Procurement_Funded_Grant_Terms_and_Conditions.pdf

GRANT FUNDED PROCUREMENT TERMS AND CONDITIONS

This project is funded in whole or in part by the Southwest Florida Water Management District utilizing funds under award 26CF0004889/ Q413. The Vendor agrees as applicable and stated within this solicitation package

1. SWFWMD and County Recognition:

The Contractor shall recognize SWFWMD and County funding in any reports, models, studies, maps or other documents resulting from this Contract, and the form of said recognition shall be subject to the Sarasota County Administrative Agent’s approval. If construction is involved, the Contractor shall provide signage at the Project site that recognizes the SWFWMD’s funding for the Project as detailed in the specifications that the County’s Administrative Agent’s provides to the Contractor. All signage must receive the SWFWMD’s and the County’s Administrative Agent’s written approval as to form, content, and location, and must be in accordance with local sign ordinances.

2. Release of Information:

The Contractor agrees to not initiate any oral or written media interviews or issue press releases about the Project without providing notices and copies to the County no later than three (3) business days prior to the interview or press release. This paragraph shall not be construed as preventing the parties from complying with Florida’s Public Records Law, Chapter 119, F.S.

3. Project Records and Documents The Contractor shall maintain books, records, and documents directly pertinent to performance under this Agreement in accordance with United States generally accepted accounting principles (US GAAP) consistently applied. The County, Southwest Florida Water Management District, or their authorized representatives shall have access to such records for audit purposes during the term of this contract and for five (5) years following the completion date or termination of the contract. In the event any work is subcontracted, Contractor shall similarly require each subcontractor to maintain and allow access of such records for audit purposes.

Pursuant to Section 20.055(5), F.S., the Contractor will cooperate with the County and/or Southwest Florida Water Management District in any investigation, audit, inspection, review, or hearing. The Contractor will comply with this duty and ensure that its subcontracts issued under this award, if any, impose this requirement, in writing on its subcontractors.

4. Diversity in Contracting SWFWMD is committed to supplier diversity in the performance of all contracts associated with SWFWMD cooperative funded projects. The County encourages participation of minority and woman-owned business enterprises, both as prime contractors and subcontractors, in accordance with applicable laws.

5. Ownership of Documents and Other Materials All documents and goods or products, including the associated intellectual property rights, developed in connection with this Agreement shall be the property of SWFWMD and the County, jointly. Notwithstanding the above, all Project infrastructure shall be the sole property of SWFWMD. This term shall survive the expiration or termination of the contract.