated with trash or other foreign source.

Table 2 summarizes the responsibilities for each material type and shows the tons accepted for each material in fiscal year 2025 (July 1, 2024 – June 30, 2025). During the term of the Agreement, the Town may seek to have the Contractor perform services presently designated as the Town’s responsibility in

Table 2. Should this occur, the parties shall negotiate in good faith to agree upon the change(s) in scope and commensurate change(s) in Service Fees.

All material accepted at the Holly Hill Resource Recovery Center originates within the town limits of the

Town of Greenwich. No material from outside the town limits is allowed at the Facility without prior written approval from the Town.

All private haulers and permitted commercial haulers that bring material to the Facility must pay the posted gate rate based on material type, including any Material hauled by the successful Respondent.

Table 2

Summary of Responsibilities

Material FY 2025

Tonnage

Acceptance Handling/

Loading

Hauling Disposal/

Processing

MSW 26,940.5 Contractor Contractor Contractor Contractor

Organic Waste (Green Waste) 12,685.8 Town Town Contractor Contractor

Single Stream 10,920.9 Contractor Contractor Contractor Contractor

C&D / Bulky Waste 6,259.7 Town Town Contractor Contractor

Freon (units) 1,104.0 Town Contractor Contractor Contractor

Scrap Metal 582.9 Contractor Contractor Contractor Contractor

Asphalt 533.7 Town Town Contractor Contractor

Food Composting1 52 Contractor Contractor Contractor Contractor

Street Sweepings 213.0 Town Town Contractor Contractor

Concrete/Stone 163.8 Town Town Contractor Contractor

Electronic Waste 84.9 Town Contractor Contractor Contractor

Tires 11.6 Contractor Contractor Contractor Contractor

Household Batteries 4.4 Town Contractor Contractor Contractor

Propane Tanks 1.5 Town Contractor Contractor Contractor

Fluorescent Bulbs 0.9 Town Contractor Contractor Contractor

Auto Batteries 0.2 Town Contractor Contractor Contractor

1. Includes locations identified in the Background section of this RFP.

The following materials are accepted on site and managed by either volunteers, non-profit organizations, or other organizations. They are not a part of this RFP and subsequent Agreement; however, the practice of allowing these volunteers, non-profit organizations and other organizations is expected to continue.

The materials are:

• Mattresses (Contractor may be required to help residents load mattresses into storage container)

• Durable medical equipment (Accepted and managed by the town)

• Goodwill trailer

• Book donations

• Textiles

• Waste Oil and Antifreeze (Accepted and managed by the town along with cost and placed in the

MSW building)

DEFINITIONS

As used in this RFP, the following terms shall have the meanings set forth below:

"Additional Delivery Hours" means the hours haulers are authorized to deliver Acceptable

Material to the Transfer Station at other than Normal Delivery Hours pursuant to the provisions of this

Agreement.

"Affiliate" means any person, corporation or other entity directly or indirectly controlling or controlled by another person, corporation or other entity or under direct or indirect common control with such person, corporation or other entity.

"Agreement" means the Service Agreement as a result of this RFP between the Contractor and the

Town.

"Applicable Law" means any law, rule, code, standard, regulation, requirement, consent decree, consent order, consent agreement, permit, guideline, action, determination or order of, or Legal

Entitlement issued by or deemed to be issued by, any Governmental Body having jurisdiction, applicable from time to time to the construction, equipping, financing, ownership, possession, operation, maintenance and repair of the Transfer Station; to the transfer, handling, hauling, transportation, recycling and disposal of Acceptable Material, Unacceptable Waste, and Hazardous Waste; or to any other transaction or matter contemplated hereby (including any of the foregoing which concern procurement contracting, health, safety, fire, environmental protection, solid waste transportation recycling and disposal, materials recovery processing, quality and use, labor relations, mitigation monitoring plans, building codes, nondiscrimination and the payment of minimum or prevailing wages).

“Backup Facility” means a facility to be provided by the Contractor as a backup disposal or processing facility should the Designated Facility for any reason not be available for receipt of Acceptable

Material.

"Backup Transfer Station(s)" means a solid waste transfer, processing, and transportation facility to be provided by the Contractor as a backup to the Transfer Station in the event the Transfer Station is not available for any reason.

"Capital Improvement" means any improvement, alteration or addition to the Transfer Station or any part thereof (other than any repair or maintenance of the Transfer Station).

"Commencement Date" or “Operations Commencement Date” means the date upon which the

Contractor shall commence providing the services to the Town pursuant to this RFP and forthcoming

Agreement. Expected to be January 1, 2027.

"Commingled Containers" mean household food and beverage containers, which are combined at the point of generation. Commingled Containers include but are not limited to Glass Food Containers, Metal Food Containers, and Plastic Containers.

"Contractor" means the successful Respondent.

"Contractor Rolling Stock" means any rolling stock or equipment required by the Contractor to perform the Contract Services, including, but not limited to, hauling vehicles, loaders, yard horses, containers, spare parts, and tools.

"Contract Services" means everything required to be furnished and done for and relating to the

Transfer Station, including the operation and maintenance of the Transfer Station, the transportation and disposal of Acceptable Material, Unacceptable Waste, and Hazardous Waste and the transfer station services set forth herein, as applicable by the Contractor pursuant to the express terms of this Agreement during the Term. A reference to "Contract Services" shall mean "any part and all of the Contract

Services" unless the context otherwise requires.

"Contract Standards" means the standards, terms, conditions, methods, techniques and practices imposed or required by: (1) Applicable Law, (2) the transfer station services set forth herein, (3) Good

Industry Practice, (4) the Transfer Station Operation and Maintenance Manual, (5) Operation and

Maintenance Standards, (6) applicable equipment manufacturers' specifications, (7) applicable Insurance

Requirements, and (8) any other standard, term, condition or requirement specifically provided in this

Agreement to be observed by the Contractor.

"Contract Year" means the calendar year commencing on January 1 in any year and ending on

December 31 of the same year; provided, however, that the first Contract Year shall commence on the

Commencement Date and shall end on December 31 of the same year, and the last Contract Year shall commence on January 1 prior to the date this Agreement expires or is terminated, whichever is appropriate, and shall end on the last day of the Term or the effective date of any termination, whichever is appropriate. Any computation made on the basis of a Contract Year shall be adjusted on a pro rata basis to take into account any Contract Year of less than 365/366 days.

"Cost Substantiation" or "Cost Substantiated" means any cost reasonably incurred or to be incurred by the Contractor which is directly or indirectly chargeable in whole or in part to the Town hereunder, delivery to the Town of a certificate signed by an authorized officer of the Contractor, setting forth the amount of such cost and the provisions of this Agreement under which such cost is properly chargeable to the Town, stating that such cost is a fair market price for the service or materials supplied or to be supplied and that such services and materials are reasonably required pursuant to this Agreement, and accompanied by copies of such documentation as shall be necessary to reasonably demonstrate that the cost as to which Cost Substantiation is required has been or will be paid or incurred. Any Cost

Substantiation required with respect to costs reasonably incurred by the Town which are directly or indirectly chargeable in whole or in part to the Contractor hereunder shall include similarly detailed information, and shall be certified by an authorized officer of the Town.

"Delivery Day" means any period from 12:00 o'clock midnight to 11:59 p.m. on any day during which Delivery Hours exist.

"Delivery Hours" means the Normal Delivery Hours and Additional Delivery Hours as set forth herein.

"DEEP" means the Department of Energy and Environmental Protection of the State of

Connecticut.

"Designated Facility" means the facility used for disposal, recycling, or processing of materials identified in Table 2. Each Designated Facility must be operated in compliance with all applicable laws and must maintain all required permits.

"Encumbrances" means any Lien, lease, mortgage, security interest, charge, judgment, judicial award, attachment or encumbrance of any kind with respect to the Transfer Station.

"EPA" means the United States Environmental Protection Agency.

"Good Industry Practices" means those methods, techniques, standards and practices which, at the time they are to be employed and in light of the circumstances known or reasonably believed to exist at such time, are generally accepted as good in the solid waste management industry.

"Governmental Body" means any federal, state, county, city or regional legislative, executive, judicial or other governmental board, agency, city, commission, administration, court or other body.

"Hazardous Substance" means hazardous substance as defined under Applicable Law.

"Hazardous Waste," as defined in Title 22a, Chapter 445, Section 22a-115 of the General Statutes of Connecticut, means any waste material which may pose a present or potential hazard to human health or the environment when improperly disposed of, treated, stored, transported, or otherwise managed, including (A) hazardous waste identified in accordance with Section 3001 of the federal Resource

Conservation and Recovery Act of 1976 (42 USC 6901 et seq.), (B) hazardous waste identified by regulation by the Department of Energy and Environmental Protection, and (C) polychlorinated biphenyls in concentrations greater than fifty parts per million, but does not mean by-product material, source material or special nuclear material, as defined in Section 22a-151, or scrap tires;

"Insurance Requirement" means any rule, regulation, code, or requirement issued by any fire insurance rating bureau or any body having similar functions or by any insurance company which has issued a policy of Contractor Insurance under this Agreement, as in effect during the Term, compliance with which is a condition to the effectiveness of such policy.

"Holly Hill Resource Recovery Facility" or “Facility” means the property located at 99 Holly Hill

Lane, Greenwich, Connecticut, as improved, and all other structures, offices, roadways, appurtenant structures, security systems (sprinklers, alarms, fencing and gates), utilities (water, wastewater, stormwater, sewer, electric, telephone) systems, and any other Capital Improvements on the Holly Hill

Facility, including on-site mobile equipment facilities and equipment installed on the Holly Hill Facility for the receiving and transporting of Recyclable Materials delivered to the Holly Hill Facility.

“Leaves” means the foliage of trees.

"Legal Entitlement" means all permits, licenses, registrations, approvals, authorizations, consents and entitlements of whatever kind and however described which are required under Applicable Law to be obtained or maintained by any person with respect to the Contract Services.

"Lien" means any and every lien against the Transfer Station or the Transfer Station Site or against any monies due or to become due from the Town to the Contractor under this Agreement, for or on account of the Contract Services, including without limitation mechanics', materialmen's, laborers' and lenders' liens.

“Materials” or “Acceptable Materials” means all acceptable materials that are included in this

RFP. These include Appliances, Asphalt, Auto Batteries, Bulky Waste, Concrete/Stone, Electronic

Waste, Fluorescent Bulbs, Food Waste, Household Batteries, Mattresses, Mixed Yard Waste (Organic

Waste), Municipal Solid Waste, Propane Tanks, Scrap Metal, Shredded Paper, Single Stream Recycling, Street Sweepings, Tires, Waste Oil and Antifreeze.

"Metal Food Container" means an aluminum, bimetal, steel, tin-plated steel or other metallic can, plate or tray of any size or shape used to package food or beverage products suitable for human or animal consumption.

"Mixed Paper" means all glossy, slick coated magazines and newspaper inserts, home office and computer paper, direct mail such as coupons, sweepstake entries and the like, window envelopes, catalogs, corporate or business annual reports, notebook pages from looseleaf and spiral bound notebooks and colored paper, but not including newspaper, cardboard, cereal and other food boxes, paperback books, carbon papers, telephone books.

“Mixed Yard Waste” (or “Organic Waste”) means the organic material to be accepted and monitored by the town employee. Mixed yard waste is loaded by Town loader and operator into contractors trailers transported, and disposed of by the Contractor pursuant to this Service Agreement is any yard waste, brush, logs, Christmas trees, tree branches, leaves, grass, seaweed, and other materials considered by the Contractor and the Town to be appropriate for composting. The material will be free of contamination including, but not limited to, human pathogens, hazardous wastes including toxic chemicals, radioactive materials, asbestos, and heavy metals. Trash including glass, aluminum, plastic, and other garbage outside of clean, organic yard wastes will not be included in the material. Sewage sludge or other forms of human excrement will not be included in the material. Human body fluids, including blood and blood products, will also not be included in the material.

"Newspaper" means discarded newsprint that has a minimum of contamination by food or other materials and includes inserts that come with newspapers. Newspaper may be bundled or placed in paper bags.

"Normal Delivery Hours" means those hours identified in Section A of the Scope of Services of this RFP.

"Office Paper" means used or discarded high-grade white paper and manila paper including, but not limited to, paper utilized for file folders, tab cards, writing, typing, printing, computer printing, and photocopying, which is suitable for recycling and which has a minimum of contamination by food or other material. Office paper generated by households is excluded from this definition.

"Operating Assets" means all equipment, accessories, structures, items and appurtenances necessary for the Transfer Station to be complete and fully operational, exclusive of Contractor Rolling

Stock.

"Plastic Containers" means the following containers:

(1) PET (polyethylene terephthalate) plastic food and beverage container means any bottle, jar or container of any size or shape used to package food or beverage products suitable for human or animal consumption which is marked on the bottom of the bottle, jar or container with the number "1" encircled by the recycling symbol.

(2) HDPE (high density polyethylene) plastic container means any high density polyethylene bottle, jar or container of any size or shape used to package food or beverage products suitable for human or animal consumption or used for household laundry products or motor oil which are marked on the bottom of the bottle, jar or container with the number "2" encircled by the recycling symbol.

(3) PVC (polyvinyl chloride) plastic container which is marked with the number “3” encircled by the recycling symbol.

(4) LDPE (low density polyethylene) plastic container which is marked with the number

“4” encircled by the recycling symbol.

(5) PP (polypropylene) plastic container which is marked with the number “5” encircled by the recycling symbol.

(6) PS (polystyrene) plastic container which is marked with the number “6” encircled by the recycling symbol.

(7) Other plastic container which is marked with the number “7” encircled by the recycling symbol.

"Receiving Day" means each calendar day on which the Transfer Station is required to be open for receiving Acceptable Material.

“Recyclable Materials" means, for the purposes of this Agreement, Single Stream Recyclable

Materials, Scrap Metal, and other recyclables, including Electronic Waste, Tires and Universal Waste, which are delivered to the Holly Hill Resource Recovery Facility for management pursuant to the

Contract Services.

"Rejected Deliveries" means deliveries of Materials which are rejected at the Transfer Station as a whole prior to processing. These would be rejected by the Contractor while the customer is at the Facility.

"Residential Drop-off Center" means the area containing roll-off containers where residents and small business haulers can unload Recycling and Solid Waste, along with the Scrap Metal area, Mixed

Yard Waste area, Bulky Waste area, and other areas where annual permit hangtag holders have access the facility to drop off Acceptable Materials. These annual permit hangtag holders do not use the transfer station building.

"RFP" (request for proposals) means the Town's request for proposals for Transfer Station operations, maintenance, hauling, processing, and disposal services dated April 10th, 2026, as amended and supplemented.

"Scrap Metal" means used or discarded items which consist predominantly (more than 50% by weight) of ferrous metals, aluminum, brass, copper, lead, chromium, tin, nickel, or alloys thereof, including, but not limited to, white goods such as refrigerators, stoves, washing machines, and like appliances, metal food containers, outdoor metal furniture, recognizable, uncontaminated metal vehicle parts, metal pipes, bed frames, metal sheds and other large metal objects. "Scrap Metal Area" means the area designated by the Town where Scrap Metal can be deposited at the Holly Hill Resource Recovery

Facility.

"Service Fee" and each of the components thereof, as proposed in Reply Sheet 6.

"Single Stream Recyclable Materials" mean marketable Mixed Paper, Cardboard, Newspaper, Office Paper, Commingled Containers, Scrap Metal, boxboard, cereal boxes, beverage cartons, telephone books, non-metallic gift wrapping paper, and other recyclables, which are combined at the point of generation and delivered to the Residential Drop-off Center (including the Scrap Metal Area) and

Transfer Station building on Town designated recycling day(s), as appropriate, of the Holly Hill Resource

Recovery Facility.

"Solid Waste" means solid waste from residential, governmental commercial, and industrial sources, excluding solid waste consisting of significant quantities of hazardous waste as defined in

Section 22a-115, land-clearing debris, demolition debris, biomedical waste, sewage sludge and scrap metal (Connecticut General Statutes Section 22a-207 (23).]

"State" means the State of Connecticut.

"Subcontract" means an agreement between the Contractor and a Subcontractor, or between two

Subcontractors, as applicable.

"Subcontractor" means every person (other than employees of the Contractor) employed or engaged by the Contractor or any person directly or indirectly in privity with the Contractor (including every sub-subcontractor of whatever tier) for any portion of the Contract Services, whether for the furnishing of labor, materials, equipment, supplies, services, or otherwise.

"Tax" means any tax, fee, levy, duty, impost, charge, surcharge, assessment or withholding, or any payment in lieu thereof, and any related interest, penalties or additions to tax.

"Ton" means a "short ton" of 2,000 pounds, unless expressly stated otherwise in this Agreement.

"Town" or “TOG” means the Town of Greenwich, Connecticut, and its successors and assigns.

"Transfer Station" means the Town transfer station located at 99 Holly Hill Lane, Greenwich, CT

06830, as improved, and all other structures, offices, roadways, appurtenant structures, security systems

(sprinklers, alarms, fencing and gates), utilities (water, wastewater, stormwater, sewer, electric, telephone) systems, and any other Capital Improvements on the Transfer Station Site, including on-site mobile equipment facilities and equipment installed on the Transfer Station Site for the receiving and transporting of Acceptable Material delivered to the Transfer Station.

"Transfer Station Operation and Maintenance Manual" has the meaning described in the Scope of

Services.

"Transfer Station Site" means the entire parcel of real property owned by the Town upon which the Transfer Station is located, and all roads entering and exiting the Transfer Station Site. "Transfer

Station Site" does not include the scale house.

"Unacceptable Waste" means material not identified as Acceptable Material including dirt, sewage sludge, and Hazardous Waste and large items of machinery and equipment, such as motor vehicles and major components thereof (including oversized tires (e.g.: front-end loader or heavy equipment tires), engines, transmissions, fenders and contaminated parts), agricultural equipment, trailers, marine vessels and other materials which are likely to cause damage to or adversely affect the operation of the Transfer

Station.

"Universal Waste" has the meaning included in the Facility permits. Examples include, but are not limited to, lead acid batteries used in motor vehicles, rechargeable batteries used in residential applications, thermostats, used electronics, fluorescent light bulbs, etc.

“Wood Chips” means Mixed Yard Waste ground into small pieces.

FACILITY FAMILIARITY

This RFP and subsequent Agreement includes operation and maintenance of significant portions of the

Holly Hill Resource Recovery Facility, including:

• Transfer Station Building

• Transfer Station Site

• Residential Drop-off Center

• Scrap Metal, Bulky Waste, and Mixed Yard Waste drop-off site

• Transfer trailer loading ramp

• Drop-off areas for asphalt, concrete, and street sweeping

Throughout this RFP, references to “Transfer Station,” “Facility, and “Site” will generally refer to any of those listed portions of the Holly Hill Resource Recovery Facility. The Holly Hill location is a shared facility between multiple Town departments. In addition to solid waste and recycling activities, the

Town’s Highway Department also uses a portion of the site, and that shared arrangement will continue during the Contract period resulting from this RFP.

The Contractor acknowledges that: (1) the Contractor's agents and representatives have visited and inspected the listed Facilities and Site, and the physical condition relevant to the obligations of the

Contractor (including equipment) pursuant to this RFP, including structural and operating conditions, roads, utilities and topographical conditions; (2) the Contractor is familiar with local conditions, including, but not limited to, transportation, seasons and climate, access, availability, disposal, handling and storage of Materials covered under this RFP, and equipment and availability and quality of labor and utilities; and the Contractor has received and reviewed all information regarding the Facility provided to it, or made available; and (3) based on the foregoing, the Facility can be operated, maintained and repaired in accordance with the RFP.

SCOPE OF SERVICES

A. Delivery and Operating Hours

1. Normal Delivery Hours/Operating Hours

On and after the Commencement Date, the Contractor shall keep the Transfer Station open for receiving and transporting Acceptable Normal Delivery Hours for general deliveries, and (2) during Additional Delivery Hours as may be required to accommodate the usual special collection practices on account of any holiday, on account of a natural disaster, or an emergency condition, or as required by Applicable Law. On and after the

Commencement Date, the Contractor shall keep the Transfer Station open for operation during the hours set forth as follows:

Activity Mondays-Fridays Saturdays

Incoming Trucks and

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