Printing and mailing Magazine bid Sheet.pdf
PDF 58 KB Posted
- Attached to
- Quarterly Publication of MHCC Magazine
- Solicitation number
- S-P00400-00014229
- Issued by
- Multnomah County, Oregon
About this file
This is a Request for Quote (RFQ) from Mt. Hood Community College (MHCC) for quarterly magazine printing and mailing services covering Fall 2025 through Summer 2028. The solicitation requests quotes for a 16-page, 8.375" x 10.875" full-color magazine printed on 60# #3 Advance Gloss Book paper, with an approximate quantity of 150,000 copies per publication. The quote is due on Wednesday, July 23, 2024, before 10 a.m., with specific file submission and delivery dates for each quarterly edition. The publications will be saddle-stitched and require second-class saturation mailing to 15 specified zip codes in the Oregon area.
The RFQ includes detailed scoring criteria weighted as follows: Experience (60%), Price (20%), Quality (10%), and Vendor Location (10%), with a preference for materials manufactured or produced in Oregon. MHCC will provide digital files and the periodical permit, while the vendor will be responsible for postal paperwork and mailing details. The college reserves the right to determine the lowest responsible bidder and will issue a purchase order to the successful vendor. Vendors are requested to quote total print costs and mail services for each quarterly publication from Fall 2025 through Summer 2028, with an option to suggest cost-saving specifications.
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Text version
Please quote our quarterly publication MHCC Magazine
Fall 2025, Winter 2026, Spring 2026, Summer 2026
Fall 2026, Winter 2027, Spring 2027, Summer 2027
Fall 2027, Winter 2028, Spring 2028, Summer 2028
This is not a formal “bid” but a quote to be delivered to:
Abby Minnieweather, Marketing and Communications Project Coordinator Mt. Hood Community College Abby.Minnieweather@mhcc.edu
Quote Due: Wednesday, July 2 , 2024 before 10 a.m.
All prices are to be F.O.B. Mt. Hood Community College, 26000 S.E. Stark Street, Gresham, OR 97030, and mail service.
The job will be awarded to the bidder providing the best value based upon price, quality, experience, and vendor location. Preference shall be given to materials manufactured or produced in the state of Oregon and next preference shall be given to materials partially manufactured or produced in the state of Oregon.
Scoring Criteria: Price 20% | Quality 10% | Experience 60% | Vendor Location 10%
MHCC reserves the right to determine which bidder is the lowest responsible bidder. A purchase order will be issued to the successful vendor. Late bids shall be kept, but not considered for award.
Publications must be delivered no later than 10 a.m. on the date(s) specified.
MHCC Quarterly Magazine Due Dates *2026-27, 2027-28 dates to be decided between MHCC and vendor at a later date
DATE TO RECEIVE
Print-ready file will be submitted no later than 5 p.m. on:
FALL 2025
WINTER 2026
SPRING 2026
SUMMER 2026
MONDAY, Aug. 25
MONDAY, Nov. 24
MONDAY, Feb. 23
MONDAY, May 18
DATE TO DELIVER
Completed Community Education trifold publication must be delivered to MHCC and Cornfoot Rd Post Office at 7007 NE Cornfoot Road, Portland, OR 97218 as follows (10 business days after file receipt):
FALL 2025
WINTER 2026
SPRING 2026
SUMMER 2026
MONDAY, Sept. 8
MONDAY, Dec. 8
MONDAY, March 9
MONDAY, June 1
DESCRIPTION
QUANTITY
PAPER STOCK
TRIM SIZE
PREPRESS
SHIPPING
MAILING
Please quote on a 8.375" x 10.875" 16-page magazine on 60# #3 Advance Gloss Book; Full Color, Saddle Stitched.
Please quote 150,000. Final quantity to be set at press time.
60# #3 Advance Gloss Book
- PLEASE INDICATE IF THERE IS A SIMILAR, MORE ECONOMICAL PAPER STOCK OPTION,
OR SIMILAR PAPER STOCK MORE APPROPRIATE FOR YOUR PRESS.
Document Size: 8.5” Wide X 11” Tall, trimmed to 8.375" x 10.875".
MHCC will provide a digital copy of the document to the successful bidder.
The digital material will be a “press-quality”, using the specifications recommended by the successful bidder. Native files in In-Design (or mutually acceptable file format) with all fonts and photos available on request.
Before printing, the successful bidder will provide a full-color proof to MHCC and allow one full business day for review of that document. It is expected that the digital file for this document will need a minimum of electronic correction to be output by the successful bidder. Electronic correction in excess of one hour will be performed by MHCC in consultation with the successful bidder.
F.O.B. Mt. Hood Community College Warehouse, 26000 S.E. Stark Street, Gresham, Oregon 97030 and direct to USPS.
This is a second-class saturation mailing. 150,000 (approx.) mailed. Remainder of press run (approx. 100) delivered to MHCC Warehouse for internal distribution. (Final counts will vary and be confirmed at press time.)
Please quote specification for mailing of this piece - mailing specs confirmed at delivery of digital files.
Mail dates will be no more than 3 working days after printing delivery dates.
MHCC will provide the approved periodical permit and the postage on account with USPS. Bid winner will be responsible for all postal service paper work related to an individual mailing. Vendor will provide mail detail to MHCC along with receipt of mailing from USPS.
The mailing will saturate the following 15 zip codes: 97009 97019 907024
97030 97055 97060 97080 97089 97216 97218 97220 97230 97233
97236 97266
QUOTE: MHCC Quarterly Magazine
Please indicate in the space provided the lowest price at which you can furnish the materials specified.
Mt. Hood Community College intends to purchase these services from one vendor.
TOTAL PRINT COST: (Please suggest any comparable cost-saving specifications.)
Fall 2025 Winter 2026 Spring 2026 Summer 2026
Fall 2026 Winter 2027 Spring 2027 Summer 2027
Fall 2027 Winter 2028 Spring 2028 Summer 2028
MAIL SERVICES & DELIVERY: (or specify that this is included in the above price.)
Fall 2025 Winter 2026 Spring 2026 Summer 2026
Fall 2026 Winter 2027 Spring 2027 Summer 2027
Fall 2027 Winter 2028 Spring 2028 Summer 2028
Please indicate whether you can meet the timelines specified in this quote.
Yes, we can meet the specified timelines. No, we are not able to manage the specified timelines, but we have quoted the costs.
Stock Weight %PCW Optimum Trim Size
VENDOR
NAME/TITLE
SIGNATURE
ADDRESS
TELEPHONE
File details come from the government source that posted it. Updated .