1723S.pdf

Program 1723-S (02/11) Page 1 of 21 Specifications by: GDC Reviewed by: KJC

U.S. GOVERNMENT PRINTING OFFICE

Dallas, Texas

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Printing Reports/Forms, Folding and Distribution Services as requisitioned from the U.S. Government Printing Office (GPO) by the

Department of Veterans Affairs (VA)

Single Award

CONTRACT TERM: The term of this contract is for the period beginning March 1, 2011 and ending February 29, 2012, plus up to four optional 12-month extension periods that may be added in accordance with the "Option to Extend the Contract Term" clause in this contract.

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Dallas, Texas time on January 7, 2011.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned to familiarize themselves with all provisions of these specifications before bidding.

Questions of a technical nature concerning this contract should be directed to Glen D. Carlson, telephone (214) 767-0451, ext. 17. (No collect calls.)

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SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised April 1996)).

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level IV.

(b) Finishing (item related) Attributes – Level IV.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard

P-7. Type Quality and Uniformity Page Reproducible

FACSIMILE BIDS: Facsimile bids are permitted.

(a) Definition. "Facsimile bid," as used in this solicitation, means a bid, modification of a bid, or withdrawal of a bid that is transmitted to and received by the Government via electronic equipment that communicates and reproduces both printed and handwritten material.

(b) Bidders may submit facsimile bids as responses to this solicitation. These responses must arrive at the place and by the time specified in the solicitation.

(c) Facsimile bids that fail to furnish required representations or information or that reject any of the terms, conditions, and provisions of the solicitation will be excluded from consideration.

(d) Facsimile bids must contain the required signatures.

(e) The Government reserves the right to make award solely on the facsimile bid. However, bidders agree to promptly submit the complete original signed bid.

(f) Submit facsimile bid to FAX No. 214-767-4101, one bid per facsimile.

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FACSIMILE BIDS (contd.):

(g) If the bidder chooses to transmit a facsimile bid, the Government will not be responsible for any failure attributable to the transmission or receipt of the facsimile bid including, but not limited to, the following:

(1) Receipt of garbled or incomplete bid.

(2) Availability or condition of the receiving facsimile equipment.

(3) Incompatibility between the sending and receiving equipment.

(4) Delay in transmission or receipt of bid.

(5) Failure of the bidder to properly identify the bid.

(6) Illegibility of bid.

(7) Security of bid data.

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this contract for a period of 12 months by written notice to the contractor not later than 60 days before the contract expires. If the Government exercises this option, the extended contract shall be considered to include this clause, except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s) added under this clause. Further extension may be negotiated under the "Extension of Contract Term" clause. See also "Economic Price Adjustment" for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in accordance with the provisions of this clause, provided that, in no event will prices he revised to exceed the maximum permissible under any law existing as of the date of the contract or as may be hereafter promulgated.

Price adjustment period: For the purpose of this clause, the program years shall comply with the Contract Term clause. There shall be no price adjustment for orders placed during the first program year of this contract.

Price adjustment: The prices shall be adjusted on the basis of the "Consumer Price Index For All Urban Consumers - Commodities Less Food, Seasonally Adjusted," published monthly in the CPI Detailed Report by the Department of Labor, Bureau of Labor Statistics, in the following manner:

(1) The contract price of orders placed during the adjusted period (excluding reimbursable postage or transportation costs) shall be adjusted by the percentage increase or decrease in the average, seasonally adjusted Consumer Price Index For All Urban Consumers - Commodities Less Food (seasonally adjusted) as follows: An index shall be calculated by averaging the 12 seasonally adjusted months ending 3 months prior to the expiration of the first period of the contract. This average is then compared with the average index for the 12-month period ending 3 months prior to the beginning of the contract, called the base index. The percentage increase or decrease by comparing these two indexes shall be applied to the contractor's invoices for orders placed during the price adjustment period.

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ECONOMIC PRICE ADJUSTMENT (contd.):

(2) The Government will notify the contractor in writing of the percentage increase or decrease to be applied to any invoices to be submitted for orders subject to price adjustment in accordance with this clause. Such percentage will be determined from the published index as set forth above. The contractor shall apply the percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation costs. Any applicable discounts will be calculated on the basis of the invoice price as adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price adjustment clause.

NOTE: The Economic Price Adjustment (EPA) is NOT cumulative. The EPA is applied to the original contract price not to the original contract price plus any other EPAs applied.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an individual "print order" for each job placed with the contractor. The print order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility to review evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders may be issued under the contract from March 1, 2011 through February 29, 2012 plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be "issued" for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the contractor within the time specified in the order, and the rights and obligations of the contractor and the Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the effective period of this contract.

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REQUIREMENTS (contd.):

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

PAYMENT: Submit all vouchers to: Comptroller, Stop FMCE, Office of Financial Management, U.S.

Government Printing Office, Washington, D.C. 20401. Vouchers may be faxed to 202-512-0992. To expedite payment from GPO, use the bar code cover sheet. Refer to the following web page for instructions:

http://winapps.access.gpo.gov/fms/vouchers/barcode . If the bar code cover sheet is used, fax the voucher and the bar code cover sheet to 202-512-1851 in lieu of the fax numbers listed above.

http://winapps.access.gpo.gov/fms/vouchers/barcode

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SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of reports/forms requiring such operations as printing of both static and variable data, perforating, drilling, folding, sealing, packing, and distribution.

TITLE: Printing Reports/Forms, Folding and Distribution Services.

FREQUENCY AND QUANTITY OF ORDERS: See attachment 1.

TRIM SIZE: 8-1/2 x 11.

GOVERNMENT TO FURNISH: Print orders.

Electronic Media (software/electronic documents): Electronic reports/forms are created on the Xerox Printing System using Xerox Elixir DesignPro Tools v1r5 software. The source code that is created by Elixir DesignPro Tools is uploaded to the VA mainframe where the Xerox Host Forms Descriptor Language (HFDL) software compiles it. On the mainframe, the source code for the Xerox Job Descriptor Library (JDL) is copied. The JDL is compiled by the printer system software. The JDL contains the commands that format the pages and control placement of variable data on the reports/forms.

The data is compressed using PKZIP software and then sent to the contractor via electronic data transfer using a Virtual Private Network (VPN) tunnel over the Internet using a NIST FIPS 140-2 compliant cryptographic module capable of interchanging data with the Austin Automation Center’s (AAC) VPN device.

The VPN is the assumed mode of data transmission. If the VPN is unavailable, the data may be written to an initialized 3480 cartridge tape using the following header format/data code/operating system:

IBM/EDCDIC/MVS. The cartridge is then sent to the contractor. The contractor must have a 3480-compatible tape drive capable of reading 3480 cartridges.

All files must be restored to a target printer that has capabilities similar to those of the Xerox 4635 that the AAC uses. All fonts and logos that are on the form as well as the fonts used to print the variable data must be available on the printer.

One reproduction proof for shipping container labels, Form 905 (R. 3/90) with labeling and marking specifications.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or film, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to Furnish" necessary to produce the product(s) in accordance with these specifications.

SUBCONTRACTING: Subcontracting will not be permitted.

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INFORMATION SYSTEM: The contractor must provide a computer network (also known as an "information system") to process, store, and transmit data that is in compliance with all applicable policies governing the transmission and use of the data transmitted by the AAC, including the Privacy Act, the Health Insurance Portability and Accountability Act (HIPAA), and applicable Department of Veterans Affairs policies and procedures. The contractor shall ensure their information system is configured and managed to meet the minimum recommendations described in NIST Special Publication (SP) 800-53 (Recommended Security Controls for Federal Information Systems) and VA Handbook 6500.2 (Management of Security and Privacy Incidents) (available at http://www1.va.gov/vapubs ). It has been determined that the VA information processed is defined in the following categories – Sensitive Personal Information (SPI) and Regulatory/Program Specific Information – therefore the levels of security must be set for a high-impact information system. Annex 2 from NIST SP 800-53 is attached to these specifications for reference only. Information security personnel from the Department of Veterans Affairs will use this document as a tool to review the awarded contractor's compliance with the requirements above. No response is required with your bid submission. Further information is available at http://www.nist.gov. Only compensating controls that have been approved by the AAC in writing may be used in lieu of the recommended controls in NIST SP 800-53. The contractor shall coordinate with the AAC to establish a secure VPN tunnel over the internet using a NIST FIPS 140-2 compliant cryptographic module capable of interchanging data with the AAC's VPN device. The contractor will be required to sign an Interconnection Security Agreement with the AAC before the connection may be established. Additionally, the contractor shall support and assist AAC staff and/or auditors in periodically assessing their information system's compliance with these requirements or in conducting investigations into security incidents.

Federal information systems (40 USC 11331) are information systems used or operated by an executive agency, by a contractor of an executive agency, or by another organization on behalf of an executive agency.

Information systems may include servers, workstations, operating systems, databases, and applications, as well as any information/data stored, processed, or transmitted by the system. Federal information systems may contain information that is subject to the Privacy Act, the HIPAA, or other regulations. Every federal information system at the AAC processes information that is categorized as "sensitive but unclassified" (SBU).

All contractor and subcontractor personnel must read and abide by the security requirements in place at the contractor's facility. Failure to comply with these security requirements may result in revocation of physical and/or electronic access privileges and/or termination of the contract for default. Failure to complete the work in a timely manner, or by any required completion date, caused by delays in requesting security clearances, or due to revocation of access privileges resulting solely from the actions of the contractor or their personnel, is not sufficient reason to warrant an extension in contract time or cost.

NETWORK AND TECHNICAL SECURITY CONTROLS:

The sensitivity level of data that is transmitted to the contractor's site has been categorized under FIPS Publication 199 (FIPS 199) as moderate. The contractor will be responsible for transmitting the data in a manner consistent will all applicable federal laws and regulations regarding data with the listed security categorization level.

The minimum required security controls that must be in place and show a demonstrated use are outlined in NIST Special Publication 800-53 (NIST 800-53) for each of the security categorizations. Although NIST 800- 53 indicates these controls are "guidelines," they are required for this contract. A list of these controls is attached to these specifications as reference only. No response is required with bid submission.

http://www1.va.gov/vapubs

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NETWORK AND TECHNICAL SECURITY CONTROLS (contd.):

In addition, the data being transmitted must meet the guidelines for the encryption of sensitive federal information found in FIPS Publication 140-2 (FIPS 140-2). The contractor shall provide the necessary encryption device and configure it to communicate in FIPS 140-2 mode with the VA's encryption device.

CONFIDENTIALITY OF DATA: Any information systems involved with this contract are classified as systems of records subject to the Privacy Act of 1974 (Public Law 93-579), and some information systems may further be subject to the HIPAA. The contractor may, in the course of design, development, or conversion of data from existing systems, observe or handle information subject to the Privacy Act, the HIPAA, or other Federal regulations. Duplication or disclosure of data and other information to which the contractor will or may have access because of this contract is prohibited by law. It is understood that throughout performance of the contract, the contractor will or may have access to confidential data that is either the sole property of the VA, or is the sole property of other than the contracting parties. The contractor hereby agrees to maintain the confidentiality, integrity, and availability of all such data to which access may be gained throughout contract performance, whether title thereto vests in VA or otherwise. The contractor hereby agrees not to disclose said data, any interpretations thereof, or data derivative there to unauthorized parties in contravention of the provisions, without the written approval of the Contracting Officer, or the party in which title thereto is wholly vested. Also, FAR 52.224-1, Privacy Act Notification, and FAR 52.224-2, Privacy Act, apply to this contract and all orders issued against the contract, if applicable.

INTERCONNECTION SECURITY AGREEMENT (ISA): ISAs are written agreements between the information system owners that stipulate why and how information is to be shared, and how each party will provide adequate security of the information when it is under their control. One portion of the ISA describes the technical details of the data transmission link, including the devices used to encrypt the data. ISAs become an integral piece of the certification and accreditation documentation for each federal information system. The contractor is required to sign an ISA with the AAC before the connection may be established.

RIGHTS IN GOVERNMENT FURNISHED DATA AND MATERIALS: The VA shall retain all rights and privileges, including those of patent and copy, to all Government-furnished data. The contractor shall neither retain nor reproduce for private or commercial use any data or other materials furnished under this contract. The contractor agrees not to assert any rights at common law or in equity or establish any claim to statutory copyright in such data. These rights are not exclusive and are in addition to any other rights and remedies to which the Government is otherwise entitled elsewhere in this contract.

LIMITED USE OF DATA AND INFORMATION: The presentation of any report of analytical material based on information obtained from this contract will be subject to review by the VA before dissemination, publication or distribution. Presentation includes, but is not limited to, papers, articles, professional publications, speeches, testimony, or interviews with public print or broadcast media. The VA will review the materials for accuracy, content, and manner of presentation with an eye toward the protection of the privacy of individuals.

Performance of this contract may require that the contractor access and use data and information proprietary to the VA or another Government agency or Government contractor. Should the release of proprietary information such as that described above become necessary, the contractor's personnel and any subcontractor's personnel shall execute disclosure statements indicating their awareness of the receipt of such proprietary information and the proper care and handling of same. The contractor and the contractor's personnel may not divulge or release data or information developed or obtained in performance of this contract without the written approval of the Contracting Officer. The contractor will not use, disclose, or reproduce proprietary information or data other than as required in the performance of this contract. This does not preclude the use of any data independently acquired by the contractor without such limitations or prohibit in agreement (at no cost to the VA) between the contractor and the data owner, which provides for greater rights to the contractor.

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PRIVACY ACT AND HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT: The contractor will adhere to all Privacy Act regulations applicable to these statements as included in this solicitation. In addition to standard Privacy Act compliance, the contractor will be familiar with and abide by the security requirements contained in the HIPAA as well as other requirements contained in the HIPAA.

Contractor personnel who obtain access to hardware or media which may manipulate or store any sensitive information protected under Title 5, USC, Section 552a, The Privacy Act, 38USC4132, 3301 or 3305, as defined by the VA, must not access information unless absolutely necessary to perform their contractual duties.

Disclosure of any sensitive data obtained during performance of the particular contractual duty is prohibited.

Violation of these statutory provisions may involve imposition of criminal penalties.

CONTRACTOR PERSONNEL SECURITY:

Contract personnel performing work under this contract shall satisfy all requirements for appropriate security eligibility in dealing with access to sensitive information and information systems belonging to or being used on behalf of the VA. To satisfy the requirements of the VA, a Minimum Background Investigation shall be completed by the AAC prior to performing work under this contract. The level of access and the individual's capability to perform work under this contract will be the determining factor in deciding if a higher investigative requirement is needed. The contractor shall ensure that those requirements are fully satisfied within 30 days of initiation of such investigations.

The VA Security Investigation Center (SIC) provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants and for incumbents of those positions. The contractor shall work with the Contracting Officer's Technical Representative (COTR) in determining the position sensitivity level for the required services. All costs associated with obtaining clearances for contractor provided personnel shall be the responsibility of the contractor. Further, the contractor shall be responsible for the actions of all individuals provided to work for the VA under this contract. In the event that damages arise from work performed by contractor personnel under the auspices of this contract, the contractor will be responsible for all resources necessary to remedy the incident.

In conjunction with contract award and prior to contract performance, the COTR shall obtain from the contractor the following information in order to request the appropriate investigative action: list of names of contractor personnel doing work on this contract, Social Security Number (SSN) of contractor personnel, and home addresses of contractor's personnel.

PRODUCTION FACILITY: All processes entailed in the development, production and distribution of the reports/forms must be housed within one facility. Production must begin and end within the same facility to enhance production efficiency, security and control. The contractor may, however, have additional facilities strategically distributed throughout the United States.

PHYSICAL SECURITY CONTROLS FOR CONTRACTOR'S FACILITY:

The facility shall have an active security program, including, but not limited to access control, intrusion detection with 24-hour per day monitoring, surveillance cameras, physical intrusion barriers, and an access auditing method.

All visitors to the contractor's facility shall be required to present a valid Government-issued photo identification (such as a state issued driver's license) and be logged in and out of the facility.

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PHYSICAL SECURITY CONTROLS FOR CONTRACTOR’S FACILITY (contd.):

At least one surveillance camera shall be installed to monitor the area where federal information is processed.

For analog video recording, images shall be recorded at not greater than 120-hour mode, videotapes shall be changed out promptly (within 5 minutes) upon reaching the end of the tape (not recorded over), and videotapes shall be retained for six months or upon completion or termination of the contract. If digital video recording is used, images shall be recorded at a frame rate of at least 4 images per second and retained for a period of at least 6 months or until the completion or termination of the contract. The contractor shall make such video recordings available for review on-site by AAC security personnel when requested.

All fire/security/environmental-monitoring systems shall be provided with a uninterruptible power supply (UPS) backup power source and be periodically checked for proper operation by trained technicians. The UPS shall provide power to these systems for a minimum of 24 hours.

The contractor may not move the AAC's materials to another location without specific authorization by an authorized AAC person, except in an emergency, in which case the contractor shall notify the AAC of the alternate location within 4 hours.

All personnel who will have physical or electronic access to federal information systems shall obtain the applicable VA security clearance before being granted access (or after submitting the necessary information to initiate a background investigation, when permitted).

To ensure individual accountability, physical access cards shall not be shared, loaned or given to any other person. Persons authorized to access the area where federal information is processed shall not allow another person to enter the area during the time they have the door open (also known as "tailgating"), except for authorized and escorted visitors. The contractor shall escort visitors authorized by the contractor to enter the area where AAC's information is processed with an access badge and each visitor's name shall be logged on a separate log sheet. The person escorting the visitor(s) shall maintain constant observation of the visitor(s) to ensure they do not access the AAC's information. The physical access control system shall generate reports listing each person who entered the area during any specified time period. The contractor shall provide these reports to AAC security personnel when requested.

FEDERAL LAWS, POLICIES, REGULATIONS, AND GUIDANCE RELATED TO FEDERAL DATA

MANAGEMENT: The contractor shall comply with all applicable laws, policies, regulations, and guidance, including, but not limited to those listed below:

(a) Privacy Act.

(b) Health Insurance Portability and Accountability Act (HIPAA).

(c) Federal Information Security Management Act (FISMA) (available at http://www.fisma.gov ).

(d) National Defense Authorization Act.

(e) OMB Circulars (related to federal data management).

(f) NIST Federal Information Processing Standards (FIPS).

(g) NIST Special Publications (800 series).

(h) Trade Secrets Act (18 U.S. Code 1905).

(i) Unauthorized Access Act (18 U.S. Code 2701 and 2710).

(j) VA Directive 5400 (Information Security Program) (available at http://www1.va.gov/vapubs ).

(k) VA Directive and Handbook Series 0710 (available at http://www1.va.gov/vapubs ).

http://www.fisma.gov/

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PRE-AWARD INSPECTION OF SECURITY CONTROLS: Prior to award, the AAC reserves the right to perform an on-site inspection of the contractor's security controls to ensure that they are in compliance with all of the items listed in this document. To facilitate this inspection, the Contractor shall supply the following items at least 3 business days prior to the scheduled site visit:

(a) All policies, regulations, standard operating procedures, and so forth related to physical, personnel, and technical/network security controls.

(b) Building/site drawings and diagrams depicting, at a minimum, fences, walls, parking areas, physical security controls (cameras, door locks, motion sensors, and so forth) and rooms. The drawing shall label all controls related to the physical security of the AAC data (that is, if there is a section of the facility that is altogether unrelated to the services contracted for, it is not necessary to label the controls in that area).

(c) Network diagram depicting the major components and security controls in place. This should include network segments, servers, external connections, routers, firewalls, intrusion detection devices, and so forth. It should specify operating systems (by name and version) for routers, VPN appliances, servers, and workstations.

NON-PUBLICITY: It is a specific condition of this contract that the contractor, or any subcontractors performing work on this project, shall not take any photographs on or of the contractor's facility or personnel therein, nor use or allow to be used any aspect of this contract for publicity or advertising purposes without specific written approval of the AAC's Chief of Security Services.

BUSINESS CONTINUITY PLANS: The contractor will maintain either separately or within their business continuity program a plan of action that will allow for continued provision of services to the AAC within 72 hours of an event that disrupts or destroys the ability of the service provider to operate at the primary location used to provide services. In addition the plan of action should demonstrate how materials and information provided to the vendor by the VA will be protected and recovered such that continued services will be provided within the timeframe specified.

TRAINING: All contractor personnel requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and networks.

(a) Sign and acknowledge understanding of and responsibilities for compliance with the National Rules of Behavior related to access to VA information and information systems.

(b) Successfully complete VA Cybersecurity Awareness training and annual refresher training which will be due within one month of the beginning of any contract option year.

(c) Successfully complete VA General Privacy training and annual refresher training which will be due within one month of the beginning of any contract option year.

(d) Successfully complete any additional cybersecurity or privacy training as required for VA personnel with equivalent information system access.

The contractor will provide the VA COTR with a copy of the training certificates for each applicable employee within 30 days of beginning work on the contract. Certificates for refresher training will be due within one month of the beginning of any contract option year. Courses are available through the online VA Learning Management System. Access to the website will be coordinated with the VA COTR.

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STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No. 11" dated July 1999.

White OCR, Basis Weight: 20 lb., 30% Recycled.

In addition, the contractor must supply specialty forms/paper described below for use with various applications.

Specialty forms/paper, when delivered to the contractor, must be tested by the contractor within one week of delivery to ensure acceptable quality for printing. Unacceptable shipments must be rejected immediately to allow time for re-shipment to the contractor without disruption to production schedules.

1099 Paper Requirements:

Basic specifications are 28 lb. white bond, long grain. Moisture content should be 5.5% or below with an average moisture content of 4.7%. Paper must be 30% recycled content. Finished paper size is an 8-1/2 x 11” sheet, delivered in boxed cut sheets. Micro-perforate each sheet 7/16” from the left edge and 7/16” from the right edge along the entire 11” dimension. Perforations must not separate during subsequent printing, folding and sealing. The contractor must print the opening instructions in blue (PMS 294 100%) at the top of the front of the sheet. Additionally, the contractor must print the lower two-thirds of the back of the sheet in blue (PMS 294 screened 50%) heat-resistant ink as a security tint to prevent viewing of the information printed on the sheet when held up to the light. The Department will provide paper samples to the awarded contractor. All inks used must be able to withstand overprinting using a laser printer.

Each sheet will be subsequently Z-folded (accordion folded) and sealed.

Each sheet shall have a cohesive pattern, in a boxed form, on front and back of each sheet.

(a) The vertical cohesive pattern on the front (bottom two panels) and the back (top two panels) shall provide for a complete seal on the left and right margins (tear strips) of the sheet when folded.

(b) The horizontal spot pattern cohesive on the front (bottom lower panel), when adhered to the spot pattern cohesive on the front (top middle panel), shall provide for a partial seal (to ensure privacy yet facilitate ease of opening). The cohesive on the back (bottom of middle panel) will be applied to the back top cohesive pattern.

(c) The cohesive must be specifically formulated to accommodate in-line laser printer processing. The cohesive must be sufficient for in-line sealing immediately after printing. The cohesive must not be affected by the heat or pressure generated by laser printer processing. The cohesive will give a complete seal when 150 lbs per inch pressure is applied to the folded sheet. The cohesive is to adhere rigidly to the surface of the sheet and shall not cause any residue in or on any stationary or moving parts of the laser printer used.

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Earnings and Leave (E&L) Statements Paper Requirements:

Basic specifications are 28 lb. white bond, long grain. Moisture content should be 5.5% or below with an average moisture content of 4.7%. Paper must be 30% recycled content. Finished paper size is an 8-1/2 x 11” sheet, delivered in boxed cut sheets. Micro-perforate each sheet 7/16” from the left edge and 7/16” from the right edge along the entire 11” dimension as well as 7/16” from the top edge and 7/16” from the bottom edge along the entire 8-1/2” dimension. Each sheet is also perforated across the entire 8-1/2” dimension 5-1/2” from the top to assist in folding. Perforations must not separate during subsequent printing, folding and sealing. The contractor must print the opening instructions in blue ink (PMS 294 100%) at the top of the back of the sheet.

Additionally, the contractor must print the back of the sheet in blue (PMS 294 screened 50%) heat-resistant ink as a security tint to prevent viewing the information printed on the sheet when held up to the light with the exception of areas for recipient name, station number and sequence number and printed message. The Department will provide paper samples to the awarded contractor. All inks used must be able to withstand overprinting using a laser printer.

Each sheet will be subsequently folded in half at the center perforation and sealed.

Each sheet shall have a cohesive pattern around the front four edges of each flat sheet.

(a) The cohesive on the front of the sheet shall provide for a complete seal around the edges of the sheet (no cohesive at the horizontal or vertical center of sheet).

(b) The cohesive used must be specifically formulated to accommodate in-line laser printer processing.

The cohesive must be sufficient for in-line sealing immediately after printing. The cohesive must not be affected by the heat or pressure generated by laser printer processing. The cohesive will give a complete seal when 150 lbs per inch pressure is applied to the folded sheet. The cohesive is to adhere rigidly to the surface of the sheet and shall not cause any residue in or on any stationary or moving

W-2 Paper Requirements:

Basic specifications are 28 lb. white bond, long grain. Moisture content should be 5.5% or below with an average moisture content of 4.7%. Paper must be 30% recycled content. Finished paper size is an 8-1/2 x 11” sheet, delivered in boxed cut sheets. Micro-perforate each sheet 7/16” from the left edge and 7/16” from the right edge along the entire 11” dimension as well as 7/16” from the top edge and 7/16” from the bottom edge along the entire 8-1/2” dimension. Each sheet is also perforated across the entire 8-1/2” dimension 5-1/2” from the top to assist in folding and along the entire 11” dimension 4-1/4” from the left edge. Perforations must not separate during subsequent printing, folding and sealing. The contractor must print the opening instructions in blue ink (PMS 294 100%) at the top of the back of the sheet. The contractor must also print the words ‘IMPORTANT TAX DOCUMENT” in blue ink (PMS 294 100%) on the left side of the back of the sheet centered in the top 5-1/2” of the 11” dimension over the security tint. Additionally, the contractor must print the back of the sheet in blue (PMS 294 screened 50%) heat-resistant ink as a security tint to prevent viewing the information printed on the sheet when held up to the light with the exception of areas for return address, recipient address, and postage. The Department will provide paper samples to the awarded contractor. All inks used must be able to withstand overprinting using a laser printer.

Each sheet will be subsequently folded in half at the center perforation and sealed.

Printing Reports/Forms, Folding and Distribution Services Page 15 of 21

W-2 Paper Requirements (contd.):

Each sheet shall have a cohesive pattern around the front four edges of each flat sheet.

(a) The cohesive on the front of the sheet shall provide for a complete seal around the edges of the sheet (no cohesive at the horizontal or vertical center of sheet).

(b) The cohesive used must be specifically formulated to accommodate in-line laser printer processing.

The cohesive must be sufficient for in-line sealing immediately after printing. The cohesive must not be affected by the heat or pressure generated by laser printer processing. The cohesive will give a complete seal when 150 lbs per inch pressure is applied to the folded sheet. The cohesive is to adhere rigidly to the surface of the sheet and shall not cause any residue in or on any stationary or moving

PRINTING: Black only. Face only or face and back. All printing required in performance of this contract is direct image laser print. In addition, some of the applications require the contractor to laser print variable data such as names and addresses and financial data on each report/form.

MARGINS: Maintain margins as indicated on copy.

BINDING: Various binding styles will be ordered as follows or as specified on the print order.

Micro-perforate across the entire 8-1/2" dimension, 5-1/2" from the top of an 8-1/2 x 11" sheet. Drill one set of 2 round holes, 5/16" in diameter, 2-3/4" center to center, center of holes 1/4" from the top edge of the sheet and a second set of 2 round holes, 5/16" in diameter, 2-3/4" center to center, center of holes 5-3/4" from the top edge of the sheet.

Drill 2 round holes, 5/16" in diameter, 2-3/4" center to center, center of holes 1/4" from the top edge of the sheet.

Drill 3 round holes, 5/16" in diameter, 4-1/4" center to center, centered on the 11" side, center of holes 3/8" from the left edge of the sheet.

Single staple, upper left corner, up to 140 sheets. Paper band over 140 sheets.

Z-fold Form 1099’s and pressure seal.

Fold Earnings and Leave Statements and Form W-2’s from 8-1/2 x 11” to 8-1/2 x 5-1/2” and pressure seal.

PACKING: The contractor must H-pattern tape all cartons used for the PAID applications (E&L’s and W2’s).

INSPECTION SAMPLES: When indicated on the print order or otherwise requested, two samples shall be sent for inspection to the U.S. Government Printing Office, Regional Printing Procurement Office, 1100 Commerce Street, Room 731, Dallas, TX 75242-1027, Attn: Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the samples shall be identified by the GPO jacket number, program number, print order number, title, and include a facsimile of the print order on which they were ordered. The contractor will comply with the shipping schedule regardless of this requirement and will be notified of the test results only if there are deficiencies.

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DISTRIBUTION: Ship f.o.b contractor's city using a VA-supplied UPS account number. Pack suitable.

Upon VA request, the contractor will be required to provide tracking numbers by date for various reports shipped by the contractor using the VA-supplied UPS account number.

When transmitted files do not contain electronic slip sheets to sort the printed products to multiple stations/destinations and when directed by the VA, the contractor must manually intervene to sort the printed documents.

SCHEDULE: Adherence to this schedule must be maintained. The contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511).

Production and shipping of all reports must be completed within 24 hours of receipt of the print order and Government-furnished data, excluding weekends and Federal holidays. Data is generally transmitted between 8:00 p.m. and 3:00 a.m. dependent upon the application producing the data. The contractor is expected to have all reports transmitted between 8:00 p.m. and 3:00 a.m. in the UPS system on the same day that the latest batch of data is received at 3:00 a.m.

The ship/deliver date indicated on the print order is the date products ordered f.o.b. contractor's city must be shipped to the destination address.

Printing Reports/Forms, Folding and Distribution Services Page 17 of 21

SECTION 3. — DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the following units of production which are the estimated requirements to produce orders for 12 months under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered during a like period of time.

The following item designations correspond to those listed in the "Schedule of Prices".

I. (a) 3275

(b) 466

(c) 300

(d) 7050

II. (a) 3741

(b) 300

(c) 6760

(d) 290

III. (a) 500

(b) 500

(c) 300

(d) 6760

(e) 290

(f) 10

(g) 5

(h) 200

(i) 36

(j) 2200

(Page 18 is blank.)

Printing Reports/Forms, Folding and Distribution Services Page 18 of 21

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SECTION 4. – SCHEDULE OF PRICES

Offers are to be f.o.b. contractor's city.

Prices must include the cost of all required materials and operations for each item listed in accordance with these specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production (whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 or 1,000 will be prorated at the per 100 or per 1,000 rate.

I. PRINTING: Prices offered shall include the cost of all required materials and operations necessary for the complete production and distribution of the product listed in accordance with these specifications with the exception of the required paper.

Running Per 1,000 Leaves

(a) Laser printing face only…………………………………………………………………$__________

(b) Laser printing face and back……………………………………………………………$__________

(c) Variable data laser printing face only…………………………………………………..$__________

(d) Variable data laser printing face and back……………………………………………...$__________

(Initials)

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II. PAPER: Payment of all paper supplied by the contractor under the terms of these specifications, as ordered on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. The cost of any paper required for makeready or running spoilage must be included in the prices quoted.

NOTE: Pricing for Form 1099, Earnings & Leave Statements and Form W-2 includes micro-perforations, cohesive and printing (other than laser overprint).

(a) OCR, White, 20 lb., 30% Recycled…………………………..per 1,000 leaves………$__________

(b) Form 1099, White Bond, 28 lb., 30% Recycled…………......per 1,000 leaves………$__________

(c) Earnings & Leave Statements, White Bond, 28 lb., 30% Recycled………………………………………..per 1,000 leaves………$__________

(d) Form W-2, White Bond, 28 lb., 30% Recycled……………..per 1,000 leaves………$__________

III. ADDITIONAL OPERATIONS:

(a) Micro-perforating (to include makeready and run charges)…..per 1,000 lines………..$__________

(b) Drilling (maximum 4 holes per run)………………………….per 1,000 leaves………$__________

(c) Folding and sealing Form 1099……………………………….per 1,000 forms….…...$__________

(d) Folding and sealing Earnings & Leave Statements…………..per 1,000 forms……….$__________

(e) Folding and sealing Form W-2………………………………per 1,000 forms………..$__________

(f) Single stitch, upper left corner (up to 140 pages)……………per 1,000 reports………$__________

(g) Paper banding (over 140 pages)……………………………..per 100 reports………...$__________

(h) Manual document sort………………………………….per station/destination……….$__________

(i) Supplying tracking numbers………………………………...per date………………...$__________

(j) H-pattern tape cartons……………………………………….per carton………………$__________

(Initials)

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INSTRUCTIONS FOR BID SUBMISSION: Fill out "Section 4.- Schedule of Prices," initialing or signing each page in the space(s) provided. Submit two copies (original and one exact duplicate) of the "Schedule of Prices" with two parts (1 and 2) or copies of the GPO Form 910, "Bid" form. Do not enter bid prices on GPO Form 910; prices entered in the "Schedule of Prices" will prevail.

Bidder____________________________________________________________________________________

(City - State)

By_______________________________________________________________________________________

(Signature and title of person authorized to sign this bid)

(Person to be contacted) (Telephone Number)

Attachment 1, Program 1723-S, Page 1 of 2

Report: Distribution of Operational…