Printing Specifications.docx
DOCX document 42 KB Posted
- Attached to
- 2026 Vacation Guide-Print Project
- Solicitation number
- 25IFB18189
- Issued by
- Harding County, South Dakota
About this file
This is a Printing Specifications document for the South Dakota Department of Tourism and four regional South Dakota tourism associations, detailing the production specifications for the 2026 Vacation Guide. The project involves printing 260,000 vacation guides (with a 1% max variance) in an 8 x 10.125 trim size, consisting of a folded cover and 244 text pages. The guides will be perfect bound, with specific material requirements including 100 lb. gloss text weight for the cover and 36# paper for the body pages. Materials will be uploaded by the buyer's team and regional tourism associations between November 20-25, 2025, with final files due by December 4, 2025. Printing will include color-accurate proofs, and the guides will be delivered to multiple locations across the United States between January 9-30, 2026, including travel shows in Seattle, Minneapolis, and Denver, as well as various tourism association and department warehouses.
The printing specifications outline detailed packaging requirements, including shrink-wrapping, banding, and pallet packaging for different distribution segments. Specific delivery instructions are provided for each shipping location, with quantities ranging from 500 to 196,035 guides. Packaging includes uniform bundles of 15 books, skid packing with hard board corner bracing, and specific carton requirements for smaller distributions. Delivery locations include tourism association warehouses, convention centers, and department offices across South Dakota and neighboring states. The project contact for questions is Thad Friedeman from the South Dakota Department of Tourism, who can be reached at Thad.Friedeman@TravelSouthDakota.com or 605-773-5329.
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| File | Type | Posted |
|---|---|---|
| SDVendorManual_20240822.pdf |
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Text version
Printing Specifications – 2026 Vacation Guide ver. 1 10/14/25
Quantity: Total of 260,000 plus 1% max.
Size: 8 x 10.125, trim size.
Configuration: Fold-out back cover, plus 244 text pages for body (see binding and packaging below).
Cover (Folded): 100 lb. Gloss Text weight (Grade 3 Groundwood, Brightness 86-90, Gloss 68-72, Opacity 93-96%). Spine copy will be included in design files. An extension map page (7.75 x 10.125 trimmed dimensions after folding) that folds on long edge of back portion of cover.
Four color process on both sides; edges bleed, same as remainder of cover.
Back cover will be .125”-.25” narrower than body copy pages to prevent getting trimmed off in bindery.
Body: 244-pages, 36#. Brightness 80-85, Gloss 48-54, Opacity 87-90.
An example of the 2025 guide or photos of back cover fold can be sent out per request.
The current guide is also available to view digitally at:
https://www.travelsouthdakota.com/request-free-vacation-guide
Materials: Buyer’s team, project agency and four regional South Dakota tourism associations will upload their high-resolution PDF files to printer from Nov. 20-25 with a small number of pages (inside back cover index) no later than Dec. 4, 2025. Print vendor to provide instructions for uploading individual pages to their proofing system.
- Awarded print vendor to provide color accurate hard proofs on cover and five spreads TBD by buyer. One set of color accurate proofs to be produced along with one non-color critical set showing front and back outside cover, map fold and one spread with live area and trim marks. Overnighted to the Dept. of Tourism (57501).
Binding: Perfect binding.
Packaging Pt. 1: 62,115 guides in uniform bundles of 15 books each, shrink wrapped (.75-1 Mil) and then poly banded on outside of wrap with .375 inch-wide strapping (two plastic bands, one each direction, 250 lbs. breaking strength min.). Packed on skids with hard board corner bracing and pallet wrapped on uniform skids with 2,190 guides per skid (vertical and horizontal banding as necessary).
See shipping locations below.
Packaging Pt. 2: 196,335 guides uniformly packed loose with corner hard board bracing, cardboard sheets and pallet wrapped on skids with 2,190 guides per skid (vertical and horizontal banding as necessary). See shipping location below, sec. 1.15.
Packaging Pt. 3: 1,550 guides are to be in cartons without shrink wrapping or banding.
15 or 30 guides per tightly packed carton. Guides must be packed so they don’t shift inside cartons. Cartons should have a bursting weight of 200 lbs. per square inch for a box 12”x10”x10”. Minimum combined weight of facings should be 80 lbs. per square inch. Print or label ea. box w/ ‘2025 SD Vacation Guides’. See shipping locations and per carton counts below.
Shipping & Delivery Schedules (Include delivery costs on final invoice for listed locations).
Buyer (SD Dept. of Tourism) will work with print vendor on final delivery dates and quantities. Some smaller deliveries for travel shows have specific arrival dates in January that must be met on time. Quantities subject to change.
500 qty. (30 count/carton) Seattle Travel & Adventure Show Travel South Dakota – Booth #510 Seattle Convention Center Hall 705 Pike Street Seattle, WA 98101-2310 206-694-5000 Loading Dock: Arch EF Dock Entrance: The truck service area and loading dock are accessed via a two-lane enclosed ramp on Hubbell Place, between Seneca and Pike Streets (1315 Hubbell Place).
On-site South Dakota contact: Byron Banasiak Cell: 605-360-9883 Delivery on 01/09/2026, 9:00am – 4:30pm
500 qty. (15 count/carton) FOR: Black Hills & Badlands Tourism Association (Contact: Megan Petersen, ph. 605-355-3600) Booth #52 TO: 2nd Annual Minnesota Sportsmen’s, Resort, Lodge & Outdoor Show Canterbury Park 1100 Canterbury Rd Shakopee, MN 55379 Facility: 952-445-7223 Delivery/Move in: Wednesday, 1/14/2026, 12:00pm - 5:00pm Thursday, 1/15/2026, 8:00am - 8:00pm
196,035 qty. loose, skid packed Midstates Group 4820 Capital Ave NE Aberdeen SD 57401 Contact: Taylor Wensmann | 605-216-7395 Guides on skids packed 40” max. height (incl. skid).
- Guides uniformly packed loose with corner hard board bracing, cardboard sheets and pallet wrapped on skids with 2,190 guides per skid (vertical and horizontal banding as necessary).
Delivered between 01/12-16/2026.
4,380 (two pallets/shrink wrapped and banded in bundles of 15) Southeast Tourism 82 Mickelson Drive, Yankton, SD 57078 Contact: Kasi Haberman | 605-653-0862 Delivery range: 01/26-27/2026 | Please call ahead of delivery. Liftgate truck & pallet jack delivery.
550 qty. (15 count/carton) FOR: Black Hills & Badlands Tourism Association (Contact: Megan Petersen, ph. 605-355-3600) Booth #TBD TO: The Ultimate RV Show Colorado Convention Center 700 14TH Street Denver, CO 80202 Delivery on: 1/27/2026
26,280 (11 pallets/guides shrink wrapped and banded, 15 per) BH&B Warehouse (Black Hills & Badlands Tourism Association) 1851 Discovery Circle; Rapid City, SD 57701 Deliveries 9-4 MT, Mon. - Fri.
Contact: Contact: Megan Petersen (ph. 605-355-3600) Liftgate truck necessary for this location.
(Please inform 12 hrs. in advance of delivery date and time.)
Delivery range: 01/26-29/2026
3,285 (guides shrink wrapped and banded, 15 per) Mattheis Plumbing – (c/o Department of Tourism) 750 East Sioux Ave., Pierre, SD 57501 Deliveries: Mon. - Fri., 8 a.m. to 4 p.m. Central Time Contact: Thad Friedeman | 605-220-3251 Liftgate truck necessary for this location.
Delivery range: 01/26-30/2026
21,900 (10 pallets/ guides shrink wrapped and banded, 15 per) BH&B and Dept. of Tourism Certified Folder 7601 Black Hawk Road, Unit #4 Black Hawk, SD 57718 Dean Sargent | 605-786-0215 (Notify 24 hours prior) Delivery range: 01/26-29/2026
6,270 (2.5 skids/guides shrink wrapped and banded, 15 per) Classroom Connection (Glacial Lakes Region) 323 1st Ave., NE, Watertown, SD 57201 Contact: Kay Solberg | 605-886-3040 or Rosie Smith | 605-881-1717 Deliveries Mon. - Fri., 10 a.m. to 4 p.m. Central Time Approx. delivery: 01/26-29/2026 | (Morning delivery preferred, please give a 3 day notice on shipping).
Questions? Contact Thad Friedeman at: Thad.Friedeman@TravelSouthDakota.com or call 605-773-5329.
File details come from the government source that posted it. Updated .