4588S.pdf

Specifications by LLP Page 1 of 20 Reviewed by SAB Program 4588-S (R1)

THIS IS A REPROCUREMENT WITH REVISED SPECIFICATIONS

U.S. GOVERNMENT PRINTING OFFICE

Columbus, Ohio

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Short-Run Imaging in Black or Full Color as requisitioned from the U.S. Government Printing Office (GPO) by

DLA Document Services, Great Lakes, IL for

DLA Training, Columbus, Ohio

TERM OF CONTRACT: The term of this contract is for 1 year (base year period of July 1, 2012 through June 30, 2013) and 4 option year periods (July 1, 2013 through June 30, 2014; July 1, 2014 through June 30, 2015; July 1, 2015 through June 30, 2016; and July 1, 2016 through June 30, 2017). Special attention is directed to the following provision and clauses in Section 1 of this contract: "Option to Extend the Term of the Contract", and "Economic Price Adjustment."

BID OPENING: Bids shall be publicly opened at 2:00 p.m. prevailing Columbus, Ohio time on

June 22, 2012.

MAIL BID TO: U.S. GOVERNMENT PRINTING OFFICE, 1335 DUBLIN ROAD SUITE 112-B,

COLUMBUS, OHIO 43215-7034. ENVELOPE MUST BE MARKED WITH PROGRAM NUMBER AND

BID DATE OPENING.

BIDDERS PLEASE NOTE: Extensive revisions have been made throughout the contract. Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding.

Abstract is available on GPO Web Site at http://winapps.access.gpo.gov/ppd/abstracts/columbus/default.asp

BEFORE AWARD: ANY QUESTIONS CONCERNING THESE SPECIFICATIONS CALL

Linda Price on (614)-488-4616, extension 22.

AFTER AWARD: REFER ALL QUESTIONS TO YOUR CONTRACT ADMINISTRATOR

Virgil Dixon on (614)-488-4616, extension 24.

NO COLLECT CALLS

Short-Run Imaging in Black or Full Color Page 2 of 20 4588-S (R1) (06/13)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 06/01)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 08/02)).

GPO PUB. 310.2 IS AVAILABLE ON GPO WEB SITE AT

http://www.gpo.gov/pdfs/vendors/sfas/terms.pdf

GPO PUB. 310.1 IS AVAILABLE ON GPO WEB SITE AT

http://www.gpo.gov/pdfs/vendors/sfas/qatap.pdf

REVISED GPO DISPUTES CLAUSE (06/08) IS AVAILABLE ON GPO WEB SITE AT

http://www.gpo.gov/pdfs/vendors/contractdisputes.pdf

REGULATIONS GOVERNING PROCUREMENT

The U.S. Government Printing Office (GPO) is an office in the legislative branch of the United States Government. Accordingly, the Federal Acquisition Regulation is inapplicable to this, and all GPO procurements. However, the text of certain provisions of the Federal Acquisition Regulation as contained in the Code of Federal Regulations (CFR) are referenced in this solicitation. The offeror should note that only those provisions of the Federal Acquisition Regulation which are specifically incorporated by reference into this solicitation, are applicable.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z 1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard P-7. Type Quality and Uniformity Approved Preproduction Sample or Furnished Material P-8. Halftone Match Approved Preproduction Sample or Furnished Material P-10. Process Color Match Approved Preproduction Sample or Furnished Material

NOTE: At contractor’s option, method of production may be offset printing press or high quality, color laser copier or digital press. Contractor must maintain the Quality Assurance Levels and Standards mentioned above.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with "Table 6 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items" in Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

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1. BLS code 0913 will apply to all paper less newsprint required under this contract.

2. The applicable index figures for the month of July 1, 2012 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus) exceeding 5% by comparing the base index to the index for that month which is two months prior to the month being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the following formula:

X - base index ____________________________ x 100 = _____ % base index where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor's bid price(s) for line Items II.

STOCK/PAPER, (a) through (k) in the Schedule of Prices and will be effective on the first day of any month for which prices are to be adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for orders placed during months affected by this clause.

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price adjustment clause.

OPTION TO EXTEND THE CONTRACT TERM: The Government may extend the term of this contract by written notice to the contractor not later than 30 days before the contract expires. If the Government exercises an option, the extended contract shall be considered to include this clause. The duration of this contract, including the exercise of any options under this clause, shall not exceed June 30, 2017.

Notwithstanding the above paragraph, at the request of the Government, the term of any contract resulting from this solicitation may be further extended for such period of time as may be mutually agreeable to the GPO and the contractor.

ECONOMIC PRICE ADJUSTMENT: The prices set forth in this contract shall be adjusted in accordance with the provisions of this clause, provided that, in no event will prices be revised to exceed the maximum permissible under any law existing as of the date of the contract or as may be hereafter promulgated.

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PRICE ADJUSTMENT PERIOD: For the purpose of this clause, the program years shall comply with the Contract Term clause. There shall be no price adjustment for orders placed during the first program year of this contract.

PRICE ADJUSTMENT: The prices shall be adjusted on the basis of the "Consumer Price Index For All Urban Consumers - Commodities Less Food, Seasonally Adjusted,” published monthly in the CPI Detailed Report by the Department of Labor, Bureau of Labor Statistics, in the following manner:

(1) The contract price of orders placed during the adjusted period (excluding *STOCK, reimbursable postage or transportation costs) shall be adjusted by the percentage increase or decrease in the average, seasonally adjusted Consumer Price Index For All Urban Consumers-Commodities Less Food (seasonally adjusted) as follows: An index shall be calculated by averaging the 12 seasonally adjusted months ending 3 months prior to the expiration of the current period of this contract. This average is then compared with the average index for the 12-month period ending 3 months prior to the beginning of the contract, called the base index. The percentage increase or decrease by comparing these two indexes shall be applied to the contractor's invoices for orders placed during the price adjustment period.

*NOTE: Economic Price Adjustments will not be included in the cost of Stock/Paper. Stock/Paper adjustments will be made under the Paper Price Adjustment Clause.

(2) The Government will notify the contractor in writing of the percentage increase or decrease to be applied to any invoices to be submitted for orders subject to price adjustment in accordance with this clause. Such percentage will be determined from the published index as set forth above. The contractor shall apply the percentage increase or decrease against the total price of the invoice less stock/paper and reimbursable postage or transportation costs. Any applicable discounts will be calculated on the basis of the invoice price as adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an individual "Print Order" for each job placed with the contractor. The print order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractors’s facility or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract.

POSTAWARD CONFERENCE: In order to ensure that the contractor fully understands the total requirements, as indicated in these specifications, Government representatives may conduct a conference with contractor’s representatives at the Government Printing Office, 1335 Dublin Road, Columbus, Ohio 43215 or at DLA Training, 3990 East Broad Street, Columbus, Ohio 43213.

It is anticipated that additional post-award conferences will take place during the term of the contract. These meetings will be on a quarterly or as needed basis to review the requirements of the contract.

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PAYMENT: Submit all vouchers via FAX utilizing the GPO barcode coversheet program application.

Instructions for the GPO barcode coversheet program application can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

At time of invoicing, the contractor shall submit a copy of the print order, contractor’s invoice, collation sheet, all mailing and/or delivery receipts, and one PDF file of each complete publication via e-mail to infocolumbus@gpo.gov.

On occasion, the contractor will be required to submit a copy of the print order, contractor’s invoice, and all mailing and/or delivery receipts to DLA Document Services, Great Lakes, Illinois and DLA Training, Columbus, Ohio via e-mail, addresses to be provided after award.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders may be issued under the contract from July 1, 2012 through June 30, 2013 (plus options). All print orders issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance with the clause entitled “Ordering”. The quantities of items specified herein are estimates only, and are not purchased hereby.

Except as may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the contractor within the time specified in the order, and the rights and obligations of the contractor and the Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract.

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DELIVERY/SHIPPING STATUS INFORMATION: The contractor is to use the GPO furnished form to report the delivery/shipment status on each order. The form is to be reproduced as needed by the contractor.

This information MUST be furnished to GPO - Columbus, RPPO on each order. The information as contained on this form is to be faxed or called to the Columbus RPPO.

Fax Number (614) 488-4577 Telephone Number (614) 488-4616, extension 24

NO COLLECT CALLS

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SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of course material consisting of single sheet forms and books/pamphlets requiring such operations as copy pick-up, pre-production samples, reproducibles, imaging in black and full color, binding, packing, and delivery.

TITLE: Short-Run Imaging in Black or Full Color

NUMBER OF ORDERS/ITEMS: Anticipate 950 orders, up to 50 items per order (usually 2 to 10 items per order).

TRIM SIZES: Trim sizes up to and including 11 x 17” or 17 x 11” will be ordered. Anticipate the majority of items will be 8-1/2 x 11” with portrait orientation. Trim sizes totaling 46.75 square inches or less will be reimbursed at 50% of the Imaging and Stock/Paper prices. Anticipate trim sizes like 4 x 6”, 9 x 3”, 5 x 8”, and 5-1/2 x 8-1/2”. Trim sizes totaling more than 93.5 square inches will be made at double the Imaging and Stock/Paper prices. Anticipate trim sizes like 8-1/2 x 14” or 11 x 17”.

QUANTITY/NUMBER OF PAGES/DESCRIPTION: Approximately 2 to 2,000 pages per order. It is anticipated that the quantities will be between 1 and 3,000 copies. The following is based on the previous year’s usage and anticipated usage. It will be at the discretion of the Government to place orders on this contract that are over 300 copies.

SINGLE SHEET FORMS: Anticipate 430 items, 94,500 total pages, and 70,508 total images during the term of the contract. Quantities will range from 1 to 3,000 copies.

Anticipate 7% of the items will total 46.75 square inches or less and 5% of the items will total more than 93.5 square inches.

When single sheet forms are ordered with a trim size of 17 x 11” and folded to 8-1/2 x 11”, the contractor will be reimbursed for “Folding of Single Sheets”.

Anticipate the following:

Quantity Range Average Quantity Number of Items 1 to 14 5 24 15 to 24 18 82 25 to 49 33 94 50 to 99 58 132 100 to 499 175 68 500 to 3,000 847 30

BOOKS AND PAMPHLETS: Anticipate 2,347 items, 11,092,200 total pages, and 10,202,511 total images during the term of the contract.

Less than 1% of these items will require the contractor to proportionally enlarge an item to create an oversized book or pamphlet with large print.

Some items will require blank divider pages or tab dividers to be inserted throughout the book. An occasional order will have covers furnished by the Government.

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Quantity Range Average Quantity Number of Items 1 to 14 5 753 15 to 24 18 400 25 to 49 32 754 50 to 99 60 272 100 to 499 168 158 500 to 3,000 640 10

Text/Cover Pages Average Text/Cover Pages Number of Items 4 to 20 8 394 22 to 50 34 360 52 to 100 74 380 102 to 200 146 529 202 to 300 240 300 302 to 500 394 220 502 to 1,000 656 152 1,002 to 2,000 1,074 12

COMPLETE PRODUCTS: These items will consist of tab dividers, name tent cards, bookmarks, and spines for looseleaf books/pamphlets.

Tab Dividers: Approximately 845 of the books/pamphlets will require standard 1/5 cut tab dividers with standard mylar reinforced bind edge and tab extension on both sides. Approximately 1 to 30 tab dividers per item, average 18 tab dividers per item. Trim Size: 8-1/2 x 11” plus 1/2” tab extension.

Image tab extension and/or the body of the tab divider face only in black or full color, on 90# White Index.

An occasional item may image on the back. Contractor to be reimbursed for back printing under Item I. 2.

Most will image face only in black.

Contractor will be required to trim 4 sides and around tab extension (rounded corners) then insert tab dividers into the proper location as indicated on the individual print order.

Name Tent Cards: Approximately 829 items will require name tent cards. Trim Size: 11 x 8-1/2” with one score line centered on the entire 11” dimension, 4-1/4” from left 8-1/2” dimension.

Image name tent cards face only in black on 110# White Index.

Contractor will be required to trim 4 sides. Most orders will require the contractor to insert name tent cards loose immediately after cover 2 of a book/pamphlet as indicated on the individual print order. An occasional order will be for name tent cards only.

Bookmarks: Approximately 26 items will require bookmarks. Trim Size: Up to 6” long, up to 2” wide.

Image bookmarks face only or face and back in black or full color on 120# White No. 1 Coated Cover, Gloss-finish. Most orders will image face only in full color, contractor will be reimbursed for back printing under Item I. 1.

Bookmarks will require square or rounded corners, and trim 4 sides. Anticipate 54% of the bookmarks will require rounded corners. Contractor to package bookmarks as indicated on the individual print order (usually as part of a multi-item shrink wrap unit).

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Spine for Looseleaf Books/Pamphlets: Approximately 10 of the looseleaf books/pamphlets will require a separate spine. Trim size width will vary but must accommodate up to 1,000 pages (or 500 sheets), trim size length will be approximately 11”.

Image spines face only in black or full color on 110# White Index. Most orders will image face only in full color.

Contractor to trim 4 sides and package spines as indicated on the individual print order (usually as part of a multi-item shrink wrap unit).

GOVERNMENT TO FURNISH: CD created on PC platform using up to the most current version of Corel Draw, InDesign, Photoshop, MS Office Suite, and/or PDF. Other software may be furnished, only if compatible with the contractor's software. Printed samples. Collation sheets.

Anticipate less than 1% of the items will not have electronic files and will require the contractor to scan the printed sample and create a PDF. At Government’s option, an occasional order will be furnished via e-mail.

Anticipate less than 1% of the items will require the contractor to proportionately enlarge or reduce furnished camera copy or file size to meet specified trim size.

Some orders will have covers for books/pamphlets furnished by the Government. Contractor will be responsible to ascertain condition of furnished covers and notify the Government immediately if any of the covers are not suitable for production.

All printer and screen fonts will be furnished with the individual print order. These fonts are the property of the Government and must be returned with furnished material. Files supplied in native format or PDF, color separations not made.

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might interfere with proper file image processing must be reported to Columbus GPO Contracting Office prior to further performance.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned quality level.

Upon completion of the order, the contractor must furnish final production native application files (digital deliverables) with the furnished material. The digital deliverables must be an exact representation of the final printed product and shall be returned on the same type of storage media as was originally furnished.

Delivery/shipping status report form.

Form 905 (R. 3/90) “Labeling and Marking specifications”.

Blue Labels and Selection Certificates.

Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or film, must not print on finished product.

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CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to Furnish”, necessary to produce the product(s) in accordance with these specifications.

REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible for determining what type reproducibles will be used but must maintain the quality level specified in the contract. No separate charges will be allowed for the various types of reproducibles that may be used.

Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the production process, at the highest effective resolution possible. The contractor is responsible for determining the appropriate output resolution to achieve optimal results for such design elements as blends, gradients, halftones, type and other images. This determination should be made using factors such as stock, imaging device (or press) being used, and other factors unique to the contractors production environment.

PREPRODUCTION SAMPLES: Approximately 97% of the orders with 3 or more work days will require preproduction samples. The sample requirement for this contract is one (1) printed copy. The samples must be constructed as specified using the form, ink, equipment, and methods of production which will be used in producing the finished products. Paper used for samples must be of the size, kind, and quality the contractor will furnish.

Samples will be inspected and must comply with the specifications as to kind and quality of materials, and quality of reproduction.

Prior to the commencement of production of the contract production quantity, the contractor shall submit the samples, along with all of the furnished Government materials, to the DLA Training, Attn: Lisa Shaub, address indicated under “Distribution”. An occasional order will require the pre-production samples to be viewed at the contractor’s plant.

The package must be marked “PRE-PRODUCTION SAMPLES DO NOT DELAY”; and must include the GPO jacket number, program, print order number, dept. requisition number, and title.

After pickup of material and print order, it is the responsibility of the contractor to submit the preproduction samples in sufficient time to allow Government inspection of the samples and production and shipment of the final product to meet the required delivery date. The Government will approve, conditionally approve, or disapprove the samples within 24 hours of receipt thereof by telephone, fax, or e-mail.

Approval or conditional approval shall not relieve the contractor from complying with the specifications and all other terms and conditions of the contract. A conditional approval shall state any further action required by the contractor. A notice of disapproval shall state the reasons therefore.

If the samples are disapproved by the Government, the Government at its option may require the contractor to submit additional samples for inspection and test, in the time and under the terms and conditions specified in the notice of rejection. Such additional samples shall be furnished, and necessary changes made, at no additional cost to the Government, and with no extension in the shipping schedule. The Government will require the time specified above to inspect and test any additional samples required.

In the event the samples are disapproved by the Government, the contractor shall be deemed to have failed to make delivery within the meaning of the default clause in which event this contract shall be subject to termination for default, provided however, that the failure of the Government to terminate the contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the shipping schedule.

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In the event the Government fails to approve, conditionally approve, or disapprove the samples within the time specified, the Contracting Officer shall automatically extend the shipping schedule in accordance with article 12 “Notice of Compliance with Schedules” of contract clauses in GPO Contract Terms (Pub. 310.2, effective December 1, 1987 (Rev. 6-01)).

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price for the production quantity. All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured.

STOCK/PAPER: The specifications of all stock/paper furnished must be in accordance with those listed herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 12” dated March 2011.

Color of stock/paper furnished shall be of a uniform shade and must have the grain parallel to the spine. The Contracting Officer reserves the right to reject shipments of any order printed on stock/paper the color of which, in his opinion, materially differs from that of the color sample(s). The stock/paper to be used will be indicated on the individual print order.

Some books/pamphlets will have a self-cover or more than one type of stock/paper for text pages (usually JCP O-61 and one or more colors of JCP O-63). Anticipate that like stock/papers will be grouped together.

Some orders will have already imaged, Government furnished covers.

White High Quality Xerographic Copier, Laser Printer, basis size 17 x 22”, basis weight 28 lbs. per 500 sheets, equal to JCP Code O-61.

White and Colored Plain Copier, Xerographic Copier, Laser Printer, basis size 17 x 22”, basis weight 20 lbs.

or 24 lbs. per 500 sheets, equal to JCP Code O-63.

White and Colored Index, basis size 25-1/2 x 30-1/2”, 90 lbs. and 110 lbs. per 500 sheets, equal to JCP Code K-10.

White No. 1 Coated Cover, Gloss-finish, basis size 20 x 26”, 80 lbs. per 500 sheets, equal to JCP Code L-11.

NOTE: Bookmarks will require a basis weight of 120 lbs. per 500 sheets.

7-mil Clear Acetate Cover.

IMAGING: Image one or two sides in black or full color, close color match is required for all full color images. Light to heavy color coverage on single sheet forms and text pages of books/pamphlets, and complete products. Heavy color coverage on color covers of books/pamphlets.

Content may consist of screened areas, charts and graphs, mathematical formulas, formatting codes such as “hidden text” in MS Word, PC screen captures, and clip art. Reproduction method must produce copies which provide a close visual match to the furnished material.

Some items will require hard copy to be scanned. Most items will be provided in electronic format.

Some items will require enlarging or reducing the original trim size to a proportionally larger or smaller trim size. Some items will be furnished by the Government already imaged.

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It is anticipated that an occasional item will be for blank stock/paper and will not require imaging.

UV COATING: Some orders for single sheet forms, books/pamphlets (usually covers only), and bookmarks will require the contractor to UV coat one or two sides of a sheet or sheets after imaging.

When UV coat is indicated on the print order, contractor’s option to apply clear, non-yellowing UV or aqueous coating or clear, non-yellowing, gloss finish, film laminate of suitable thickness to protect sheet but prevent curling.

LAMINATING: When indicated on the print order, some items for single sheet forms, books/pamphlets (usually covers only), and bookmarks will require the contractor to apply a clear, non-yellow, gloss finish, film laminate with 3 to 5 mil thickness to one or two sides of a sheet or sheets after imaging.

MARGINS: Margins will be exactly as furnished copy, or as marked on the individual print order or furnished copy. Bleeds up to 4 sides may be required. Anticipate most covers will bleed 4 sides.

BINDING/ASSEMBLING: Bind or assemble as indicated on the individual print order. Various binding and assembly styles will be ordered as follows.

TRIM: Trim all items 3 or 4 sides.

FOLDING OF SINGLE SHEETS: Some items for single sheet forms will require 1 to 3 parallel, according, or cross-directional folds. Score all fold lines prior to folding.

PERFORATING/SCORING: Some items for single sheet forms and books/pamphlets will require one or more perforation/scores, vertical, horizontal, or a combination of both.

DRILLING: Some items for single sheet forms and books/pamphlets will require drilling up to 5 holes, usually 3. Anticipate holes will be from 1/4” to 3/8” in diameter. Specific drilling instructions, including center to center spacing, will be provided with the individual print order.

INSERTING FURNISHED DISCS: Some items for books/pamphlets will require the contractor to insert Government furnished CDs or DVDs loose immediately after cover 2. The books/pamphlets will require shrink wrapping to prevent discs from dislodging.

SADDLE-STITCHING: Some items for books/pamphlets will require saddle-stitching. Fold, inset, and saddle-wire stitch with two or three wire stitches, with or without separate paper cover and trim three sides.

When single sheet forms are ordered with a trim size of 17 x 11” and folded to 8-1/2 x 11”, a charge for saddle folding WILL NOT be allowed. The contractor will be reimbursed for this function under “Folding of Single Sheets”.

LOOSELEAF BOOKS/PAMPHLETS: Some items for books/pamphlets will require looseleaf binding.

Gather text with or without separate cover and trim four sides. Trim flush. Various looseleaf binding styles will be ordered as follows:

Plastic Coil Binding: Most items will coil bind. Punch text/cover pages suitable for coil binding and bind with clear, white, black, and colored plastic coils. Anticipate most items will bind on left edge, some items will bind on top edge. Coils to be suitable for binding up to 500 pages/covers (250 sheets) and over 500 pages/covers, up to and including 1,000 pages/covers (over 250 sheets up to and including 500 sheets).

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Within 5 workdays after award, contractor to provide DLA Training with samples of available coil colors.

These samples must include clear coils, white coils, black coils, and all other available coil colors.

Looseleaf Stitching: Stitch with one stitch in upper left corner (1 ULC) or two stitches on left side of bind edge (2 LS).

Other Looseleaf Binding Styles: Some looseleaf books/pamphlets will not have a permanent or semi-permanent binding mechanism; these items will be “bound” using shrink-wrapping or slip-sheeting methods as described under “Packaging”.

PACKAGING: Package all orders securely. Orders containing tab dividers must be packed carefully to insure that the tab dividers are not damaged in transit.

SHRINK-WRAP OR SLIP SHEET: The individual print order will indicate if shrink-wrapping or slip-sheeting is required and provide exact shrink-wrapping or slip-sheeting instructions. Shrink-wrap backboards must be .020” chipboard, newsboard, or equal. Contracto to slip sheet using blank 20# colored writing or bond.

Single sheet forms will shrink-wrap or slip-sheet in units indicated on print order. Individual books and pamphlets will shrink-wrap or slip-sheet in units of one. Multiple items on a given print order will be assembled and shrink-wrapped or slip-sheeted as a single unit.

Examples of multiple items shrink-wrapping or slip-sheeting:

Four items are ordered on a print order. Assemble one each of item 1, then item 2, then item 3, and then item 4 and shrink-wrap or slip-sheet as a single unit. Continue in kind until all copies have been shrink-wrapped or slip-sheeted.

Four items are ordered on a print order. Assemble all copies of item 1 and shrink-wrap or slip-sheet as a single unit, then assemble all copies of item 2 and shrink-wrap or slip-sheet as a single unit, then assemble all copies of item 3 and shrink-wrap or slip-sheet as a single unit, then assemble all copies of item 4 and shrink-wrap or slip-sheet as a single unit.

SHIPPING CONTAINERS: Pack in shipping containers furnished by the contractor. Containers are not to exceed 45 lbs. when fully packed. Containers must be 275 p.s.i. in accordance with Contract Terms 310.2.

LABELING AND MARKING: Refer to Contract Terms and furnished Form 905.

INSPECTION SAMPLES: When indicated on the print order or otherwise requested, two samples shall be sent for inspection to the U.S. Government Printing Office, Columbus Regional Printing Procurement Office, 1335 Dublin Road, Suite 112-B, Columbus, OH 43215, Attn: Inspection Samples.

These samples cannot be deducted from the total quantity ordered. The package or envelope containing the samples shall be identified by the GPO jacket number, program number, print order number, title, and include a facsimile of the print order on which they were ordered.

The contractor will comply with the shipping schedule regardless of this requirement and will be notified of the test results only if there are deficiencies.

Short-Run Imaging in Black or Full Color Page 14 of 20

DISTRIBUTION: Deliver f.o.b. destination to Columbus, Ohio and f.o.b. contractor’s city to up to 10 locations.

Approximately 53% of the orders deliver f.o.b. destination to: DLA Training, 3990 East Broad Street, Columbus, Ohio 43213, building and room number as indicated on the individual print order, most will deliver to Bldg. 11, Section 5, Attn: Lisa Shaub. Orders must be delivered between 7:30 a.m. and 4:30 p.m.

local Columbus, Ohio time.

Approximately 43% of the orders will deliver f.o.b. contractor’s city to areas other than DLA Training, Columbus address. These orders will require the contractor to deliver those orders to up to 10 locations specified on the individual print order using a Government furnished courier account number at the second day air rate. The tracking number(s) must be e-mailed to Lisa Shaub within 1 hour after shipment. The Program and Print Order Numbers being shipped MUST BE identified in the Reference field of the shipping label and tracking number document.

The balance of orders will require delivery to both DLA Training, Columbus and other locations.

Inside delivery is required. Inside delivery is defined as delivery into a Government controlled space as directed.

The ship/delivery date indicated on the print order is the date products ordered must be received at destination.

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511) to be picked up with the furnished material.

Furnished material must be picked up from 3990 East Broad Street, Columbus, Columbus, Ohio 43213 between 7:30 a.m. and 5:00 p.m. Contractor will be required to make up to 3 pickups, usually 2, on any given Federal workday.

If agent picks up material, the contractor must provide completed manifests to the Government agency placing the orders listing his firm as both the shipper and the consignee.

Orders requiring Pre-Production Samples and orders delivering f.o.b. contractor’s city will have a minimum of 3 workdays allowed.

When pre-production samples are ordered, those samples, along with the furnished material, will be due to the Government the first work day after receipt of print order and furnished material, unless otherwise indicated on the print order. The Government will hold the samples for 24 hours.

The following schedule begins upon notification of the availability of print order and furnished material.

Number of Orders Number of Workdays 19 Same Day 76 Next Day 266 2-3 295 4-6 161 7-10 95 11-15 38 16 or more

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RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must include the GPO jacket, program and print order numbers, total quantity delivered, number of cartons and quantity per carton, date delivery made, and signature of the Government agent accepting delivery. The original copy of this receipt must accompany the contractor's voucher for payment.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must deliver all material furnished by the Government and digital deliverables, together with one printed sample (unless waived by the Government), to DLA Training, 3990 E. Broad Street address listed on the individual print order.

These materials must be packaged, properly labeled and delivered separate from the entire job. The contractor must be able to produce a separate signed receipt for these materials at any time during the contract.

All expenses incidental to pickup/return of furnished material/preproduction samples and furnishing sample copies must be borne by the contractor.

Short-Run Imaging in Black or Full Color Page 16 of 20

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “Schedule of Prices” to the following units of production which are the estimated requirements to produce one year's orders under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered during the term of this contract.

The following item designations correspond to those listed in the “Schedule of Prices”.

I. 1. (a) 296

(b) 409

2. (a) 85,406

(b) 16,620

II. (a) 53,758

(b) 466

(c) 50

(d) 266

(e) 42

(f) 37

(g) 1,290

(h) 22

III. 1. (a) 2,515

(b) 27

2. 338

3. (a) 1

(b) 6

(c) 5

(d) 1

4. (a) 3

(b) 4

IV. (a) 87

(b) 266

(c) 10,735

(d) 17

(e) 716

(f) 14

(g) 1,688

(h) (1) 53,758

(2) 694

(i) 23,512

(j) (1) 639

(2) 7,482

(3) 22,614

Short-Run Imaging in Black or Full Color Page 17 of 20

SECTION 4. – SCHEDULE OF PRICES

Bids offered are delivered f.o.b. destination to Columbus, Ohio and f.o.b. contractor’s city for all other locations.

Prices must be submitted for the entire term of the contract and bids qualified for a lesser period will not be considered.

Prices must include the cost of all required materials and operations for each item listed in accordance with these specifications. Bidder must make an entry in each of the spaces provided.

Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government. Bids submitted with NB (No Bid) or blank spaces for an item may be declared nonresponsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production (whether or not such items are included in the Determination of Award) that are inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the Government.

All vouchers submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 100 will be prorated at the per 100 rate.

I. IMAGING IN BLACK OR FULL COLOR: The prices offered must be all-inclusive for imaging in black or full color, in accordance with these specifications and shall include the cost of all required materials and operations as defined in Section 2. – Specifications, except for Item II. Stock/Paper, Item III. Complete Products, and Item IV. Additional Operations.

Reimbursement will be made for each imaged page. No charge will be allowed for blank pages. Items up to and including 43.75 square inches will be reimbursed at 50% of the prices offered for items 1. (a) and (b) and

2. (a) and (b) below. Items over 93.5 square inches will be reimbursed at double the prices offered for items

1. (a) and (b) and 2. (a) and (b) below.

1. Imaging Single Sheet Forms:

(a) Black Image......................................................... per side, per 100 copies ............. $__________

(b) Color Image ......................................................... per side, per 100 copies ............. $__________

2. Imaging Books and Pamphlets (including collating sheets into proper sequence):

(a) Black Image......................................................... per side, per 100 copies ............. $__________

(b) Color Image ......................................................... per side, per 100 copies ............. $__________

(Initials)

RETURN THIS PAGE TO RPPO, COLUMBUS, OH

Short-Run Imaging in Black or Full Color Page 18 of 20

SCHEDULE OF PRICES

II. STOCK/PAPER: Payment for all stock/paper supplied by the contractor under the terms of these specifications, as ordered on the individual print orders, will be based on the net number of leaves furnished for the product(s) ordered. The cost of any paper required for makeready or running spoilage must be included in the prices offered.

Items up to and including 43.75 square inches will be reimbursed at 50% of the prices offered for items (a) through (h) below. Items over 93.5 square inches will be reimbursed at double the prices offered for items (a) through (h) below. Reimbursement for stock/paper for Item III. 1. through 4. Complete Products and Item IV.

(j) Slip Sheets must be made under those items, reimbursement will not be made under Item II. Stock/Paper.

(a) White High Quality Xerographic Copier, Laser Printer (28#) ........................................ per 100 leaves............................ $__________

(b) White and Colored Plain Copier, Xerographic Copier, Laser Printer (20# or 24#) ............................................................... per 100 leaves............................ $__________

(c) White Index, other than tab dividers (90#) ................ per 100 leaves............................ $__________

(d) Colored Index (90#) ................................................... per 100 leaves............................ $__________

(e) White Index, other than name tent cards and spines (110#) .............................................................. per 100 leaves............................ $__________

(f) Colored Index (110#) ................................................. per 100 leaves............................ $__________

(g) White No. 1 Coated Cover, Gloss-Finish (80#) ......... per 100 leaves............................ $__________

(h) Clear Acetate Cover (7-mil)....................................... per 100 leaves............................ $__________

III. COMPLETE PRODUCTS: The prices offered shall be all-inclusive including, imaging, stock/paper, packing, and delivery in accordance with these specifications.

1. Tab Dividers (1/5 cut, including mylar reinforced tab extension and bind edge, and inserting into proper location):

(a) Black Image......................................................... per tab divider, per 100 copies .. $__________

(b) Color Image ......................................................... per tab divider, per 100 copies .. $__________

2. Name Tent Cards (including scoring, and inserting into proper location), each black image ..................... per name tent, per 100 copies .... $__________

3. Bookmarks (including square or rounded corners):

(a) Each Black Image................................................ per bookmark, per 100 copies ... $__________

(b) Each Full Color Image......................................... per bookmark, per 100 copies ... $__________

(c) UV Coat............................................................... per bookmark, per 100 copies ... $__________

(d) Laminate .............................................................. per bookmark, per 100 copies ... $__________

4. Spines:

(a) Each Black Image................................................ per spine, per 100 copies ........... $__________

(b) Each Full Color Image......................................... per spine, per 100 copies ........... $__________

Short-Run Imaging in Black or Full Color Page 19 of 20

IV. ADDITIONAL OPERATIONS: The bids for each of the following operations must include the cost of all required materials and operations.

(a) Folding Single Sheets (including scoring fold).......... per sheet, per 100 copies ........... $__________

(b) Perforating/Scoring (except scoring fold) .................. per perf/score, per 100 copies.... $__________

(c) Drilling (up to 5 holes) ............................................... per leaf, per 100 copies.............. $__________

(d) Laminate (other than Item III.)................................... per side, per 100 copies ............. $__________

(e) UV Coating (other than Item III) ............................... per side, per 100 copies ............. $__________

(f) Insert furnished discs into proper location ................. per disc, per 100 copies ............. $__________

(g) Saddle-Stitch .............................................................. per book/pamphlet..................... $__________

(h) Spiral Binding:

(1) Up to & incld 500 pgs/cvrs (max 250 sheets)...... per book/pamphlet..................... $__________

(2) Over 500, up to & incld 1,000 pgs/cvrs (max 500 sheets) .................................................. per book/pamphlet..................... $__________

(i) One Stitch ULC or 2 Stitches LS ............................... per book/pamphlet..................... $__________

(j) Shrink Wrapping or Slip Sheeting (including stock/paper for slip sheets):

(1) Cut Sheet Forms .................................................. per package................................ $__________

(2) Individual Book and Pamphlets........................... per book/pamphlet..................... $__________

(3) Assemble multiple items into sets and Shrink Wrap or Slip Sheet ............................ per set ........................................ $__________

Short-Run Imaging in Black or Full Color Page 20 of 20

BIDDERS NAME AND SIGNATURE: Fill out and return all pages in "Section 4. - Schedule of Prices”, initial or sign each in the space provided.

Fill out and return GPO Form 910. The schedule of prices will prevail in instances where prices are inadvertently entered on GPO Form 910.

GPO Form 910 is available on GPO web site at http://www.gpo.gov/printforms/index.html

Bidder

(City - State)

By (Signature and title of person authorized to sign this bid)

(Person to be contacted) (Telephone Number) (Fax Number)

(Contractor Code Number)

SHIPMENT(S) WILL BE MADE FROM: City _________________________________, State _______