Pride_Services_Extension_JA_redacted_Redacted.pdf

Version – February 2017 FOR OFFICIAL USE ONLY

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: National Guard Bureau, Operational Contracting Division (NGB-ZC-AQ), 111 South George Mason Drive, Arlington, VA 22204-1382

2. Description of Action: This acquisition is being conducted under the authority of FAR 8.4 and use of the Federal Supply Schedule. The PRIDE Administrative support contract provides IT administrative support services to the Army National Guard (ARNG), and to support personnel throughout the 54 States/Territories, involved with Real Property (RP) operations, Sustainment, Restoration, & Modernization (SRM), project and budgeting operations, Facility Maintenance tracking, and Warehouse Inventory activities. These services are currently performed at the NGB Headquarters under contract W9133L-14-C-0035. The NGB IEZ intends to execute a modification to the existing Firm Fixed Price (FFP) contract using Operations & Maintenance, Army funding with a six month period of performance (POP) of 5 July 2017 through 4 January 2018.

Fiscal Year FY17 funds will be used in the amount of $284,671.16 for this six month extension. C.G. CELIO & SONS provides continuity of critical services while NGB IEZ review a subsequent contract action, prepares the requirement for competition, and evaluates a potential change in contract type. Further, this anticipated action will allow sufficient time for NGB IEZ to maximize competition for the subsequent action. Total estimated price of this action is $284,671.16.

3. Description of Supplies/Services: The services provided under this effort are a continuation is to provide IT Administrative support services to the Army National Guard (ARNG) at the National Guard Bureau Headquarters (NGB), and to support personnel throughout the 54 States/Territories, involved with Real Property (RP) operations. This includes supporting the PRIDE software application, PRIDE Help desk and other RP related activities such as the CFOA Audit until it is completed. The PRIDE application is based on TRIRIGA software. TRIRIGA is a commercial off-the-shelf (COTS) software product. PRIDE is a lifecycle facility management system, which supports NGB, and State/Territory functions. In addition to real property functional data, the PRIDE system captures real property financial data and feeds both financial and functional information to the Army Headquarters Installation Information System (HQIIS).

4. Authority Cited: 10 U.S.C. 2304(c)(1) as implemented by FAR Part 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

5. Reason for Authority Cited: These services are currently being performed by C.G.

Celio & Sons under W9133L-14-C-0035. This contract was originally competed as a HUBZONE set aside in which the Government received only one (1) proposal. In the planning of the following acquisition, the Government found four (4) companies that were interested in a sources sought that closed on 09 January 2017. Prior to this sources sought, the Government did not receive any responses to a Request For Information (RFI), within the Army’s CHESS IT procurement site. NGB requires additional time in order to ensure that the appropriate method is used in competing this requirement in order to increase competition for the subsequent action. At this time, C.G Celio & Sons, the incumbent contractor, has performed these services with no issues. A lapse in services at this time would disrupt operations for National Guard Bureau. This requirement provides IT administrative support services to the Army National Guard (ARNG), and to support personnel throughout the 54 States/Territories, involved with Real Property (RP) operations, Sustainment, Restoration, & Modernization (SRM), project and budgeting operations, Facility Maintenance tracking, and Warehouse Inventory activities. The PRIDE System Administrative Support provides a project plan which includes recommendations for keeping PRIDE in compliance with Real Property Inventory Requirements (RPIR) and IT requirements as outlined by DA and DoD.

Analyzes the impact of the change on system and provide recommendations to change implementation. Conduct Help desk support for all PRIDE users throughout the 54 States and Territories. This is the system of record supporting audit readiness and inventory control for over 180,000 real property assets worth over $43 Billion. The Impact if not funded, ARNG-IEZ PRIDE system will not be able to comply with the reporting of Real Property per Real Property Inventory Requirements. Army DoD and Congressional Organization to receive SRM funding. ARNG-IEZ will be a contributing factor towards the Army not receiving a favorable audit opinion on their financial statements.

The Government expects to procure the follow-on services in accordance with the following timeline.

Milestone Date Submittal of Acquisition Strategy to PARC (AQ) 15JUL17 Solicitation Development 15JUL17 Policy Solicitation Compliance Review Complete 15AUG17 Policy Solicitation Peer Review Complete 01SEP17 Issue RFP 05SEP17 Proposal Due Date 05OCT17 Initial Evaluation of Proposals Complete 15OCT17 Competitive Range Determination 20OCT17 POM Preparation and approval 25OCT17 Discussions complete 27OCT17 Final Proposal Revisions Due 30OCT17 SSEB Final Report 05NOV17 SSA Decision Document 10NOV17 Contract Award Documents Prepared 15NOV17 Policy Award Compliance Review Complete 05DEC17 Peer Review of Contract Award Complete 20DEC17 Legal Review of Contract Award Determination 22DEC17 Contract Award and COR designation 23DEC17

6. Efforts to Obtain Competition: The Government issued a sources sought on the Government wide Point of Entry www.fbo.gov from 20 December 2016 through 09 January 2017. Results of the sources sought showed four (4) companies were interested in supporting this requirement. The sources sought was based on the consolidation of the services currently provided under W9133L-14-C-0035 and W9133L- 12-F-0086. These efforts are similar in scope, but ultimately ensure that the Pride Tririga services used by the 54 states and territories are operational on Government servers and networks. In an effort to save money, improve performance, and promote accountability, the Government intends to merge this procurement W9133L-14-C-0035, with an existing similar contract that will expire W9133L-12-F-0086. Extending this contract by six months provides sufficient time to review the sourcing method for this requirement in order increase competition.

7. Actions to Increase Competition: In an effort to save money, improve performance, and promote accountability, the Government is in the process of pursuing a competitive procurement strategy for the subsequent effort. This six (6) month extension will provide sufficient time to complete the competitive procurement process upon the conclusion of reviewing the proper method to procure these services.

8. Market Research: NGB conducted market research via the sources sought notices described above in section 6 from November 2016 through January 2017. Based on the responses to that notice, IAW FAR 10.001(a), the Government determined that multiple sources exist that are capable of satisfying the agency’s requirements. As stated, in an effort to identify the appropriate acquisition method, the Government may require additional market research in order to ensure this requirement companies besides the manufacturer of the software, can really perform these services.

9. Interested Sources: See Paragraph 6 for the sources sought information. The following vendors expressed interest in performing these services: Definitive Logic, JLL Technology Solutions, IBM Corporation, and R&K Solutions, Inc. While companies submitted information to support their capability to perform these services, the Government did not perform a technical evaluation of these submittals. The Government will evaluate technical information submitted in response to the RFP and make a final determination.

10. Other Facts: Procurement History: The following table shows the contract awards for these services.

History Contract # $ Value PoP

W9133L-14-C-0035 $569,342.32 05-JUL-2014 – 04-JUL-2015

W9133L-14-C-0035 OY1 $569,342.32 05-JUL-2015 – 04-JUL-2016

W9133L-14-C-0035 OY2 $569,342.32 05-JUL-2016 – 04-JUL-2017