Printing Specifications.pdf
PDF 163 KB Posted
- Attached to
- 2025 Annual Entrance Licenses - Printing Project
- Solicitation number
- 24IFB10475
- Issued by
- Harding County, South Dakota
About this file
This document contains the specifications for the printing of the 2025 South Dakota Annual Park Entrance Licenses and Trail Passes. The South Dakota Department of Game, Fish & Parks is seeking a vendor(s) to print the following items: 100,000 park entrance decals, 80,000 double park entrance decals, 5,000 hanging tags, and 10,700 trail passes. All items must be delivered by August 1, 2024. The printing must meet detailed specifications regarding material, size, perforations, ink, finishing, packaging, and shipping. The vendor must provide proofs and samples prior to production. The contract will be awarded to the successful bidder(s) who can meet the project requirements and deliver the printed materials by the stated deadline.
The bid documents provide detailed pricing and delivery information. All printing and materials must be guaranteed for 12 months. The price quoted must include shipping to the specified address in Fort Pierre, South Dakota. The contract will be awarded to the lowest responsive and responsible bidder(s). There is no indication of any set-asides or incumbent vendors. The funding source is not explicitly stated, though it is likely from the state's parks and recreation budget.
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Other files
| File | Type | Posted |
|---|---|---|
| SDVendorManual_20211221.pdf |
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Text version
2025 SOUTH DAKOTA ANNUAL PARK ENTRANCE LICENSE
Quantity: 100,000 decals
Decal:
• Material: Permanent acrylic adhesive. Printed so that the license portion of the decal can be secured on the inside of glass window and read from the outside.
• Overall Size: 2-5/8" x 4-1/2". Includes 1/2" stub at top.
• Perforations: Perforated at the 1/2" stub
• Cutting: Die cut around license image to backing, not through.
• Ink:
o All bidders to furnish color chart.
o Printed front and back. Four-color process on adhesive side. Black and white ink on non-adhesive side.
o All printing to be sun-fast inks.
o Ink must not wash off or run if wiped with window cleaner.
• Printing:
o Artwork for adhesive side of license section supplied by Game, Fish and
Parks.
o Vendor to do typesetting for remaining sections. See attached example of
2022 decal.
The non-adhesive side of the license section should be flooded with white ink.
On the non-adhesive side of the license section, each decal must have “Expires May 16, 2026” in 10-point Arial font and the unique serial number printed in 18-point Arial font. Black ink. Serial number to be consecutively numbered beginning with 00001 through run to 100000.
Finishing:
• Binding:
o 75,000 licenses bound and stapled. Staple 25 licenses per book.
Front Cover: 100# manila tag. Printed on one side. Black ink. Vendor to do typesetting. Includes first and last numbers of licenses contained within that book. See attached image of information to be on book cover.
Back Cover: Books to have chipboard back. No printing.
o 25,000 licenses unbound. Grouped into 100 per bundle.
Packaging:
• Packaged 10 books per package.
• Each package labeled with the book numbers contained therein.
• Each package should not weigh more than 30 pounds.
All printing and materials to be guaranteed for 12 months.
Proof: e-proof to be sent to rachel.comes@state.sd.us
Shipping: Price to include shipping.
mailto:rachel.comes@state.sd.us
• Delivered by: August 1, 2024. All bidders must understand that the date is firm, and that shipment must be delivered to the purchaser on or before the stated date. The penalty statement included on the instructions to bidders will be enforced.
• Ship to:
Game, Fish & Parks Warehouse Attn. Mary Ogan 20641 SD Hwy 1806 Ft. Pierre, SD 57532
2025 SOUTH DAKOTA DOUBLE ANNUAL PARK ENTRANCE LICENSE
Quantity: 80,000 decals
Decal:
• Material: Permanent acrylic adhesive. Printed so that the license portion of the decal can be secured on the inside of glass window and read from the outside.
• Overall Size: 2-5/8" x 8-5/8". Includes 1/2" stub at top.
• Perforations: Perforated at the 1/2" stub.
• Cutting: Die cut around license image to backing, not through.
• Ink:
o All bidders to furnish color chart.
o Printed front and back. Four-color process on adhesive side. Black and white ink on non-adhesive side.
o All printing to be sun-fast inks.
o Ink must not wash off or run if wiped with window cleaner.
• Printing:
o Artwork for adhesive side of license section supplied by Game, Fish and
Parks.
o Vendor to do typesetting for remaining sections. See attached example of
2022 decal.
The non-adhesive side of the license section should be flooded with white ink.
On the non-adhesive side of the license section, each decal must have “Expires May 16, 2026” in 10-point Arial font and the unique serial number printed in 18-point Arial font. Black ink. Serial number to be consecutively numbered beginning with 00001 through run to 80000.
Finishing:
• Binding:
o 65,000 licenses bound and stapled. Staple 25 licenses per book.
Front Cover: 100# manila tag. Printed on one side. Black ink. Vendor to do typesetting. Includes first and last numbers of licenses contained within that book. See attached image of information to be on book cover.
Back Cover: Books to have chipboard back. No printing.
o 15,000 licenses unbound. Grouped into 100 per bundle.
• Packaged 10 books per package.
• Each package labeled with the book numbers contained therein.
• Each package should not weigh more than 30 pounds.
All printing and materials to be guaranteed for 12 months.
Proof: e-proof to be sent to rachel.comes@state.sd.us
Shipping: Price to include shipping.
• Delivered by: August 1, 2024. All bidders must understand that the date is firm, and that shipment must be delivered to the purchaser on or before the stated date.
The penalty statement included on the instructions to bidders will be enforced.
• Ship to:
Game, Fish & Parks Warehouse Attn. Mary Ogan mailto:rachel.comes@state.sd.us
SPECIFICATIONS FOR HANGING TAGS
2025 TRANSFERABLE STATE PARK ENTRANCE LICENSE
Quantity: 5,000 hanging tags
Hang tag:
• Tags shall be manufactured using a heavy, durable, sunlight-resistant, pigmented polyvinyl, a modified blend of high and low density polyethylene.
• The material will exhibit NO color change when tested in sunlight over a period of two (2) years.
• Material must not crack or break to temperatures of -50 degrees F, and resist softening to 225 degrees F.
• Material to be tear-proof and exhibit tensile strength of 2,000 pounds/inch across the tag's width.
• Material shall resist water absorption and resist curling.
• A sample exposed to sunlight while affixed to a vehicle's rear-view mirror shall not curl any more than 1/2 inch in the 2-3/4-inch dimension.
• In addition to the above specifications, the tags must be guaranteed to perform satisfactorily and withstand the general intended use of daily handling and transferring.
• Stock color of tag is white.
• Overall size:2-3/4 inches wide by 4-3/4 inches high with a special die-cut.
• Cutting: Die-cutout to facilitate hanging from automotive rear-view mirror. (See attached sample for sizing).
• Ink:
o Fade-resistant inks that will remain in good legible condition for a period of two (2) years of use in vehicle.
• Printing:
o Both sides of tag printed - front side in four-color process and back side to be printed in one color.
o Serial number, license artwork and expiration date of May 16, 2026 to be printed on front. Text to be printed on back. (See sample attached).
Tags to be numbered consecutively on the front side in an accurate sequence using 3/8" letters and numbers. Erasures, strikeovers and misprints will not be accepted. Vendor must guarantee no missing or duplicate numbers.
o Artwork supplied by Game, Fish and Parks.
o Vendor to do typesetting for remaining sections. See attached example.
• Each package labeled with the hang tag numbers contained therein.
Proof: Hard copy of a proof and sample of one pass to be sent to:
Department of Game, Fish and Parks Attention Parks and Recreation – Rachel Comes 523 East Capitol Pierre, SD 57501-3182
• Delivered by: August 1, 2024. All bidders must understand that the date is firm, and that shipment must be delivered to the purchaser on or before the stated date.
The penalty statement included on the instructions to bidders will be enforced.
• Ship to:
Game, Fish & Parks Warehouse Attn. Mary Ogan
2025 ANNUAL TRAIL PASS
Quantity: 10,000 cards (separate numbering batches of 10,000 and 700)
Trail Pass:
• Material: 10 MIL Matte White Opaque Vinyl
• Overall Size: 3-3/8 inches x 2-1/8 inches
• Cutting: Rounded corners. Punch hole on right of card front (1/4 inch).
• Printing:
o Logo artwork supplied by Game, Fish and Parks.
o Vendor to do typesetting for remaining sections. See attached example of
2022 decal.
Front updated to reflect the year 2025 and expiration date of May
16, 2026.
Back should list the following text:
George S. Mickelson Trail
• Always wear a helmet.
• Obey all traffic signs.
• Stay on trail and maintain a safe speed.
• Remain to the right except to pass.
• Bicycles must yield to pedestrians, and everyone must yield to horses.
• The trail is closed to all users from ½ hour after sunset to ½ hour before sunrise.
• Pets must be on a leash at all times.
• For emergency assistance dial 911.
mickelsontrail.com o Numbering: 10,000 cards printed with consecutive numbers starting at
0001. The remaining 700 cards to include “GSM 26th Trail Trek” above the number, which should be printed with consecutive numbers 0001-0700.
o Screen Colors: White on front and back of card.
o White or black ink on both sides including logo.
o See attached example.
• Packaged 100 cards per bundle.
• Each package labeled with the card numbers contained therein.
Proof: Hard copy of a proof and sample of one pass to be sent to:
Department of Game, Fish and Parks Attention Parks and Recreation – Rachel Comes 523 East Capitol Pierre, SD 57501-3182
• Delivered by: August 1, 2024. All bidders must understand that the date is firm, and that shipment must be delivered to the purchaser on or before the stated date.
The penalty statement included on the instructions to bidders will be enforced.
• Ship to:
Game, Fish & Parks Warehouse Attn. Mary Ogan
| 2025 Annual |
| Packaged 10 books per package. |
| Each package labeled with the book numbers contained therein. |
| Each package should not weigh more than 30 pounds. |
| 2025 Double PEL |
| Packaged 10 books per package. |
| Each package labeled with the book numbers contained therein. |
| Each package should not weigh more than 30 pounds. |
| 2025 Transferable |
| 2025 TRANSFERABLE STATE PARK ENTRANCE LICENSE |
| Each package labeled with the hang tag numbers contained therein. |
| Each package should not weigh more than 30 pounds. |
| 2025 GSM Annual |
| Packaged 100 cards per bundle. |
| Each package labeled with the card numbers contained therein. |
| Each package should not weigh more than 30 pounds. |
File details come from the government source that posted it. Updated .