Printing Specifications.pdf
PDF 120 KB Posted
- Attached to
- SDSU Quick Turnaround Print - Annual Contract
- Solicitation number
- 23IFB9350
- Issued by
- Brown County, Burbank CDP, South Dakota
About this file
This document is an Invitation for Bid (IFB) for the SDSU Quick Turnaround Print - Annual Contract from the South Dakota Bureau of Administration. The purpose of this contract is to handle overflow print projects that the SDSU Printing Services is unable to accommodate. The contract term is effective from January 1, 2024, through December 30, 2024. Vendors must submit pricing on the attached Excel Spreadsheet and the contract will be awarded to the lowest total price of all Volume Color Printing prices. Finishing Services, Lamination, and Spiral Coil Binding prices will not be considered for award purposes. Vendors must bid all or none, and the contract will be awarded to a single vendor. Delivery requirements are critical, with next business day delivery required for jobs received between 8:00 a.m. and 5:00 p.m. Vendors have the option to decline jobs if they cannot meet the delivery requirements.
The IFB specifies recycled paper requirements, including the inclusion of certain statements and compliance with environmental certification programs. PMS color printing is permitted, with a preference for the 'bluer' hue of PMS 287 Blue. Vendors must be production facilities and cannot subcontract the work. The low bidder may be required to submit print samples from the presses they intend to use. The awarded vendor must assign a dedicated liaison to communicate and work with SDSU Printing Services, and will be required to sign a confidentiality notice.
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Other files
| File | Type | Posted |
|---|---|---|
| Excel Spreadsheet.xlsx | XLSX spreadsheet | |
| SDVendorManual_20211221.pdf |
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Text version
SDSU Quick Turnaround Print – Annual Contract
IFB #23IFB9350
Contract Date effective January 1, 2024 through December 30, 2024.
The purpose of this contract is to handle overflow print projects the SDSU Printing Services is not able to accommodate.
Vendors will need to fill in their pricing on the attached Excel Spreadsheet. Once Excel Spreadsheet is completed, then attach it on the E-Procurement system.
Contract will be awarded on lowest total price of all Volume Color Printing prices. Finishing Services, Lamination and Spiral Coil Binding prices will not be considered for awarding purposes only.
This Contract will be awarded to one vendor. Vendors shall bid all or none.
Time Delivery Requirements: (CRITICAL)
Job requests received by the contract vendor between 8:00 a.m.-12:00 p.m. will be required to provide delivery to SDSU Campus no later than the next business day by 12:00 p.m.
Job requests received by the contract vendor between 1:00 p.m.-5:00 p.m. will be required to provide delivery to SDSU Campus no later than the next business day by 5:00 p.m.
Example: Contract vendor receives job ticket 10:00 a.m. Monday morning. Delivery will be required to SDSU Campus by Tuesday, 12:00 p.m.
**Contract vendor will have the option to decline a print job if they are not able to meet the delivery requirements.
Please note within vendor “Response Notes” if you are available to do business on weekends and holidays. This will not be taken into account for awarding purposes.
Many of these print jobs are for specific events, therefore non-delivery of print project may result in non-payment from SDSU since the print project would no longer be needed since event has since passed.
Late production deliveries could invalidate the bid award.
No “proof” approvals are necessary.
Once bid is awarded, vendor will assign one dedicated liaison to communicate and work with SDSU Printing Services.
Vendor will be asked to sign a confidentiality notice.
The awarded vendor must have production facilities (not be print brokers) and awarded vendor cannot subcontract projects out to other vendors.
Low vendor may be required to submit print samples of work from presses they intend to use during the printing of these projects (offset, digital presses) within 2 working days.
PMS colors can be printed as 4 color process. Please note the screen mix of PMS 287 Blue (a school color) can easily print as a reddish purple hue due to the amount of magenta in the mix--we prefer it to print to the blue’r hue.
Shipments for all projects are directed to:
South Dakota State University F&S Customer Service Center 1451 Stadium Road Brookings, SD 57007 Attn: Printing Services
Recycled Paper Requirements:
Shall include the statement “Printed On Recycled Paper”
Shall include an inscription listing the publisher, number of copies published, and approximate cost per copy per SDCL 5-18D-15
The vendor must provide environmentally preferable paper products that meet one of the following criteria:
(1) Green Seal certified as defined in ARSD 10:02:05:04;
(2) Ecologo certified as defined in ARSD 10:02:05:05; or
(3) Comply with the minimum requirements for recycled content as published in the United States Environmental Protection Agency Comprehensive Procurement Guidelines, Buy-Recycled Series, Paper Products, October 2007. The Comprehensive Guide can be viewed on OPM’s website at https://boa.sd.gov/central-services/procurement-management/default.aspx under “Info for Vendor’s”
4) or any other certification program or comparable data.
The vendor may offer lower cost alternative paper products that do not meet one of the listed requirements, as long as all other specification requirements are met. The State may consider the alternative products for award if it is apparent that no product is available that meets any of the stated requirements or if the environmentally preferable paper product does not exceed the price of the alternate product by more than five percent.
SDSU Contact: (Robert Carlson 605-688-4270 or robert.carlson@sdstate.edu) Yeager Hall, Room #100A Brookings, SD 57007 605.688.5111 https://boa.sd.gov/central-services/procurement-management/default.aspx
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