Addendum No. 2.pdf

May 22, 2026

Addendum #2

TOWN OF GREENWICH

DEPARTMENT OF PUBLIC WORKS

TOWN PROJECT NO. 25-15

Holly Hill Resource Recovery Facility

Operations Contractor

Town Project No. 25-15

Prospective Bidders and all concerned persons shall note the following changes have been made and are hereby made a part of the Contract Documents for the above referenced project. All changes noted in this

Addendum shall be incorporated in your bid.

Questions and Answers:

Question: Copies of the current contractor agreement and all addendums

Answer: See separate file issued with addendum 2

Question: Current O&M Manual

Question: Current Emergency Response Plan

Answer: See separate file issued with addendum 2, it is located within section 6 & 7 of the O&M manual

Question: Utility Bills for past 12 months

Answer: See separate file issued with addendum 2 regarding utility bills of the contractors responsibility. This bill only reflects contractor managed utilities which is separate then the Towns responsibility.

Question: Current SWPP and SPCC Plans

Question: Current Transportation Plan

Answer:

Material Final Destination(s)

MSW WIN Waste Bridgeport, WIN Waste Westchester

Single-Stream WIN Waste Stamford

Scrap Metal Rubino Brothers Inc

E-Waste, Household Batteries, and Fluorescent Bulbs

Newtech Recycling Inc

Auto Batteries Rubino Brothers Inc

Tires Sterling

Asphalt LaFramboise Sand & Stone

Bulky Waste WIN Waste Seneca County Landfill

Concrete/Stone LaFramboise Sand & Stone

Street Sweepings Lordstown Construction Recovery

Mixed Yard Waste Joseph Bulfamante & Son, Inc., Scott’s Earth Growth, Richmond Sand & Stone, Villeda

Food Waste New Milford Farms, Blue Earth Composting

Question: 12 Months of Disposal Charges for MSW, Bulky Waste and Recycling for current contractor

Answer: See table below that outlines the Tonnage and Cost for each respective material

Material Tonnage Cost

MSW 26,572.63 $3,394,659.71

SSR 10,715.09 $755,391.61

C&D 6,916.50 $551,857.31

Organics 12,124.50 $461,954.62

Question: Is there a location for a contractor fuel tank on site and if so is there a limitation on size?

Answer: There is an existing location for a contractor fuel tank located adjacent to MSW building. Maximum size

500 gallons.

Question: How many employees are on site for the contractor currently?

Answer: This information was provided in addendum #1.

Question: Are there employee facilities for the contractor at the transfer station? (ie; bathrooms, breakroom, offices)

Answer: Yes, within the MSW building. The Town provides 2 portapotties on site aswell.

Question: Under Section 02.03: Who is responsible for capital infrastructure projects? The clauses seem to be a little unclear or contradictory. If the Contractor is responsible for capital projects, will those costs be reimbursed by the Town + a 10% markup? How does the $50,000 yearly investment that the Contractor is obligated to make play into this?

Answer: Section O.2 refers to projects in excess to the capital project fund in this case only then would the cost be reimbursed plus a 10% mark up. These capital infrastructure projects are required to implement at the direction of the Commissioner of Public Works.

Question: Is the Contractor required to fund capital infrastructure costs upfront? If capital infrastructure costs must be paid upfront by the Contractor, what is the process and timeline for reimbursement?

Answer: Please refer to section O.1, the $50,000 will be included in the contract as a special projects fund and any costs will be drawn down from that item. These capital infrastructure projects are required to implement at the direction of the Commissioner of Public Works.

Question: If reimbursement is not provided, is the Contractor expected to absorb all capital infrastructure costs?

Answer: Please refer to section O.1 and answers above.

Question: Is the Contractor responsibility including snow plowing and street sweeping?

Answer: Contractor is responsible for sweeping around the building at least once a week as part of the Storm

Water Pollution Prevention Plan. The contractor is responsible for snow plowing and salting the area around the

MSW building.

Question: Is the Contractor responsible for pest control at the facility or is that handled by the Town?

Answer: Handled by the contractor for the MSW building and residential drop off area.

Question: Are there bathroom facilities provided or is the Contractor required to provide sanitary facilities (e.g., portable restrooms) for staff?

Answer: Yes, within the MSW building. The Town provides 2 portapotties on site aswell.

Question: Regarding Exhibit B, Clause 9 (Termination) Page 69, says that the Town can terminate the contract without cause with seven (7) days’ notice. This RFP requires potentially several million dollars of capital investment to get started. Assuming the City wants competitive and robust responses, are notification and termination terms up for negotiation?

Answer: No, this is standard language for contract with the Town of Greenwich.

Question: What is the Town’s standard payment terms, including the typical timeline for reviewing, approving, and issuing payment on submitted invoices for payment to the contractor?

Answer: 30-45 days.

Question: Are there any conditions, delays, or approval requirements that could impact on the timing of invoice payments?

Answer: No.

Question: What is the current contractor charging per ton? Is it the same as the current gate rate?

Answer: It is not the same as the current gate rate. Please reference Addendum #1 for the current charging per ton.

Question: Could you please provide us with the prior BID results?

Answer: Please reference Addendum #1 for current rates.

Question: What are the current rates with the current contractor?

Answer: Please reference Addendum #1

Question: A copy of the existing O&M Manual to understand the entire scope of maintenance required.

(P22. D. 1)

Question: Frequency of pump outs and gallons pumped out of all tanks and catch basins for year 2024 and 2025.

(P23. D. 3)

Answer: Please reference the separate Storm Water Pollution Prevention Plan attached

Question: Details of the security system in place, scope and annual cost for 2024 and 2025. (P24. G.)

Answer: None existent and is not required to be installed as part of this RFP. If one were to be put in as part of a capital project then the contractor will be required to maintain.

Question: Details of the Odor & nuisance control system in place and cost for 2024 and 2025.

Answer: No system is in place but it is the responsibility of the contractor to maintain the facility in accordance with the active permits. If odor becomes an issue, it may be part of a capital project at the direction of the

Commissioner of Public Works and will be the responsibility of the contractor to maintain.

Question: History of the transfer station unable to accept waste and the use of a backup transfer station.

Answer: No, only during statewide emergency

Question: Current monthly operating fee, hauling and disposal fees for MSW and single stream. Or copy of the existing contract.

Answer: Please reference Addendum #1

Question: Utility cost for 2024 and 2025 (P22. C.5)

Question: On page 51 of the bid specifications, in the Market Value, Revenue Share, and New Processing Fee

Revenue for SSR you provide an example for greater the Market Value and Below Market Value. In the example for the below Market Value, it lists two different rates paid to the vendor, $15 and then $20. In the below market

Value, please confirm, revenue share would no longer apply, but be deducted from the processing fee, thus in this example making the rate $20 per ton paid by the Town to the Vendor.

Answer: $20 is the correct amount for both instances

Question: Note that there are differing bond requirements between Chapter 11 of the specs (calling for a

Performance Bond) and page 67 (calling for Performance, Maintenance and Payment Bonds). Can you please clarify the bond requirement (which one is to be provided)?

Answer: Chapter 11 of the Respondent’s proposal must include the information requested (discussed on pages 35-

36 of the RFP) that demonstrates the Respondent’s ability to obtain the necessary bonds by including an irrevocable letter of commitment from a licensed bonding company. There are no bond requirements identified in that section of the RFP. Section 4 of the Draft Service Agreement (page 67 of the RFP) does include the performance, maintenance, and payment bond requirements that are required upon signing of the agreement. In addition, Addendum 1 included clarification language regarding the amount of the bond.

Question: In reviewing the RFP it does not appear that there is an area to put a price for the management of the following:

Tires

Batteries (Household and/or Auto or Lead Acid)

Light Bulbs

Electronic Waste

And there is no number of units of these or CFC devices that are handles annually.

Answer: Please input pricing for these items tires, batteries (Household and/ or Auto or Lead Acid), Light Bulbs, and Electronic Waste in Reply Sheet 6 Section I. Other Information. Roughly 1,200 CFC devices that are handled annually

There will be no change in the due date of proposals due to this Addendum. All other terms and conditions remain unchanged.

The foregoing is hereby made a part of the contract.