Professional Design Services for the 1000 S Central Ave Park Project.pdf

CITY OF GLENDALE

DEPARTMENT OF COMMUNITY

SERVICES & PARKS

RFP # 10-2026

REQUEST FOR PROPOSALS for

PROFESSIONAL DESIGN SERVICES

FOR THE 1000 S CENTRAL AVE PARK

PROJECT

Issued: September 24 2026

Deadline to Submit Proposals:

October 26, 2026 by 4:00 P.M.

Community Services & Parks Administration Division

613 E. Broadway, Rm 120 Glendale, CA 91206

Telephone: (818) 548-2000

RFP for 1000 S Central Ave Park Project

Page Intentionally Left Blank

Table of Contents

TABLE OF CONTENTS

I. INTRODUCTION

A. SERVICES REQUESTED

B. DEFINITIONS

C. TERM OF SERVICES AND CONTRACT

D. INSURANCE REQUIREMENTS

E. PROPOSER’S INDEMNIFICATION OF THE CITY

F. ABOUT THE CITY OF GLENDALE

G. CITY PROJECT TEAM

II. RFP PROCESS

A. SCHEDULE OF EVENTS

B. RFP DISTRIBUTION

C. PROPOSAL DEADLINE AND PROPOSAL SUBMISSION

D. INTERIM INQUIRIES AND RESPONSES; INTERPRETATION OR CORRECTION OF RFP

E. ADDENDA

III. GENERAL REQUIREMENTS AND INSTRUCTIONS

A. EXAMINATION OF DOCUMENTS

B. PROPOSER’S REPRESENTATIONS IN THE RESPONSE

C. WITHDRAWALS, CANCELLATION, OR MODIFICATION OF A PROPOSAL

D. PROPOSAL PREPARATION EXPENSES

IV. PROPOSAL CONTENT AND FORMAT

A. USING THE ATTACHED PROPOSAL FORMS

B. MANDATORY QUALIFICATIONS

C. EXPERIENCE

D. TOOLS FOR MEASUREMENT AND TRACKABLE RESULTS

E. BEST VALUE

F. IDENTIFYING PROPRIETARY INFORMATION; PUBLIC RECORDS ACT

G. PROPOSAL RETENTION

H. PROPOSAL SIGNATURE(S)

I. REFERENCE MATERIALS TO BE REVIEWED BY PROPOSERS

V. METHOD OF SELECTION

A. BASIS FOR AWARD AND EVALUATION CRITERIA

B. SELECTING A PROPOSER

C. CITY’S RESERVATION OF RIGHTS

VI. AWARD OF CONTRACT

VII. LETTER OF OBJECTION; PROCEDURES

VIII. EXHIBIT LIST

EXHIBIT 1 – SCOPE OF WORK

EXHIBIT 2 – PROJECT LOCATION MAP

EXHIBIT 3 – CONSULTANT’S PROJECT SCHEDULE SAMPLE

EXHIBIT 4 – FEE SCHEDULE SAMPLE

EXHIBIT 5 – FEE MATRIX SAMPLE

EXHIBIT 6 – INSURANCE REQUIREMENTS

EXHIBIT 7 – SAMPLE CONTRACT

EXHIBIT 8 – PROPOSAL FORMS

I. Introduction A. Services Requested

The City is seeking proposals from professional design firms with expertise in Landscape Architecture, Architecture, Civil Engineering, and Mechanical, Electrical, and Plumbing Engineering, for the 1000 S. Central Ave Park Project. The proposed project will transform a 2.39-acre former commercial site (a former Joann Fabric) in south Glendale into a vibrant, multi-benefit new public park with amenities that will provide both passive and active recreational opportunities for people of all ages and abilities in one of the City’s most park deficient neighborhoods.

The selected firm will be tasked with performing preliminary investigations and developing three (3) conceptual designs in collaboration with the City and community stakeholders for the proposed new park. Following the development of these concepts, the City will vet the designs and solicit feedback from the community to build consensus and make one final selection. This selection will then be recommended for final design.

The selected firm will also prepare final designs, including project plans, specifications, and cost estimate, for the Project, and provide environmental review and permit, bidding, and construction support services (as-needed).

This solicitation identifies the Areas of Interest/Scope of Work, Timeline/Schedule, Proposal Submission Requirements, Summary Evaluation Process, and Terms and Conditions the City will use to select, and recommend a contract be awarded to provide the services identified herein for the benefit of the City and the community it serves.

Entering into a Professional Services Agreement will be contingent upon the approval of the City Council. Proposals must be submitted in accordance with all requirements of this RFP. Deviations, clarifications and/or exceptions must be clearly identified and, if appropriate, listed separately as alternatives for consideration.

The City requires a well-managed and financially sound firm with demonstrated skills and technical ability— and high levels of customer service and satisfaction— to perform the Services and fulfill the requirements outlined in this RFP.

A potential Proposer should read this document in its entirety before preparing and submitting a Proposal.

B. Definitions In this RFP, the following words and phrases have the meaning ascribed to them below:

• Agreement / Contract The entire and integrated written agreement between the City and the Consultant that takes the place of prior negotiations, representations, or agreements, either written or oral.

• City The City of Glendale. Depending on the context in which it is used, the term City also may refer to a person whom the City of Glendale employs or uses and who is authorized to represent the City of Glendale in matters concerning the Project.

• City Project Manager The City’s designated representative for all issues related to the Project.

• Consultant

• Estimated Level of

Effort

The selected Proposer(s) to whom the City has awarded a Contract for the Project.

The projection of labor hours, time, and resources needed to complete the Project.

• Project The entire Services described in this RFP. Services may constitute the whole or a part of the Project.

• Proposal The documents and other items that a Proposer submits in response to this RFP.

• Proposer The person, entity, or organization that submits a Proposal in response to this RFP.

• RFP This Request for Proposals and all of its attachments, including documents and other items from the City and relevant third parties.

• Services The work, labor, tasks, operations, activities, materials, supplies, equipment, deliverables, duties, and obligations:

Described in this RFP; and Required by, and reasonably inferable from, the

Contract— whether completed or partially completed.

• Subconsultant A supplier, vendor, person, entity, or organization whom Consultant hires, employs, or uses on Consultant’s behalf to provide, perform, or fulfill a portion of the Services.

C. Term of Services and Contract The Services described in this RFP and in the proposed Contract for Project’s Concept Design/Feasibility through Final Design (Tasks 1-7). Costs for as-needed services should consider timing between design and construction.

The City will award an initial contract to the selected Consultant based upon successful negotiation of the submitted Cost Proposal (Tasks 1-7), with Task 7 as a Rough Order of Magnitude (ROM) estimate. Any deviation from the Cost Proposal will need to be justified based on updated project description/scope.

D. Insurance Requirements At its expense, the successful Proposer must obtain and maintain insurance, while the Contract is in effect, that fully meets the requirements of— and contains provisions entirely consistent with— all of the City’s “Insurance Requirements,” which are noted in EXHIBIT 6 (“Insurance Requirements”). Evidence of the insurance coverages will need to be in place before a Consultant starts performing the Services. A Proposer must be prepared to meet all City insurance requirements (at no cost to the City), if the Proposer is awarded a Contract. The City will require certificates of insurance and additional insured endorsements when the successful Proposer submits a signed Contract to the City.

However, before a Proposer submits a Proposal:

• A Proposer must give to its insurance company, or insurance agent, the

“Insurance Requirements” in this RFP and the proposed Contract;

• The insurance company’s underwriter or agent then must complete the

“Insurance Requirements Affidavit” (as part of EXHIBIT 8 - PROPOSAL FORMS) which states that the insurer’s underwriter or agent will furnish the City with the required insurance documents within fourteen (14) calendar days after the Proposer’s having been notified of the Contract’s award; and

• The Proposer must submit the “Insurance Requirements Affidavit” with its Proposal. The City may reject any Proposal made without this affidavit, or made with an incomplete affidavit form.

E. Proposer’s Indemnification of the City At its expense, Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any and all liability, suits, actions, proceedings, judgments, claims, demands, liens, losses, damages, costs, and expenses (including attorneys’ fees, litigation, arbitration, mediation, appeal expenses) if a dispute, lawsuit, or other proceeding arises out of any one or more of the following:

• Proposer’s submitting the Proposal;

• The City’s accepting Proposer’s Proposal; or

• The City’s awarding a Contract to Proposer in compliance with this RFP, or state, federal, or local laws.

F. About the City of Glendale Glendale is one of the largest cities in Los Angeles County, has a current population of just under 200,000 people, and spans approximately 30.6 square miles.

The City was incorporated on February 16, 1906, and as a Charter city, Glendale voters determine how the city government is organized and governed. A Council-Manager form of government manages Glendale. Five councilmembers are elected at large to serve 4-year terms. Each year, Council selects one member to serve as Mayor. The City Manager serves as the Chief Executive Officer.

The City’s Mission Statement is:

The City of Glendale delivers exceptional customer service through precision execution and innovative leadership.

As a premier City anchored in pride of civic ownership, Glendale’s success is realized through a community that is safe, prosperous, and rich in cultural offerings. The City accomplishes its mission and realizes its vision by providing emphasis on: fiscal responsibility; exceptional customer service; economic vibrancy; informed & engaged community; safe & healthy community; balanced, quality housing; community services & facilities; infrastructure & mobility; arts & culture; and sustainability.

Glendale prides itself on the quality of services it provides to the community. As a full-service City, each of the 14 departments strives to provide the highest quality of service to Glendale residents, businesses, and visitors. These departments include: City Attorney, City Clerk, Community Development, City Treasurer, Community Services & Parks, Economic Development, Fire, Finance, Glendale Water & Power, Human Resources, Information Technology, Library, Arts & Culture, Office of the City Manager, Police, and Public Works.

G. City Project Team The City team will consist of a working group comprised of staff from the Community Services & Parks (CSP) and Public Works Departments. This team will be involved in various facets of the consultant selection process and throughout the scope of work.

CSP Park Planner/Project Manager will oversee the contract and be your point of contact for the Project. As the Project progresses from design development to bidding and construction, primary responsibilities will shift to Public Works Facilities Management Division (FMD). FMD is responsible for the implementation of the City’s Capital Improvement Program including construction management of City facilities and parks.

II. RFP Process A. Schedule of Events

EVENT RESPONSIBILITY DATE

RFP Distribution City 9/24/2026 Last Day to Submit Request for Clarification Proposer 10/2/2026 Response to Received Request for Clarification City 10/8/2026 by 4 p.m.

RFP Proposals Due Proposer 10/26/2026 at 4 p.m.

Last Day to Submit Letter of Objection Proposer 11/16/2026 by 4 p.m.

B. RFP Distribution A prospective Proposer may receive this RFP by e-mail, or online at https://www.glendaleca.gov/government/departments/finance/purchasing/rfp-rfq-page.

Distribution of the RFP in no way represents the City’s acceptance of a Proposer’s qualifications, reputation, or ability to perform the Services

C. Proposal Deadline and Proposal Submission The City must receive the Proposal on or before 4:00 PM on 10/26/2026. A Proposal received after this date and time will be considered non-responsive and the City will return the Proposal, unopened. Three (3) copies of the Proposal shall be mailed or hand delivered to the address listed below. Firms mailing or shipping their Proposals must allow sufficient delivery time to ensure timely receipt by the due date.

A Proposal must be submitted with the attached Proposal Form package and all other information specified by Section IV of this RFP. Oral, telephonic, facsimile, or electronically transmitted (email) Proposals are invalid and the City will not accept or consider them.

The Proposal shall be in a sealed package showing the following information on the outside:

The Proposal packages must be clearly marked:

CITY OF GLENDALE

COMMUNITY SERVICES & PARKS DEPARTMENT, ADMINISTRATION DIVISION

PROFESSIONAL DESIGN SERVICES FOR:

1000 S CENTRAL AVE PARK PROJECT

613 E. BROADWAY ST. ROOM 120

GLENDALE, CA 91206

ATTENTION: JOSEPH GONZALEZ, PARK PLANNER

https://www.glendaleca.gov/government/departments/finance/purchasing/rfp-rfq-bid-page

D. Interim Inquiries and Responses; Interpretation or Correction of RFP

If a Proposer has any questions about this RFP, the proposed Agreement, or the scope of work― or if a proposer finds any error, inconsistency, or ambiguity in the RFP, or the proposed Agreement, or both― the Proposer must make a “Request for Clarification” before submitting its Proposal.

The proposer must submit a Request for Clarification in writing by email to:

Email: Jogonzalez@GlendaleCA.gov

Requests for Clarification must be received on or before 4:00 p.m., October 2, 2026.

If necessary, the City will make clarifications, interpretations, corrections, or changes to the RFP, or the proposed Contract, or both, in writing/email by issuing Addenda, as described in Section II.E. (below). A Proposer must not rely upon, and the City is not bound by, purported clarifications, interpretations, corrections, or changes to the RFP and the proposed Contract, that are made verbally or in a manner other than a written advisory from the City.

E. Addenda Each Addendum (if any) will be posted on the City’s website. It is the Proposer’s responsibility to check the City’s web site for any Addenda. Each Proposer must provide a signed acknowledgement confirming receipt of all issued Addenda to this RFP, as part of their Proposal submittal. The City will make reasonable efforts to email Addenda to all Proposers whom the City knows have expressed interest in the RFP and have provided an email for receipt of Addenda. The City cannot guarantee that all Proposers will receive all Addenda. It is the Proposer’s responsibility to check with the City’s Park Planner for any Addenda and to ensure that it has received the said Addenda.

At any time before the Proposal deadline, the City may issue Addenda withdrawing the RFP or postponing the Proposal Deadline. However, if any Addendum results in a material change to this RFP, or the proposed Agreement, or both, the City will extend the Proposal Deadline by not less than seventy-two (72) hours. The City will treat transmittal of Addenda to potential Proposers by posting to the City’s website as sufficient notice of the changes made by the City.

III. General Requirements and Instructions

A. Examination of Documents Before submitting an RFP Response, each Proposer must:

• Thoroughly examine the RFP. A thorough review of this RFP is critical to obtaining an in-depth understanding of the requirements of this RFP.

• Make all necessary investigations and understand the Scope of Work (EXHIBIT 1- 2).

• Be able to furnish the City with valid insurance forms (including insurance certificates and additional insured endorsements) in compliance with the Insurance Requirements described in (EXHIBIT 6).

B. Proposer’s Representations in the Response

By submitting a Proposal, a Proposer represents that:

• The RFP is sufficient in scope and detail to indicate and convey reasonable understanding of all requirements, terms, and conditions for performance of the Services required in this Project;

• The Proposer has exercised all necessary due diligence in making investigations and inquiries, examining documents, and inspecting City sites and facilities for this Project;

• The Proposer is fully familiar with and has fully considered all facts, conditions, circumstances, and matters that may affect, in any way, the Proposer’s Services or costs;

• The Proposal is an irrevocable offer for a period of at least ninety (90) calendar days following City’s opening of all Proposals; and

• The Proposer is, and will be, in compliance with the RFP’s requirements, terms, and conditions.

C. Withdrawals, Cancellation, or Modification of a Proposal

Before the Proposal Deadline:

A Proposer may withdraw and modify a Proposal, by giving written notice, signed by the Proposer. A withdrawal request must be addressed as follows and delivered to:

City of Glendale Community Services & Parks Department – Administration Division

Attention: Joseph Gonzalez, Park Planner 613 E. Broadway, Room 120

Email: Jogonzalez@GlendaleCA.gov

For a withdrawal to become effective, the City must receive the Proposer’s written request for withdrawal before the Proposal Deadline. The City will not accept or consider a Proposer’s verbal, telephonic, or facsimile request for modification or withdrawal of a Proposal.

If a Proposer withdraws its Proposal, the withdrawal will not prejudice the Proposer’s right to submit a new Proposal, if the new Proposal is submitted: (a) in accordance with the RFP’s requirements, and (b) before the Proposal Deadline.

After the Proposal Deadline:

A Proposer must not withdraw, cancel, or modify its Proposal for a period of at least ninety

(90) calendar days following the Proposals’ due date of October 26, 2026. The City may extend the 90-day period upon the City’s written request and upon the affected Proposers’ written approval.

The City may allow a Proposer to withdraw or cancel a Proposal after the opening of the Proposals if the Proposer establishes, to the City’s satisfaction, that all of the following circumstances exist:

1. The Proposer made a mistake in its Proposal;

2. Within five (5) days after the Proposal’s opening, the City receives from the Proposer written notice of the mistake and the notice specifies in detail how the mistake occurred;

3. The mistake made the Proposal materially different from what the Proposer had intended it to be; and

4. The mistake was made in filling out the Proposal and was not due to error in judgment, or carelessness in reading the RFP or the proposed Contract.

D. Proposal Preparation Expenses

Expenses for developing the RFP response are entirely the responsibility of the Proposer and are not chargeable to the City in any manner. The City is not liable for any pre-contractual expenses, which are defined as expenses incurred by Proposer in:

• Preparing its Proposal in response to this RFP.

• Negotiating with the City any matter related to the Proposal.

• Any other expense incurred by Proposer prior to the date of award of the Contract for this RFP.

IV. Proposal Content and Format

A. Using the Attached Proposal Forms Proposals should be complete and include all the information requested by this section.

“Proposal Forms” (Exhibit 8) are included in this RFP. These forms are designed to provide relevant background and qualification information. In addition to the Proposal Forms, a complete Proposal will include all relevant information as identified throughout this RFP.

When answering the Proposal Forms’ questions, the Proposer must furnish pertinent and relevant information rather than merely provide promotional facts or materials. The Proposer must respond to the Proposal Forms’ questions with all applicable information, in order for the City to consider the Proposal as “responsive.”

It should be noted that Proposers can use their own forms for their estimated level of effort for this Project. However, these forms must include a comprehensive price estimate, identifying all needed tasks, number of hours by labor classification, and the total cost for that task. All labor category hourly rates must be clearly identified. Proposers must also submit a detailed Project schedule by task for each task identified in their price proposal.

If a Proposer fails to provide the information that the forms require, fails to return all of the forms, or fails to submit the required attachments, the City may treat the Proposal as “non-responsive.”

The Proposer must place initials next to all interlineations, alterations, and erasures on the Proposal Forms.

The Proposer must not modify or qualify the Proposal Forms in any manner.

Unauthorized conditions, exemptions, limitations, or provisions attached to a Proposal will render it informal and may cause its rejection.

B. Mandatory Qualifications To be eligible to perform the Services, the Proposal must provide satisfactory evidence that:

1. The Proposer satisfactorily completed at least three (3) public contracts in California, with at least one comparable in scope and scale to this Project (at least a $15M total budget), within the five (5) years before the Proposal Deadline and with a dollar value equal to or in excess of the Proposal submitted for this Project.

2. References shall be provided for each project listed above. Each reference shall include name, title, organization, mailing address, telephone number, and email of the project manager.

C. Experience Proposer shall introduce all key personnel. This must include the Project Manager and his/her full experience and qualifications.

D. Tools for Measurement and Trackable Results Proposer should explain the tools it has and will utilize in order to input, track, measure, analyze, and report the Project progress to ensure the Project is on schedule and will be completed in a timely manner. Proposer should provide in their Proposal a Project schedule for Preliminary Investigations and Concept Design/Feasibility through Final Design work to be completed and ready within two year of contract execution, similar to the sample form provided in EXHIBIT 3.

E. Best Value Proposer shall submit a Fee Schedule identifying all estimated costs with regards to the various tasks of this project similar to the Fee Schedule Sample (Exhibit 4). The Fee Schedule should be backed up by identify all needed tasks, number of hours by classification, and the total cost for that task similar to Fee Matrix Sample (Exhibit 5). All job classification, category, and hourly rates must be clearly identified and listed.

Additionally, any explanation of cost savings and benefit to the City should be explained in as much detail as possible.

F. Identifying Proprietary Information; Public Records Act A Proposer must identify and list all copyrighted material, trade secrets, or other proprietary information (“protectable documents”) included in its Proposal that Proposer believes are exempt from disclosure under California’s Public Records Act, Government Code Section 7920.000, et seq. (See Proposal Form V., page 97)

By listing the documents, the Proposer agrees to indemnify, defend, and hold harmless the City and its officers, agents, employees, and representatives from and against any action, claim, lawsuit, or proceeding, including costs and expenses, arising out of or connected with the City’s refusal to disclose the protectable documents to any party making a request for those items.

The City will treat any Proposer, who fails to identify documents that the Proposer believes are exempt from disclosure as having waived its right to an exemption from disclosure as the Public Records Act provides.

G. Proposal Retention All Proposals and other material submitted become the property of the City and may be returned only at the City’s option. The City reserves the right to use any ideas presented in any response to the RFP. Selection or rejection of the Proposal does not affect this right.

H. Proposal Signature(s) The person or persons legally authorized to bind the Proposer to the RFP must sign the Proposal in ink. The individuals signing the Proposal must represent that they are authorized to bind the Proposer’s legal entity.

• A corporation must execute the Proposal by its duly authorized officer(s) in accordance with its corporate bylaws.

• A partnership must execute the Proposal by all of its partners. After each signature, each partner must list a residential address or the firm’s address, either of which must include the state, zip code, and telephone number.

• If the Proposer is a joint venture consisting of a combination of any of the above entities, each entity in the joint venture must sign the Proposal.

• An individual signing a Proposal as an agent of another or others must attach to the Proposal evidence of that person’s legal authority to sign on behalf of another or others.

I. Reference Materials to be Reviewed by Proposers

• As part of the scope of work, Consultant will perform a Feasibility Study eligible under the LA County Safe, Clean Water (SCW) Program’s (Measure W) Infrastructure Program—see the SCW Feasibility Study Guidelines here. See Exhibit I, General Scope of Services for more details.

• As-Built drawings for Joanns Fabric and Crafts Building, available here.

https://safecleanwaterla.org/content/uploads/2019/09/Feasibility-Study-Guidelines-20190917-FINAL-1.pdf https://www.dropbox.com/scl/fi/o3dfxfcdtpn5697qj0jdp/As-Built.pdf?rlkey=hrz1qkmwoivbb8g2akdt6jiyy&st=x584kpeu&dl=0

V. Method of Selection

All Proposals received on time will be opened in a non-public setting. Proposals will first be reviewed to ensure compliance with the terms of this RFP. Non-compliant or non-responsive Proposals may be rejected. The City will then evaluate the Proposals in accordance with the criteria listed below.

A. Basis for Award and Evaluation Criteria

The City is seeking the best qualified Proposers for the Project based on the following criteria. The Proposal will be judged in the following areas to determine an overall score based on the criteria below.

• Experience - 30% (30 points)

• The Proposer’s demonstrated record of success and familiarity with work of similar scope, complexity, and magnitude

• The experience and expertise of the personnel for the Project.

• Work Plan (Technical Approach) and Project Schedule, including Measurable and

Trackable Results - 10% (10 points)

• Reliability of firm and demonstrated ability to meet schedules.

• Use of technological tools and software.

• Reporting capabilities available to the City in order to track and measure

Project progress.

• Quality and Responsiveness of Submittal 30% (30 Points)

• Specific and applicable scope of work

• Clarity and simplicity.

• Responsiveness to the requirements of the RFP.

• Organization, format, and understandability of the RFP.

• Demonstrated understanding of the project’s scope and objectives.

• Incorporation of Reference Materials

• Cost Proposal - 30% (30 points)

• The contract price submitted by Proposer will be compared to the costs submitted by other Proposers. The price will be evaluated by factors including: reasonableness, bid is within estimate, bid covers the full breadth of services, hourly rates, admin/subconsultant markup, and realistic to timeline and budget.

• If there are two or more firms with identical or very similar cost proposals, then the firm that provides the most value-added service beyond the RFP requirements will be assigned the higher score. Conversely, if there are two or more firms with very similar deliverables and additional value-added services, then the firm with the lowest cost will be assigned the higher score.

Total: 100 points

The City may investigate the qualifications of a Proposer under consideration, require confirmation of information furnished by the Proposer, and require the Proposer to provide additional information or evidence of qualifications for the Services described in this RFP.

B. Selecting a Proposer

A panel comprised of representatives from the City will evaluate each RFP submission to identify a recommended Proposer to the Director of Community Services & Parks. In the event that multiple proposals are highly ranked based on the evaluation criteria, the panel may select up to three (3) finalists for an interview prior to making its recommendation.

The Director may submit a recommendation to the City Council, which may select a Proposer.

The City Council has the final say in selecting a Proposer and must approve an award of a Contract to the successful Proposer and no rights or obligations begin under an award until the approval is secured and all parties have duly signed a Contract.

Once selected, the successful Proposer must enter into a written Contract with the City within fourteen (14) calendar days, subject to extension in the City’s sole discretion, following Proposer’s receiving the City’s Notice of Intent to Award.

C. City’s Reservation of Rights

This RFP and the proposal evaluation process do not:

• Obligate the City to accept or select any Proposal;

• Constitute an agreement by the City that it will actually enter into any contract with any Proposer.

When it best serves the City’s interests, the City may do any one or more of the following:

• Reject any Proposal or all Proposals at its sole discretion.

• Extend the deadline for accepting Proposals.

• Accelerate the pace of the RFP process if only one or a handful of Proposals is received.

• Waive any or all information, defects, irregularities, or informalities in a Proposal.

• Accept amendments to Proposals after the Proposal Deadline.

• Amend, revise, or change the RFP’s evaluation or selection criteria.

• Cancel, withdraw, amend, revise, change, or negotiate the terms of this RFP, the proposed Contract, or both.

• Reissue a Request for Proposals.

• Conduct one or more oral interviews.

• Visit a Proposer’s facilities or business.

• Examine financial records of a Proposer to the extent necessary to ensure financial stability.

• Make a partial award.

• Negotiate with one or more Proposers.

• Require a best and final offer from one or more Proposers.

• Provide or perform the Services using a City officer or employee, or contract directly— without an RFP or bids— for the Services.

VI. Award of Contract

Within ninety (90) calendar days after the City opens all Proposals, if the City Council selects a Proposal, the City will give the selected Proposer a “Notice of Intent to Award Contract” that will specify the “start date” for performing the Contract’s Services.

Once selected, the successful Proposer must enter into a written Agreement with the City within fourteen (14) calendar days following Proposer’s receiving the City’s “Notice of Intent to Award Contract.” The RFP, or any part of it, and the Proposer’s responses, will be incorporated into and made a part of the Contract. A copy of the proposed Contract is provided as EXHIBIT 7.

Before any Services can commence, the selected Proposer will be required to execute the Contract, which is a standard form of agreement. To facilitate the Project’s smooth and timely implementation, Proposers responding to this RFP must review all the terms and conditions of the Contract, including, but not limited to, provisions relating to insurance, indemnity, and termination.

The City’s policy is that the Contract be accepted as is. By submitting a Proposal to the City in response to this RFP, each Proposer is deemed to have provided its approval to the Contract, accepting it without qualification. If a Proposer seeks limited modification of the Contract, then in the Proposal a Proposer must identify the proposed changes.

However, changes or qualifications to the Contract may be weighed in the evaluation of the Proposal and may cause rejection of the proposal as non-responsive, in City’s determination.

The City reserves the right to negotiate further the terms and conditions of the Contract. The Proposer whom the City Council selects must cooperate with the City in good faith to negotiate, sign, and deliver the final Contract. The City will draft the Contract and may require the selected Proposer to attend one or more Contract negotiation conferences to discuss possible:

• Revisions to the Contract’s service-related terms, conditions, requirements, specifications, or minimum performance standards, other than the insurance and the indemnity provisions; and

• Additions to the Contract, by the parties’ mutual agreement, or as a City ordinance or resolution, the City Charter or Municipal Code, or any other law that may be required.

At any time, and for any reason, if contract negotiations with the selected Proposer fail to progress, to the City’s reasonable satisfaction, the City reserves the right to not only end negotiations with the selected Proposer, but also cancel the award and reject the Proposal. At its discretion, the City may then: reopen the proposal process; choose from among the remaining, if any, qualified proposers; reissue the RFP; negotiate directly with any firm for services; or choose not to contract for Services.

Within fourteen (14) calendar days after the City issues the Notice of Intent to Award Contract, or within any extension that the City may allow, the selected Proposer must submit to the City all of the following items:

• Three (3) originals of the Contract, properly signed by the Proposer.

• Insurance certificates and additional insured endorsements that fully conform to the Contract’s requirements.

After the City receives the signed Contracts and insurance documents, the City Attorney’s Office will review the Contract. Additionally, the City Attorney’s Office or the City’s Risk and Insurance Services Manager will review the required insurance. If the selected Proposer has not changed any terms of the Contract, and if the insurance and the bond(s) conform to the Contract’s requirements, the City will sign the Contract and return an original of the Contract to the Proposer.

VII. Letter of Objection; Procedures A Proposer, who believes that any part of this RFP is discriminatory against the Proposer or precludes the Proposer from being given reasonable consideration in the procurement process, must submit an objection in writing— by letter only— to the City. The City will not consider any verbal objection. The Letter of Objection must clearly state:

• The specific objections;

• The areas of concern;

• The facts supporting the objections; and

• A proposed method for resolving the objections.

The Proposer, or the person who is duly authorized to represent the Proposer, must sign the correspondence.

The Proposer must deliver or mail the Letter of Objection to:

City of Glendale Community Services & Parks Department, Administration Division

PROFESSIONAL DESIGN SERVICES FOR:

1000 S CENTRAL AVE PARK PROJECT

Attention: Joseph Gonzalez, Park Planner

613 E. Broadway St. Room 120

The City must receive the Letter of Objection on or before 4 p.m. on November 16, 2026.

Upon the City’s timely receipt of the objection letter, the City will review the Proposer’s contention(s). If the City decides that the RFP, whether in whole or in part, needs revision, the City will prepare Addenda, as described in Section II.E of this RFP.

VIII. EXHIBIT LIST

“Exhibit 1”: Scope of Work

“Exhibit 2”: Project Location Map:

“Exhibit 3”: Consultant’s Project Schedule Sample

“Exhibit 4”: Fee Schedule Sample

“Exhibit 5”: Fee Matrix Sample

“Exhibit 6” Insurance Requirements

“Exhibit 7” Sample Contract

“Exhibit 8” Proposal Forms

EXHIBIT 1 – SCOPE OF WORK

Professional design services, including, but not limited to Landscape Architecture, Architecture, and Civil Engineering, are being solicited for proposals from qualified consultants authorized to practice in the State of California for the following:

• 1000 S CENTRAL AVE PARK PROJECT

All work for this Project will be conducted within the Public Right-of-Way or a City Property/Easement. Refer to the Exhibit 2 for a Map of the Project site.

The project proposal shall consist of the following SEVEN (7) major tasks.

A. PRELIMINARY INVESTIGATIONS (Cost Proposal, Task 1) B. CONCEPT DESIGN/FEASIBILITY STUDIES (Cost Proposal, Task 2) C. COMMUNITY ENGAGEMENT (Cost Proposal, Task 3) D. PROJECT MANAGEMENT (Cost Proposal, Task 4) E. SCHEDULE (Cost Proposal, Task 5) F. STRATEGIC PLANNING (Cost Proposal, Task 6) G. FINAL DESIGN (ROM Cost Estimate, Task 7)

Each task is detailed in paragraphs A through G of this Section, following the Project Background, the Initial Community Feedback, and the Design Objectives.

Project Background

The 1000 S. Central Ave. Park (“Project”) site is located on the corner of South Central Avenue and West Chevy Chase Drive and was formerly the location of JOANN Fabric and Crafts. The 2.39-acre site is developed with a one-story, 33,818 sq. ft. commercial building that was built in the early 1960s; the building is currently vacant.

On June 24, 2025, the City Council authorized the purchase of real property located at 1000 South Central Avenue (the “Property”) for $24 million, plus $700,000 in closing costs and broker fees, with a goal to increase park and recreational space in south Glendale. South Glendale (areas south of the 134 Freeway), with a population of over 86,000 residents, is considered the most park-deficient area in the city, with an average of 0.3 park acres per 1,000 residents, significantly below the LA County Average of 3.3 park acres per 1,000 residents. Located in a high-density, underserved neighborhood with significant park deficits, the Project will enhance equitable access to parks and open space for high-need communities. By converting a vacant commercial storefront and parking area into vibrant green space through thoughtful design, the Project will transform a commercial parcel into a welcoming neighborhood park and create the City's fifth-largest park—in south Glendale.

The Site’s zoning is within the City’s Commercial C3 Zone, which is intended to offer a full range of goods and services (including recreation) to the community located along commercial thoroughfares in conformance with the city's comprehensive general plan.

Accordingly, the site is bordered by commercial developments and medium-density housing, along with multiple auto dealerships nearby. The site is easily accessible via public transportation, with two nearby bus stops on South Central Avenue and West Chevy Chase Drive served by the Glendale Beeline and Metro lines — an essential benefit for residents without private vehicles.

On April 28, 2026, the City received an initial award notice from the Land and Water Conservation Fund (LWCF) Grant Program totaling $6 million for Project development.

The grant application included broad amenities that are typical to Glendale parks, serve multiple benefits and provide both passive and active recreational features for people of all ages.

Specifically, the park will need to include the following amenities to align with the grant application: a great lawn, fitness loop trails and fitness equipment, two children’s playgrounds with shade, native plant landscaping, (a) basketball/tennis court(s), fitness equipment, stormwater treatment, picnic and community gather spaces that are supported by shaded plazas, restrooms, and parking, plus other park amenities.

The City is continuing to develop a funding plan for construction of the Project through the design phase and investigating and applying for multiple grants that align with the City’s park goals to improve livability and resilience in our communities, which may further influence the Project’s final program and scope.

Initial Community Feedback

Initial community engagement for the Project took place during Glendale’s 30th Annual Cruise Night on July 19, 2025—one of the City’s most well-attended open-street events.

A total of 44 community members participated in the survey, providing valuable insights into local preferences and needs.

Participants were asked to rank their top priorities for the site’s future use. Results showed a strong preference for passive recreation features, with 48% (21 respondents) favoring natural areas, shaded spaces, and walking trails. Active recreation options such as sports courts and fields were the second most popular, receiving 34% (15 respondents). Facility upcycling – such as converting the existing building into an indoor gym or community center – was selected by 18% (8 respondents). Responses emphasized the need for more green, shaded, and tranquil spaces in south Glendale.

Many participants expressed a desire for inclusive amenities that support both physical and mental well-being, particularly for children and seniors.

While passive recreation was the most popular, there was also interest in active uses such as tennis, pickleball, basketball, and volleyball. Several respondents also highlighted the appeal of water features, including splash pads, ponds, or a pool. A smaller number supported the idea of an indoor facility that could offer clean and professional-level amenities in a temperate or air-conditioned facility, year-round.

Overall, the feedback reflected strong community enthusiasm for the Project and a desire for a balanced, inclusive park that serves a wide range of users. This initial outreach was designed as a brief but informative survey to gauge early interest and establish baseline priorities. The input gathered has already begun to inform the Project’s direction, particularly in emphasizing passive recreation and multi-generational programming

Design Objectives

The Project Objective is to develop a vibrant, multi-benefit public park offering both passive and active recreational opportunities for people of all ages and abilities with thoughtful design that reflects the diverse needs and interests of the community. The park should promote health and wellness, community programming (e.g., Summer Concerts in the Park, Classic Film Under the Stars, Chess Tournaments), and multi-generational engagement. The Project should embrace sustainable design and green infrastructure strategies to enhance environmental health. By removing impervious surfaces and replacing them with permeable native and drought-tolerant landscaping and pervious features, the park will help reduce urban pollutant runoff, improve air quality, and mitigate the urban heat island effect. The addition of shade trees and green spaces will further lower temperatures, providing a cooler, more comfortable environment in this densely developed neighborhood

A key aspect of the site feasibility and technical assessments will be to determine whether the former JOANN Fabric and Crafts building can be repurposed into a usable community facility or if it should be demolished to expand park space—note, with an 18’-9” ceiling clearance and 40-foot column grid supporting 2-foot thick glue lam beams, the building is not readily a gymnasium. Whether the building stays or not, the site’s transformation will expand access to high-quality green space and create a more inviting and community-friendly environment. Based on the LWCF grant application, indoor amenities need be minimal, but a final determination should consider community input and feasibility. The City is open to exploring opportunities for reusing or upcycling the building materials or elements of the building into the park design.

Additionally, with a 93-inch diameter gravity main storm drain under South Central Avenue in front of the site, another key aspect of the feasibility assessment will be investigating opportunities to incorporate watershed-based multi-benefits into the Project, possibly at a regional scale by diverting water from the storm drain to treat and infiltrate at the site. Specifically, City wishes to perform a Feasibility Study eligible under the LA County Safe, Clean Water Program’s (Measure W) Infrastructure Program.

The Project seeks a robust and inclusive community engagement process to inform the new park project. The outreach strategy will be designed to reach a broad and diverse audience, with a focus on engaging youth, low-income residents, individuals with disabilities, and those with limited English proficiency—all outreach materials will need to be provided in at least three languages: English, Spanish, and Armenian.

Based on City’s experience and initial feedback, anticipated park features will include children’s play areas, fitness equipment, and multi-use athletic court(s), with extra consideration given to new outdoor amenities throughout the park that offer alternative recreational opportunities, including open lawn areas for informal play and events, walking paths/fitness trails, shaded picnic areas, and various seating options, offering welcoming spaces for families, seniors, and teens to relax, connect, and build lasting social bonds.

This Project is a significant investment in the neighborhood’s quality of life and will need to have elements that enhance opportunities for relaxation, recreation, and community connection across all age groups.

A. Preliminary Investigations (Task 1)

The preliminary investigation involves a comprehensive examination of the site and research of existing conditions.

1. Perform Preliminary Site Investigation and submit preliminary Project description to define design parameters, typical sections, and potential conflict.

2. Records Research and Field Reviews:

• Obtain and review available reports, maps, data, infrastructure improvement plans, and any applicable previous studies that have been conducted in the vicinity of the Project site. City has a grant deed with legal description on file.

• Perform all utility coordination necessary to determine and identify locations of all existing underground and overhead utilities within the project area, as well as future utility requirements.

• Prepare a Field Condition Assessment Memo which includes the following:

• Conduct a field reconnaissance and photo-documentation of existing conditions of the Project site and surrounding areas.

• Identify any unique conditions that might create conflicts or change orders during construction and outline methods for resolving these issues.

• Evaluate and inventory existing site and surrounding facilities on the site for compliance with the Americans with Disabilities Act (“ADA”). Document existing clearances and accessible routes between the existing developed parcels, parking areas, public rights-of-way, and 1000 S. Central Park Ave. site, and make recommendations for improvements. Identify locations not in compliance with updated ADA standards and make recommendations.

3. Survey

• Perform and coordinate all surveys and mapping necessary to define the existing property boundaries for the Project. This should include mapping of existing easements and restricted areas.

• Perform and coordinate all required topographic surveys to complete construction documents. This involves researching, compiling, and verifying all existing control data, including liaising with utility companies within the Project area. Additionally, sufficient mapping of adjacent parcels is required to thoroughly evaluate potential impacts on grading and drainage. At minimum, data collection shall include:

• Topographic data for 1” = 20’ scale plans.

• Right-of-Way (ROW) lines and monumentation.

• Location of all planimetric features within project site, ROW adjacent to or within Project site, and 100 ft. outside of the Project site.

• Minimum of one (1) on-site bench mark for every 600 ft. of utility or 36,000 sq. ft. of Project area shall be shown and described, minimum of two (2) per Project.

• All overhead and underground, public and private utilities shall be located. Utility identification shall include location and type of utility, underground information such as type of structure, location, and type of utility, size of structure, measured casting elevation, measured invert(s) elevation of pipe/top of pipe elevation, and gravity manholes.

• Trees within the Project area are to be located and include trunk diameter at breast height (DBH), canopy diameter, and species when they are Palm, Oak, Bay, or Sycamore trees.

• Datum to be Horizontal NAD83 California State Zone 5 - EPOCH 1992, Vertical NAVD29 Units and US Survey Feet.

• Provide sufficient ground elevations for digital terrain model (DTM) generation for 1 ft. contours, including around curb radii and through intersections. Curb ramps should have all four (4) corners of the “level landing” and ten (10) adjacent flags of the sidewalk transition located.

• Obtain utility information outside the Project limits (i.e., locate downstream/upstream sanitary sewer manholes that tie into manholes within the project area) where there are potential utilities crossing the Project area.

4. Geotechnical and Soils Report

• Perform all necessary geotechnical and soil investigations, and engineering to support the Project’s design and grading plans. These include, but are not limited to, providing recommendations for: grading, foundations, footings, for any building and accessory structures, drainage systems, infiltration for Low Impact Development (“LID”) features, and subgrades for roads and parking lots.

5. Review CCTV sewer video-inspection, recommend necessary repairs, and prepare plans

• The Consultant will be provided with the Sanitary Sewer video inspection reports and recordings within the Project area. The Consultant shall review the videos and reports to identify the defect locations, rate and log them.

After identifying the inventory of the defects, the Consultant shall prepare construction plans for repair of the said defects. Acceptable remedies for sewer repairs include, but are not limited to: point repair, sectional lining, or full-length lining of sewer lines. The Consultant shall research underground utilities and display them on the construction plans where excavation is necessary to perform the repairs.

B. Concept Design/Feasibility Study (Task 2)

1. Develop Conceptual Design Plans for 1000 S. Central Ave. Park - minimum of three (3) fully developed alternatives for City review and provide feedback, and a final fourth plan based on feedback for approval by Council. Each Conceptual Design will include, but not be limited to:

• A site plan of the park with new amenity layout and typical sections;

• A floor plan concept for any recreation center or building, if applicable; and

• A preliminary…