Procurement Information~18.docx

This is a procurement information document for the Oregon Department of Corrections (ODOC) Purchasing/Contracts Division seeking bids for frozen vegetable supply. The solicitation targets the procurement of approximately 40,000 pounds each of four vegetable types: peppers, peas, corn, and carrots. All vegetables must be instantly quick frozen (IQF) with specific cutting and sizing requirements unique to each product type, including dice-cut peppers and specific pea blend compositions. Delivery must be made to ODOC's Central Distribution Center in Salem, Oregon via full truck load (FTL) within 30 days of order receipt or as scheduled by warehouse staff. The bid submission deadline is March 21, 2025, at 9:00 AM PST. Detailed technical specifications, addenda, and additional documents are available on the University of Oregon Purchasing and Contracting Services (PCS) website at https://pcs.uoregon.edu/content/business-opportunities.

Bidders must comply with stringent FDA/USDA food safety regulations and provide products with a minimum six-month shelf life. Historical pricing data indicates vegetable costs ranging from $0.418 to $0.575 per pound. The procurement includes preferential pricing considerations for local vendors, offering a 5% preference for Oregon goods and services and an additional 5% preference for businesses headquartered in Oregon, potentially providing qualified local vendors a total 10% competitive advantage. Prospective bidders must demonstrate full compliance with comprehensive food safety standards, appropriate packaging, labeling requirements, and product quality specifications meeting the designated grade, cut type, and size standards for ODOC's food service operations.