Professional_Consulting_Services_Continuing_Contracts_(Addendum_#2_Revision).pdf

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/plantcitygov

RFQu Request for Qualifications

26-039EN-RFQu

Professional Consulting Services Continuing Contracts

Request for Proposals Advertised April 24, 2026

Question Submission Deadline May 11, 2026, 5:00pm

Proposal Submission Deadline May 21, 2026, 2:00pm

Evaluation Committee Meetings Phase 1 5/27/2026

Professional Consulting Services Continuing Contracts

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City of Plant City

RFQu Request for Qualifications

I. Project Summary II. Submittal Instructions

III. Respondent Responsibilities IV. City Rights and Procedures V. Scope of Services, Specifications, and Requirements

VI. Selection Process and Criteria VII. Contract Negotiations and Execution

VIII. Respondents Contracting with the City Shall IX. Evaluation Criteria X. Vendor Requirements & Acknowledgements

Attachments:

A - 2026-04-13_-_General_Engineering_Continuing_Agreement_-

_Work_based_on_Work_order (1)

B - 2026-05-07 - Surveying and mapping - by Work Order

C - Wade_Trim_Plant_City_Continuing_Services

D - Water_and_Wastewater_Engineering_Solutions

E - WATERMARK-RFQ_21-020EN-

FC_Library_of_Engineering_Services_for_Continuing_Contracts

F - Wood_Bid_21-020EN-FC_Proposal_Final_12102020

G - Woodard_ 26_Curran

H - Wright-Pierce

I - Applied_Sciences_Consulting

J - Arcadis_-_RFQ_NO._21-020EN-FC_Response

K - Ardaman_ 26_Associates

26-039EN-RFQu P a g e | 3

L - Ardurra_RFQ_21-020EN-FC

M - Arehna_FQ_21-020EN-FC

N - ARMINIUS_CATEGORY_6

O - Atkins_RFQ-21-020EN-FC-Plant-City-FL-Gen-Eng-Svc

P - Black_and_Veatch_RFQ21020ENFC

Q - Boggs_Enginering_RFQ_Response

R - Burgess_and_Niple_21-020EN-FC

S - Capital_Consulting_Solutions

T - Cardno 2C_Inc

U - Carollo_Engineers

V - Chastain_Skillman_SOQ-Plant_City_RFQ 2321-020EN-FC

W - CivilSurv

X - Conemco_RFQ_21-020EN-FC_Library_of_Engineering_Services

Y - CPC_RFQ_21-020EN-FC_Planty_City_Library_of_Engineering_Services

Z - Curtoom_Libraries_of_Engineering_Services_RFQ_21_020EF_FC

AA - Dewberry_Engineers_Inc

BB - DRMP_PlantCity_RFQ_21-020EN-FC

CC - DTC-RFQ_21-02EN-

FC_Library_of_Engineering_Services_for_Continuing_Contract

DD - EES_Submital_RFQ_21_020EN_FC_(1)

EE - Florida_Transportation_Engineering

FF - Gallagher_Bassett_BSI_RFQ_21-020EN-FC_RESPONSE-121020

GG - George_F_Young

HH - GLE_Plant_City_RFQ_21-020EN-FC_Response

II - GOLDER_Plant_City_RFQ_21-020EN-FC_12-10-2020

26-039EN-RFQu P a g e | 4

JJ - Griner_Engineering_Inc_RFQ_Response

KK - Halff_Associates_Inc

LL - Hazen_and_Sawyer

MM - Hyatt_RFQ_21-020EN-FC

NN - Hydro_Solutions_Consulting

OO - Inwood_RFQ21-020EN-FC

PP - JMTs_CoPC_Library_of_Eng_Services_21-020EN-FC

QQ -

KCA_City_of_Plant_City_Library_of_Engineering_Svcs_for_Cont_Contracts_

RFQ_21-020EN-FC

RR - Kimley-Horn_submittal_for_Plant_City_RFQ_21-020EN-FC

SS - KPI_Engineering_16-014EN-MS

TT - Madrid_CPWG_Response_to_Plant_City_-

_Library_of_Engineeing_Services

UU - Maser_Consulting_Response_to_RFQ_21-020EN-FC_Plant_City

VV - Mead_ 26_Hunt

WW - Metzger_Willard_-Submittal_for_Library_Prof_Srvs_-

XX - Nova_-RFQ_21-020EN-FC_Library_of_Engineering_Services

YY - OCI_Associates 2C_Inc

ZZ - OHC_Environmental_RFQ_21-020EN-FC_Plant_City

AAA - Patel 2C_Greene_and_Associates

BBB - PPM_Consultants 2C_Inc._RFQ_21-020-EN-

FC_Library_of_Engineering_Services_for_Continuing_Contracts_(Cat_3)

CCC - PreproposalMeeting_042426

DDD - PSI_RFQ_21-020EN-FC_submitted_by_Intertek

EEE - Quigg_RFQ_21-020EN-FC

26-039EN-RFQu P a g e | 5

FFF - Ramos_Engineering

GGG - Reiss_-_Plant_City_RFQ_21_20_EN_FC_

HHH - RK 26K

III - SGM_Submittal_RFQ_21-020EN-

FC_Library_of_Engineering_Continuing_Contracts

JJJ - SinghofenAssociates_RFQ21-020EN-FC_PlantCity

KKK - Southeastern_Surveying

LLL - SurvTech

MMM - Terracon_Consultants_Inc._-_RFQ_21-02EN-FC

NNN - Tierra

OOO - Total_Scoring_and_Recap_21-020_Revised_(009)

PPP - Universal_Engineering_-RFQ_21-020EN-FC_-

_Library_of_Engineering_Services

26-039EN-RFQu P a g e | 6

1. Project Summary

1.1. Project Summary

Pursuant to Section 287.055, Florida Statutes (the “Consultants Competitive Negotiation Act” or

“CCNA”), the City of Plant City hereby gives notice that it intends to award continuing contracts for professional services for the work specified herein and seeks responses for the acquisition of professional services within the scope of the practice(s) of engineering and surveying.

Professional services shall be for projects where the estimated construction cost does not exceed $7.5 million dollars, or for studies where the the cost the study does not exceed $0.5 million dollars, in accordance with CCNA and as may be adjusted by CCNA during the term of the contract.

This solicitation includes several Discipline Categories of Professional Services as indicated in

Section 5. Services will be utilized by all City Departments for various projects located throughout Plant City, FL. Architectural services are not included; only incidental Architectural services are anticipated.

1.2. Submittal Deadline and Bid Opening

Responses may be received up to but not later than 2:00 pm local time on Thursday, May

21, 2026via the City e-Procurement Portal located at https://procurement.opengov.com/portal/plantcitygov. The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of

Plant City strongly recommends completing your response well ahead of the deadline.

1.3. No Pre-Proposal Meeting

There is no pre-proposal meeting for this Solicitation.

1.4. Questions

Plant City Procurement Department is the only staff designated and authorized to answer questions about this RFQu. Respondents may rely only on written responses or interpretations from the Procurement Department. Verbal and/or written responses given by other City staff in response to RFQu questions shall not be binding on the City.

The deadline to submit questions is not later than 5:00 pm local time on Monday, May 11, 2026. Proposers should submit all questions regarding this RFQu via the City's eProcurement portal, located at https://procurement.opengov.com/portal/plantcitygov.

All answers to questions and addendums will be posted via the City's eProcurement Portal.

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Respondents may also click “Follow” on this solicitation to receive an email notification when answers are posted. It is the responsibility of the respondents to check the website for answers to all questions.

2. Submittal Instructions

Firms shall upload separate responses for each Discipline Category they wish to qualify. For example, if your firm intends to submit qualifications for two

(2) of the available Discipline Categories you will upload two (2) separate and complete responses in your submission. Each separate and complete response shall clearly indicate which Discipline applies. This shall be clearly listed in the .pdf document title of each proposal submittal. The .pdf proposal submittal title shall include the firm name and then Discipline. For example, NorthSeas Consulting – Category 10 Environmental Contamination.

Each submission shall not exceed fifty (50) pages in total. The fifty (50) page maximum includes all content. Failure to follow these instructions may result in disqualification.

2.1. Submittal Location & Deadline

Responses may be received up to but not later than 2:00 pm local time on Thursday, May 21, 2026 via the City e-Procurement Portal located at https://procurement.opengov.com/portal/plantcitygov.

The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

The City of Plant City strongly recommends completing your response well ahead of the deadline.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

2.2. Valid Terms

Responses shall be valid for no less than 90 days from the date the City opens the responses.

2.3. Rejection

The City reserves the right to reject any or all responses at any time and for any reason or no reason. Responses submitted after the deadline shall be rejected. Fax, e-mail, or telephone responses shall be rejected. Responses that are incomplete, unbalanced, conditional, obscure, or which contain terms or additions not called for, alterations or irregularities of any kind, or which do not comply with the contract documents, if applicable, may be rejected at the sole discretion of the City.

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2.4. Forms

Submittals shall be made as described and required herein. Required forms shall be signed by the company owner or other legally authorized individual(s).

2.5. Contract Term

The contract resulting from this Request for Qualifications shall commence effective upon issuance of a term contract by the City and extend for a period of three (3) years. The contract may be renewed for two (2) additional two (2) year periods. The City Manager will be authorized to execute the renewals.

2.6. Fee

Fees shall be firm for the initial term of this agreement. Should the awardee desire to have a fee adjustment for any renewal period, the awardee shall notify the City in writing of its request at least 90 days prior to the end of the current term. Any adjustment(s) must be accompanied by written justification attesting that the request is a bona fide cost increase to the awardee.

The base period for any requested adjustment shall be the beginning of the latest period during which an adjustment may have been made. All requests for price adjustment(s) shall be supported by Consumer Price Index according to the Bureau of Labor Statistics average for the previous month, under the Consumer Price Index for Escalation, U.S. City Average (CPI-U). The maximum allowable increase shall not exceed 4%. All price adjustments must be accepted by the City Manager and shall be accomplished by written amendment to this contract at renewal.

2.7. Contract Documents

The Contract attached hereto is a draft of the Contract required by the City to award the project described in this RFQu. It is the Respondent’s responsibility to review and understand the Contract. If the Respondent requires any modifications or additional terms and conditions to the Contract, they shall detail the desired changes and submit them under the Tab, clearly titled “Additional

Terms/Modifications”. That page then must be attached to the response form and submitted as part of the respondent’s proposal. Contract modification requests after the Request for Proposals has been submitted shall not be considered.

2.8. Licenses & Certification

Respondent is responsible for determining the appropriate professional licenses and certifications necessary for the Category of Work.

2.9. Insurance Requirements

In submitting a proposal, the respondent affirms that if selected the following insurance will be provided as an attachment to their contract.

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Workers’ Compensation Insurance: Awardee shall procure and maintain during the life of this contract Workers’ Compensation Insurance for all of its employees to be engaged in work on the Project under this Contract, and in case any such work is sublet, Contractor shall require the

Subcontractor similarly to provide Workers’ Compensation Insurance for all the Subcontractor’s employees to be engaged in such work unless such employees are covered by the protection afforded by Contractor’s Workers’ Compensation Insurance. In case any class of employees engaged in hazardous work on the project under this contract is not protected under the

Workers’ Compensation statute, Contractor shall provide and shall cause each Subcontractor to provide adequate insurance for the protection of such of its employees not otherwise protected.

Contractor shall indemnify and hold the City of Plant City harmless for any claim made by the

Subcontractor for Workers” compensation. Note: If Contractor claims to be exempt from

Workers’ Compensation Insurance, then a Certificate of Exemption from the State shall be produced upon request.

Comprehensive Liability and Property Damage Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Liability Insurance in an amount satisfactory to Owner, but not less than $1,000,000.00 for injuries, including accidental death, to any one person, and subject to the same limit for each person, in an amount not less than

$1,000,000.00, on account of one accident, and Property Damage Insurance in an amount not less than $1,000,000.00. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy.

Comprehensive Automobile Liability Insurance: Awardee shall procure and shall maintain during the life of this contract Comprehensive Automobile Liability Insurance in an amount of

$1,000,000.00. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City of Plant City shall be named as additional insured on the policy.

Subcontractor’s Comprehensive Liability and Property Damage Insurance: The Awardee shall require each of its subcontractors to procure and maintain during the life of their contract

Comprehensive Liability and Property Damage insurance coverage in amounts satisfactory to the contractor for its protection, with an insurance company or companies licensed to do business in the State of Florida.

Professional Liability Insurance: Awardee shall procure and shall maintain during the life of this contract and for a period of three (3) years after the Project is completed, Professional Liability insurance in the amount of $2,000,000 for Consultant’s errors and omissions, exclusive of defense costs. If policy provides coverage on a claims-made basis, such coverage must respond to all claims reported within at least three (3) years following the period for which coverage is required, unless a longer period is indicated in the Contract.

The certificate of insurance shall include as a certificate holder:

City of Plant City

Attn: City Manager

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302 West Reynolds Street

Plant City, FL 33563

2.10. Indemnification

Section 1.15, Plant City Code, prohibits the City from indemnifying other parties to an agreement. Therefore, the City cannot indemnify respondents.

2.11. All-Inclusive Cost

Prices given by respondents shall include all costs associated with the product or service proposed.

2.12. Preparation & Submittal Expenses

The City shall not be responsible for any expense incurred by a respondent in reviewing, evaluating, preparing, or submitting a response. Respondents are solely responsible for the entire expense of responding to this solicitation.

2.13. Proposal Format

The respondent shall submit a proposal to the City meeting the minimum requirements identified. The requirements stated herein do not preclude the proposer from furnishing additional information as deemed appropriate. Submittal deviation from the minimum requirements stated herein may be cause for rejection from further consideration.

2.14. Confidentiality

If a Respondent wishes to claim confidentiality on any information provided in their response, any/all such information must be submitted with the their original bid through the city's e-

Procurement system located at https://procurement.opengov.com/portal/plantcitygov.

2.15. Additional Services

The City may require additional goods and services outside the original scope for related services. The cost will be separately negotiated at the time of the request.

3. Respondent Responsibilities

Firms shall upload separate responses for each Discipline Category they wish to qualify. For example, if your firm intends to submit qualifications for two

(2) of the available Discipline Categories you will upload two (2) separate and complete responses in your submission. Each separate and complete response shall clearly indicate which Discipline applies. This shall be clearly listed in the .pdf document title of each proposal submittal. The .pdf proposal submittal title shall include the firm name and then Discipline. For example, NorthSeas Consulting – Category 10 Environmental Contamination.

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Each submission shall not exceed fifty (50) pages in total. The fifty (50) page maximum includes all content. Failure to follow these instructions may result in disqualification.

Proposal Response:

A. Review Documents. Respondent must review all plans, specifications, and contract documents related to this RFQu. Failure to review all plans, specifications, forms, contracts, addenda, or other documents shall not relieve Respondent from any obligations contained in this RFQu or subsequent contracts with the City. Submittal of

Proposals shall serve as Respondent’s acknowledgement that it has reviewed and understood all of the RFQu requirements and documents.

B. Fill-In Required Forms. Respondents submitting must accurately and completely fill-in the response forms included in the Vendor Requirements & Acknowledgements

Section. Respondent must submit those forms along with other documents listed in this section and elsewhere in this RFQu. Authorized signatures must be included on forms/documents. Incomplete or missing forms/documents may result in rejection of

Respondent’s submittal.

C. Legal Requirements. Respondents are required to comply with all provisions of federal, state, county and local laws, ordinances, rules and regulations that are applicable to the services being solicited in this bid. A respondent’s lack of knowledge shall in no way be a cause for relief from responsibility, nor shall it constitute a cognizable defense against the legal effects thereof.

Submittal of a response shall constitute the respondent’s affirmation that they are familiar with and shall comply with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services. No plea of misunderstanding shall be considered on account of the respondent’s ignorance thereof. If a respondent believes provisions in the solicitation are contrary to or inconsistent with any law, ordinance, or regulation, then the respondent shall promptly report those provisions in writing to the City.

Performance Requirements:

A. Unauthorized Alien(s)

The vendor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The City shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the

Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the City. As part of the response to this

26-039EN-RFQu P a g e | 1 2 solicitation, the successful firm will complete and submit the attached form “AFFIDAVIT

CERTIFICATION IMMIGRATION LAWS.”

Employers may avail themselves of a program by the U.S. Immigration and Customs

Enforcement called E-Verify. E-Verify is an Internet-based system operated by U.S.

Citizenship and Immigration Services (USCIS), part of the Department of Homeland

Security (DHS), in partnership with the Social Security Administration (SSA). E-Verify is currently free to employers. E-Verify provides an automated link to Federal databases to help employers determine employment eligibility of new hires and the validity of their

Social Security numbers.

If your company wishes to avail themselves of this program, you can register online for

E-Verify at http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify which provides instructions for completing the registration process. At the end of the registration process, you will be required to sign a Memorandum of Understanding

(MOU) that provides the terms of agreement between you as the employer, the SSA, and DHS. An employee who has signatory authority for the employer can sign the MOU.

Employers can use their discretion in identifying the best method by which to sign up their locations for E-Verify. To find out more about E-Verify, please visit E-Verify |

USCIS or contact USCIS at 1-888-464-4218.

B. Schedule of Subcontracting- Respondents who will be subcontracting any portion of the work shall state name, address and service discipline of proposed sub-contractor. The

City reserves the right to accept or reject any proposed sub-contractor. Sub-contractor changes or additions during the performance of the resulting contracts for the RFP shall require prior approval by the City’s representative.

C. Certification. Proposals in response to this RFP shall be deemed as Proposer’s certification that it has fully considered all factors associated with this RFP, including any addenda.

D. Sworn Statement on Public Entity Crimes. A person or affiliate as defined in Section

287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a

Contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a Contract with a public entity for the construction or repair of a public building or public work; may not submit responses, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a Contractor, supplier, subcontractor, or consultant under a Contract with any public entity; and may not transact business with any public entity in excess of $25,000 for a period of 36 months following the date of being placed on the convicted vendor list.

Respondents must fill out and sign the form titled “SWORN STATEMENT UNDER http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify https://www.uscis.gov/e-verify https://www.uscis.gov/e-verify

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SECTION 287.133(3) (A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.” Failure to do so may disqualify the bid.

E. Maintain an adequate staff of qualified personnel.

F. Ensure that all work meets all current federal, state, and local laws, regulations, and ordinances applicable to the work.

G. Cooperate fully with the City in the scheduling and coordination of all phases of the work

H. Report the status of the work to the City upon request and hold pertinent data, calculations, field notes, and records open to the inspection of the City and its authorized agents at any time.

I. Perform any additional work required for a particular change order approved by the City.

J. Have approval from the City in writing prior to commencement of any change order.

K. Agree that all data, reports, specifications, ordinances, and other work products collected or developed by the Respondent will become the property of the City without restrictions or limitations and shall be made available at any time upon request to the

City.

L. Not subcontract, assign or transfer any work under any continuing contract, or work order with the City without the written approval of the City. Except as otherwise required by law, Respondents shall provide copies of any records related to continuing contracts solely at the cost of reproduction.

4. City Rights and Procedures

4.1. Authorized Representative

The City Manager (or designee) is the City's authorized representative on this project.

4.2. Response Evaluation

The City will assemble a committee to evaluate responses. City may require Respondents to make presentations, to attend meetings, or to provide additional information in order to better understand the responses and /or Respondent’s capability to complete the work.

4.3. Rejection

The City reserves the right to reject any or all responses at any time and for any reason.

Responses submitted after the deadline shall be rejected. Mailed, fax, e-mail, or telephone responses shall be rejected. Responses which are incomplete, conditional, obscure, or which contain terms or additions not called for, or irregularities of any kind may be rejected at the sole discretion of the City.

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4.4. Award

Selection committee will evaluate the proposals. Selection will be made on the basis of collective scores of the evaluation committee.

Contracts with prices that are not greater than $50,000.00 may be awarded by the City

Manager. The City Commission makes the final decision regarding award or rejection of contracts that are greater than $50,000.00.

4.5. Notice of Award

Upon evaluation of the proposals and when selection has been made, the Procurement

Department will issue a Notice of Intent to Award to the selected awardee(s).

4.6. Waiver of Irregularities

The City may waive informalities or irregularities that, in the City’s sole opinion, do not materially affect a Respondent’s submittal.

4.7. Verification of Respondent's Capability

The City will verify Proposer’s ability to complete the work specified in this RFQu. Verification may include evaluating Proposer’s:

A. Prior project experience (particularly ones similar to this project size/scope).

B. Financial resources.

C. Licenses and certifications.

D. Equipment, machinery, and/or facilities.

E. Background & references.

F. Litigation history involving similar work.

4.8. Notice to Proceed

After the Work Order resulting from this RFQu has been fully executed, a Purchase Order will be issued by the City.

4.9. Termination for Convenience

The City, at its sole discretion, reserves the right to terminate the contract resulting from this

RFQu upon thirty (30) calendar days written notice. Upon receipt of such notice, the vendor shall not incur any additional costs under the contract. The City will be liable only for reasonable costs incurred by the vendor prior to notice of termination. The City will be the sole judge of

“reasonable costs”.

4.10. Termination for Cause

The City reserves the right to terminate the contract resulting from this RFQu, in part or in whole, or effect other appropriate remedy in the event the vendor fails to perform in

26-039EN-RFQu P a g e | 1 5 accordance with the terms and conditions stated in the contract. The City further reserves the right to suspend or debar the vendor in accordance with the City’s policies and procedures. The vendor will be notified by letter of the City’s intent to terminate. In the event of termination for cause, the City may procure the required goods or services from any source and use any method deemed in its best interest. All re-procurement cost will be borne by the vendor.

4.11. Revocation of Award

If the City discovers that the Respondent has misrepresented anything in their response or that the Respondent, in the City’s opinion, is no longer reasonably capable of performing the work as proposed, the City may revoke the award at any time. The Procurement Department will issue the revocation in writing to Respondent.

The City reserves the right to award the contract to the next highest ranked Respondent if the highest ranked Respondent fails to fulfill the contractual obligations.

5. Scope of Services, Specifications, and Requirements

Firms shall upload separate responses for each Discipline Category they wish to qualify. For example, if your firm intends to submit qualifications for two (2) of the available Discipline Categories you will upload two (2) separate and complete responses in your submission. Each separate and complete response shall clearly indicate which Discipline applies. This shall be clearly listed in the .pdf document title of each proposal submittal. The proposal submittal title shall include the firm name and then Discipline. For example, NorthSeas Consulting – Category 10

Environmental Contamination. Each submission shall not exceed fifty (50) pages in total. The fifty (50) page maximum includes all content. Failure to follow these instructions may result in disqualification.

5.1. General Overview

The City of Plant City is soliciting proposals from qualified firms to provide continuing professional consulting services on an as-needed basis. The selected firm(s) will support the planning, design, permitting, bidding, construction administration, construction oversight, and other related services for various infrastructure and capital improvement projects.

Services provided under the continuing professional consulting services contract shall comply with applicable procurement policies and procedures. Work will be authorized through individually issued work orders during the contract term. The contract is intended to provide timely access to qualified professionals to support ongoing operational needs and implementation of the City’s Capital Improvement Program (CIP).

Work assignments may vary in size, complexity, and technical discipline and may include, but are not limited to, studies, evaluations, design, permitting, construction administration, construction oversight, and related professional services. No minimum amount of work is guaranteed under this contract.

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It is anticipated that multiple firms may be selected to ensure adequate capacity, specialized expertise, and responsiveness.

5.2. Disciplines Anticipated

The City anticipates requiring services in, but not limited to, the following disciplines. Firms may submit qualifications for one or multiple categories but with each in separate and complete response. (Discipline Categories 1 through 4 are reserved for a separate solicitation (#26-

030UA-RFQu) which focuses on Water and Wastewater Utility Infrastructure.)

Discipline Category 5: Site Development / General Civil

Discipline Category 6: Transportation

Discipline Category 7: Stormwater and Flood Mitigation

Discipline Category 8: Mechanical / Electrical / Plumbing

Discipline Category 9: Geotechnical & Materials Testing

Discipline Category 10: Environmental Contamination

Discipline Category 11: Survey, Mapping, & Subsurface Utility Engineering (SUE)

The City reserves the right to select firms based on specific project requirements, qualifications, and capacity within these disciplines.

Firms shall upload separate responses for each Discipline they wish to qualify. For example, if your firm intends to submit qualifications for two (2) of the above listed

Discipline Categories you will upload two (2) separate and complete responses in the submission. Each separate and complete response shall clearly indicate which

Discipline applies. This shall be clearly listed in the .pdf document title of each proposal submittal. The .pdf proposal title shall include the firm name and then

Discipline. For example, NorthSeas Consulting – Category 10 Environmental

Contamination. Each submission shall not exceed fifty (50) pages in total. The fifty

(50) page maximum includes all content. Failure to follow these instructions may result in disqualification.

5.3. Discipline Category 5: Site Development / General Civil

Consultants must demonstrate experience and expertise in multiple aspects of site development for new and expanded public facilities. Projects will typically involve land intensive sites such as parking lots, parks and recreation or cemeteries, and will require thorough knowledge of paving/grading/drainage, stormwater treatment and attenuation, utility services, landscape and irrigation, and site lighting/electrical distribution. Preparation and permitting of construction plans will typically be necessary. Consultants will frequently be expected to provide in-house or subcontracted expertise in other design and analysis disciplines such as structural, 26-039EN-RFQu P a g e | 1 7 environmental, and minor architectural services for restrooms, maintenance buildings, and similar facilities. Other desirable experience, capabilities and services include use of innovative low-impact technologies and products such as permeable pavement and distributed stormwater treatment systems, grant acquisition and compliance assistance, asset management functions, GIS development and management, and construction administration and inspection.

Requested services may include Staff Augmentation to assist with Development Review and

Permitting functions, standards development and updating, capital project planning, and other

General Civil Engineering functions needed by the City.

5.4. Discipline Category 6: Transportation

Consultants must demonstrate experience and expertise in multiple aspects of design for new and existing roadways, sidewalks, and multipurpose trails. Projects will commonly involve rehabilitation and upgrades of existing facilities, and will require thorough knowledge of paving/grading/drainage, signalization/signage/pavement marking, stormwater treatment and attenuation, utility coordination, landscape and irrigation, and lighting & electrical distribution.

Preparation and permitting of construction plans will typically be necessary. Experience and fluency with Florida Department of Transportation (FDOT) standards and procedures (including

Local Area Program (LAP)), and applicable national practices is highly desirable. Consultants will frequently be expected to provide in-house or subcontracted expertise in other design and analysis disciplines such as structural, environmental, traffic analysis, pavement analysis, and survey. Other desirable experience, abilities and services include use of innovative low-impact technologies and products such as permeable pavement and distributed stormwater treatment systems, grant acquisition and compliance assistance, asset management functions, GIS development and management, and construction administration and inspection.

Requested services may include Staff Augmentation to assist with standards development and updating, capital program planning and management, and other Transportation Engineering functions needed by the City.

5.5. Discipline Category 7: Stormwater and Flood Mitigation

Consultants must demonstrate experience and expertise in multiple aspects of design for drainage and flood mitigation facilities. Projects will commonly involve rehabilitation and upgrades of existing facilities, and will require thorough knowledge of hydraulic and hydrologic analysis, stormwater conveyance, and treatment and attenuation systems. Some development of new facilities is anticipated. Preparation and permitting of construction plans will typically be necessary. Experience and fluency with applicable regulatory standards and requirements, specifically including Federal Emergency Management Agency Floodplain Management and

Community Rating System programs, is highly desirable. Consultants will frequently be expected to provide in-house or subcontracted expertise in other design and analysis disciplines such as structural, geotechnical, environmental, and survey. Other desirable abilities and services include use of innovative low-impact technologies and products such as permeable pavement and distributed stormwater treatment systems, off-line flood storage, pumped flood storage, grant acquisition and compliance assistance, asset management functions, GIS development and management, construction administration and inspection.

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Requested services may include Staff Augmentation to assist with standards development and updating, capital program planning and management, and other Stormwater / Flood Mitigation

Engineering functions needed by the City.

5.6. Discipline Category 8: Mechanical / Electrical / Plumbing

Consultant shall demonstrate experience with applicable Florida building codes, energy standards, and regulatory requirements, and be capable of preparing coordinated plans, specifications, calculations, and construction-phase support necessary to ensure safe, efficient, and reliable facility operation. Projects will typically involve renovation or expansion of existing buildings and facilities. Services may include but not limited to, HVAC system design, building mechanical systems, electrical power distribution, lighting, standby power, grounding, low-voltage systems, plumbing and piping design for potable water and sanitary facilities, and fire protection systems.

5.7. Discipline Category 9: Geotechnical & Materials Testing

Consultants must demonstrate experience and expertise in multiple aspects of geotechnical investigation & analysis, and design of foundations for roads, utilities, pipelines and other buried utilities, buildings and various structures, and /or construction materials inspection/sampling/testing necessary for buildings and geotechnical structures. Projects may involve geotechnical investigation, development and evaluation of design alternatives, and preparation of construction plans for new or improved foundation systems. Consultants will frequently be expected to provide in-house or subcontracted expertise in other design and analysis disciplines such as structural and general civil necessary for development of plans and specifications for permitting and construction. Other desirable abilities and services include demonstrated experience with investigation of potential sinkholes and implementation of appropriate remediation activities, settlement and vibration monitoring, development of

GIS-compatible datasets, and construction administration and inspection practices.

5.8. Discipline Category 10: Environmental Contamination

Consultant shall demonstrate proven experience and expertise to support the planning, evaluation, design, permitting, reporting, remediation and implementation of projects related to soil, groundwater, and structure contamination. Services may include but not limited to, sampling and analysis, regulatory assessments, environmental studies, permitting support, infrastructure evaluations, and preparation of technical reports, plans, and specifications for mitigation, remediation, & development. The Consultant shall demonstrate experience with federal, state, and local environmental regulations applicable in Florida including Phase I and II

Environmental Assessment Reports, EPC Conditional No Further Action Proposals (CNFAP), EPA

Brownfield Grant Preparation and Compliance, and Asbestos Surveys. The Consultant shall be capable of delivering the multidisciplinary expertise necessary to support the City’s operational needs, capital improvement initiatives, and long-range environmental planning efforts. Other desirable abilities and services involve monitoring and mitigation of noise and odor sources.

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5.9. Discipline Category 11: Survey, Mapping, & Subsurface Utility Engineering (SUE)

Consultant shall demonstrate experience with Florida surveying requirements and be capable of providing accurate, reliable field data and documentation necessary for engineering design, permitting, construction, asset management, and GIS data acquisition. Services may include, but not limited to boundary and topographic surveys, right-of-way and easement mapping, and utility location and designation in accordance with applicable SUE standards. Other desirable abilities and services include demonstrated experience with development and review of subdivision plats, and the use of LiDAR, 3D laser scanning, bathymetry, development of

GIS-compatible datasets, development of AutoCad base drawings, and other specialized technologies and methods.

Requested services may include Staff Augmentation to assist with Development Review and

Permitting functions, standards development and updating, capital project planning, and other related functions needed by the City.

6. Selection Process and Criteria

Responses will be reviewed and ranked by the Evaluation Committee based upon the above criteria. Public presentations to the Evaluation Committee may be requested of the

Respondents. Each member of the Evaluation Committee will perform their own independent scoring based upon the criteria herein and the highest ranked Proposer shall be determined by the order of ranking from highest to lowest score. The Evaluation Committee members have the right to correct any errors that may be made in the evaluation and selection process. The City is not obligated to award a contract, and the Evaluation Committee members may decide to recommend rejection of all responses. Selection of Respondent shall follow the procedures adopted by the City of Plant City and Section 287.055, Florida Statutes. The selection process shall be open to the public, and records shall be maintained in accordance with Florida records retention requirements.

7. Contract Negotiations and Execution

Contract negotiations shall follow the procedures adopted by the Plant City Commissioners and

Section 287.055, Florida Statutes. The Evaluation Committee may require selected Respondent to submit technical or other additional information related to its response during contract negotiations. Should a satisfactory contract not be negotiated with the top ranked Respondent, then next ranked Respondents shall be contacted and negotiations shall begin with each highest ranked Respondent and so on, until the City has the contract it desires. Procurement and contracting of all Professional Services shall conform to all policies of the City’s ordinances, codes, and technical standards as well as State and Federal law and regulations including, but not limited to, 24 CFR, Part 85, and Section 287.055, Florida Statutes. Those contracts will include provisions required by federal, state or local laws, regulations, ordinances or executive orders and provisions required by policies adopted by the City.

8. Respondents Contracting with the City Shall

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A. Perform all professional services to current professional standards of the applicable discipline.

B. Maintain an adequate staff of qualified personnel.

C. Ensure that all work meets all current federal, state, and local laws, regulations, and ordinances applicable to the work.

D. Cooperate fully with the City in the scheduling and coordination of all phases of the work.

E. Report the status of the work to the City upon request and hold pertinent data, calculations, field notes, and records open to the inspection of the City and its authorized agents at any time.

F. Perform any additional work required for a particular change order approved by the City.

G. Have approval from the City in writing prior to commencement of any change order.

H. Agree that all data, reports, specifications, ordinances, and other work products collected or developed by the Respondent will become the property of the City without restrictions or limitations and shall be made available at any time upon request to the City.

I. Not subcontract, assign or transfer any work under any continuing contract, or work order with the City without the written approval of the City. Except as otherwise required by law, Respondents shall provide copies of any records related to continuing contracts solely at the cost of reproduction.

9. Evaluation Criteria

Firms shall upload separate responses for each Discipline Category they wish to qualify. For example, if your firm intends to submit qualifications for two

(2) of the available Discipline Categories you will upload two (2) separate and complete responses. Each separate and complete response shall clearly indicate which Discipline applies. This shall be clearly listed in the .pdf document title of each proposal submittal. The .pdf proposal title shall include the firm name and then Discipline. For example, NorthSeas

Consulting – Category 10 Environmental Contamination. Each submission shall not exceed fifty (50) pages in total. The fifty (50) page maximum includes all content. Failure to follow these instructions may result in disqualification.

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Firm Qualifications - Tab 1

• Illustrate the Respondent’s organizational chart as it relates to professional services categories listed in the “Scope of Services” section of this RFQ, indicating key personnel and their relationship to project categories, especially the

Project Manager.

• The Respondent shall assign a

Project Manager whose primary office is located within a 100-mile radius of the City of Plant City to ensure adequate availability, responsiveness, and timely project coordination.

• Respondent shall describe the firm’s background, history, and experience relevant to each discipline of services submitted in response to this RFQ.

o Highlight years in business, areas of specialization, and organizational strengths.

o Identify experience delivering similar continuing engineering services involvement, percentage of work subcontracted for mentioned projects. Also, project descriptions included in staff resumes should provide some detail of the person’s actual involvement with the project.

0-100 Points 20 (20% of Total)

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2. Ability of Professional Personnel and

Staff Experience - Tab 2

• Resumes shall be provided for all key personnel, highlighting:

o Education, professional licenses, and relevant registrations o Relevant project experience, including a clear description of the individual’s specific responsibilities and role o Indication of whether the

Respondent served as lead consultant or subconsultant on referenced projects, if applicable o It is preferred that the Project

Manager and staff identified as key personnel for this RFQ provide project experience located in Florida o Regulatory & Permitting

Experience, including experience obtaining permits from applicable agencies, knowledge of environmental compliance and reporting o Experience delivering projects funded through state and federal programs

• If subconsultants are proposed, the Respondent shall identify each firm and provide a summary of their qualifications, roles, and relevant experience consistent with the requirements above.

0-100 Points 35 (35% of Total)

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3. Project Approach and Responsiveness

- Tab 3

• Approach to managing on-call assignments

• Quality control and quality assurance procedures

• Communication protocols and reporting practices

• Use of innovative or cost-effective solutions o Demonstrated ability to control project costs o Value-added services and cost-saving strategies o Transparency in budgeting and invoicing o Ability to deliver cost-effective solutions

• Innovation & Technology for

Operations and Maintenance o Application of innovative materials, methods, or technologies o Asset management systems and modeling tools o Experience with smart utility or data-driven systems

0-100 Points 20 (20% of Total)

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4. Current and Projected Workload - Tab

• A summary of the Respondent’s current workload, including active contracts, major ongoing assignments, and the percentage of staff resources allocated to each.

• Identification of the proposed

Project Manager and key personnel’s current workload and availability.

• A description of projected workload over the next 12–24 months, including anticipated contract awards, staffing changes, or other commitments that may affect capacity.

• An explanation of how the

Respondent will prioritize and allocate resources to ensure timely delivery of services under this contract.

• Any internal workload-management systems, staffing strategies, or contingency plans used to maintain schedule adherence.

0-100 Points 10 (10% of Total)

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5. Location/Accessibility - Tab 5

• The physical address of the

Respondent’s primary office and any branch offices that will support this contract/agreement.

• Identification of the office where the Project Manager and key personnel will be based.

• Description of the Respondent’s accessibility to the Owner, including typical response times, availability for in-person or virtual meetings, and ability to mobilize staff to project locations.

• Explanation of how the

Respondent’s geographic location enhances its understanding of local conditions, regulations, permitting requirements, and agency coordination.

• Description of any local resources, subconsultants, or field personnel available to support project needs.

0-100 Points 8.5 (8.5% of Total)

6. Minority Business Enterprise - Tab 6

Provide certification for a minority business enterprise from the State of Florida.

0-100 Points 5 (5% of Total)

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7. Local Preference - Tab 7

The City has adopted a local preference policy (Section 2-151 Plant City Code).

As part of the RFQ evaluation, qualifying

Consultants will be awarded 1½ points toward their final point total. A Consultant qualifies for award of local preference points if it has met all of the following:

• Paid its applicable City business tax for the current year in which this RFQ is issued.

• Consultants that request local preference must include in their submittal packets a copy of the receipt proving payment of the

City’s business tax.

• A license issued by the State of

Florida allowing it to engage in the business of providing the goods/services requested in this

RFQ.

• A physical office located within the city limits of Plant City.

• The office must be staffed by at least two full-time equivalent employees, and must have been established at least six months before the submittal deadline. Post Office boxes are not verifiable and will not be accepted as proof of a physical office location.

A Consultant that does not meet the criteria above shall not receive 1½ points toward its final point tot

0-100 Points 1.5 (1.5% of Total)

10. Vendor Requirements & Acknowledgements

10.1. Proposal Requirement - Format and Size*

By confirming, the respondent attests that they understand and will comply with the following:

Firms shall upload separate responses for each Discipline Category they wish to qualify. For example, if your firm intends to submit qualifications for two (2) of the

26-039EN-RFQu P a g e | 2 7 available Discipline Categories you will upload two (2) separate and complete responses. Each separate and complete response shall clearly indicate which

Discipline applies. This shall be clearly listed in the .pdf document…