Printing Specifications.pdf
PDF 922 KB Posted
- Attached to
- 2024 Annual Entrance Licenses - Printing Project
- Solicitation number
- 23IFB8412
- Issued by
- Harding County, South Dakota
About this file
The document is a Government File detailing the printing specifications for the 2024 South Dakota Annual Park Entrance Licenses and Trail Passes requested by the South Dakota Department of Game, Fish, and Parks. The project includes printing 100,000 park entrance decals, 21,000 second vehicle decals, 60,000 double park entrance decals, and 10,000 trail passes, all with specific material, size, perforations, ink, printing, binding, and packaging requirements. The licenses and passes must be delivered by August 1, 2023. The document also includes details for 3,500 transferable hang tags for the park entrance license.
The pricing for this project is to include shipping to the specified locations. The vendor must guarantee the printing and materials for 12 months. Proofs and samples must be submitted for approval prior to final production. Penalties will be enforced if the delivery deadline is not met. The contract opportunity is limited to the state of South Dakota.
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| File | Type | Posted |
|---|---|---|
| SDVendorManual_20211221.pdf |
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Text version
2024 SOUTH DAKOTA ANNUAL PARK ENTRANCE LICENSE
Quantity: 100,000 decals
Decal:
• Material: Permanent acrylic adhesive. Printed so that the license portion of the decal can be secured on the inside of glass window and read from the outside.
• Overall Size: 2-5/8" x 6-3/8". Includes 1/2" stub at top, license section, and 1-3/4" coupon section at bottom.
• Perforations: Perforated at the 1/2" stub, so the license and coupon can be torn out of the book. Perforated at the 1-3/4" coupon section, separating the license and the coupon.
• Cutting: Die cut around license image to backing, not through.
• Ink:
o All bidders to furnish color chart.
o Printed front and back. Four-color process on adhesive side. Black, white and tan ink on non-adhesive side.
o All printing to be sun-fast inks.
o Ink must not wash off or run if wiped with window cleaner.
• Printing:
o Artwork for adhesive side of license section supplied by Game, Fish and
Parks.
o Vendor to do typesetting for remaining sections. See attached example of
2022 decal.
The non-adhesive side of the license section should be flooded with white ink.
On the non-adhesive side of the license section, each decal must have “Expires May 17, 2025” in 10-point Arial font and the unique serial number printed in 18-point Arial font. Black ink. Serial number to be consecutively numbered beginning with 00001 through run to 100000.
Coupon section flood coated with tan – close to pantone color #4505.
Text in this section printed with white ink. Coupon includes the same serial number as the number printed in the license section.
Finishing:
• Binding:
o 80,000 licenses bound and stapled. Staple 25 licenses per book.
Front Cover: 100# manila tag. Printed on one side. Black ink. Vendor to do typesetting. Includes first and last numbers of licenses contained within that book. See attached image of information to be on book cover.
Back Cover: Books to have chipboard back. No printing.
o 20,000 licenses unbound. Grouped into 100 per bundle.
Packaging:
• Packaged 10 books per package.
• Each package labeled with the book numbers contained therein.
• Each package should not weigh more than 30 pounds.
All printing and materials to be guaranteed for 12 months.
Proof: Hard copy of a proof and sample of half a finished book sent to:
Department of Game, Fish and Parks Attention Parks and Recreation – Rachel Comes 523 East Capitol Pierre, SD 57501-3182
Shipping: Price to include shipping.
• Delivered by: August 1, 2023. All bidders must understand that the date is firm, and that shipment must be delivered to the purchaser on or before the stated date.
The penalty statement included on the instructions to bidders will be enforced.
• Ship to:
Game, Fish & Parks Warehouse Attn. Mary Ogan 20641 SD Hwy 1806 Ft. Pierre, SD 57532
2024 SOUTH DAKOTA SECOND VEHICLE ANNUAL PARK ENTRANCE
LICENSE
Quantity: 21,000 decals
• Material: Permanent acrylic adhesive. Printed so that the license portion of the decal can be secured on the inside of glass window and read from the outside.
• Overall Size: 2-5/8" x 4-1/2". Includes 1/2" stub at top.
• Perforations: Perforated at the 1/2" stub
• Cutting: Die cut around license image to backing, not through.
• Ink:
o All bidders to furnish color chart.
o Printed front and back. Four-color process on adhesive side. Black, white and tan ink on non-adhesive side.
o All printing to be sun-fast inks.
o Ink must not wash off or run if wiped with window cleaner.
• Printing:
o Artwork for adhesive side of license section supplied by Game, Fish and
Parks.
o Vendor to do typesetting for remaining sections. See attached example of
2022 decal.
The non-adhesive side of the license section should be flooded with white ink.
On the non-adhesive side of the license section, each decal must have “Expires May 17, 2025” in 10-point Arial font and the unique serial number printed in 18-point Arial font. Black ink. Serial number to be consecutively numbered beginning with 00001 through run to 60000.
Coupon section flood coated with tan – close to pantone color #4505.
Text in this section printed with white ink. Coupon includes the same serial number as the number printed in the license section.
o 20,000 licenses bound and stapled. Staple 25 licenses per book.
Front Cover: 100# manila tag. Printed on one side. Black ink. Vendor to do typesetting. Includes first and last numbers of licenses contained within that book. See attached image of information to be on book cover.
o 1,000 licenses unbound. Grouped into 100 per bundle.
• Each package labeled with the book numbers contained therein.
• Each package should not weigh more than 30 pounds.
All printing and materials to be guaranteed for 12 months.
Proof: e-proof to be sent to rachel.comes@state.sd.us
• Delivered by: August 1, 2023. All bidders must understand that the date is firm, and that shipment must be delivered to the purchaser on or before the stated date. The penalty statement included on the instructions to bidders will be enforced.
• Ship to:
Game, Fish & Parks Warehouse Attn. Mary Ogan mailto:rachel.comes@state.sd.us
2024 SOUTH DAKOTA DOUBLE
ANNUAL PARK ENTRANCE LICENSE
Quantity: 60,000 decals
• Material: Permanent acrylic adhesive. Printed so that the license portion of the decal can be secured on the inside of glass window and read from the outside.
• Overall Size: 2-5/8" x 8-5/8". Includes 1/2" stub at top.
• Perforations: Perforated at the 1/2" stub.
• Cutting: Die cut around license image to backing, not through.
• Ink:
o All bidders to furnish color chart.
o Printed front and back. Four-color process on adhesive side. Black, white and tan ink on non-adhesive side.
o All printing to be sun-fast inks.
o Ink must not wash off or run if wiped with window cleaner.
• Printing:
o Artwork for adhesive side of license section supplied by Game, Fish and
Parks.
o Vendor to do typesetting for remaining sections. See attached example of
2022 decal.
The non-adhesive side of the license section should be flooded with white ink.
On the non-adhesive side of the license section, each decal must have “Expires May 17, 2025” in 10-point Arial font and the unique serial number printed in 18-point Arial font. Black ink. Serial number to be consecutively numbered beginning with 00001 through run to 60000.
o 50,000 licenses bound and stapled. Staple 25 licenses per book.
Front Cover: 100# manila tag. Printed on one side. Black ink. Vendor to do typesetting. Includes first and last numbers of licenses contained within that book. See attached image of information to be on book cover.
o 10,000 licenses unbound. Grouped into 100 per bundle.
• Each package labeled with the book numbers contained therein.
• Each package should not weigh more than 30 pounds.
All printing and materials to be guaranteed for 12 months.
Proof: e-proof to be sent to rachel.comes@state.sd.us
Shipping: Price to include shipping.
• Delivered by: August 1, 2023. All bidders must understand that the date is firm, and that shipment must be delivered to the purchaser on or before the stated date.
The penalty statement included on the instructions to bidders will be enforced.
• Ship to:
Game, Fish & Parks Warehouse Attn. Mary Ogan mailto:rachel.comes@state.sd.us
2024 ANNUAL TRAIL PASS
Quantity: 10,000 cards (separate numbering batches of 10,000 and 620)
Trail Pass:
• Material: 10 MIL Matte White Opaque Vinyl
• Overall Size: 3-3/8 inches x 2-1/8 inches
• Cutting: Rounded corners. Punch hole on right of card front (1/4 inch).
• Printing:
o Logo artwork supplied by Game, Fish and Parks.
o Vendor to do typesetting for remaining sections. See attached example of
2020 decal.
Front updated to reflect the year 2024 and expiration date of May
17, 2025.
Back should reflect the year 2024 and list the following text:
• Jan. 1 | First Day Snowshoe Walk
• Jan. 13 and 27 | Snowshoe walks TBD
• Feb. 10 and 24 | Snowshoe Walks TBD
• June 2 | Deadwood Mickelson Trail Marathon
• June13-15 | Mickelson Trail 3rd Summer Trek
• August 17-19 | Lean Horse
• September 20-22 | 26th Annual Mickelson Trail Trek
• October 13 Run Crazy Horse Marathon o Numbering: 10,000 cards printed with consecutive numbers starting at 0001. The remaining 620 cards to include “GSM 26th Trail Trek” above the number, which should be printed with consecutive numbers 0001-0620.
o Screen Colors: Tan Pantone 4505 on front and back of card.
o White or black ink on both sides including logo.
o See attached example.
• Packaged 100 cards per bundle.
• Each package labeled with the card numbers contained therein.
Proof: Hard copy of a proof and sample of one pass to be sent to:
Department of Game, Fish and Parks Attention Parks and Recreation – Rachel Comes and that shipment must be delivered to the purchaser on or before the stated date.
The penalty statement included on the instructions to bidders will be enforced.
• Ship to:
Game, Fish & Parks Warehouse Attn. Mary Ogan
SPECIFICATIONS FOR HANGING TAGS
2024 TRANSFERABLE STATE PARK ENTRANCE LICENSE
Quantity: 3,500 hanging tags
Hang tag:
• Tags shall be manufactured using a heavy, durable, sunlight-resistant, pigmented polyvinyl, a modified blend of high and low density polyethylene.
• The material will exhibit NO color change when tested in sunlight over a period of two (2) years.
• Material must not crack or break to temperatures of -50 degrees F, and resist softening to 225 degrees F.
• Material to be tear-proof and exhibit tensile strength of 2,000 pounds/inch across the tag's width.
• Material shall resist water absorption and resist curling.
• A sample exposed to sunlight while affixed to a vehicle's rear-view mirror shall not curl any more than 1/2 inch in the 2-3/4-inch dimension.
• In addition to the above specifications, the tags must be guaranteed to perform satisfactorily and withstand the general intended use of daily handling and transferring.
• Stock color of tag is white.
• Overall size:2-3/4 inches wide by 4-3/4 inches high with a special die-cut.
• Cutting: Die-cutout to facilitate hanging from automotive rear-view mirror. (See attached sample for sizing).
• Ink:
o Fade-resistant inks that will remain in good legible condition for a period of two (2) years of use in vehicle.
• Printing:
o Both sides of tag printed - front side in four-color process and back side to be printed in one color.
o Serial number, license artwork and expiration date of May 17, 2025 to be printed on front. Text to be printed on back. (See sample attached).
Tags to be numbered consecutively on the front side in an accurate sequence using 3/8" letters and numbers. Erasures, strikeovers and misprints will not be accepted. Vendor must guarantee no missing or duplicate numbers.
o Artwork supplied by Game, Fish and Parks.
o Vendor to do typesetting for remaining sections. See attached example.
• Each package labeled with the hang tag numbers contained therein.
Proof: Hard copy of a proof and sample of one pass to be sent to:
Department of Game, Fish and Parks Attention Parks and Recreation – Rachel Comes and that shipment must be delivered to the purchaser on or before the stated date.
The penalty statement included on the instructions to bidders will be enforced.
• Ship to:
Game, Fish & Parks Warehouse Attn. Mary Ogan
| 2024 Annual PEL |
| Packaged 10 books per package. |
| Each package labeled with the book numbers contained therein. |
| Each package should not weigh more than 30 pounds. |
| 2024 2nd Annual PEL |
| Packaged 10 books per package. |
| Each package labeled with the book numbers contained therein. |
| Each package should not weigh more than 30 pounds. |
| 2024 Double PEL |
| Packaged 10 books per package. |
| Each package labeled with the book numbers contained therein. |
| Each package should not weigh more than 30 pounds. |
| 2024 GSM Annual |
| Packaged 100 cards per bundle. |
| Each package labeled with the card numbers contained therein. |
| Each package should not weigh more than 30 pounds. |
| 2024 Transferrable |
| 2024 TRANSFERABLE STATE PARK ENTRANCE LICENSE |
| Each package labeled with the hang tag numbers contained therein. |
| Each package should not weigh more than 30 pounds. |
File details come from the government source that posted it. Updated .