Procurement Information~19.docx

This procurement document pertains to a Request for Proposal (RFP) issued by the City of Ashland in coordination with the cities of Talent and Phoenix for professional engineering services related to the Talent-Ashland-Phoenix (TAP) Water System Improvements project in Jackson County, Oregon. The scope of work encompasses comprehensive engineering services focused on water system infrastructure resilience and seismic improvements, including conducting a seismic study of the Talent Booster Pump Station, modifying the Ashland Booster Pump Station to enable water supply to Talent and Phoenix, and implementing seismic improvements to the 24-inch pipeline in Phoenix. The project aims to enhance regional water system infrastructure, emergency preparedness, and disaster recovery capabilities. Proposals were due by June 20, 2023, with an anticipated contract award date of August 8, 2023, and a projected project completion timeline of 18 months. The selected consultant will be required to enter into a Personal Services Agreement with the City of Ashland.

Compensation will be determined using cost plus fixed-fee, fixed-price, or time-and-materials methods. The contract opportunity does not explicitly specify set-aside designations for disadvantaged enterprises. The project is funded through American Rescue Plan Act (ARPA) grant awards administered by Business Oregon, requiring contractors to comply with specific federal Uniform Guidance requirements, including mandatory contractor registration in SAM.gov, whistleblower protections, equal opportunity clauses, and preferences for U.S.-made goods. Contractors must also comply with the City of Ashland's Living Wage requirements and adhere to additional contract clauses for agreements exceeding certain dollar thresholds ($10,000, $100,000, and $150,000). The comprehensive nature of the water system improvements indicates a significant infrastructure investment, and the project will require close coordination between the engineering consultant and the three participating municipalities.