Printers - MFPs 04-30-19.pdf

The document is a Request for Proposal (RFP) issued by Hastings Area School Systems in Hastings, Michigan for new printers and multifunction devices. The solicitation seeks to procure various types of multifunction devices, including high-capacity black & white, regular-capacity black & white and color, and desktop black & white multifunction printers. The total procurement includes 5 high-capacity B&W multifunction devices (90 PPM), 14 regular-capacity B&W multifunction devices (60 PPM), 8 regular-capacity color multifunction devices (60 PPM), and 3 desktop B&W multifunction devices (50 PPM). The bid was issued on April 26, 2019, with intent to bid forms due by May 10, 2019, questions due by May 14, 2019, and bid proposals to be opened on May 20, 2019 at 11:00 AM. The anticipated Board of Education award is scheduled for June 24, 2019.

The current printing environment for Hastings Area School Systems involves an annual monochrome volume of 6,161,772 and an annual color volume of 292,768. The RFP includes detailed technical specifications for the multifunction devices, requiring brand new equipment with less than 700 copies made upon delivery, digital capabilities, and various features such as duplex printing, color scanning, OCR scanning, and network connectivity. The bid allows for trade-in credits for existing equipment, including HP LaserJet and Lanier devices. Bidders must submit pricing for both outright purchase and 60-month lease options with a $1 buyout. The school district reserves the right to accept bids in part or whole and to negotiate with bidders without re-bidding the entire project.