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Appendix B— Sample Budget Narrative Personnel Budget Narrative (SF-424A, Line 6a)
| Position(s) |
| # of Staff |
| % of Time |
| Work Year Hours |
| Hourly Salary/Wage |
| Total Cost |
$45,000
| Total Cost for Personnel: |
| $45,000 |
The Supervisor supervises activities of the project. She/he spends 100% time implementing this project, supervising staff, and conducting activities to meet the objectives of this project. Activities include: supervising daily operation of projects and staff, providing staff training/technical assistance, coordinating staff work schedule/assignments, ensuring data entry, tracking and following-up on procedures to meet quality assurance, and tracking policy to ensure compliance.
Fringe Benefits Budget Narrative (SF-424A, Line 6b)
| Position |
| Benefits |
| Rate |
| Base Amount |
| Total Cost |
| 1 PRISM Supervisor |
| Fringe |
| 16.72 |
| 100 |
| $7,524 |
| Total Cost for Fringe: |
| $7,524 |
Fringe benefits include cost of health insurance, retirement, workers’ compensation and unemployment benefit plans. It is calculated at the average fringe rate of 16.72 as recognized by the cognizant agency. This fringe rate is applied to the average hourly rate of $21.63 for a supervisor, with a projected annual hours worked at 2,080 hours. The full-time supervisor would have an annual wages of $45,00 x 16.72% or $7,524 total fringe cost.
Travel Cost Budget Narrative (SF-424A, Line 6c)
| Purpose |
| # of Staff |
| Method of Travel |
| # of Days |
| Total Cost |
| Travel to sites |
| 2 |
| Automobile |
| 20 |
| $4,000 |
| Total Cost for Travel: |
| $4,000 |
Cost will cover expenses associated with Division of Motor Carriers personnel to travel to each site. This will be needed for site evaluation and coordination with enforcement and other local authorities or stakeholders. This cost will cover mileage, per diem, lodging, and incidentals. (Some locations will require overnight travel.)
Equipment Cost Budget Narrative (SF-424A, Line 6d)
| Item Name |
| # of Items |
| Cost per Item |
| Total Cost |
| Message Signage at Stations |
| 3 |
| $12,000 |
| $36,000 |
| Total Cost for Equipment: |
| $36,000 |
Additional signage may be needed at the weigh stations to effectively communicate with drivers when they are directed to pull in for inspection.
Supplies Cost Budget Narrative (SF-424A, Line 6e)
| Item Name |
| # of Units |
| Cost per Unit |
| Total Cost |
| Computers |
| 4 |
| $4,250 |
| $17,000 |
| Rack Mount Switch |
| 4 |
| $1,000 |
| $4,000 |
| Speaker Bars |
| 8 |
| $500 |
| $4,000 |
| Total Cost for Supplies: |
| $25,000 |
The screening computers, rack mount switches, monitors, monitor arms, and speaker bars will be purchased for each site. This equipment is essential for enforcement to interact with the screening system.
Contractual Cost Budget Narrative (SF-424A, Line 6f)
| Description of Services |
| Total Cost |
| Management and Oversight of Implementation of Systems, includes working with all vendors and coordinating efforts, working with all stakeholders, and ensuring system requirements are met; purchases of camera equipment (LPR and USDOTR) and wireless equipment as well as installations (4 sites) |
| $200,000 |
| Integration of Screening System with Weigh Stations weight, tracking and sorting system (4 sites) |
| $50,000 |
| Total Cost for Contractual: |
| 250,000 |
Costs are based on actual estimates received from contractors and previous contracts for similar work within the past year.
Other Cost Budget Narrative (SF-424A, Line 6h)
| Item Name |
| # of Units |
| Cost per Unit |
| Total Cost |
| Copy machine rental |
| 12 |
| $50 |
| $600 |
| Total Cost for Other: |
| $600 |
The rental of the copy machine is shared with the administration. The machine is used on a daily basis to print reports regarding OOS carriers/vehicles. A code is punched in whenever it is used for grant purposes. Based on the average usage of the machine for grant activities: $50.00 per month times 12 months
FY 2015 PRISM NOFA Page 1 of 4 December 2014
Appendix C— Page 1 of 1 December 2014 PRISM-Specific Attachment
Department of Transportation