Printing Specifications.doc

2025 Fishing Handbook, Quantity = 150,000 Project Contact Info: allie.ellingson@state.sd.us or brooke.smith@state.sd.us Timeline:

File Supplied to Printer: November 15 Hard Copy Proof Delivered: November 20 Final Product Delivered: December 12 Specifications: Trim size 5.25" x 8.375", full bleeds throughout, 4-color process in close registration throughout. 76 pages, including cover. 3-knife trim. Binding, Saddle-stitched with two wire staples.

Cover stock: 8-page cover, 80# text, coated offset, white.

All inside pages stock: Pages 5-72, 45# text, offset white. Paper stock must conform to State of South Dakota recycled paper stock guidelines (30% PCW – please make note of this on your bid).

Shall include the statement “Printed On Recycled Paper” Shall include an inscription listing the publisher, number of copies published, and approximate cost per copy per SDCL 5-18D-15 The vendor must provide environmentally preferable paper products that meet one of the following criteria:

(1) Green Seal certified as defined in ARSD 10:02:05:04;

(2) Ecologo certified as defined in ARSD 10:02:05:05; or

(3) Comply with the minimum requirements for recycled content as published in the United States Environmental Protection Agency Comprehensive Procurement Guidelines, Buy-Recycled Series, Paper Products, October 2007. The Comprehensive Guide can be viewed on OPM’s website at https://boa.sd.gov/central-services/procurement-management/default.aspx under “Info for Vendor’s”

4) or any other certification program or comparable data.

The vendor may offer lower cost alternative paper products that do not meet one of the listed requirements, as long as all other specification requirements are met. The State may consider the alternative products for award if it is apparent that no product is available that meets any of the stated requirements or if the environmentally preferable paper product does not exceed the price of the alternate product by more than five percent.

Timeline and Proof: Camera-ready copy (PDF file) furnished by GFP no later than November 15.

Printer will have 14 working days from date proof is returned to complete printing and ship product Delivery: Handbooks to be banded 10 per bundle and boxed in uniform-sized cartons with 100 handbooks per box. Boxes labeled with contents and quantity. No Friday Deliveries. No Deliveries after 4:00PM. Boxes to be taped in a professional manner using 2.6 mil tape. Use quality-constructed pallets capable of being moved by a forklift.

Quantities and locations:

1,000 - Game, Fish and Parks

5850 E. Hwy. 12

Aberdeen, SD 57401

3,500 – Game, Fish and Parks

400 W. Kemp

Watertown, SD 57201

1,800 – Game, Fish and Parks

1550 E. King

Chamberlain, SD 57325

5,000 – Game, Fish and Parks

4130 Adventure Trail

Rapid City, SD 57702

600 – Game, Fish and Parks

895 3rd St. SW

Huron, SD 57350 5,000 – Game, Fish and Parks

4500 S. Oxbow Ave.

Sioux Falls, SD 57106

2,000 – Game, Fish and Parks

909 Lakefront Dr.

Mobridge, SD 57601

700 – Game, Fish and Parks

603 E. 8th Ave

Webster, SD 57274

10,000 – Cabela’s

601 Cabela Dr.

Mitchell, SD 57301

3,200 – Cabela’s

3231 E. Mall Dr.

Rapid City, SD 57701

Remaining Supply – GFP Property Management

20641 SD HWY 1806

Ft. Pierre, SD 57532 Penalties:

DELIVERY DATES: Delivery dates when stated as "30, 60, or 90" days, or a specific date, shall mean calendar days, and shall normally begin with receipt of copy. When purchase order date is used as criteria for job start date for a specified delivery time, an allowance of 10 days from the date of the order is applicable. Penalty for late delivery is to be computed on the basis of delivery time specified on a purchase order or contract.

PENALTIES: The Office of Procurement Management Director will apply penalties for all printed matter.

A - The penalty for late delivery will be one half of one percent (.5%) of the bid price for each day after specified delivery date.

B - The penalty for poor workmanship shall be determined by the Office of Procurement Management Director based on evidence that a proof was approved, on comparison with other work of similar quality expectations and on compliance with the stated specification. A COPY

OF EACH COMPLETED JOB MUST BE SUBMITTED TO THE OFFICE OF PROCUREMENT

MANAGEMENT FOR DETERMINATION OF WORKMANSHIP QUALITY.

SPECIFICATIONS FOR PRINTING: Changes in any of the specifications, as set forth herein, must be approved prior to implementation by the Office of Procurement Management Director. This applies to the solicitation and/or purchase orders that define the particular specifications. Examples of such are excessive increase or decrease in the number of pages, changes in stock, colors of inks to be used and/or others. Underruns will not exceed 2% per item ordered.

Charges for overruns in excess of 2% per item will not be paid for by the State. Individual item specifications may stipulate different requirements for under and overruns. In these cases, the item specification takes precedence.

Delays in sending or receiving composition copy, proofs or late delivery shall be reported to the Office of Procurement Management as they occur. Penalties so justified will be applied when evidence in writing between the Agency and the Printer/vendor supports this action.

It shall be the responsibility of the vendor to notify the Office of Procurement Management if delivery is not on schedule as specified on the purchase order and the reasons why it is not.