CITY OF ALHAMBRA

UTILITIES DEPARTMENT

RFP2M26-7

CONTRACTS DOCUMENTS AND REQUEST FOR PROPOSAL

FOR

PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF

A CHLORINATION SYSTEM AT MARENGO RESERVOIR

CITY OF ALHAMBRA

111 SOUTH FIRST STREET

ALHAMBRA, CA 91801

PROPOSALS DUE NO LATER THAN 11:00 A.M. THURSDAY, JULY 23, 2026.

GENERAL INFORMATION

Award of contract, if any, will be made in the best interest of the City and shall be based on various factors, including but not limited to: proposer’s qualifications, relevant project experience, demonstrated experience obtaining approval of drinking water projects through the Division of Drinking Water (DDW), overall cost, references, technical approach, ability to meet required timelines, and quality of the proposal. The City of Alhambra reserves the right to accept or reject any or all Proposals, to be the sole judge of the merits and qualifications of the services and/or items offered and the ability of Proposer to responsibly perform. The City reserves the right to waive any irregularities or informalities in any Proposal submitted or in the procedure. An award of contract may be made to other than the firm offering the lowest costs. Proposal may not be withdrawn for a period of sixty (60) days after the time Proposals are due.

The successful bidder shall meet all insurance requirements of the City including, but not limited to, the provisions of personal and property liability including automobile coverage and Workers Compensation in the limits acceptable to the City. All required insurance shall name the City of Alhambra as Additional Insured.

GENERAL SYSTEM INFORMATION

The City of Alhambra Utilities Department operates the Marengo Reservoir facility as part of its municipal drinking water system. The facility currently utilizes an on-site chlorine generation system for disinfection and consists of four existing reservoir tanks, each with an approximate capacity of 2.3 million gallons. The existing chlorination infrastructure is over 20 years old, and replacement parts are obsolete or difficult to obtain.

The Marengo Reservoir facility is one of several storage facilities within the City’s water system.

The City desires a design that emphasizes operational reliability, maintainability, regulatory compliance, and standardization to facilitate implementation of similar improvements at other City reservoir facilities in the future.

DESCRIPTION OF THE WATER SYSTEM

The City provides water services to approximately 18,965 customer service connections, serving an approximate population of roughly 86,000 within its 7.6-square-mile service area. The City’s water infrastructure includes approximately 145 miles of distribution main and 30 miles of transmission pipeline, nine active wells, six booster pumping stations, fourteen water storage reservoirs, and one Metropolitan Water District of Southern California (MWD) service connection.

The City’s existing source of water supply consists of groundwater produced from the Main San Gabriel Basin and from the Raymond Basin, and treated water purchased from MWD. Water purchased from MWD is disinfected using monochloramine.

Given the City's long-term objective of implementing similar improvements at other reservoir sites, the Consultant shall consider the broader City water system, operational practices, source water characteristics, and future standardization opportunities when evaluating and developing project recommendations.

STATEMENT OF PURPOSE – Marengo Reservoir Update

The City intends to replace the existing on-site chlorine generation system with a new sodium hypochlorite storage and feed system and install reservoir mixing and water quality monitoring improvements to enhance water quality, operational reliability, regulatory compliance, and system resiliency.

The proposed project includes demolition of the existing chlorine generation facility and construction of a new building with designated areas for chemical storage, chemical feed, and water quality monitoring. The project also includes installation of two independently operable mixers within each reservoir tank, dedicated water quality monitoring and control stations for each tank, redundant sample collection systems, automated disinfectant residual control, SCADA integration, and associated electrical, instrumentation, communication, and control system improvements.

The City desires a design that emphasizes operational reliability, redundancy, maintainability, regulatory compliance, and standardization to facilitate implementation of similar improvements at other City reservoir facilities in the future.

PROPOSED SCHEDULE

The City anticipates the project schedule to be as follows:

Request for Proposals Released………………….…………………....….…...……. June 23, 2026 Deadline for Submitting Questions……….….………….……….……...……. …….. July 9, 2026 Response to Questions………………………………………………….………....... July 16, 2026 Proposals due no later than 11:00 a.m..……….………….……….…...…….….........July 23, 2026 Contract Award by the City Council……...…....….….……. …...……….…....... August 24, 2026 Execution of Contract and Notice to Proceed……….….….….….………...... September 14, 2026

The City of Alhambra reserves the right to adjust this schedule as necessary.

SUBMITTAL DEADLINE AND PROPOSAL CONTENTS

The entire proposal package must be returned in its entirety with all requested information completed. Proposals shall be delivered in a sealed envelope via regular mail, overnight or other carrier, or hand delivered no later than 11:00 A.M. on Thursday, July 23, 2026 at the following location: City of Alhambra, Utilities Department, 111 S. First Street, Alhambra, CA, 91801.

Indicate on the Sealed Envelope – Do Not Open with Regular Mail.

Copies of the cost proposal shall be submitted under a separate cover, in a sealed envelope, properly labeled as stated under Item 10 under “Proposal Elements”, and shall be delivered or mailed to the same address shown above on the same day and time with the project Proposal.

Facsimile or e-mail submittals will not be accepted. The proposing firm should provide the City with an original and two (2) copies of the proposal and the cost proposal.

All responses must be completed as required, signed by an official of the firm who is authorized to enter into a binding agreement with the city on behalf of the company, and must be received in the place and by the time designated in this document.

QUALIFYING EXPERIENCE

The City seeks professionals with demonstrated proven expertise in performing the services described herein. The successful Firm shall have proven experience in providing the subject professional services and shall, at minimum, have the following:

1. Have at least five (5) years of experience in the field with three (3) similar projects providing the same or similar services requested in this RFP.

2. Have the administrative and fiscal capability to provide and manage the proposed services.

3. The company must maintain an office in Southern California that is open during regular business hours.

PROPOSAL ELEMENTS

In order to assist the selection committee in making a determination, the City requires that all Proposers adhere to the response format outlined below. Firms failing to meet this requirement will be negatively evaluated. Missing sections or inadequate information presented may mean disqualification of the company from consideration. Responses shall be simply prepared, brief and to the point. Needlessly lengthy documents filled with extraneous material will not be favorably received.

Responses to this Request for Proposal shall include the following in this order:

1. Cover Letter - A signature by a principal or officer having the authority to negotiate and contractually bind and extend the terms of the written proposals is required.

2. Table of Contents.

3. Introduction/Executive Summary. Highlight the company’s unique qualifications and relevant experience.

4. The company’s understanding of the project and approach to the work. Include scope of work listing tasks, descriptions, methods, and techniques.

5. A staffing chart by job description or title. Indicate which staff are in-house and which are subconsultants.

6. Designation of Sub-Contractors/Sub-Consultants Form

7. References Form. A listing of a minimum of three (3) clients for whom similar work has been performed in the last five (5) years, including individual contact person, address and phone number who is familiar with the project.

8. Proposer Information Form.

9. A description of the company’s and any sub-consultant’s experience with related projects of a similar nature.

10. Cost Proposal Form shall be provided in a separate sealed envelope marked "Cost Proposal - City of Alhambra RFP2M26-7 Professional Engineering Services for the Design of a Chlorination System at Marengo Reservoir”.

11. The cost proposal shall be prepared on an hourly rate not-to-exceed basis. Include a time and materials reimbursement schedule and an hourly rate for each position.

12. Acceptance of Conditions Statement. This will be a statement offering the proposer’s acceptance of all conditions listed in the Request for Proposals document. Any exception on the contractor’s behalf must be stated in the proposal including any exemptions to provisions in Sample Contract.

13. Additional Data. This section may contain material not specifically requested for the evaluation, but which the proposer wishes to submit. This may include brochures, pictures, a general narrative, and a statement of additional services the proposing company may wish to provide.

14. Appendix/Attachments.

15. Professional Engineering Supporting Services for the length of the project.

SELECTION CRITERIA

The City intends to retain the firm whose proposal it believes is most advantageous to the City.

Evaluation of the proposal will be based on qualifications of the respondents. The City wishes to hire a contractor with significant professional credentials. Selection will be made on the following factors:

1. Qualifications of the firm in the design of municipal drinking water facilities, including reservoir mixing systems, water quality monitoring systems, chemical storage and feed systems, and related infrastructure.

2. Relevant recent project experience, particularly in the region.

3. Demonstrated experience obtaining approval of drinking water projects through the California State Water Resources Control Board Division of Drinking Water (DDW), including preparation of engineering reports, regulatory coordination, and permit amendments.

4. Overall Cost.

5. Project references.

6. Soundness of technical approach.

7. Ability to meet required timelines.

8. Ability to develop standardized and replicable designs suitable for implementation at other City reservoir facilities

9. Quality of proposal response and adherence to required format.

DISCRETION AND LIABILITY WAIVER

The City reserves the right to reject all proposals or to request and obtain, from one or more of the engineering firms submitting proposals, supplementary information as may be necessary for City staff to analyze the proposals pursuant to the company selection criteria contained herein. The City is not liable for the costs incurred by the proposers for the preparation of the proposals.

The company, by submitting a response to this Request for Proposal, waives all rights to protest or seek any legal remedies whatsoever regarding any aspect of this Request for Proposal.

All proposals shall be binding for a period of sixty (60) days after the delivery date and may be retained by the City for examination and comparison.

INSURANCE REQUIREMENTS

Upon Award of Contract by the City Council, the consultant shall provide the City with required Certificates of Insurance evidencing minimum coverage of $1,000,000 in Professional Liability, Contractual General Liability and Automobile Liability coverage, naming the City of Alhambra as Additional Insured. The insurance requirements are clearly described in the Sample Agreement for Consultant Services included herein.

BUSINESS LICENSE REQUIREMENT

Upon Award of Contract, the consultant shall obtain a City of Alhambra Business License and maintain one throughout the term of the contract.

GENERAL REQUIREMENTS

Purpose - The purpose of this Request for Proposals is to solicit proposals from qualified consulting firms with extensive, proven experience in the planning, design, and implementation of municipal drinking water facility improvements, including reservoir mixing systems, water quality monitoring and control systems, chemical storage and feed systems, and related infrastructure.

City Option to Reject all Proposals - The City may, at its sole discretion, reject any and all proposals submitted in response to this RFP. The City will not be liable for any costs incurred in connection with the preparation and submittal of any proposal. The City reserves the right to waive any irregularities in a submitted proposal.

Contract Sum - All proposals will include a specific cost proposal in a not-to-exceed amount, based upon the description of services and scope of work to be performed.

Contract Payment - Payment to contractor will be made in arrears on a monthly basis for services performed, provided that the contractor is not in default under any provisions of this agreement.

Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Compliance with the prevailing rates of wages and apprenticeship employment standards established by the State Director of Industrial Relations will be required.

Equal Opportunity Clause - Contractors shall ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex or religion will be required.

The City of Alhambra hereby ensures that minority business enterprises will be afforded full opportunity to submit proposals in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, or religion in any consideration leading to the award of contract.

Equal Opportunity Employment Compliance - Proposer certifies that it has sought out and considered minority business enterprises for those portions of the work to be sub-contracted and has fully documented such actions that said documentation is open to inspection, and that said action will remain in effect for the life of any contract awarded hereunder.

Furthermore, Proposer certifies that all steps will be taken to meet all equal employment opportunity requirements of the contract documents. Proposer certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any agency, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.

Legal Responsibilities - All proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to proposals for contracts of this nature whether the same or expressly referred to herein or not. Any company submitting a proposal will by such action thereby agree to each and all of the terms, conditions, provision, and requirements set forth, contemplated, and referred to in the Request for Proposal, and other contract documents, and to full compliance therewith.

Interpretation of Documents - A person in doubt as to the meaning of any part of the contract documents, or finds discrepancies, in, or omissions, may submit to the City a written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the contract documents will be made only by addendum duly issued and a copy of such addenda will be faxed to each person receiving a set of the contract documents. No oral interpretation of any provision in the contract will be made to any Proposer.

Discrepancies and Misunderstandings - Contractors and consultants must satisfy themselves by personal examination of the work site, specifications, and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the work must be performed. No contractor or consultant will at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Any errors, omissions, or discrepancies called to the attention of the City of Alhambra will be clarified by the City in writing to all proposers prior to the submission of proposals.

Proposer Interested in More than One Proposal - No person, firm, or corporation will be allowed to make or file, or be interested in more than one proposal for the same work unless alternate bids are specifically called for. No proposal will be accepted from a consultant who has not been licensed in accordance with the provisions of the State Business and Professional Code.

Listing Sub-contractors, Vendors and Sub-consultants - Each Proposer will submit a list of the proposed subcontractors of this project as required by the Subletting and Subcontracting Fair Practice Act (Govt. Code Sec 4100 et seq.) Forms for this purpose are furnished herein.

Non-Collusion Affidavit - Proposer declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the City of Alhambra is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work and that this proposal is in all respects fair and without collusion or fraud.

SCOPE OF SERVICES

The City of Alhambra is seeking proposals from qualified engineering consulting firms to provide professional engineering services for the planning, evaluation, design, permitting support, and construction support of a chlorination system improvement project at the Marengo Reservoir facility. The project includes replacement of the existing on-site chlorine generation system with a sodium hypochlorite storage and feed system, installation of reservoir mixing systems, water quality monitoring and control systems, and associated electrical, instrumentation, communication, and control system improvements. The scope also includes regulatory coordination and preparation of all documentation required for review and approval by the California State Water Resources Control Board Division of Drinking Water (DDW).

The selected consultant shall provide all labor, technical expertise, engineering analyses, reports, plans, specifications, permitting assistance, and related services necessary to develop a complete, biddable, and constructible design package for the project. The Consultant shall also provide support services during bidding, construction, startup, and commissioning of the project.

The following is a general outline of the scope of services for Professional Engineering Services for the Design of a Chlorination System at Marengo Reservoir. The scope as presented is considered comprehensive and will be utilized to evaluate the proposals received as the baseline for comparison. The proposal should contain the cost associated with designing and preparing the following:

TASK 1 - Existing Conditions Assessment

1.1 Conduct site investigations and field evaluations of the Marengo Reservoir facility.

1.2 Review existing reservoir infrastructure, chlorine generation facilities, electrical systems, instrumentation, controls, communications systems, and related facilities.

1.3 Evaluate existing reservoir water quality conditions and operational constraints.

1.4 Communicate with City representatives to discuss opportunities to improve reliability, maintainability, operational efficiency, water quality monitoring, and regulatory compliance.

TASK 2 - Preliminary Engineering Evaluation

2.1 Evaluate, develop, and design reservoir mixing systems, chemical storage systems, chemical feed systems, water quality monitoring systems, instrumentation, controls, and facility improvements.

2.2 Prepare a life-cycle cost analysis comparing the existing on-site chlorine generation system with the proposed sodium hypochlorite storage and feed system. The analysis shall evaluate capital costs, operating costs, maintenance requirements, staffing impacts, reliability, safety considerations, and long-term replacement costs.

2.3 Evaluate technologies that maximize operational reliability and minimize maintenance requirements.

2.4 The Consultant shall develop the design with consideration for future implementation at other City reservoir facilities. To the extent practical, the Consultant shall evaluate opportunities to standardize equipment, controls, instrumentation, communications systems, and operational practices to facilitate replication of the design at other reservoir sites.

2.5 Prepare technical memoranda and recommendations for City review and approval.

TASK 3 - Reservoir Mixing System Design

3.1 Design a reservoir mixing system for the four existing reservoir tanks, each reservoir with an approximate capacity of 2.3 million gallons.

3.2 Provide a design with two independently operable mixers within each reservoir tank. The failure, maintenance, or removal of one mixer shall not impair operation of the second mixer.

3.3 Perform hydraulic and mixing analyses necessary to demonstrate adequate circulation and mixing throughout the reservoir volume.

3.4 Design all associated supports, electrical systems, controls, instrumentation, and communications infrastructure.

TASK 4 - Chemical Storage and Feed System Design

4.1 Develop design plans for demolition and removal of the existing on-site chlorine generation facility and associated infrastructure.

4.2 Design a new brick structure that is aesthetically compatible with the surrounding neighborhood and reservoir site.

4.3 Design a new chemical storage and feed facility where commercially supplied 12.5 percent sodium hypochlorite will be utilized.

4.4 The new facility should include dedicated spaces for chemical storage, chemical feed systems, water quality monitoring and control equipment, electrical and instrumentation systems, and maintenance access.

4.5 Design a disinfection room containing two independent double-walled sodium hypochlorite storage tanks with capacities of approximately 500 to 600 gallons each. The tanks shall be capable of independently supplying all associated chemical feed systems.

4.6 Design redundant chemical metering systems, including duty and standby feed pumps, associated piping, containment systems, leak detection, ventilation, and safety equipment.

Redundancy shall be incorporated to ensure continuous operation during maintenance or equipment failure. Each reservoir tank shall have dedicated duty and standby chemical feed pumps.

4.7 Evaluate and design appropriate chemical containment, spill control, ventilation, eyewash/safety shower facilities, and chemical handling features in accordance with applicable building, fire, and hazardous materials regulations.

TASK 5 - Water Quality Monitoring and Control System Design

5.1 Design a continuous online water quality monitoring station for each reservoir tank. Each station shall be capable of independently monitoring water quality conditions and controlling sodium hypochlorite dosing within its associated reservoir tank. The monitoring and control systems for each reservoir tank shall operate independently and shall not be dependent upon the operation of any other reservoir tank.

5.2 Utilize reagentless monitoring technologies for water quality analysis. The Consultant shall identify critical monitoring parameters and recommend appropriate analyzer technologies that support reliable operation and regulatory compliance. Design the monitoring system such that sampled water may be returned to the reservoir while maintaining regulatory compliance and water quality integrity.

5.3 Design the system to continuously maintain target disinfectant residual levels through an automated closed-loop control system.

5.4 Each reservoir tank shall include two independent sample lines routed from separate locations within the tank to the dedicated water quality monitoring station. The sample system shall be designed to provide redundancy and allow continued operation if one sample line becomes unavailable due to maintenance, blockage, equipment failure, or other operational issues.

5.5 Evaluate and recommend monitoring parameters including, at a minimum, free chlorine residual, pH, temperature, and any additional parameters recommended by the Consultant to ensure regulatory compliance and operational reliability.

5.6 Design a system utilizing monitoring equipment, sampling systems, analyzers, peristaltic pumps, probes, and control systems. For this application; the City places a strong emphasis on the use of peristaltic pumps.

5.7 The Consultant shall incorporate redundancy into all critical treatment, monitoring, control, communication, and chemical feed systems whenever practical. The design shall minimize single points of failure and maintain operational continuity during equipment failure or maintenance activities.

TASK 6 - Electrical, Controls, and Communications Design

6.1 The Consultant shall evaluate electrical requirements and provide dedicated and isolated electrical service suitable for reliable operation of all monitoring and control equipment.

While the City's preference is for a dedicated and isolated 220-volt electrical service for the water quality monitoring station and associated equipment, the Consultant may recommend an alternative approach if it provides greater reliability, efficiency, or operational benefit.

6.2 Evaluate the City's existing SCADA, communications, and control system infrastructure and develop a design that is fully compatible with existing City systems. The Consultant shall identify any required hardware, software, communications, cybersecurity, licensing, networking, or programming modifications necessary to integrate the proposed improvements into the City's existing operational environment.

6.3 The Consultant shall design all electrical, instrumentation, control, and chemical feed systems such that the entire facility is capable of being supported by the City’s emergency standby generator system during power outages, without loss of critical monitoring, control, or chemical feed functionality. The design shall include full evaluation of emergency power requirements and coordination with existing or upgraded generator capacity as necessary.

TASK 7 - Regulatory Compliance and Permitting Support

7.1 Prepare a comprehensive Engineering Report in accordance with California Division of Drinking Water requirements. The Engineering Report shall evaluate existing conditions, identify project objectives, evaluate alternatives, provide technical recommendations, justify the proposed improvements, and support regulatory review and approval. The Consultant shall also prepare all calculations, plans, specifications, and supporting documentation required for review and approval by the California State Water Resources Control Board Division of Drinking Water (DDW).

7.2 Engineering reports and design documents shall be prepared, signed, and stamped by a Professional Civil Engineer registered in the State of California with demonstrated experience in municipal drinking water facilities.

7.3 The Consultant shall serve as the City’s technical representative during regulatory review and shall be responsible for supporting the City in obtaining approval from the California State Water Resources Control Board Division of Drinking Water (DDW). This shall include responding to agency comments, preparing required technical revisions, and attending meetings with regulatory agencies as needed until final approval is obtained.

7.4 The Consultant shall also assist the City in preparing revisions and amendments to applicable permits and regulatory documentation to reflect the approved project design and completed improvements.

TASK 8 - Technical Standards

8.1 All designs shall comply with applicable federal, state, and local requirements, including California Division of Drinking Water regulations, California Waterworks Standards, applicable building and fire codes, and current industry standards.

8.2 All materials, equipment, coatings, piping, valves, mixers, sensors, analyzers, tubing, pumps, and other components that come into contact with potable water shall comply with NSF/ANSI/CAN 61 and applicable California Division of Drinking Water requirements.

8.3 All treatment chemicals introduced into the drinking water system shall comply with NSF/ANSI/CAN 60 and applicable California Division of Drinking Water requirements.

TASK 9 - Project Design Updates

The Consultant shall submit design packages to the City for review at the 60%, 90%, and 100% (final) design stages.

TASK 10 - Bid and Construction Support

10.1 Provide technical support during bidding.

10.2 Respond to requests for information.

10.3 Prepare design clarifications and addenda as required.

10.4 Provide engineering support during construction and startup as requested by the City.

TASK 11 - Additional Recommendations

The Consultant shall evaluate and provide recommendations for additional improvements that may enhance facility reliability, resiliency, safety, maintainability, operational efficiency, regulatory compliance, water quality, automation, cybersecurity, energy efficiency, and long-term asset management.

OPTIONAL TASKS

The Consultant may include optional tasks in their scope of services as the Consultant deems necessary to prepare a complete and thorough design for the Chlorination System at Marengo Reservoir. Any optional tasks proposed by the Consultant shall be clearly identified and separately itemized from the minimum required scope of services.

PROPOSER INFORMATION

Proposer certifies that the following information it true and correct:

Firm Name:

Proposer’s Name:

Form of Legal Entity (i.e., individual, partnership, corporation, etc.)

If a Corporation, State of Incorporation (i.e., Calif.) ____________________________________

Business Address:

Telephone: _______________________________ Fax: ________________________________

Email: _______________________________________________________________________

Engineer’s License No.: _________________________________________________________

Original Date Issued: ________________________ Expiration Date: ______________________

The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:

The date of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:

DESIGNATION OF SUBCONSULTANTS

Proposer proposes to subcontract certain portions of the work, which are in excess of one-half of one percent of the bid, and to procure materials and equipment from suppliers and vendors as follows:

NAME, ADDRESS AND PHONE

NUMBER OF SUBCONSULTANTS,

SUPPLIERS AND VENDORS

PORTION OF WORK MATERIALS OR

EQUIPMENT

A CURRENT DIR REGISTRATION Form shall be included with Bid for each subcontractor listed

REFERENCES

The following are the names, addresses, and telephone number for three AGENCIES for which proposer has performed similar engineering consulting work for within the past five (5) years.

1. ______________________________________________________________________________

Name and address

Name and telephone number of person familiar with project

Contract amount Type of work Date completed

2. _______________________________________________________________________________

Name and address

3. _______________________________________________________________________________

Name and address

The following are the names, addresses, and telephone numbers for all brokers and sureties from whom bidder intends to procure insurance bonds:

COST PROPOSAL FORM

Pursuant to and in compliance with your Request for Proposals and the other documents relating thereto, the undersigned proposer, having familiarized himself/herself with the work as per the paragraph, “Discrepancies and Misunderstandings,” contained in the “INSTRUCTIONS TO FIRMS SUBMITTING PROPOSALS” section, and with the terms of the contract, the local conditions affecting the performance of the contract, and the cost of the work at the place where the work is done, and specifications and other contract documents, hereby proposed and agrees to perform, within the time stipulated, the contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools expendable equipment, and all applicable taxes, utility and transportation services necessary to perform, the contract and complete in a workmanlike manner all of the work required in connection with RFP2M26-7 Professional Engineering Services for the Design of a Chlorination System at Marengo Reservoir all in strict conformity with the specifications and other Contract Documents on file at the office of the City Clerk of the City, for the following lump sum bid:

BASE BID

The furnishing of all labor, supplies and materials, methods, processes, tools, implements, machinery, transportation, insurance and bonds for or incidental to providing the City's Professional Engineering Services for the Design of a Chlorination System at Marengo Reservoir.

Cost Proposal Form shall be provided in a separate sealed envelope marked "Cost Proposal - City of Alhambra RFP2M26-7 Professional Engineering Services for the Design of a Chlorination System at Marengo Reservoir”. The cost proposal shall be prepared on an hourly rate not-to-exceed basis and should include a time and materials reimbursement schedule and an hourly rate for each position.

Company:

Address:

Proposer’s Name:

Proposer’s Title:

Proposer’s Signature:

Date:

AGREEMENT FOR PROFESSIONAL SERVICES

Contract No. _________

This AGREEMENT FOR PROFESSIONAL SERVICES (“AGREEMENT”) is made and entered into effective as of the _____ day of _______________, 20__, by and between the CITY OF ALHAMBRA, a charter law city, located at 111 South First Street, Alhambra, CA 91801, (“CITY”) and ____________________________[inset corporation, LLC, partnership etc.], located at

_________________________________ (“CONSULTANT”).

W I T N E S S E T H:

For and in consideration of the promises and of the mutual covenants and agreements herein contained, said parties hereby agree as follows:

RECITALS. This AGREEMENT is made and entered into with respect to the following facts:

CITY requires professional ____________ services (“SERVICES”); and

On _______________, 200_, CITY issued a Request for Proposals #__________ (“RFP”) to obtain professional ________________ services for the CITY’s and based on review and rating of RFPs received CONSULTANT was selected; and

CONSULTANT is qualified to provide those certain services to the CITY necessary for said SERVICES; and, therefore, the Alhambra City Council has elected to engage the services of CONSULTANT upon the terms and conditions hereinafter set forth.

SCOPE OF SERVICES.

CONSULTANT shall furnish to the City all labor, materials, tools, equipment, services, and incidental customary work necessary to fully and adequately perform those services described in CONSULTANT’s Proposal for Services dated _____________, (“PROPOSAL”) consistent with the CITY’s Request for Proposals dated __________________ (“RFP”) attached hereto as Exhibits “A” and “B” respectively and hereby incorporated by reference.

Performance of the SERVICES specified herein is made an obligation of CONSULTANT under this AGREEMENT, subject to any changes made subsequently upon the mutual written agreement of the parties.

The scope of services to be performed by CONSULTANT under this AGREEMENT shall include, but not be limited to, those services specified in Paragraph 2A hereof.

PERFORMANCE STANDARDS. While performing this AGREEMENT CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CONSULTANT shall cooperate with CITY if CITY opts to monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

FAMILIARITY WITH WORK.

By executing this AGREEMENT, CONSULTANT agrees that, to the best of CONSULTANT’s knowledge and belief, CONSULTANT has

Carefully investigated and considered the scope of services to be performed;

Carefully considered how the services should be performed; and

Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

CITY SUPERVISION. The Director of the Department of _____________ of CITY, or the Director’s designee, shall have the right of general supervision of all work performed by CONSULTANT and shall be the CITY’s agent with respect to obtaining CONSULTANT’s compliance hereunder. No payment for any services rendered under this AGREEMENT shall be made without the prior approval of the Director of ____________ or the Director’s designee.

FEE. Compensation to CONSULTANT for the total services to be rendered pursuant to this AGREEMENT shall be in an amount not to exceed $______________ to be billed in a manner described in CONSULTANT’s PROPOSAL, consistent with the CITY’s RFP. If any discrepancies exist between the RFP and the CONSULTANT’s PROPOSAL exist, then the terms of the RFP shall control.

EXTRA SERVICES. Notwithstanding any other provision herein, no extra services shall be rendered by CONSULTANT under this AGREEMENT unless such extra services first shall have been authorized in writing by the CITY. Any such services so authorized shall be paid by the CITY at rates approved of by the CITY.

PAYMENT BY CITY. CONSULTANT shall send invoices to the City on a monthly basis, based upon the services already rendered at the time of the submission. City shall pay all proper costs within thirty

(30) days of receipt of such invoice(s).

TERM. The term of this AGREEMENT shall be as provided for in the RFP from after the date on which the CITY issues CONSULTANT a Notice to Commence Work. CONSULTANT shall complete all those services set forth in its PROPOSAL by that certain date set forth in said Notice to Commence Work or until such time as the services have been completed by the CONSULTANT and accepted by the CITY, whichever occurs first. The CITY may extend said time of completion for delays caused by circumstances beyond the control of either party to this AGREEMENT. Should the consulting contract extend beyond the estimated time for completion of said services, CITY hereby reserves the right to continue CONSULTANT’s services hereunder with any and all fees for such additional services to be compensated by the CITY at rates approved by the CITY.

DISPUTES AND REMEDIES.

Claims, disputes, and other matters in question between the Parties arising out of or relating to this AGREEMENT or the breach thereof, must be resolved by the following procedure:

CITY and CONSULTANT will exercise their best efforts to resolve disputes through the development of a consensus. A meeting may be requested by CITY or CONSULTANT at any time for the purpose of resolving a dispute. A determination by CITY’S Director of the Department of ___________________ will be made within two (2) weeks after a meeting to resolve the dispute;

If unresolved within thirty (30) days, then City Manager, or his designee, will make a final determination;

Following the City Manager’s final determination, the Parties may submit any unresolved matters to non-binding mediation. The parties may, but are not required to be, represented by counsel in mediation;

If the Parties do not agree to mediation, or if mediation does not resolve the Parties’ dispute, the matter may be pursued in Los Angeles County Superior Court, or the United States District Court, Central District of California, if federal jurisdiction exists.

The Parties’ rights and remedies under this Agreement are in addition to any other rights and remedies provided by law.

PREVAILING WAGE. CONSULTANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the SERVICES are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONSULTANT agrees to fully comply with such Prevailing Wage Laws. The CITY shall provide CONSULTANT with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the SERVICES available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. CONSULTANT shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

TERMINATION OF AGREEMENT. The CITY may terminate this AGREEMENT upon giving a ten

(10) day advance written notice of such termination to CONSULTANT. In that event, the City Manager, or his designee, based upon work accomplished by CONSULTANT prior to notice of such termination, shall determine the amount of fees to be paid to CONSULTANT for such services based upon accepted accounting practices. This finding by the City Manager, or his designee, shall be considered by the Alhambra City Council and the Council’s determination shall be final and conclusive as to the amount of such fee.

INDEPENDENT CONTRACTOR. CONSULTANT shall act as an independent contractor in the performance of the services provided for in this AGREEMENT and shall furnish such services in CONSULTANT’s own manner and method and in no respect shall CONSULTANT be considered an agent or employee of the CITY.

OWNERSHIP OF DOCUMENTS. All financial documents, data, studies, and reports prepared by CONSULTANT under this AGREEMENT are CITY’s property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this AGREEMENT, or use of incomplete work product, is at CITY’s own risk. CITY will indemnify and hold CONSULTANT harmless for any use of the work product other than as contemplated by this AGREEMENT.

PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this AGREEMENT, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or City without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

NONASSIGNMENT. This AGREEMENT is not assignable either in whole or in part by CONSULTANT without the written consent of CITY.

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a valid Taxpayer Identification Number.

PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this AGREEMENT, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

INDEMNIFICATION.

CONSULTANT hereby agrees to the following:

Indemnification for Professional Services. CONSULTANT will save harmless and indemnify CITY and, at CITY’s request, reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries, including death or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents, employees, or representatives, in the performance of this Agreement.

Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.

For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, and representatives.

It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

CITY does not, and shall not, waive any rights against CONSULTANT which it may have by reason of the aforesaid hold-harmless AGREEMENT because of the acceptance by CITY or the deposit with CITY by CONSULTANT, of any of the insurance policies hereinafter described in this AGREEMENT.

The aforesaid hold-harmless AGREEMENT by CONSULTANT shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of CONSULTANT, or any subcontractor of CONSULTANT, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

Notwithstanding any provision of this Agreement to the contrary, design professionals shall be required to defend and indemnify the City only to the extent allowed by Civil Code Section 2782.8, namely for claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional. The term "design professional" includes licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors and the business entities which offer such services in accordance with the applicable provisions of the Business and Professions Code.

The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willful acts or omissions.

INSURANCE. CONSULTANT shall not commence work under this contract until CONSULTANT shall have obtained all insurance required by this AGREEMENT and such insurance shall have been approved by CITY as to form, amount and carrier, nor shall CONSULTANT allow any subcontractor of CONSULTANT to commence work on any subcontract until all similar insurance required of the subcontractor of CONSULTANT shall have been so obtained and approved.

COMPENSATION INSURANCE. CONSULTANT shall take out and maintain, during the life of this contract, Worker’s Compensation Insurance for all of CONSULTANT’S employees employed to perform the SERVICES as described section 2 of the AGREEMENT; and, if any work is sublet, CONSULTANT shall require the subcontractor of CONSULTANT similarly to provide Worker’s Compensation Insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by CONSULTANT. If any class of employees engaged in work under this AGREEMENT is not protected under any Workers’ Compensation law, CONSULTANT shall provide and shall cause each subcontractor of CONSULTANT to provide adequate insurance for the protection of employees not otherwise protected. CONSULTANT shall indemnify CITY for any damage resulting to it from failure of either CONSULTANT or any subcontractor of CONSULTANT to take out or maintain such insurance.

COMPREHENSIVE GENERAL LIABILITY, PROFESSIONAL LIABILITY,

COMPREHENSIVE AUTOMOBILE LIABILITY AND CONTRACTUAL GENERAL

LIABILITY INSURANCE. CONSULTANT shall take out and maintain during the life of this contract comprehensive general liability, products/completed operations hazard, comprehensive automobile liability and contractual general liability insurance and shall protect CITY, its elective and appointive boards, officers, agents and employees, CONSULTANT, and any subcontractor of CONSULTANT performing work covered by this contract, from claims for damage for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT’S or any subcontractor of CONSULTANT’S operations under this contract, whether such operations be by CONSULTANT or by any subcontractor of CONSULTANT, or by anyone directly or indirectly employed by either CONSULTANT or any…