PRO_SSJ under SAT FAR 13_ Mideo_Redacted.pdf

Sole Source Justification (SSJ) For Simplified Acquisitions (over the micro-purchase threshold and up to the Simplified

Acquisition Threshold (SAT)) pursuant to FAR 13.106, including Brand Name

Sole Source Justification

1. Agency and Contracting Activity.

The Department of Homeland Security, U.S. Secret Service (USSS) Procurement Division (PRO), proposes to enter into a contract on behalf of the Forensic Services Division (FSD).

2. Nature and/or description of the item/service being procured and anticipated cost.

Nature of Action: USSS intends to procure a Firm Fixed Price sole sourced annual maintenance for FSD’s digital case management system, Mideo (Case Works) Systems Inc.

The software has been the sole software used by FSD’s fingerprint and questioned document examiners to securely store, manage, and document forensic case examinations. The software has been in place and used since the original purchase in 2018 ).

The maintenance will include upgrades and updates to the software previously purchased by Mideo Systems Inc.

Name and Address of the Contractor:

Mideo Systems Inc., 1651 N. Collins Blvd., Suite 250, Richardson, TX 75080

Estimated total value, including options:

Period Unit Price Total Base Year 12 mo.

Option Year 1 12 mo.

Option Year 2 12 mo.

Option Year 3 12 mo.

Option Year 4 12 mo.

3. Identification of the authority and rationale.

The proposed procurement will utilize simplified acquisition procedures and will be awarded on a sole source basis in accordance with FAR 13.106-1(b)(1) and as specified below.

Only one source reasonably available:

Sole Source Justification (SSJ) For Simplified Acquisitions (over the micro-purchase threshold and up to the Simplified

Acquisition Threshold (SAT)) pursuant to FAR 13.106, including Brand Name

Brand name. The source has one or more of the following: an established exclusive licensing agreement, proprietary data, limited rights in data, patent rights, OEM required certifications or OEM authorized reseller, copyrights or secret processes with regard to the supplies or services required.

Compatibility to existing systems or equipment. The required supplies or service must be compatible in all aspects (form, fit, and function) with existing systems or equipment and the source is uniquely qualified to meet the requirement.

Other. Only one source is capable.

Rationale:

The requirement is to provide annual maintenance to include upgrades and support for Mideo CaseWorks software. Mideo software requires upgrades and updates to allow smooth integration with FSD’s laboratory information management system (LIMS) and with the interconnected work within FSD’s Qualtrax software. Software maintenance allows for continuous operation of the software used in both the Fingerprint Operations and Questioned Documents Branches of FSD. This software provides a digital means of documenting laboratory case activity, securely storing evidentiary images and maintaining digital case files of completed laboratory examinations. It is imperative that the system does not lapse or crash or cause any interruption or delay in the case working ability of either Branch of FSD.

Acquisition for the annual maintenance of the Mideo (Case Works) Systems Inc. software can only be provided by Mideo Systems due to it being their own (propriety and copyrighted) software. The FSD Laboratory cannot modify this requirement since it would case a lengthy disruption in the forensic case examinations if the government needed to procure another vendor to provide similar digital examination software.

4. The anticipated price will be determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR Part 13.106- 3(a)(2).

Market Research;

Comparison of the proposed price with prices found reasonable on previous purchases;

Current price list;

Comparison with similar items in a related industry;