Professional_Land_Survey_Services_(Addendum_#6_Revision).pdf

Professional Land Survey Services

Request For Proposal (RFP #RFP-2023-0025)

Tuolumne County

County Administration Office

Issued: Friday, April 14, 2023

REQUEST FOR PROPOSAL (RFP No. RFP-

2023-0025)

PROFESSIONAL LAND SURVEY SERVICES

Deadline for Submission of Proposals: Wednesday, May 3, 2023

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/tuolumnecountyca https://secure.procurenow.com/portal/%7bproject.government.code%7d

Table of Contents

I. Introduction

II. Scope of Services

III. Minimum Qualifications

IV. Proposal Package Requirements

V. RFP Process

VI. Evaluation of Proposals

VII. Contract Information

Attachments:

A - Exhibits J-2.1-2.7

C - PAL_ArchE_20130731

D - APPENDIX 1, Fire Plan for Line Clearing

1. INTRODUCTION

1.1. Summary

The County is seeking proposals from qualified individuals to conduct land survey (landline) work related to the Master Stewardship Agreement the County has with the USDA, Forest

Service, Stanislaus National Forest, and potentially private property on unincorporated lands within the County of Tuolumne.

1.2. Background

In December 2017, the Tuolumne County Board of Supervisors approved a Master Stewardship

Agreement (MSA) with the USDA, Forest Service, Stanislaus National Forest, giving the County authority over the next 10 years to work with the Forest Service to conduct landscape restoration activities on the Stanislaus National Forest within the boundaries of Tuolumne County. The

Supplemental Project Agreements (SPAs) developed under the Master Stewardship Agreement are for the purpose of protecting, enhancing and restoring forest and watershed health and bringing economic opportunities to the local area.

Tuolumne County is using the collaborative group Yosemite Stanislaus Solutions (YSS) and its sub-partners inside YSS to assist with SPA development. Tuolumne River Trust has been sub-contracted by the County for SPA program administration and project management. Tuolumne

River Trust will supervise Contractors and oversee the work being done on this project.

1.3. Contact Information

Caitlin Henry

Administrative Analyst

2 South Green Street

Sonora, CA 95370

Email: chenry@co.tuolumne.ca.us

Phone: (209) 533-5511

Department:

County Administration Office

Department Head:

Tracie Riggs

County Administrative Officer

1.4. Timeline

Release of published RFP April 14, 2023

Deadline for receiving all questions April 21, 2023, 4:00pm mailto:chenry@co.tuolumne.ca.us tel:(209)533-5511

Question Response Deadline April 24, 2023, 4:00pm

Deadline for RFP responses to be received by County

May 3, 2023, 4:00pm

Review Committee evaluates and ranks proposals

May 5, 2023

Notice of contract award (Tentative) May 5, 2023

Deadline for protests/appeals

(Tentative)

May 19, 2023

Contract executed (Tentative) May 19, 2023

2. SCOPE OF SERVICES

The County is seeking a qualified individual or firm who will conduct various landline surveying services on behalf of the County in close coordination with the USDA Forest Service under the

MSA. Those survey services shall include all labor, supervision, equipment, transportation, tools, and supplies, except those furnished by Tuolumne County (“County”). It is the intent of these specifications, terms, and conditions to describe the services Tuolumne County is seeking. The

County intends to award a contract with a not-to-exceed amount per year to the Proposer(s) who best meets the County’s requirements. The County will use Task Orders which will contain specific costs based on the Proposer’s rates as well as supplemental specifications and exhibits for individual project work sites. Task Orders will be issued on an as-needed basis.

All projects will be primarily located on lands managed by the Stanislaus National Forest within the County of Tuolumne but could potentially extend onto private land on the unincorporated lands within the County of Tuolumne. Example forest treatment projects include but are not limited to reforestation, mastication, commercial and non-commercial thinning, prescribed burning, habitat restoration and other similar activities. Projects will range in size from small

(under 500 acres) to large (over 3,000 acres).

All landline contracted work shall be performed by, or under the direct supervision of, a person licensed to practice surveying in California and be in good standing with the California license governing board. The survey shall comply with all applicable State and Local laws and regulations, as well as all applicable portions of the appropriate GLO/BLM Manual of

Instructions and Specifications in this document providing they are not less than these requirements set forth herein.

Additional specifications are described below:

2.1. Project Description and Location:

The work to be performed under this contract may include, but is not limited to, retracement and/or dependent resurveys of PLSS rectangular surveys, Homestead Entry surveys, marking and posting of National Forest Property Boundaries, Road/Trail Rights-of-Way surveys, Small Tracts

Act and Townsite Act surveys, computer aided drafting, miscellaneous services, as well as any other work incidental to the survey profession.

The contract area includes all portions of the Stanislaus National Forest within the boundary of

Tuolumne County and potentially private property on unincorporated lands within the County of

Tuolumne.

2.2. Definitions:

Contractor: The firm selected by the proponent with the approval of the Forest Service shall hereinafter in these specifications be referred to as the “Contractor”.

BLM: Bureau of Land Management.

GLO: General Land Office, precursor to the BLM.

PLSS: Public Land Survey System as defined by the BLM.

The BLM Manuals: A reference to BLM publications, mainly the appropriate year of the

“Manual of Surveying Instruction” (2009, 1973, 1947, etc.). Also included are BLM reference pamphlets but not limited to, “Restoration of Lost or Obliterated Corners and Subdivision of

Sections”, “Monumentation”, etc.Control Survey: A survey which provides the horizontal position data for the support and control of subordinate boundary surveys.

Boundary Line: The line separating lands of the Federal Government from its adjoiners.

Coordinate file: A comma-separated-values file consisting of a data table with the minimum of

Point Name, Northing, Easting, Elevation, and Description information for each.

DBH: Diameter Breast Height, measured 4 ½ feet above ground on the uphill side of a tree.

Plat: The term “plat” as used in these specifications and exhibits is defined as a Record of

Survey, Parcel Map or Subdivision Map in accordance with applicable state law and local ordinances.

GNSS: Global Navigation Satellite System, including Global Positioning System (GPS) and the

Russian GLONASS.

Intervisible Point: The term “Intervisible Point” as used in the specifications is defined as a point from which an observer standing on the ground at a post or sign can see the next post or sign in the line ahead AND the previous post or sign in the line behind.

Trespass: To go on another's land or property unlawfully; an illegal act causing injury to the person or to the relative rights of another's property; also, legal action for damages resulting from trespass (FSH 5509.11, Zero Code). Trespass includes constructing, placing, or maintaining any kind of road, trail, structure, fence, enclosure, communication equipment, significant surface disturbance, or other improvement on National Forest System lands or facilities without a special- use authorization, contract, or approved operating plan when such authorization is required. (36 CFR 261.10).

Encroachments: Improvements occupied or used on National Forest System land under claim of title or color of title. (36 CFR 254.31)

Record Data: Including but not limited too; deeds, record of surveys, corner cards, parcel maps, lot line adjustments, subdivisions maps, easements, judgements, field verified evidence, unrecorded maps, parol evidence, exhibits, BLM/GLO furnished data, FS furnished data, etc.

2.3. MATERIALS

C-2.2-1 Forest Service FURNISHED PROPERTY

All Forest Service-furnished property will be provided as needed at a location specified by the

Forest Service. The Contractor shall coordinate with the Forest Service to furnish the following listed items:

1. All signs required by the Specifications (see Exhibit J-2.5).

a. 54-2 Property Boundary Signs

b. 54-3 Bearing Tree Signs

c. 54-6 Location Tags

d. 54-9 Land Survey Monument Signs

2. Monuments.

a. Steel or aluminum pipes with brass or aluminum caps.

b. Brass or aluminum tablets suitable for placement in concrete or stone.

c. Aluminum caps for use with 5/8” ‘rebar’ or other drive type monuments.

C-2.2-2 CONTRACTOR FURNISHED MATERIAL

The Contractor shall furnish all materials required to accomplish the work, except for the

County-furnished materials (Refer to Section C-2.2-1), including but not limited to;

1. Tree Marking Paint – Red.

2. Aluminum nails – 2 inches or longer.

3. Metal delineator posts.

4. Drive rivets.

5. Underground magnetic markers.

At the termination of the contract, all items branded Forest Service (signs, monuments, etc.) shall be returned to the County to return to the Forest Service.

C-2.2-3 MATERIALS SPECIFICATION

1. 2 inches or longer aluminum nails shall be used for fastening signs to trees and shall be of such length/size as necessary to penetrate firmly into the tree’s sapwood/heartwood layer and still have a portion of the nail length exposed to allow for tree growth.

2. Control traverse points – 8 inch x 3/8 inch steel spike or larger.

3. Guard stake lath – 4 feet x 3/8 inch x 1-1/2 inches.

4. Red Paint

5. Metal Delineator Posts, See J-2.7.

2.4. Technical Specifications

1. C-2.3-1 SURVEYS

All surveys necessary to define the boundaries of National Forest System lands shall comply with the applicable State and Local laws and regulations where the project is located. Where

State laws and regulations are less restrictive than the specifications contained herein, these specifications shall apply. The principles and practices, as set forth in the BLM Manuals, as well as applicable State and local law, shall be the basic guide. Where these specifications differ from the BLM Manuals, these specifications shall apply.

2. C-2.3-2 RESEARCH

a) C-2.3-2(a) Record Research

It is solely the Contractor's responsibility to research the Public records to obtain the title and survey information of the subject property and adjoining properties which may affect ownership and boundary determination. The County will provide the Contractor access to Forest Service land status, corner search and survey files upon request. Errors & significant inaccuracies pertaining to title and boundary found in County-supplied maps shall promptly be reported to the

County.

b) C-2.3-2 (b) Landowner Notification

All abutting landowners shall be notified by the County in writing of intent to survey before beginning the fieldwork. Permission to cross or enter private lands to survey or maintain, brush lines, or mark accessories is the responsibility of the Contractor. All landowner contacts are to be documented and furnished to the County upon request.

c) C-2.3-2(c) Conflicts, Boundary and Title Disputes

The County will inform the Contractor of any known or suspected conflicts of survey, possession, occupation or title along the boundary lines to be surveyed. Any conflicts discovered by the Contractor in the course of the project shall be reported to the County as soon as practical.

The Contractor is not required to resolve title or possession conflicts but is required to report facts and any professional opinions that may be relative to the conflict.

An equitable adjustment of contract performance time or contract price may be made for any addition or deletion of survey work authorized by the County resulting from a conflict. If the conflict is resolved within the contract time limits, the Contractor shall mark the disputed boundary line and corners as specified.

3. C-2.3-3 FIELD SURVEY, DATA COLLECTION, AND COMPUTATIONS

a) C-2.3-3(a) Survey Methods and Procedures

The Contractor shall select the methods and instruments to be used for field data collection and boundary location. All project sites other than simple maintenance require a minimum of 3 control points set.

I. Survey Notes

The surveyor shall keep an accurate and complete record of her or his survey in a standard hard bound field notebook(s) in an orderly and legible fashion. All information pertinent to the work shall be recorded including personal, contacts with landowners, and other interested parties. The book(s) shall remain the property of the Contractor. Legible photocopies shall be provided to the

County upon request and/or at the project’s completion.

The Contractor may use an electronic data collector system in lieu of traditional survey notes, provided a separate report is furnished to the County at project completion or upon request which includes:

i. An ASCII digital copy of the original raw field data prior to any manipulation or adjustments and a copy of the adjusted data (an adjustment report would suffice).

ii. Description of the format used, copy by line and column, and defining all descriptor codes.

iii. Legible photocopies of all field books used in conjunction with the collection system.

II. Conventional Survey Methods

The use of conventional survey methods of measuring angles and distances may be necessary in heavy tree canopy. Modern total stations are encouraged but less accurate equipment may be used as long as standards herein are met.

III. Global Navigation Satellite System (GNSS)

Geodetic/survey grade GNSS equipment and methods may be utilized for measurements when it saves cost and/or time compared to conventional methods and the forest tree canopy is such to allow its use. Using multiple satellite systems (GPS, GLONASS, Galileo, or Beidou) capable equipment may significantly increase satellite density, accuracy and production. At least one corner of the project shall be geo-referenced for entry into the corporate GIS database.

Caution: Operations under a forest canopy using Post-Processed-Kinematic (PPK) or Real-Time-

Kinematic (RTK) methods are not recommended. For survey projects in a forest canopy environment with marginal sky visibility, static, or fast-static GPS methods or even conventional optical methods should be used in lieu of using RTK or PPK. The use of GPS does not relieve the Contractor from the responsibility to search and evaluate all evidence of original corners and/or subsequent surveys along a surveyed line and to tie evidence of encroachment and occupation onto federal government or adjacent land.

IV. Other Survey Methods

If the Contractor intends to use any other type of specialized survey method (photogrammetry, Bathymetry, Lidar, etc.), the specifications and standards are to be discussed with the County if not already detailed in the task order.

b) C-2.3-3(b) Survey Standard

The position of each corner established or tied shall be determined by a closed traverse loop, redundant radial ties and/or point positioning procedure designed to meet the following standards:

The positional accuracy as published by the National Geodetic Society (NGS) is the radius of a circle or an ellipse of uncertainty, such that the true or theoretical location of the point falls within that circle or ellipse 95% of the time (1.96). Project control and/or control for new monumentation shall be no less than Third-Order, Class I (1:10,000).Surveys for marking and posting shall be no less than Third-Order, Class II (1:5,000).

If GNSS is used, the surveyor must follow the "Standards and Guidelines for Cadastral Surveys

Using Global Positioning Systems Methods" prepared by the United States Department of

Agriculture - Forest Service and the United States Department of the Interior - Bureau of Land

Management.

For an extensive compilation of accuracy standards covering a multitude of survey methods, see the California Department of Transportation, Survey Manual, Chapter 5 - Classifications of

Accuracy and Standards, 2015 (© 2015 California Department of Transportation), at http://www.dot.ca.gov/hq/row/landsurveys/SurveysManual/Manual_TOC.html, upon request, the

County can supply an updated link or a copy in an agreed upon format to the Contractor.

c) C-2.3-3(c) Determination of Distance

All distance measuring equipment (EDM, GPS, rods, tribrachs, etc.) used in conjunction with this contract shall be calibrated and maintained to the equipment's manufacturing recommendations.

d) C-2.3-3(d) Determination of Bearing

All bearings shall be established in accordance with applicable state law regarding the use of state plane coordinates.

e) C-2.3-3(e) Clearing of Survey Lines

No trees larger than 10 inches DBH shall be cleared without the permission from the Forest

Service. Clearing or blazing shall not be performed on private property without prior permission of the landowner. Under no circumstance shall fruit, shade or ornamental trees, shrubs or hedges in residential or developed areas be blazed, marked, or severed.

f) C-2.3-3(f) Boundary Line Survey Ties

The Contractor shall locate and tie the following items to the control survey system:

I. All corner monuments including accessories, cutting boundary monuments and other evidence indicating a previous survey, whether recorded or not, along the boundary.

II. Visible signs of possession such as structural improvements, limits of timber cutting, mining operations, fences, plowed fields, etc.

III. Major topographic or cultural features such as highways, roads, railroads, trails, streams and ridges crossing the boundary line.

All items located will be shown on the survey map exhibit.

g) C-2.3-3(g) Survey Map Exhibit

The Contractor shall provide a survey map exhibit to the County upon request as soon as practical. The Contractor shall furnish the County with a legible paper and digital copy of the survey in its most current form. The size and file format of each exhibit shall be agreed upon with the County and Forest Service and should contain the following information.

I. Project name, contract number and date of exhibit.

II. Project location or business name.

III. Project location including Township, Range and Base Meridian.

IV. Linear scale (showing sufficient detail).

V. Survey control stations and monuments tied or set, accurately plotted with names or numbers.

VI. Final coordinate values and all boundary/control lines measurements between all corner monuments used, established or re-established.

VII. References to survey notes and all compiled record data.

h) C-2.3-3(h) Computations

A legible copy of all computations may be requested by the Forest Service in a format agreed upon with the County. Computations shall list survey control point names or numbers, survey field data and an applicable adjustment report. The adjustment report shall state the type of adjustment used (compass rule, least squares, etc.) including any applicable data and both raw and adjusted coordinate values for survey points and corner ties.

4. C-2.3-4 CORNER MONUMENTATION, PERPETUATION, AND ACCESSORIES

a) C-2.3-4(a) Monument Perpetuation

The Contractor shall ensure each corner shown in the task order for a given project has a monument which complies with the BLM Manual and/or State law. All original Forest Service

Boundary and Public Land Survey System monuments with properly marked metal caps, found to be firmly set and legible, shall be left in place. All original wooden posts and original stone monuments shall be re-monumented if possible. Corner trees will be perpetuated with prescribed monumentation.

See Exhibits J-2.2 and J-2.6.

b) C-2.3-4(b) New Monument Placement

Monuments set by this survey shall be located to the tolerance requirements specified in Section

C-2.3-3(b). Placement shall be in accordance with the BLM Manuals. Brush and debris within a radius of 6 feet of the corner shall be cleared away when the monument is set.

New monuments shall be solidly placed in earth (Exhibit J-2.2) when possible. A magnetic memorial shall be placed at the base of new pipe monuments, unless otherwise directed by the

County. The Contractor should bury original monuments alongside the new monument. This information shall be recorded in the field book and documented in the pertinent Corner Card or

Plat.

c) C-2.3-4(c) Reference and Witness Monuments

Where it is impossible or impractical to place a monument at the true corner position, refer to the current version of the BLM Manuals. When destruction of a monument is probable, a reference monument shall be established.

d) C-2.3-4(d) Monument Cap and Tablet Markings

Monument caps and tablets shall be stamped as prescribed in the current version of the BLM

Manuals. The caps or tablets shall also be stamped to include the shall include any unique Forest

Service tract or corner identification.

e) C-2.3-4(e) Corner Trees

When the corner position is coincident with a live, healthy tree, the tree shall be marked as prescribed in the current version of the BLM Manuals, or as directed by the County.

Corner trees shall be perpetuated with a reference monument which shall count as one of the required accessories. The monument shall be set a minimum of 15 feet from the base of the corner tree.

f) C-2.3-4(f) Bearing Trees and Other Accessories

Refer to the BLM Manuals for selection, measurement and marking of bearing trees and other objects.

I. Selection

All PLSS corners shall be referenced by at least two accessories. Bearing trees shall be in good health, 6 inches DBH or larger, and preferably located so the angular measure (from the corner) between any two trees is as close to 90 degrees as possible. If such trees are not available, bearing objects or reference monuments shall be substituted. Smaller trees shall be marked with an "X" at breast height and "BT" at the base. Where conditions permit, all bearing trees or objects shall be located on Public Land.

II. Measurements

All bearing trees shall be described by bearing and distance from the corner (not a reference monument) to a nail set in a painted notch at the side-center (either side) measurement of the root crown. Distance shall be horizontal distance to the nearest 0.1 foot. Bearing shall be measured to the nearest 15 minutes to a nail set in the face of the blaze at the approximate center of the root crown measured radially from the corner. The method of measuring bearing tree locations (i.e.

side center, etc) as well as any deviations shall be noted on the Plat or Corner Card.

III. Blazing, Scribing, and Painting

Blazing, scribing and painting shall be in accordance with the BLM Manuals, see exhibit J-2.3.

Brush and debris shall be cleared to provide a line of sight between the corner monument and the bearing trees.

g) C-2.3-4(g) Signing

Signs to be used are shown in Exhibit J-2.5. Sign placement and attachment shall be in accordance with Exhibits J-2.3 and J-2.6. Sign 54-3 ("Bearing tree") shall be placed on all bearing trees and on all existing bearing tree remnants. Sign 54-9 ("Land Survey Monument") shall be placed on the back of all bearing trees.

h) C-2.3-4(h) Corner Recordation

One original form FS-7100-52 shall be completed for each corner set or visited, with or without need of survey for which there is no existing form that accurately describes the corner and its accessories. All information on the card shall be completed in accordance with Exhibit J-2.1.

5. C-2.3-5 BOUNDARY LINE MARKING AND POSTING

a) C-2.3-5(a) Boundary Lines

Boundary lines shall be marked by installing steel posts within 1.0 feet of the straight line between corners that define the ends of the property line. A 54-2 (Property Boundary) sign shall be firmly affixed to each post by durable metal rivets.

In some cases, a line monument may be ordered. Line monuments shall be placed using monumentation accuracy standard (exhibit C-2.3-3(b)). The task order or County will define the standards for any line monuments set (some may be requested to be buried, etc.).

The Contractor will notify the County when the boundary line marking, and posting is completed so that a compliance inspection can be performed. The County will notify the Contractor within

15 calendar days if the work is not satisfactory with an explanation. Any corrective work will be the responsibility of the Contractor.

b) C-2.3-5(b) Clearing

Within 2 feet of each side of the boundary line (given permission by adjoining landowner), the

Contractor shall clear line sufficient to maintain intervisibility of posts and remove trees less than

10 inches DBH. The resulting debris from the clearing shall be lopped to settle to within 1 foot of the ground. All limbs shall be cut off the stumps of felled trees to prevent regrowth. Stump height shall not exceed 6 inches. Criss-crossing of stems shall be avoided and cut trees shall not be left leaning against or hanging in standing trees. Vegetative debris shall be scattered to reduce concentrations, deposited off line, and left on the Federal Government side whenever possible.

Debris shall not be deposited within 5 feet of boundary lines, roads, trails, stream courses or fire breaks.

Exceptions to this clearing standard in certain areas of heavy chaparral or close proximity to occupied dwellings may be approved at the discretion of the Forest Service. Any equitable adjustments in unit price for reduced clearing will be negotiated with the County.

Any use of chainsaws requires adherence to the fire plan, please see example listed in the attachments as Appendix 1, Fire Plan for Line Clearing.

c) C-2.3-5(c) Blazes and Hacks

Blazes, hacks and painting shall be made in accordance with Exhibit J-2.4.

d) C-2.3-5(d) Painting

Painting shall be in accordance with Exhibit J-2.4. Paint placed by the Contractor in an improper location shall be painted over at Contractor’s expense with black or dark brown paint.

e) C-2.3-5(e) Boundary Post and Sign Placement

Placement of signs along the boundary line shall be in accordance with Exhibit J-2.6. Signs will be spaced at intervals not to exceed 200 feet or a as agreed upon with the Forest Service.

I. Sign 54-2 (“Property Boundary”) shall be placed within 1 foot of the boundary line. Signs shall be placed at ridge tops, streams, roads and at trail crossings. Signs set at road crossings shall be placed 3 feet above the top of the road cut(s) or 3 feet below the edge of road on fill slopes to maximize visibility from the road.

II. Sign 54-5, 54-6 or 54-8 (“Forest Service Location Poster”, whichever version is applicable) shall be placed where all marked boundary lines crossroads, streams, major drainages, ridge tops and trails. Signs may be placed on either posts or trees. The Contractor shall etch the required information on the sign.

The Contractor shall firmly attach signs to posts and appropriate trees in accordance with Exhibit

J-2.6.

f) C-2.3-5(f) Obliteration of Erroneous Lines

Federal Government signs and posts previously placed which are no longer within one foot of the boundary line shall be removed from the site by the Contractor and shall be delivered to the

Forest Service. Old paint on the Federal Government side of erroneous boundary lines shall be painted over with black or dark brown paint.

If previously unknown, the Contractor shall notify the County upon the discovery of Federal

Government signs and sign posts previously placed which are not on the boundary line. Separate work orders will be issued for the removal of posts and signs as required.

6. C-2.3-6 PLATS AND REPORTS

a) C-2.3-6(a) Plats

The Contractor shall prepare a recordable Record of Survey plat for all surveys preformed under this contract, unless otherwise directed by the County. Plats shall comply with all State Land

Survey laws on file with the State Board at the time the survey is performed. Prior to filing of the plat, the computations may be requested for review.

The plat shall show the relationship of recovered and established corner positions used to control this survey as well as the 3 control points in a diagram indicating their Horizontal and Vertical location as with bearings and grid distances relative to each other. A description of all monuments recovered and established along with their accessories shall be included on the plat.

Any monuments found near a corner position and rejected shall also be described and shown. A narrative explaining the reason any monument was rejected or accepted shall be included. The record and measured ties to existing and new accessories will be shown.

Plats shall report state plane coordinates for all corners and control shown on the plat in accordance with applicable state laws. State plane coordinates will be reported in NAD83 datum

(or its eventual successor) and in US Survey feet.

b) C-2.3-6(b) Encroachment Diagram

An encroachment/trespass is any apparent structures, significant improvements, or unauthorized occupancy on National Forest System Lands. An encroachment diagram is required in pertinent areas to show in greater detail the difference between lines of occupation and lines of title. All features that indicate occupation where it conflicts with title shall be shown with a stationing scheme or leaders showing posts set and the location of potential conflicts, encroachments, trespass, or unauthorized use in relation to the nearest survey corners.

Additionally, the approximate location of the encroachments shall be reported in latitude and longitude using decimal degrees (NAD 83) to an accuracy of 5 decimal places. Photos will be provided to the County as per C-2.3-6(f).

c) C-2.3-6(c) Filing and Recording of Plats and Corner Recordation Form

The Contractor shall file or record the survey plat(s) and/or the applicable corner recordation forms in the appropriate jurisdiction in accordance with the local and state statutes. Fees for map checking and filing shall be borne by the Contractor. Prior to filing or recording, one paper copy of the plat and the recordation forms shall be submitted to the County by the Contractor for review and acceptance by the Forest Service.

d) C-2.3-6(d) Electronic/Physical Copy of Record of Survey and Survey Map Exhibit

After acceptance and recordation, a digital copy of the recorded document shall be furnished to the Forest Service in the format provided by the County. A copy of the recorded plat, on a stable base polyester film positive, shall be furnished to the Forest Service at the request of the County.

In addition, an electronic copy of any Record of Survey or Control Diagram Plats prepared in a

CAD system may be requested by the COR in a .DWG or .DFX format if not included in C-2.3-

6(a).

e) C-2.3-6(e) Surveyor’s Report

The Contractor shall prepare a Surveyor's Report for all work performed under this Contract, unless the same information is exhibited on the Record of Survey. The report shall contain any information the Contractor considers pertinent to the project. At a minimum, the report shall contain the following:

I. History of Surveys and a synopsis of the work performed.

II. Results of search for all corners.

III. Methods used for re-establishing missing corners.

IV. Visible signs of possible conflict between lines of occupation and title lines.

V. Statements relevant to the project made by adjoining landowners or other interested parties.

f) C-2.3-6(f) Photos

The Contractor shall take digital photos of all new monuments and accessories, potential conflicts, encroachments/trespasses, and any other items of interest the Contractor deems necessary. The photos shall be cataloged or named in a manner where the location or reason for the photo can be readily known, and shall be supplied to the County by agreed upon media (i.e.

CD, flash drive, internet, email).

7. C-2.3-7 BOUNDARY MAINTENANCE

a) C-2.3-7(a) Scope of Boundary Maintenance

The intent of this work is to refurbish existing signs/posts previously placed on the Forest

Service property boundary lines and corner locations. No brushing on private property shall be performed without the consent of the landowner (See C-2.3-2(b)).

b) C-2.3-7(b) Property Corner Inventory

The Contractor shall document the physical condition of all monuments and their accessories of record, such as bearing trees (dead or alive) and reference objects.

c) C-2.3-7(c) Boundary Posts, Signs, and Survey Monuments

Maintenance of previously posted lines includes rehabilitating the posts so they are plumb and firmly set and replacing property boundary signs which have become unreadable, unsightly or otherwise unserviceable. All unserviceable boundary marking materials shall be removed from the project area and returned to the Forest Service.

Disturbed posts shall only be replaced if its original position can be determined without resurvey, otherwise, traversing will be required to replace it. On occasion, traversing may be required to fill gaps in lines where there lacks sufficient evidence to accurately locate the boundary line.

In a few instances, T-Bar posts may have been used in the past to delineate the boundary. In these cases, it is acceptable to attach/reattach signs using steel wire.

All tree blazes shall be cleared of any loose bark, pitch and repainted with red paint. Brush shall be removed within 3 feet of both sides of the boundary so that the boundary signs/posts and/or line trees are intervisible (granted previous permission on the private side of the boundary).

When practical, all monuments shall be cleared of brush and debris within a 6 foot radius to enhance visibility. Bearing trees shall have the bands and blazes repainted and the line of site from monument to bearing tree should be cleared for intervisibility.

One original form FS-7100-52 shall be completed for each corner visited. All information on the card shall be completed in accordance with Exhibit J-2.1. If there is any material discrepancy of the monument or accessories between the records and what the Contractor finds, it shall be reported to the County as soon as practical.

d) C-2.3-7(d) Encroachments

All encroachments/trespasses found or suspected shall be described, diagramed, and photographed. The approximate location shall be reported in latitude and longitude using decimal degrees (NAD 83) to an accuracy of 5 decimal places.

e) C-2.3-7(e) Survey Reports

The Contractor shall prepare a Surveyor's Report for all work performed under this contract. The report shall contain any information the Contractor considers pertinent to the project. At a minimum, the report shall contain the following:

I. Numerical summary of the maintenance done; e.g. signs replaced, posts missing, posts serviceable.

II. Condition of all corners/accessories of record.

III. Identification of possible conflict or trespass, shown on an exhibit.

IV. Statements relevant to the project made by adjoining landowners or other interested parties.

8. C-2.3-8 OTHER SURVEYS

a) C-2.3-8(a) Specifications

All other surveys provided by the Contractor shall be in accordance with applicable State

Minimum Standards of Practice providing they are not less than requirements set forth in these specifications or subsequent Supplemental Specifications or Special Instructions and exhibits.

I. Rights-of-Way surveys shall be surveyed along existing or proposed centerlines, and shall be platted and described in terms of tangent bearings, distances, deflections, and/or simple curves parallel to the surveyed line, and shall not be monumented unless otherwise directed by the

County or Forest Service. All Rights of Way surveys shall be tied to the appropriate property corners of the subject properties.

II. When requested, specific projects shall show a geodetic position on one or more Public Land

Survey and/or Forest Service Property Boundary Corners. Information as to the method used to determine the position and geodetic control shall be provided in the plat and or report. The plat shall also show the datum and date established. The accuracy of the geodetic position shall be repeatable to within 3 centimeters.

III. Supplemental Specifications or Special Instructions will be issued for these and other surveys as necessary (i.e., photogrammetry, bathymetry).

9. C-2.3-9 QUALITY CONTROL, INSPECTION, AND ACCEPTANCE

a) C-2.3-9(a) Quality Control

The Contractor has sole responsibility for maintaining quality control for all aspects of work performed under this contract. The Contractor will furnish a written plan of self-inspection procedures to the County on request.

b) C-2.3-9(b) Inspections

The County, Forest Service or a designated Inspector may make periodic inspections of each project as work progresses.

c) C-2.3-9(c) Acceptance

No final approval of any project will be granted until all items specified are delivered to the

County and determined by the Forest Service to fulfill all specifications, terms and conditions of this contract.

3. MINIMUM QUALIFICATIONS

Proposer, Proposer’s principal, or Proposer’s staff, including sub-contractors, shall have been regularly engaged in the items contained in the Scope of Services within forested environments for at least 5 years.

Proposer shall possess all permits, licenses, and professional credentials necessary to perform services as specified under this RFP. All contracted work shall be performed by, or under the direct supervision of, a person licensed to practice surveying in California and be in good standing with the respective California license governing board.

Proposer should have the staff and capacity to complete all sizes of projects in a reasonable amount of time.

Proposer shall furnish all labor, equipment, supervision, transportation, supplies and incidentals to perform all work necessary.

4. PROPOSAL PACKAGE REQUIREMENTS

Proposals are to be straightforward, clear, concise and responsive to the information requested.

In order for proposals to be considered complete, proposers must provide all requested information.

Each proposer must submit their response online via the County’s e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca.

4.1. ............................................................................................................................ PR

OPOSAL PACKAGE REQUIREMENTS*

A. Statement of Understanding and Approach o This section must demonstrate an understanding of the Services. It should describe the general approach, organization and staffing required for the Services requested. If necessary, preliminary investigations, due diligence, and research shall be discussed in this section. Describe your approach to providing the Scope of Services described in this RFP in a high quality, cost-effective, environmentally sound manner that will meet the County’s schedule. Provide an overview of your experience with similar projects and comparable work on Public lands. Describe your ability to coordinate with both field personnel and project managers. Demonstrate a thorough conceptual and technical understanding of the purpose and scope of the project. If planning to contract out for any services in the Scope of Services, identify which items.

o This section should include the following:

▪ An implementation plan that describes in detail (i) the methods, including controls by which your firm or entity manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.

▪ Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.

▪ Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion, including a complete transition plan. Include your plan to deal with fluctuation in service needs and any associated price adjustments.

▪ Detailed description of specific tasks you will require from County staff. Explain what the respective roles of County staff and your staff would be to complete the tasks specified in the Scope of Work.

https://procurement.opengov.com/portal/tuolumnecountyca

▪ Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities. In addition, the County will consider proposals that offer alternative service delivery means and methods for the services desired.

▪ Proposers are also requested to identify any County owned facilities or property which Proposer would propose to use or lease, purchase, or rent from the County in connection with the services to be performed, including information about the terms of any proposed lease, purchase or use of such equipment and facilities, and how this proposed structure affects the overall cost proposal to the County, if applicable.

B. Company Information o This section shall include contact person information, address and telephone number of the company main office and branch offices. Each Company shall identify itself as to the type of organizational entity (corporation, sole proprietorship, partnership, joint venture, etc.). Any supplemental information that the Company believes may be pertinent to the selection process may be provided.

o The Proposal shall identify any litigation, mediation, or arbitration, regarding the performance of any services similar to the Services, in which the Company has been involved in the past five (5) years. If the Services require a license or certification, the

Proposal shall include any claims or disciplinary action taken against Company or any of Company’s key personnel within the past five years.

C. Company Personnel o This section shall contain names, contact numbers and description of experience, including licenses and/or certifications, of all key personnel who would be assigned to perform the Services. Members of the Company’s professional team (managers, contact person, etc.) should be identified by name, title, phone number, and description of the portion of work they will be assigned to perform under this

Agreement. Also include major subcontractors (if any) and their degree of involvement in this program. If the Company is including any subcontractors, the

Company shall identify how long the Company has worked with the subcontractor.

o An affirmative statement should be included that the proposer and all assigned key professional staff are properly licensed to practice in California.

D. Disclosure o Please disclose any and all past or current business and personal relationships with any current County elected official, appointed official, County employee, or family member of any current County elected official, appointed official, or County employee. Any past or current business relationship may not disqualify the firm from consideration.

E. Experience and References o The Proposal must demonstrate that the Company, or its key personnel, meets the minimum experience requirement in in the Minimum Qualifications Section with a legally registered business name, that provides services of a similar type and scope as described in the Scope of Services. A Company shall not have filed for bankruptcy under any business name over the past five (5) years.

o Company shall provide at least 3 references, within the past 5 years, of clients for whom services have been performed that are comparable in quality and scope to that specified in this RFP. The references shall include client names, addresses, telephone numbers and e-mail addresses of the clients for whom prior work was performed and include an explanation of the services provided along with project start and end dates.

*Response required

5. RFP PROCESS

5.1. Submittal of Proposals

Sealed proposals must be received online, NO LATER THAN 4:00 pm on Wednesday, May 3, 2023.

Proposals are to be submitted electronically using the County’s e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. Proposals will be received only as instructed above, and must be received before 4:00 pm on Wednesday, May 3, 2023. Proposals shall not be submitted via hard copy, (hand delivered or mailed), facsimile, nor via email. It is the sole responsibility of the proposer to properly upload its proposal so that it is received by the time and date required. Any proposal received after said time and/or date or in any other format other than as instructed herein, cannot be considered and will not be accepted. The County’s e-

Procurement Platform records the time stamp for every proposal submitted properly in the system. Once a proposal is submitted in the e-procurement platform, the Proposer will receive an email confirmation, and the proposal status will also show as “submitted.”

5.2. Submitter's Questions

Questions regarding the RFP must be submitted exclusively in writing to the County by 4:00 pm on Friday, April 21, 2023 via the County’s e-Procurement platform, in the Q&A tab. Except for questions that might render the award of this contract invalid, the County will not respond to any questions submitted after this time. The County will use an addendum to the RFP to post any questions received, along with written responses, on the County e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca. It is the responsibility of the proposers to check the County website to review the questions and responses. Any oral responses to questions are not binding on the County.

5.3. Cost of Developing the Proposal

All costs incurred in the preparation of a proposal are the responsibility of each proposer and will not be reimbursed by the County.

5.4. Proposal Terms and Conditions

It is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions of the RFP. By the submission of a proposal, the proposer certifies that if awarded a contract, proposer will make no claim against the County based upon ignorance of or misunderstanding of the specifications.

Each proposer shall submit its proposal with the understanding that the proposal will become a part of the official file on this matter and shall be subject to disclosure, if requested by a member of the public, following the completion of negotiations.

By submitting a proposal, each proposer certifies that all statements in this proposal are true.

This constitutes a warranty, the falsity of which shall include the right, at the County’s option, of declaring any contract made, as a result thereof, null and void. Proposals shall be completed, executed, and submitted in accordance with the instructions of this RFP. If a proposal is not submitted in the format specified in this RFP, it may be rejected, unless the County determines that the nonconformity is either a minor irregularity or that the defect or variation in the proposal is immaterial or inconsequential. The County may give the proposer an opportunity to cure any deficiency resulting from a minor irregularity or an immaterial or inconsequential defect, or

County may waive such deficiency, whichever is most advantageous to the County.

The County cannot accept proposals from any individual who is currently employed with the

County of Tuolumne (California Government Code §29708).

5.5. Successful Proposal as Part of Contract Services

Proposals received in response to this solicitation, at the County’s discretion, may be incorporated into the awarded contract and may serve as basic terms and conditions for the ultimate contract. Therefore, proposers are advised that, if successful, they will be held responsible for levels of services proposed at the funding levels quoted. The County reserves the right to negotiate modifications or revisions to any awarded contract.

5.6. Evaluation of Proposals

See #Evaluation of Proposals.

5.7. Other Requirements

In order to contract with the County of Tuolumne, a proposer must meet the following requirements:

• Make available to the County its federal Tax Identification Number (TIN) or Social

Security Number (SSN).

• Comply with all Federal, State and local rules, regulations and policies, including but not limited to:

o Standard contract language of the County; and, o Insurance coverage to include worker’s compensation, general liability, auto liability and professional liability, unless waived by the County.

• Meet the requirements for audit of its expenditures if required in the above documents.

5.8. Non-Discrimination

Non-Discrimination: The Contractor selected through this RFP shall provide services without discrimination based on race, creed, color, ethnic or linguistic identification, gender or sexual preference, disability or handicap or any other basis prohibited by law.

5.9. Protest/Appeal Process

The following procedure is provided in the event that a proposer wishes to protest the RFP process or appeal the recommendation to award a contract for Professional Landline Survey

Services once the Notices of Award/Non-Award have been issued.

https://secure.procurenow.com/portaluolumnecountyca/projects/20451?section=156154

Any protest must be submitted in writing to County Administration Office, 2 South Green Street, Sonora, CA 95370, Attention: Caitlin Henry

The protest must be submitted before 5:00 p.m. of the tenth (10th) business day following the date of the Notice of Award.

The protest must contain a complete statement of the basis for the protest. The protest must include the name, address, telephone number and e-mail address of the person representing the protesting party.

The procedure and time limits are mandatory and are the proposer’s sole and exclusive remedy in the event of a bid protest.

Proposer’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Upon receipt of written protest/appeal, the County Administrative Officer will review and provide an opportunity to settle the protest/appeal by mutual agreement, will schedule a meeting to discuss or issue a written…