PRINTING AND MAILING PUBLICATIONS RFI.doc

REQUEST FOR INFORMATION

U.S. DEPARTMENT OF LABOR WAGE AND HOUR DIVISION

1.0 DESCRIPTION

1.1 This is a Request for Information (RFI) ONLY

This RFI has been issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP), Request for Quote (RFQ) or a promise to issue an RFP/RFQ in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Department of Labor (DOL) is not at this time seeking proposals and will not accept unsolicited proposals.

In accordance with FAR 52.215-3, Request for Information or Solicitation for Planning Purposes, the Government will not pay for any information/items submitted in response to the RFI. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP/RFQ, if any is issued. No determination as to the viability of this requirement has been made at this point and there is currently no solicitation for this effort. Any solicitation resulting from this RFI will be announced separately.

1.2 Introduction

The Department of Labor (DOL) Wage and Hour Division (WHD) is requesting information for Printing and Mailing of Publications.

Designing, hosting, and maintaining three (3) online order forms/site(s) for bulk, single, and targeted/special publication packages for use by internal staff and the public for item ordering.

Posting new or updated DOL items on the websites.

Providing print services, distribution services for targeted bulk mailings, mass mailings, or special promotions.

Providing special handling procedures for the unanticipated requirements of high-level agency officials, members of Congress, etc. that require a quick turnaround handling or that exceeds the per order maximum quantity limits established for each item by the DOL. All other orders will be shipped via the most economical method.

Maintaining (or establishing new) points of contact within your agency, for establishing and clarifying the procedures for receiving and fulfilling orders from DOL.

Receiving/storing stock and fulfilling orders using policies and procedures set by DOL for handling, and regularly providing DOL with inventory, replenishment, and distribution reports for all work performed under this agreement.

Reports will be provided once a month within ten (10) business days after the close of each month. Your firm will provide DOL with activity reports for the DOL Inventory. These reports will include Inventory Activity Report, Back Order Report, and Reimbursable reports that will include regular and overtime support hour’s expended, postage/shipping costs, the number of billable pallets stored during the preceding month, and any other costs available at the time.

Providing safeguards for personal information to ensure privacy is protected in accordance with applicable laws and regulations, following approved standards and protocols, and implementing required measures to ensure that the security of the order fulfillment and management systems is not compromised.

Working with DOL to develop/enhance business rules, operating procedures and standards, service performance measurements, and standard procedures for handling orders. Performance standards for the DOL order fulfillment shall conform to those established for the PDC operation including an order turn-around-time of three (3) business weeks or less and order processing accuracy of 97% or greater.

2.0 REQUESTED INFORMATION

For the purposes of the RFI, DOL WHD is seeking printing and mailing of publications.

2.1 Administrative Questions

Please respond to the following questions:

1. Company capabilities statement.

2. Business Name and address.

3. Type of business.

4. What is your size and socio-economic status?

5. What is your SAM Unique Entity Identifier (UEI)?

6. What NAICS codes do you typically use for this type of work?

7. Have you done business with the Federal Government in the past?

a. If so, with which organization?

b. Did your company act as a subcontractor? If so, who was the “prime”?

8. Do you have any current partners who you would use to attain a federal contract?

a. If so, whom?

b. Are you aware of their size/social-economic status as it relates to Federal contracts?

9. How do you traditionally respond to requests for proposals?

10. Please identify your price list of what we will be charged.

11. Please provide a short narrative/presentation with your company’s background including the customers you have served in the past with similar requirements.

12. Please provide a short narrative regarding the DOL overall recommended approach.

13. Please provide a short narrative/presentation regarding how you would approach solving these problems and meeting the goals and objectives.

3.0 RISKS, ISSUES, ASSUMPTIONS, GAPS

Please provide any specific additional information regarding this solution that DOL WHD should be aware of when reviewing this and other RFI responses. This section should include risks, issues, assumptions, and/or gaps that solution evaluation teams may or may not be aware of at this time and should be considered in any upcoming procurements.

4.0 COMMERCIAL PRICING

Provide an estimate of the prices associated with procuring, developing, and deploying the solution your company would propose in as much detail as possible.

NOTE: This is not a request for proposal, it is solely for DOL WHD to set expectations for pricing this work in the future and to assess project viability given budget constraints.

5.0 RESPONSES

5.1 Interested parties

Interested parties shall respond to this RFI with an electronic response via email to:

Michael V. Whiddon Contract Specialist Office of the Senior Procurement Executive (OSPE) Office of the Assistant Secretary for Administration & Management (OASAM)

Whiddon.michael.v@dol.gov

5.2 Electronic Responses

RFI Responses must include:

Name of the primary point of contact (POC) for the response

Business Title, Email Address, and Phone Number for primary POC

Firm Name or organization affiliation

Identification of other key individual(s) who collaborated on RFI

5.3 RFI Response Format:

Responses can be in the following authorized formats: Adobe Acrobat and/or Microsoft Office Suite applications.

When emailing RFI responses, the required naming convention in the subject line should be the following: RFI Response – FIRM NAME – WHD- Printing and Mailing of Publications.

Electronic Responses are due no later than 05/06/2024 by 4:00 PM EST. Additional marketing materials may be included with response; however, DOL WHD is not at this time seeking proposals and will not accept unsolicited proposals.

6.0 INDUSTRY DISCUSSIONS

DOL WHD representatives may or may not choose to meet with responders. Such discussions, if they occur, would only be intended to get further clarification of potential solution(s) or service(s) to meet the project requirements for WHD Customer Experience, especially any risks, issues, assumptions and/or gaps.

7.0 SUMMARY

This is a REQUEST FOR INFORMATION (RFI) ONLY to identify services or solutions to support WHD Customer Experience. The information provided in the RFI is subject to change and is not binding on the Government. DOL WHD has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.