PRICING_PROPOSAL_FORM.pdf
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- Attached to
- 2704RFP - Claims Management Software
- Solicitation number
- 2704RFP
- Issued by
- Volusia County, Florida
About this file
This is a Pricing Proposal Form for a Request for Proposals (RFP) issued by the City of Daytona Beach Risk Management Division in Florida for claims management software (CMS) services. The RFP seeks qualified providers to supply software applications for handling the City's workers' compensation and liability claims processes. The initial contract term is five years with two optional subsequent five-year renewal periods available. Proposers must complete all sections of the pricing form without altering its structure, and all fees must be fully burdened to include labor, travel, materials, and overhead costs. The form specifies that pricing submissions must remain valid for 180 days from the RFP closing date and are binding upon selection.
The pricing proposal is structured across four sections: one-time implementation and deployment costs covering data migration, system configuration and setup, and initial training; annual recurring costs for the initial five-year term broken down by full access users, read-only users, ongoing customer service, and hosting and infrastructure; estimated or capped pricing for two renewal option terms (years 6-10 and 11-15); and proposer authorization certifying the accuracy and validity of submitted prices. Proposers must populate cost line items for each category and specify the quantities of full access and read-only users, with the option to enter "0.00" or "N/A" with explanatory notes for inapplicable cost elements. No set-asides, incumbents, or specific funding sources are identified in this pricing form document.
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| File | Type | Posted |
|---|---|---|
| 2704RFP_-_Claims_Management_Software.pdf |
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Text version
PRICING PROPOSAL FORM (RFP
ATTACHMENT)
RFP for Claims Management System (CMS) Initial Term: 5 Years | Renewal Options: Two (2) Subsequent 5-Year Terms
Instructions to Proposers:
Proposers must complete all sections of this Pricing Proposal Form. All fees must be fully burdened and inclusive of all labor, travel, materials, and overhead. Do not alter the structure of these tables. If a specific cost element does not apply, enter '0.00' or 'N/A' with an explanatory note.
Section 1: One-Time Implementation & Deployment Costs
Cost Item / Description Proposed Price ($)
Data Migration (Extraction, transformation, mapping, validation, and loading from legacy
CMS)
System Configuration & Setup (Workflow design, custom fields, rules engine setup)
Initial Training (Admin, Power User, and Read-Only User training tracks, including materials)
Total Implementation & Deployment Costs
Section 2: Initial 5-Year Contract Term - Annual Recurring Costs
Cost Category Year 1 ($) Year 2 ($) Year 3 ($) Year 4 ($) Year 5 ($)
Full Access Users (Qty: ___ / Subscription Fee)
Read-Only Users (Qty: ___ / Subscription Fee)
Ongoing Customer Service (Helpdesk, maintenance, SLA support)
Hosting & Infrastructure (If separate from user licenses)
Annual Subtotal
TOTAL 5-YEAR INITIAL TERM COST (Implementation + Years 1-5 Recurring) $
Section 3: Renewal Option Terms (Optional Structure)
Provide estimated or capped recurring costs for the two subsequent 5-year renewal options. Actual pricing will be locked at the time of renewal invocation.
Cost Category Renewal Term 1
(Years 6-10 Total) ($) Renewal Term 2
(Years 11-15 Total) ($)
Full Access User Licenses (Total for 5 years)
Read-Only User Licenses (Total for 5 years)
Ongoing Customer Service & Support (Total for 5 years)
Total Renewal Term Estimated Cost
Section 4: Proposer Authorization
By signing below, the Proposer certifies that the prices submitted are accurate, valid for 180 days from the RFP closing date, and binding upon selection.
Authorized Signature: Date:
Printed Name & Title: Company Name:
File details come from the government source that posted it. Updated .